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994: How to Embrace Uncertainty, Discover Opportunity, and Shape the Future with Frederik Pferdt

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Google Innovation Lab founder Frederik Pferdt discusses how to nurture the qualities that make you future ready.

You’ll Learn

  1. What matters more for your future than tech 
  2. Why to say “Fantastic!” when things don’t work out 
  3. A handy trick to inspire better followthrough 

About Frederik

As Google’s first Chief Innovation Evangelist, Dr. Frederik G. Pferdt helped shape one of the most fabled creative cultures in the world. He founded Google’s Innovation Lab, where he trained tens of thousands of Googlers to develop and experiment with cutting-edge ideas and taught ground-breaking classes on innovation and creativity at Stanford University for more than a decade.

He has also worked with dozens of international government agencies, organizations, and businesses ranging from the United Nations to NASA to the NBA. His work has been highlighted in Fast Company, Harvard Business Manager, Der Spiegel, and BBC news, among many other media outlets. Born in Germany, he lives with his family in Santa Cruz, California.

Resources Mentioned

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Frederik Pferdt Interview Transcript

Pete Mockaitis
Frederik, welcome!

Frederik Pferdt
Thank you so much for having me, Pete.

Pete Mockaitis
I’m excited to have you. I could tell that you are a big thinker, and you think about things a little bit differently, so no pressure, but I have a feeling we’re going to get into lots of fun, fresh perspectives from you.

Frederik Pferdt
Wonderful, yeah. But, you’re right, I hope to think differently about many things, and that gives many people, hopefully, a different perspective.

Pete Mockaitis
All right. Well, could you kick us off with maybe an extra fascinating and surprising discovery you’ve made as you were researching and putting together your book, What’s Next is Now?

Frederik Pferdt
The one thing that I really took away is that the future is not something that happens to us, but the future is something that we create. And so, actually, the starting point of my book was that I left probably one of the best jobs that you can have in a very fascinating company and organization, to really dive into the unexpected and to the unknown.

And so, I wanted to actually practice myself, really, how to live future-ready and that whatever comes next is actually mostly in your control, and that you can choose what you’re going to engage in moving forward. And so, that was, for me, something I really try to focus on and that led me to some interesting discoveries.

Pete Mockaitis
Well, that’s very intriguing. Let’s dig in. That’s kind of a provocative assertion there in terms of we have much control over what our future is. And so, some might say, “Well, hey, Frederick, I have no control over whether AI, robots, go and are marching in the streets and doing all kinds of activities, or whether we interact with 3D hologram future things instead of a platform like a Zoom or whatever right now.” So, what do you mean exactly in terms of we shape the future?

Frederik Pferdt
So, you’re absolutely right. All the things you just mentioned might happen or might not happen, but that’s a future that you just imagined. That has a lot to do with robots and AI and technology, and probably most of these things being out of your control. But what’s in your control is how you are going to be in that future. Are you going to be a Pete that is more curious, more kind, more open, more empathetic, more loving?

And we can go on using specific qualities that you probably want to see happening in your future, and that’s totally in your control. I can show up tomorrow, in my future, being more kind. I can show up the next year with my partner, my family, my community, my colleagues, whatever it is, be more open, more curious. And I think that’s what I feel is also the future, and it’s mostly your future. So, again, what I want to do is help people to move away from these descriptions of the future which is mostly the outside world.

That is trends or it’s events or it’s technologies, whatever that is, and moving towards the future that is inside us, which is the qualities that we actually want to see happening in our lives. Because there’s also one interesting thing is that, whenever our life will end, what will others remember about you, about the Pete they got to know? And it’s mostly probably these qualities that you’ve built over the years, over your life, and how you showed up every time with other people. So that’s the future I want to talk about.

Pete Mockaitis
And is it fair to say, with regard to these interior qualities and experiences, that in some ways, we will have and experience those things regardless of what technologies do or don’t proliferate in our midst?

Frederik Pferdt
Absolutely. So, if you show up more open and more curious and like to experiment tomorrow in regards to, let’s say, AI or a technology, then what I can guarantee is that you’re going to see more opportunities. You’re going to see an opportunity to find something out, to learn something, to grow in some form or some way. So that’s what I think is in your control. You’re not controlling the AI or the technology, right, that is built by a company or by a team of people or by someone else. That technology is, again, what I consider the outer world, and that is something you can respond to.

But you can respond in a way to these, let’s say, technologies, where you show up being curious, ask questions about it. You can show up and experiment with it, give it a try and see what you can learn from it, and that’s totally in your control. And I think that’s something where I want to help people to shift their focus on and think maybe differently about.

Pete Mockaitis
That sounds lovely. Well, tell us, is that how you would articulate the main idea or core thesis of your book What’s Next Is Now or is that but one facet of it?

Frederik Pferdt
It’s one facet of it, yes. And the general idea about What’s Next Is Now is that the future is not something that happens to us, it’s something we make happen. Where I want to argue that when we embrace qualities like optimism, openness, curiosity, experimentation, empathy, which are, for me, dimensions of a what I call a future-ready mind state, when we embrace these qualities, we can navigate uncertainty and turn it into an opportunity.

What it means that when we try to really approach the future in a way that we don’t ask “What will the future bring?” and have a passive stance, but have a more active stance and say, like, “What is the future that I want to create?” we can embrace those deeply human qualities, show up more optimistic, more open, more curious, and so forth, to really see more opportunities in the future as well. And what it does is it gives you more opportunities. And who doesn’t like more opportunities? And the second thing, what it gives you, a little bit more control over your future.

Pete Mockaitis
Okay. So, let’s run through this lineup here, this mindset – optimistic, open, curious. What else composes this future-ready mindset?

Frederik Pferdt
The first thing is that it’s not a mindset, it’s a mind state, which is maybe for some, small, but for me it’s a big distinction. I love the work that has been done around mindsets. I think it’s a very important message that Carol Dweck and her team put out into the world around a fixed mindset and a growth mindset. I think we are mostly familiar with that. 

What’s interesting is that people refer to a mindset as something that is based on their belief system, on their values, on their past experiences, and it’s something deeply ingrained in us. But how often, to be honest, Pete, if I would ask you, “Hey, change your mindset to an entrepreneurial mindset, a success mindset, a future mindset,” whatever it is, how often could you actually change that mindset? It’s probably not that often because it’s really hard to change.

And so, I wanted to help people to have access to something that is more short-term, that is actually something they have control over, and that is more dynamic. That’s a mind state for me. So, it’s the moment-to-moment perception that you have around how you experience the present. And that is something that you totally can control and change and shift from time to time.

Pete Mockaitis
Okay. Understood. So, a mind state is maybe more analogous to a mood or groove or headspace zone that you’re in in a given moment.

Frederik Pferdt
I like the words that you’re using to describe that, yes.

Pete Mockaitis
Okay. So, within the mind state, what were those ingredients that you suggest are future-ready?

Frederik Pferdt
So, the dimensions that help you to see more opportunities in your future are optimism, openness, curiosity, experimentation, and empathy, and there’s a sixth dimension which is called dimension X. So, it’s not a framework and it’s not like a theory where you have to either apply those to your life one by one throughout the day. It’s more, like, what I want to help people to realize is that the good news is that we all have these deeply human qualities.

We are sometimes open, we are sometimes curious and ask questions, and, yeah, sometimes even we like to experiment with something new. What I want to help people to understand is, like, as soon as we dial those up, that we are radically optimistic, unreserved open, compulsive curious, that means that we actually see more opportunities, and we are able to, again, control that. We can train our minds to do those things more often, and that is something very powerful that really leads to what I would consider a better future for you.

Pete Mockaitis
Yeah, and that adds up and it really feels so right in terms of my own experience. Like, there are times and days and moments where I am all of those things. And there are times when I’m the opposite, and it’s like, “It’s all bull crap!” And it’s like, “What’s the use?” is just kind of the opposite of that mind state. And, sure enough, being in the former state is more conducive to identifying opportunities than being in the latter state.

So, tell us then, if that sounds nice, we would like to have more of these things. I mean, they just feel better anyway, it’s just a more enjoyable place to be, to have these things going on internally, how might we do a shift if we’re having one of those days where we’re not too curious, and we’re not too empathetic, we’re not too optimistic? How do we conjure or drum that up or get to that spot?

Frederik Pferdt
First of all, I like that you label them as being nice. It’s a nice to have.

Pete Mockaitis
It feels great, yeah.

Frederik Pferdt
And that they feel great. I think it’s more than that. It’s essential. It’s something that, really, when you are in that state and saying, like, you wake up and you feel like the future is out of your control, and you feel negative, and you even have fear or anxiety that sometimes show up because, again, our minds tend to dislike uncertainty, and the future by definition is uncertain.

So, our minds try to protect us and go towards finding all the reasons why you should not get out of bed in the first place, why you probably should make a plan, or be negative about something, or not pursue an opportunity or open a door to something new that you haven’t explored, or ask a question. All of those things are usually not what your mind recommends you.

But I think we can overcome that, and we can trick our mind to say, “Hey, what about if I’m now curious and just ask a question to my co-worker, my colleague, my CEO, whoever that might be, or even my partner or my children? And I follow that curiosity maybe with a practice around asking five whys to go to the root cause of something that I want to find out.” That also immediately opens up opportunities for you.

And there’s many more practices that we can do that really helps you to overcome this first initial reaction that we usually have to new situations or towards the future, which is being a little bit more negative, being a little bit more closed, not being curious, and definitely not experimenting with anything new. And then empathy, we’re just going to throw out of the window because we want to focus on ourselves first.

So, what I want to help people to do is overcome these to really, as you said, see more opportunities. And who doesn’t like to see more opportunities in their future so that we move away from this relationship that most people have now with a future that is, or it’s going to be decided by someone else, it’s not going to be great, and “I don’t have any control over it and I have fear or anxiety about the future”?

Which is, when you ask most people why they actually want to stay with the status quo or even bring the past back, and that is something fascinating that I had in so many conversations where people said like, “Yeah, Frederik, you’re talking just about the future, never about the past.” And I said, “Yeah, because the past is something you can’t change, it already happened. And I think, and I have a deep belief that the future is going to be better. And why not then focus purely on the future and trying to discover what you can actually control about it?”

Pete Mockaitis
Well, I’d love to dig into some of the particulars of these practices, like the five whys. But maybe, first, could you share with us a story of someone who was able to make some of these shifts, they were feeling not so optimistic, open, curious, experiment-y, empathetic, and then they took some actions and saw something of a transformation?

Frederik Pferdt
Yes, there’s many stories. I actually feature 14 people in the book, I call them future-readies. It’s people I’ve been able to coach, train, and work with at Google over the years, and those people have just built some remarkable futures for themselves, not in terms of materialistic. Most people think like, “Oh, it’s the billionaire,” or whatever it is. No, it’s people who live a happy life, who have impact in what they’re doing, who feel that they contribute to society in a very meaningful way. And I think those are things that we all can achieve.

So, I share stories about those people and how they show up more optimistic again and they live a very open life. For example, Adam Leonard, a wonderful human being, who practices something in his life that I think we can all draw some inspiration from. And he does what he calls improv hiking trips, and it’s inspired by improv theater. Improv theater is something where you basically, you know, you open up, and whatever is going to be thrown at you, you’re trying to accept and build on.

So, he goes on extended hiking trips, like three or four months without any plan, without any set schedule, any journey where he wants to go, he basically just starts, he starts somewhere. And what he reports back all the time is that, by being open and purely open, where he doesn’t have a plan, no reservations, just his pure curiosity and openness to whatever the journey brings, he comes back with wonderful stories and things that not just happened to him but, also, he could have made happen.

And I think that’s an approach that we all can use, not just in our life but in our work, in how we do vacations, and so forth. And inspired by that, I’m actually taking my family all the time on road trips where we don’t have a plan. There is only one rule that we couldn’t go back to the same place twice, and it’s really hard in the beginning to convince the family members to go on that trip because you don’t know where you’re going to end up. So, it’s really hard to sell.

But whenever we do it, whenever we come back, everybody is super happy and super satisfied because everybody discovered something new. Everybody was growing in a beautiful way. So that’s just one of the stories of a future-ready that I’d like to share.

Pete Mockaitis
That’s cool. And so then, thinking about being awesome at your job, I mean, that sounds fun. We go on trips just to see what happens, and what do you know? We have some surprising, delightful things that unfolded as a result. Can you draw the link, the connection, from that to “And now we are flourishing in our careers as well”?

Frederik Pferdt
Absolutely. I think that’s an approach that you can also take into your work, being a little bit more open around perspectives other people are having or ideas that are presented to you. Instead of going with a clear no in the first place, and saying, like, “Whatever idea is going to be shared with me, I’m just going to say no because that’s the safest thing to do. I don’t have to get engaged. I don’t have to do something with that idea,” and so forth.

Try to go with a “Yes” or even a “Yes, and.” That helps you to engage in an idea or a perspective and helps you to build on it and make it bigger, better, faster, whatever it is, and give it a try and then see what happens. And most of the time what happens is that there’s a new opportunity actually arising in your work or in a project or in your job.

And so, to give you an example, when you consider how most organizations probably operate, is that there is a manager or a boss in some form or some way, who maybe sits in an office, and then the team or the employees, they sometimes have ideas, great ideas that they want to share with their boss or their manager to ask for permission to pursue this idea.

And then most of the time what happens immediately is that the manager’s brain starts to generate all these reasons why we should not pursue this idea, “It’s too expensive,” “We don’t have time,” “We don’t have the resources for it,” “We don’t know if it’s going to work out, if it’s going to get to the results that we want to see happening,” and so forth.

So, the manager will actually share as many reasons as possible to not pursue this idea, the safest thing to do, because then you don’t take any risk. What happens with the employee is that they are a little bit disappointed maybe, they leave the office, and what they do is they tell everybody else, like, “Don’t go into this office because your idea is going to be crushed. There’s going to be only arguments why your idea would not work.”

So, what you could do instead is try a “Yes” approach, a “Yes, and” approach. As a manager, whatever idea you’re listening to, accept it, build on it, make it bigger, better, and faster, and say like, “Fantastic! I like your idea. Here are some reasons why we should do it. Here are 30 days you have, some resources in terms of like another team member that might work with you on this idea. Go try it out.”

And what happens then is the employee leaves very happy, the office, tells everyone like, “In this office, the ideas will grow,” and, at the same time, they will try this idea and try to make it work to then maybe come back after 30 days with two options. The first one is they will report back and say, “Sorry, didn’t work out. Total failure.” Or they come back and say like, “Yeah, it worked out. We have a new technology, new process, new customer base,” whatever it is.

And the managers respond, should be in both scenarios, to say, “Fantastic! Thank you. What did you learn?” Because what just happened now is that they helped to learn something new, that the individual, the employee grew, the organization grew by these learnings and so forth. And I think that’s one of the examples where you can apply this principle of being open, saying yes, trying to build on other people’s ideas that really will drive towards more opportunities and to better results as well.

Pete Mockaitis
Yeah, I like that perspective a lot. And I think that takes a little bit of a practice and discipline because our default reaction is, “Oh, no! What happened? Why? Ahh.” It’s not the most natural, intuitive response to say “Fantastic!” when the result is not that which you had hoped for.

Frederik Pferdt
Exactly, because the only result that we want to see is that people are learning and growing because that leads to whatever success you want to see happening, and it leads to progress. And so, it’s just a simple shift that you need to make from “No, but” to “Yes, and” from “Oh, no, this project screwed up,” or, “You screwed up the project,” to “Fantastic! What did you learn?” to that curiosity that really leads to understand what actually happened, and what others can learn from that, too.

And these are small shifts that everybody can, I think, apply and use not just in their work but also in their lives. And just imagine if you say yes to more ideas that are presented to you in your life, I think you’re going to see more and more opportunities that are happening.

Pete Mockaitis
Okay. So, we got the “Yes, and,” we’ve got the taking trips with no plan, seeing what happens, the “Fantastic! What did you learn?” response. Any other top practices that you think make a world of difference in becoming future-ready?

Frederik Pferdt
One of the biggest one for me, I think, is reframing. And reframing is such a powerful way to live your life. Where, to give you an example, like when the pandemic hit, I was tasked to lead a project called Project Reimagine for Google, where we try to reimagine how we work as an organization. And I gathered about 26 leaders for about six weeks, and what we tried to do is to reframe. How can we reframe, for example, that employees said that they now have to work from home, towards “I can work from home”?

That is a simple reframe that, for a lot of people, did something magical, because then they felt like, “Oh, I’m not forced because of the pandemic to work from home, but I see this as an opportunity now. I see this as an opportunity to be able to work from home.” And that slight reframe helps you to, again, see more opportunities in maybe working from home. And you can go beyond that where you say, like, “I can work from home, but I also can work from anywhere.”

This is another reframe that helps you to open up towards the possibilities that a pandemic might actually bring to you. Where in the first place, you only see the negative, you only see the constraints, you only see the things that you’re not able to do anymore, but with a reframe you turn towards the opportunities. And reframing is such a powerful way that, again, you can do with a reframe from a “No, but” to a “Yes, and”, but you also can do from a “I cannot” or “I have to work from home” towards “I can work from home,” which is a reframe around your work.

Pete Mockaitis
Yeah, that is lovely because you see where that opens up for people. Some folks said, “Well, hey, guess what? Now I am doing my work on a boat and the family is on a boat. That’s what we’re doing.” Or, “Now we are in a little RV and we are camping all over the United States. Woo-hoo!” And it seems almost wild, like, “What?” It’s almost like it didn’t even occur to us that that was possible or allowed to do that. It’s like, “Oh, I guess we could all do that. Huh, how about it?”

Frederik Pferdt
Absolutely, yeah.

Pete Mockaitis
I see. Okay, reframing. All right, keep them coming. Frederik, what else we got?

Frederik Pferdt
Let’s consider empathy, right, as something where we always thought like empathy is something that drains me. I have to put myself into other people’s shoes and really understand what they need, and sometimes that’s hard, absolutely. But what I’m arguing for is expansive empathy. For example, that you also can have empathy towards your future self, which for me is a fascinating concept.

If we imagine ourselves in the future, most of us would go to that picture of having a nicer car, a bigger house, a better relationship, being successful at work, whatever it is. But for me, empathizing with your future self means, first, that you’re trying to imagine how you want to be in the future, and then we’re coming back to these qualities around “Hey, I want to be more kind, for example, in the future.”

And if I am imagining myself being more kind in the workplace, in my family, with my friends and so forth, and you’re picturing that future, and you’re trying to make that visual really vivid and come alive every day, you’re guaranteed to actually move towards that future. And there’s some fascinating research going on at Stanford University where they actually showed some students pictures of their older versions of themselves.

So, they put VR headsets on the students, they projected their older versions of themselves, let’s say, like in 20 or 30 years from today, and they helped them to really empathize with their future selves, to really understand, “Hey, how do I feel in this future? How do I look? Who am I going to be surrounded by?” and so forth. And the more that people empathized with their future selves, the more they change their behavior in the right here and right now.

Which meant that most students reported back that they will actually put twice the amount into their retirement funds right now, plus they will start to live a more healthier lifestyle right now. Which means that, as soon as you create a clear vision of your future self, you actually change your behavior in the right here and right now. And, for me, that’s something very powerful when we think about empathy, not just about empathy for others, but empathy for our future selves.

Pete Mockaitis
Yeah. Well, now you said the word “interact” and VR headsets, so I mean I’ve seen how you can sort of age, progress a photo. It’s like, “Oh, that’s what I might look like when I’m 70. Okay.” But when you say “interact” in VR headset, so it’s like is the age itself speaking back to me?

Frederik Pferdt
The beautiful thing is that we don’t need any technology for that. We have a mind that is capable of imagining, and if we’re using it in a way that we imagine our future selves, not just, again, in these ways that we’d say like, “Oh, I want to be more successful,” or, “I want to have more money or a bigger house,” whatever it is, but imagining your future selves as with these deeper human qualities, then doing that more often is a practice. It’s something we can train ourselves in.

And the research is very clear. The better we get at it, the more changes we will make to our life and lifestyle right here, right now. And I think that’s very compelling, because everybody wants probably to live a healthier lifestyle. They want to probably live a better life in the future and so forth. But don’t start with the materialistic things or the things that are out of your control. Start with what’s in your control, which is the deeply human qualities that you want to develop and grow towards.

Pete Mockaitis
That’s powerful. I’m also thinking about Peter Attia’s book, Outlive, in this context in which he says, “I’m training for the centenarian decathlon,” which is a lot of syllables, but just the notion of, “When I’m a hundred years old, or in the last years of my life, what would I like to still be able to do? And, oh, if that is what I want to still be able to do, then I better build some strength right now, knowing that some of it will fade in my final years.”

So, it’s intriguing. So just as imagining that leads to, “Oh, I better do some more retirement saving, okay” it may also lead to, “Oh, I better do some more exercising.” And then any number of positive things that need to unfold starting now for then.

Frederik Pferdt
Absolutely. So, what would be something for you, Pete?

Pete Mockaitis
Yeah. Well, it’s funny, I’m thinking about, well, I was thinking about exercise in particular. And so, just thinking about, as I have some family who’s aging and experiencing some health things. It’s clear that this comes for all of us. And so, to the extent we want to have truly good mobility and functionality, like there’s just some physical stuff to be done in terms of strength and cardio stuff.

And so, that’s just very, in a way that’s a little bit shallow, it’s like, “Yep, that’s just biological reality, true.” But when you talk about kindness, you know, that’s intriguing because there’s not as clear or well-researched a path and protocol that I’m aware of that is like, “This is the tried-and-true means of getting kindness gains the way there is muscle gains.”

And so, we could do a loving-kindness meditation, we could engage in prayer and spiritual practices and connecting with a source of eternal, infinite love. That sounds like a winning move, but in some ways, it’s a big question that I was like, “How does one, in fact, cultivate these traits we would like our future selves to have?” And there’s many, many potential options, and perhaps less of a prescriptive “This is known science knowledge base to draw from.” Or maybe I’m underestimating what’s already available in the research base. Frederik, lay it on me.

Frederik Pferdt
Yes, I think there’s many things that we can learn from, and it could be simpler things around kindness practices that are not just leaving you on a path, or leading you on a path towards maybe happiness. But it’s also interesting that if you show up more kind to other people, you’re building your community of friends.

And there’s fascinating research now from Harvard around the longest study of happiness and longevity, which basically just tells you that the more friends and the better friends you have, the longer and the more happier life you have. So that means the quantity and the quality of your connections really matters.

And so, for me, it comes down to the question, “How do you build more relationships and better relationships?” And kindness is probably a great way to start. If you start with anger and, like, hatred, I’m not sure if that’s going to increase your friendships and if it’s going to be making your friendships even stronger. I think it’s the opposite.

So, starting with a couple of kind things that you can do to your friends or to strangers will actually increase your community. And so, the more friends you have and the better these relationships are, the longer you live and the happier life you live. And I think that’s very compelling research that is building on something you said, which is like we can physically train ourselves for the future to be physically fit, but we can also mentally train ourselves to be mentally fit for the future.

And then we can also train ourselves to be what’s probably like more towards the heart and spirit around the future. And I think all three are very important, but we sometimes just neglect all of those, and we are focusing on the futures that we think are going to be dictated by robots and technology and other things that are shared in the news, and mostly with dystopian future images that are shared around globally and widely.

And it’s fascinating for me that our brains just love to see those dystopian futures, again, like to protect us, and say like, “Oh, I don’t want to have that future happening.” I think it’s going to be a wonderful future. It’s going to be a better future if you’re going to engage in training your mind, training your body, but also training your soul for the future.

And there’s very easy things that we can all do moment by moment on a daily basis that really come back to these notions of being more optimistic, more open, more curious, experiment a little bit more with different approaches but also show empathy, not just for others but of ourselves as well.

Pete Mockaitis
Oh, beautiful. Thank you, Frederik. Now tell me about some of your favorite things. Could you give us a favorite quote?

Frederik Pferdt
One I really find profound for myself that really influenced my thinking is from Anais Nin, who said, “We don’t see the world as it is. We see the world as we are.”

Pete Mockaitis
All right. Thank you. And a favorite tool, something you use to be awesome at your job?

Frederik Pferdt
I don’t know if it’s a tool, but I found that meditation, for me, is a practice that is so fascinating because just experimenting with it and giving it a try has a profound impact on my life and who I am, and so I want that others explore that too.

Pete Mockaitis
Okay. And is there a particular nugget you share that really seems to connect and resonate with folks?

Frederik Pferdt
The future is something that you create, and it starts with your choices, and it starts in your mind. So that’s one of the core principles that I want to help people to understand, that the future is not decided by something else or someone else.

It’s created by you in every moment, and it starts with the choices you make, and it starts in your mind. And you have influence over your choices and you have influence over your mind. And so, I think the powerful message here is that everybody has the ability to really shape the future they want to see happening.

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Frederik Pferdt
Yeah, you can find me anywhere on your favorite platforms. I also have what I call a NextLetter that helps you to engage in experiments, and I share stories of individuals that live future-ready, and it comes every second Friday. It’s for free and you can sign up. You can find it with my name and NextLetter. Feel free to join that community.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome about their jobs?

Frederik Pferdt
The next time you feel like a “No” or a “Yes, but” to something that is an idea or perspective of someone, try to reframe that towards a “Yes” or a “Yes, and” and see what it does to you. 

Pete Mockaitis
All right. Frederik, thank you. This has been fun. I wish you much good stuff next.

Frederik Pferdt
Thank you so much, Pete. Yes, see you in the future.

992: How to Break Free from Cynicism and Reclaim Hope with Jamil Zaki

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Jamil Zaki shows you that there’s much reason to hope–even for the most hardened cynics.

You’ll Learn

  1. Why hope equals success
  2. Why to be skeptical of your own cynicism 
  3. How your gut instincts can lead you astray 

About Jamil

Dr. Jamil Zaki is a professor of psychology at Stanford University and the Director of the Stanford Social Neuroscience Lab. He trained at Columbia and Harvard, studying empathy and kindness in the human brain. He is interested in how we can learn to connect better.

Resources Mentioned

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Jamil Zaki Interview Transcript

Pete Mockaitis
Jamil, welcome.

Jamil Zaki
Thanks so much for having me.

Pete Mockaitis
I’m so excited to dig into your wisdom here. Could you kick us off by sharing one of the most fascinating, surprising, and counterintuitive discoveries you’ve made about us humans and hope and cynicism?

Jamil Zaki
Sure. One of the, I think, counterintuitive discoveries is that when we think of hope, believing that the future can be better, thinking about how it could turn out well, what we want, we often imagine that that frame of mind is naive, like putting on a pair of rose-colored glasses. But it turns out that probably most of us are wearing a pair of mud-colored glasses already. We actually tend not to focus on the best things that could happen or the best parts of human nature.

We’re hyper-focused on the worst things that people do and all the untrustworthy and harmful events that we read about in the news. So, if anything, we’re biased away from hope, and being hopeful is not a matter of being naïve or sticking our head in the sand, or putting on glasses. It’s a matter of taking off those mud-colored glasses and seeing the world more clearly.

Pete Mockaitis
Oh, Jamil, I love it. Right from the get-go, we’re getting meta and your perspectives on hope are hopeful in and of themselves right away. So, tell us, if we’re skeptical, like, “Hmm, I’m not so sure that’s true, Jamil,” is there evidence, is there proof that, in fact, hope is more of an accurate, realistic view of what is and what is likely to be than our default mode?

Jamil Zaki
Yeah, first I want to jump on this great term that you just used, “skeptical,” and a lot of people think that being skeptical and being cynical are the same thing. They’re not. So, cynicism is this blanket assumption about people, that, overall, we are selfish, greedy, and dishonest. Skepticism is, instead, a more scientific way of thinking where you kind of don’t have blanket assumptions about everybody. Instead, you let the evidence guide you. You let people show you who they are and you learn from your experiences.

And it turns out that being skeptical is terrific. I mean, in no way am I saying that being hopeful should mean trusting everybody or ignoring all the people out there who really are cheating or doing harm in some other way. But, to your point, there’s lots of evidence that, when we become skeptical, cynicism actually falls apart.

So, for instance, people in study after study underestimate how trustworthy, generous, open-minded, and friendly other people are. That’s not to say that there aren’t jerks out there. Of course, there are, but the average person underestimates the average person. I’ll give you one example, Pete. So, in Toronto, there was a social experiment where researchers dropped wallets all over the city, and these wallets had money in them, and they had an ID card so that if the person who found them wanted to be a good Samaritan, they could return the wallet.

And the question that was asked of lots of people in Toronto was, “What percentage of these wallets do you think will come back?” And I wonder what you would guess. I know you’ve probably read the answer, but what you would have guessed before knowing?

Pete Mockaitis
Percent of the wallets? That’s so funny. Jamil, I’m a sucker for hypothetical scenarios because it’s like I’m solving a case study. I want all the details. So, there are some cash and some goodies in this wallet?

Jamil Zaki
There’s cash and there’s an ID card, so you can run away with it and make some money, or you can give it back to the person who clearly lost it.

Pete Mockaitis
Toronto. So, because I’ve heard that this could really vary by city, and Canadians are very polite and friendly, just a blanket stereotype. I guess you could do that if it’s good. So, I’m going to, say in Canada, let’s go with 55% return it.

Jamil Zaki
Yeah, 55, pretty bullish. I love it. You’re more optimistic than Canadians themselves. So, people in Toronto expected the return rate would be 25%. In fact, it was 80%.

Pete Mockaitis
Ooh, okay, even better.

Jamil Zaki
Yeah, and this experiment has been repeated all around the world, and the general trend is that most wallets are returned, and return rates reach 80% in several different countries. And also, that we don’t know that, that if you ask people for their forecasts, their expectations, they’re way bleaker than that. And this is true, again, all over the scientific landscape. It’s not just hypothetical situations. Real people underestimate what real people are like, in part because we are so captured by hyper-negative and, I suppose, yeah, hyper-negative and troubling portrayals of people in the media.

Pete Mockaitis
Well, yeah, this reminds me, and I’ve shared this story a couple times on the show, but I remember one day, I got a random LinkedIn message from someone who said they wanted to talk to me about careers in consulting. I said, “Okay, I mean, sure.” I didn’t have that much to do at the time, and he was local. I could just meet him at a coffee shop, a short walk from my apartment. And so, we chatted, and I had no connection to him. We were in a LinkedIn group that had many thousands of people in it.

And so, we chatted, and I noticed he had this notebook of all the people that he talked to, and I was like, “Wow, looks like you’ve talked to a lot of people. Are you just reaching out totally cold to total strangers like me?” And he said, “Yeah.” And I said, “Well, how often do people actually talk to you?”

And so, he had these detailed records in his notebook, and it was about 28% of total strangers, more than one in four, said, “You know, sure. I’ll take some time to chat with you about some career stuff.” And I thought that was exceptional because that’s a decent chunk of time for someone you don’t know at all, and again and again and again, folks were doing it. It was awesome.

Jamil Zaki
I love this story, and it rings so true. There’s a bunch of research where people are asked to predict, “If you try to talk with a stranger, or even deepen a conversation with an acquaintance, open up about something you’re going through, ask for a favor, try to provide support, how will it go?” And people inevitably think it will be awful, they’re like, “Oh, my gosh, this is going to be so cringe. People will put on their headphones and try to ignore me. There’ll be awkward silence.”

We think about the worst possible outcome of trying to connect with somebody because we don’t really have enough faith in each other. And it turns out that if these same experimenters ask people to go ahead and try that conversation with the stranger, try connecting deeper with a friend, it goes extremely well, far better than we think. So, our cynicism isn’t just clouding our judgment about what people are like, it’s directly standing in the way of opportunities to build new connections and deepen old ones.

Pete Mockaitis
That’s powerful. And then just that experience, experiencing that directly, I think probably packs a much bigger punch, Jamil, is my guess, than us sharing these cool studies, and trust us, humans are actually pretty good. And I recall that there’s some therapists, they’ll do homework, in which they’ll assign them, it’s like, “Hey, go ask women.”

I recall this from the Feeling Good Podcast. This therapist gave some homework, “Go ask women if any of them would ever be interested in dating a person who has once checked into an in-patient psychiatric facility for depression,” because he thought, “No one would ever want to be with me.” And when he did, what he heard most often back was, “Well, is he rich?”

And so, it was eye-opening, like, “Huh, okay, so this is not an immediate disqualify or deal-breaker for me. Aha!” So, we’ve got some evidence, and if you go out and do it for yourself, you’ll see even more potently and feel that. That’s cool.

Jamil Zaki
Yeah, this is a great poll and a really important connection because I think depression is a story that we tell about ourselves often, “I’m worthless. Nobody likes me,” and that story can become its own kind of prison because you don’t then collect the data. You don’t then reach out and have those conversations that could disprove the very story that you’re living with, so you end up in this situation where your depressive stories become a self-fulfilling prophecy.

And cynicism is kind of like that, except it’s not about ourselves. It’s stories about other people, about humanity. So, if you think that most people are only out for themselves, well, then you start to treat people that way. You start to kind of micromanage them, and monitor them, and even threaten them to make sure that they don’t run away with your money or betray you. You start to just act in an untrusting manner.

And guess what? That brings out the worst in other people. People reciprocate our kindness, generosity, and trust, and they retaliate against our selfishness, callousness, and mistrust. So, cynics, because they believe so little in people, treat people poorly, end up getting treated poorly in response, and then decide, “Aha, I was right all along.”

So, the way to break that cycle is exactly like you’re saying, this therapist’s homework from the Feeling Good Podcast, is to instead treat your life a little bit more like an experiment, to give yourself homework, to get out of your comfort zone, and try something new, whether it’s talking to a stranger or trusting somebody in your life in a new way, and don’t just do it.

As you do it, try to mark down, like this person did with his networking opportunities, mark down, “How did it go?” I call this encounter counting. Count and really record how these conversations go because, if you’re like most people, there will be pleasant surprises everywhere. And the goal is not to be surprised all the time, but rather, to learn from those surprises until we can update our expectations to be both more hopeful and more accurate.

Pete Mockaitis
Oh, that’s so good. Well, Jamil, it feels like we’ve already got our money’s worth for this in terms of this is powerful, enriching stuff. I already feel good and more hopeful myself. So, thank you for that treat. So, I’m curious then, could you share with us one of your favorite stories of someone who made the leap from a lot of cynicism to some more hope and saw some cool results? And if I could really put you on the spot, let’s have that be in the workplace.

Jamil Zaki
Oh, sure. I want to make it a type of workplace that’s a little bit unusual. So, this is the principal of a middle school. So, this is this great person, LaJuan White, she was a principal in schools around Brooklyn, and then decided she wanted to move out of the city. And when you’re in this public school system, you can’t decide the school that you go to.

And so, she was assigned this place called Lincoln Middle School in Syracuse, New York. York. She looked it up and it seemed terrifying. It was on a list of persistently dangerous schools, meaning that there was more than one violent incident per 100 kids per year. It was one of the least resourced schools in the state, and it had spit out four principals in the previous six years. So, this was not a workplace that you necessarily wanted to be in. She was being tapped to act as its leader.

And so, she showed up there, and immediately realized that it wasn’t that the kids at this school were awful people. It’s that the culture around them was bringing out their worst. So, teachers, for instance, were really quick to punish kids, to suspend them, even expel them if they did anything wrong, and they had this hair trigger to see the worst in the kids at the school. And White realized, “Wait a minute, we’re not putting any faith in these kids, so it’s no wonder that they’re retaliating.”

As I said earlier, people become the folks we expect them to be. And so, what White did was, she said, “We’re going to replace this punishment culture with one where we try to treat these kids like the children that we hope they are.” So instead of focusing on punishment, they focused on opportunities and incentives for kids who did the right thing, who made good decisions.

And, over time, and not much time, by the way, we’re talking the course of one academic year, this school was pulled up. The kids started to relate more with each other and with their teachers, suspension rates fell, and the school ended up off of the dangerous list for good. White managed to reform this culture by focusing on trust, even and especially when things were difficult.

Pete Mockaitis
Oh, I love that. Thank you. I was going to put you on the spot in terms of, “Okay, what are we looking at for crime, what are we looking for data in terms of performance?” So, we got the crime reduction, we got the suspension rates improvement. Beautiful. And could you zoom way in, in terms of what would be some examples of practices or ways of treating, interacting students, that speak to the low trust versus some of the new enhanced better ways teachers were interacting with students every day?

Jamil Zaki
White talks about two models of justice. One is punitive justice, where the idea is the person who’s done something wrong is the enemy, and my goal as a teacher is to protect the rest of the classroom from that negative element. So, that is exclusionary. Basically, if a kid does something wrong, you try to get them out of there, you try to send them to detention, suspension, or expulsion.

White replaced that with restorative justice, where the idea is, if a kid does something wrong, yes, they should be punished, but there should also be curiosity and compassion. We want to know why they did that. We want to treat them as a member of our community who we want to keep in our community. So, we want to ask more about what’s happening with them. We want to be curious.

White visited the homes of many troubled students and found out what a harsh and difficult home life they had. So, she had much more context to understand that a lot of these kids were acting out because they were struggling. And also, instead of just kicking kids out of the classroom, teachers were equipped with this new set of restorative justice practices, where when a kid acted out, they tried to pull them aside for conversations, “What’s going on with you? What do you need right now?”

This is still in the context of protecting other kids, and kids would still have to face consequences, but it was much more empathic. And it turns out that, especially when things are difficult, it matters how you take on that situation, how you treat somebody. And so, even in the context of a kid acting out, treating that kid kindly, treating them like they still deserve your respect, is a huge part of the change that they made within, at the micro level in the classroom.

Pete Mockaitis
That’s beautiful. All right, Jamil, so thinking about the workplace, hope, one, just feels good. Two, it helps other folks step up and live out their best selves and rise to expectations in a good way. Are there any other key benefits or results we might see in terms of work and being awesome at your job when we have less cynicism and more hope?

Jamil Zaki
A hundred percent. So, let’s focus first on individual contributors. I talk with a lot of people who tell me, “Yeah, you know, cynicism, it doesn’t feel good, but I need it to survive and to succeed because, guess what, it’s a dog-eat-dog world out there, and we got to compete. We got to duke it out. If you want to succeed, you need to step over or on your colleagues.” And it turns out that that’s a terrible strategy for success in most places.

So, there’s research from tens of thousands of people that finds that over a 10-year span, cynics earn less money than non-cynics, even if they start out at the same point. Now, why would that be? Well, cynics try to win at work to be awesome at their job by dominating other people. They try to outperform and outshine folks because they think in zero-sum terms. They think that “Anything you get, I lose, and anything you lose, I get.” But it turns out that that dominant attitude to work isn’t really how most people get ahead.

Most people get ahead by collaborating, by working together, doing things that none of them could do alone. And cynics, because they’re trapped in this sort of zero-sum mindset, don’t take advantage of those really important ways of succeeding. And this is where hope and trust and connection matter. In workplaces, yeah, all of those qualities feel good. People, when they feel connected and trusting toward their colleagues, they have greater mental health and resilience, but they also do better.

They’re more willing to take creative risks with their work because they know that their colleagues have their back. They’re more willing to share information, knowledge, and perspective, which aligns people and allows them to, again, collaborate more creatively and they’re more productive. So, it’s not an either/or. It’s not that you have to choose between hope or success. Actually, they go hand in hand.

Pete Mockaitis
Well, as I think about this study, I know how we measure earnings. That’s pretty straightforward. How do I measure whether or not someone qualifies as a “cynical person” versus a “non-cynical person”?

Jamil Zaki
Yeah, there’s a big questionnaire, a very famous one. I can give you just a couple of questions from it. So, I’m going to ask, I’m going to give you a couple of statements, and you tell me whether you agree in general or not, okay? Here’s one, “Most people can be trusted.”

Pete Mockaitis
Mostly agree.

Jamil Zaki
Okay. “People are honest chiefly through fear of getting caught.”

Pete Mockaitis
Mostly disagree.

Jamil Zaki
Okay. And “People generally don’t like helping one another.”

Pete Mockaitis
Disagree.

Jamil Zaki
Well, you’ve scored very anti-cynical on this test. That’s 0 for three, right? And there’s 50 questions like this, and you can score yourself if you want. There are cynicism tests online. This is called the Cook-Medley Cynical Hostility Scale for those folks who want to try it out themselves.

Pete Mockaitis
I’m just imagining, it’s like, “Oh, hey, how was your podcast, honey?” “Well, I just took a score. I took a test and it proved that I’m a cynic.” Like, “I already knew that.” I’m just imagining how that unfolds in people’s relationships and work. Well, so that’s handy. All right. Well, then, so let us know. So, let’s say we do have that, we got a heaping pile of cynicism, and we recognize, “Huh, I’d rather not have that. It doesn’t feel so good. Jamil is making a case that I’ve got benefits associated with ditching that. But personality transplants are not available at the local hospital,” so what’s a person to do?

Jamil Zaki
You brought up something that I think is a great starting point, which is the way that therapists operate, the way that they challenge people with depression or anxiety. I think that personality transplants are not available, as you said, but we are all works in progress. People’s personalities do change over the course of their lives. Events in our life can change our personality and we can change ourselves on purpose, therapy being the primary way that most people do this.

But I’m, personally, a recovering cynic. I deal with this all the time, and I’ve used tools from cognitive therapy on myself. I call it being skeptical of my cynicism. So, when I find myself suspicious of a person that I’ve never met, or over-generalizing and saying, “This politician did something corrupt, therefore, all politicians are fundamentally corrupt,” I ask myself, “Okay, Zaki, wait a minute. What evidence do you have for that claim?”

I’m a scientist. I can challenge myself to defend a position from a scientific perspective. And, oftentimes, I find myself saying, “Wait a minute, that’s not something that I have evidence for. That’s just my bias. That’s just my intuition.” And I don’t have to believe my intuition all the time. In fact, oftentimes our intuitions are dead wrong. So, I think that’s the first step, is to audit your inner experiences, to ask yourself whether you’re jumping to conclusions or whether you have enough evidence.

If you have enough evidence, great. Go for it. You’re not being cynical, you’re being skeptical. If you don’t have enough evidence, try to do an experiment. Try to take a leap of faith on somebody. Now, I’m not saying you have to share your bank information with a prince who’s going to wire you $14 million or anything like that, but try to take small, growing, calculated risks on other people.

Now, that doesn’t just help you learn about them, “Who can I trust and who can’t I trust?” based on evidence. It also changes other people for the better. Economists call this “earned trust.” When we put faith in other people, they’re more likely to step up and meet our expectations because they’re honored that we believe in them. So, that’s something really powerful that we can do to restructure our own thinking and also to bring out the best in the people around us.

Pete Mockaitis
All right. Well, any other potential approaches or fun ways to get started right away?

Jamil Zaki
Yeah, I think that there’s two things that I could add to this, which are ways that we communicate with other people. One is, if you decide to trust somebody, don’t be quiet about it. I do something called trusting loudly, and I think this is especially important for supervisors, managers, leaders of any type, because we often put our faith in somebody. We give them a new responsibility, for instance, at work because we think they’re capable of it, but we don’t tell them, “Hey, I’m doing this because I believe in you.”

And it turns out that that simple message, just being upfront and clear. about the trust that we put in other people can intensify that act of earned trust. It can make that – the power of our trust, the gift of our trust – more clear and more impactful. The second thing that I would add when it comes to sharing or communicating differently is what I would call positive gossip. A lot of us are not just cynical in what we think, we’re cynical in what we say. We go around giving one-star Yelp reviews to life and everybody in it, and we can choose to do the opposite.

One thing that I try to do with my kids is share with them something kind that I saw somebody do each day, and, A, that helps me fight cynicism in them and help them stay attuned to the goodness of others, but it also changes how I think. Because if you are getting ready to tell somebody something, you’ve got to notice it. If I want to tell my kids about somebody who’s been helpful, I have an antenna up in my mind to spot helpers who are super easy to find when you’re looking. So, a habit of speech in this case, can become a habit of mind.

Pete Mockaitis
I like that a lot. Anything you recommend we stop doing right away?

Jamil Zaki
Oh, interesting. I would say we can stop jumping to conclusions, first of all, and trusting our instincts. This is one thing that people tell me a lot. It’s like, “I don’t know, man. I’ve just got this gut instinct that this person is not trustworthy, and I trust my gut.” And it’s like, “Well, okay, but your gut also tells you all sorts of other things that are probably wrong.”

Our gut instincts include, for instance, focusing on the negative over the positive, trusting people who look like us more than people who don’t, bias around race and gender and identity. Our gut instincts include being meaner when we’re hungry than when we’re full, being hangry. I mean, we don’t trust those instincts because they’re not right. They’re a poor match for the data. So, I would say one thing to stop doing is to credulously, naively trust our gut instincts because those gut instincts are very biased.

Another thing that I think we should stop doing is thinking of trust only in terms of the risk that we’re putting in. I think, again, a lot of leaders and managers lead like they’re trying not to lose, like they expect other people to shirk and try to take advantage of them, and their job is to police that, to stop people from doing something wrong. Well, if you treat people that way and show them how little you trust them, they’re going to actually act in ways that are less trustworthy.

There’s one story from the Boston Fire Department that I share in the book where the Boston Fire Chief, a new chief, actually, came in around the year 2000, and he realized that more sick days were being taken by firefighters on Fridays than any other day of the week. Now until then, firefighters had had unlimited sick days and been treated in a pretty trusting fashion because of their role. But this new chief said, “Nah, I don’t think so. These people are cheaters, and I’m going to make sure that they don’t do it anymore on my watch.”

So, he capped the number of sick days that firefighters could take at 15 a year. You had to get a doctor’s note if you went above that, you would get your pay docked. There’s all sorts of draconian policies where he was just trying to stop people from taking advantage of him and the city. Now, I wonder, Pete, whether you have a guess as to what the effects of that untrusting policy might have been.

Pete Mockaitis
Well, it’s funny, I feel my own internal, I don’t know what I want to call it, the big word is pusillanimous, small-hearted, like, “Well, oh, so it’s going to be like that, then. Oh, well, I got a doctor buddy who’s going to write all kinds of notes.” So, it’s like, “It’s going to be like that? All right, then. I’m going to…” It stokes the lower part of me that I don’t aspire to be, and, hopefully, I will be able to breathe and think through and say, “Okay, hey, you know what, I’m going to be as honest as possible and be sick when I’m sick, but my immediate desire is to stick it to them.”

Jamil Zaki
It’s beautifully put, and that’s exactly the desire that firefighters felt. So, the overall number of sick days taken by the entire city’s fire department in the year after that policy was rolled out was more than twice as high as it was before. And the number of firefighters who took exactly 15 sick days increased by 1,000%, ten times.

And it’s exactly as you said, that when you treat people cynically, when you choose to not trust them, you’re trying to cover your own butt. But actually, what you’re doing is you’re bringing out the worst side of these people. You’re appealing to their smallness, their pusillanimous side, where you’re saying, “I think you’re a cheater,” and people say, “Oh, you think I’m a cheater? I’ll show you a cheater.” And it turns out that this occurs all over our lives, and so people, in an attempt to protect themselves, harm each other and relationships, and then harm themselves as a result.

Pete Mockaitis
Yeah, well, I think we’re really getting into it in terms of decisions, policies, systems, processes, the stuff that you’re doing, in terms of how you’re running your team and your organization. In some ways, I’m feeling this tension because there are those who take advantage, and yet you want to extend trust to encourage the goodness in folks, and I guess to trust them loudly. That’s a good turn of a phrase.

So, help us out, what would be the optimal way? Let’s go with the same fire chief example. So okay, I’ve got firefighters. It looks like there’s a level, there may be, we don’t know, it could be statistically just happened that way. We suspect there’s a bit of abuse, that many Friday-sick days are not so much sick, so much as early weekend starts.

So, that’s what we suspect. We’d like to curb that, getting all bean counter-y in terms of, “This is how many days you get in the policies, and don’t you dare violate them.” It’s counterproductive. So, what’s your take, knowing all you know, what might be an optimal approach to address that matter?

Jamil Zaki
So, a mindset in general, that I recommend and sort of champion in the book, is being a hopeful skeptic. That is, paying very close attention to the data, being really evidence-based, but also the hopeful piece is understanding that our defaults, our factory settings as human beings, are probably too negative. So, basically saying, “Okay, let me be as scientific as I can in my interactions, but also let me curb and understand and audit my knee-jerk negativity.”

So, the fire chief here, he saw the statistic and his knee-jerk negativity took over. He said, “I’m going to take it out on my entire staff.” Well, probably if he had looked more closely at the data, he would find that maybe, I don’t know, 5% of firefighters were overrepresented in these Friday sick days. So, instead of making a blanket assumption about his entire team, his entire department, he could have asked, “Well, what’s up with these 5% of people?” and ask them some more questions, say, “Hey, I noticed that you’ve taken four Fridays off and no Tuesdays off. Are you getting sick in an unusual way? Can you tell me more about this?”

And sometimes just a little bit of curiosity, showing that, “Hey, I’m paying attention to this,” could probably curb that behavior. And the 5% statistic, by the way, I’m just hypothesizing here, but he could have also looked at the 95% of his staff who were not taking extra sick days on Friday, and said, “Wow, we’ve got such an honorable group of people here. You’ve got unlimited sick days and yet you’re only taking a pretty reasonable amount in a pretty reasonable way. This speaks to the spirit and the values that you all have as firefighters to protect your community.”

This is the thing that, I think, we do way too often as leaders is we focus on the 5%, 10%, 2% of people in our organization who we’re scared of, or who we feel like are threatening the organization, and not on the 90% or 92% or 98% of people who are upholding our values and probably all want the same thing. So, I would say, if I was in the fire chief’s seat, I would focus on the supermajority and try to develop policies and practices for them, and also extol their positive values as opposed to hyper-focusing on the two or five percent of folks who are not playing by the rules.

Pete Mockaitis
Well, I love that and I think that’s just a great practice, in general, in organizations to celebrate the cool stuff that’s happening that you’re noticing, that you’re doing. I’m in a team and we have in the meetings a one minute of awesome in which we folks share, “Hey, this is a cool thing that happened,” and it speaks to the values and remind us, “Oh, yeah, this is why we do this. This is cool. All right. Good deal.”

So, yeah, and to trust loudly when you’re seeing cool things, to speak to it, as opposed to I get this sense and, huh, boy, this is a whole another conversation maybe, good doctor, that as humans, it seems like when good things happen regularly, we just become habituated to them and expect them, and that’s the baseline. Even though it’s amazing, it’s a blessing, it’s so good, we’re so lucky, it’s so privileged and delightful, we just get accustomed to it, take it for granted. That’s what normal is.

And then if we suddenly don’t have that, then, “Oh, this is an injustice, and it’s bad, and my expectations are being violated, and I’m cranky about it,” as opposed to realizing, “Hey, well, you know what? I’ve had it pretty good. I’ve been pretty lucky for a really long time. I guess I could just appreciate how, in this absence, how so often I am blessed with this thing,” usually isn’t how we respond to these deprivations. Is that just how we’re wired, neuroscience doctor? Can anything be done about this?

Jamil Zaki
Yes, and yes. So, what you’re describing is called hedonic adaptation, sometimes also known as the hedonic treadmill, which is that we get used to whatever is going on in our lives. We have a set point that’s related to our personal baseline. So, my baseline and your baseline in terms of what we’re used to in life might be totally different.

If we switched places, we would feel intensely the differences between how we live, but we don’t feel those differences now. The same way that when you put on clothes in the morning, you feel them for about five seconds and then you kind of forget that they’re there and you stop feeling them. We get used to stuff and that’s good. That is a form of adaptation, but it also means, as you’re saying, we get used to all the good stuff and forget how lucky we are, forget how good we have it.

Is there anything we can do about it? Yeah, there is. There’s a great practice called savoring. I think gratitude practice is really well known. You think about all the good things that have happened to you today or in your life in general. Savoring is much more physical and palpable. It’s about enjoying the good stuff as it happens.

Kurt Vonnegut has a terrific quote that I love, the novelist Kurt Vonnegut, where he says, “Sometimes you got to stop and say, ‘If this isn’t good, I don’t know what is.’” And savoring is in essence that. It’s pausing and noticing what’s happening, and especially noticing the things that you are happy about right now in the moment.

I think that one version of this that we don’t do enough is what I would call social savoring. That is stopping to notice the good in other people and the wonderful things that they do for each other, for us, for everybody, for the world all the time. And I mean constantly millions of people are doing good things every minute of every day, and we have grown adapted to that the same way that we’ve adapted to all the other good things in our lives.

But when we notice, there’s so much to be gained. My friend, Dacher Keltner, studies the emotion of awe, the idea of something that is vast and makes us feel small in a good way, like we’re part of something greater than ourselves. And when I think of awe, I think about, I don’t know, seeing the Milky Way, or the Aurora Borealis, or a grove of redwood trees, and those things all produce awe. But in a study of tens of thousands of people, Dacher asked them, “What made you feel awe today?”

And the most common response, the most common thing that made people feel awe, this beautiful experience, was what he calls “moral beauty.” That is the everyday acts of goodness, kindness, generosity, and compassion that people around us are performing all the time. So, when you start to notice that and savor the goodness of others, you have access to really, I mean, I know I’m sounding hyperbolic and maybe a little bit warm and fuzzy, but I mean it. I really do think that people do beautiful things. And to open ourselves to that beauty is a really powerful way to stop hedonic adaptation, to get off the treadmill and actually enjoy our lives.

Pete Mockaitis
I love it. I love it. Can you tell us what are some things you savor?

Jamil Zaki
Oh, well, I savor my children first and foremost. I feel wonder and awe at their new developments and hobbies and interests, and just the way they treat people all the time. I savor the work of people who fight through adversity. A special type of person to me is what I would call the wounded healer, the person who struggles mightily with something, and then turns around and helps other people.

So, this is veterans who help other veterans with PTSD, survivors of assault who become assault counselors, people who have suffered addiction who then join the recovery community and become sponsors. That’s a type of beauty to me that it never gets old. I find that those folks to be incredible. inspiring as well. How about you?

Pete Mockaitis
Thank you. You know, it’s funny, when you say savor, the first thing that comes to mind, well, two things, is washing my hands, just enjoying that warm water and my favorite soap.

Jamil Zaki
Nice.

Pete Mockaitis
And then, in my back porch, I’ve got these sliding wood cedar doors, which just look really cool and kind of unique. We just lucked out, the house had it. And I like to, whenever I open or close those doors, to take just a good whiff of that cedar smell and appreciate the home and the setting that I’m in. So, that’s what I savor.

Jamil Zaki
I love that. I love that. Those are beautiful everyday experiences, right? And I think that that’s the thing is, you could have gotten used to those things. Washing your hands, the smell of cedar, these are easy things to fall into the background of our minds, to relegate to the landfill of lost memories, but you’ve chosen to keep your attention open, to keep your mind open to those experiences. And I think that’s really the good fight. That’s what I think we need to do to retain a hopeful and skeptical mindset.

Pete Mockaitis
Okay. Well, Jamil, tell me, anything else we should cover before we hear about your favorite things?

Jamil Zaki
No, I think this has been great. I hope that all this is useful to your listeners.

Pete Mockaitis
Well, I’d say I’m feeling good, so I hope they are, too. How about a favorite quote?

Jamil Zaki
Okay, I got to go Vonnegut again. Kurt Vonnegut said, “We are what we pretend to be, so we must be careful what we pretend to be.” And to me, that speaks to everything that we’ve been talking about. Our beliefs about the world are self-fulfilling prophecies. We create the version of the world that we live in, and that, in turn, shapes the type of life that we go through. So, it’s, to me, critical to mind our minds because they’re so powerful in structuring who we become.

Pete Mockaitis
All right. And could you share a favorite study or experiment or bit of research?

Jamil Zaki
I’ll share one again that speaks to workplaces and how they shape us. Unusual workplaces for most of us, there are two fishing villages in southeastern Brazil, separated by about 40 miles, similar in economic status, religion, and so forth, but one of them sits on the ocean. And it turns out that if you’re going to fish on the ocean, you need big boats, heavy equipment. You need to work together. You can’t do it alone.

The other village is on a lake. So, fishermen strike out on small boats alone, and the only time they see each other is when they’re competing. Economists went to these villages about 10 years ago and had these people play a series of social games to assess how trustworthy and how generous they were. And it turns out that when you started out in your career in one of these fishing villages, you’re not different from each other. People on the ocean and people on the lake equally trusting, equally trustworthy, equally generous.

But over time, working in a co-operative setting made people more trusting and more generous. I mean, we’re talking over the course of decades, and over the course of decades working in a competitive cutthroat environment made people less trusting and less generous. So, choose your workplaces carefully because they shape you into the version of yourself you will become.

Pete Mockaitis
And a favorite book?

Jamil Zaki
I just finished Bullshit Jobs by David Graeber, which I found absolutely fascinating, an account of why so many of us do work for most of our waking hours that we don’t think creates any good in the world, so that’s one. But here’s a more hopeful one, A Paradise Built in Hell by Rebecca Solnit is a book about disasters over the course of the last century or so. So, the earthquakes here in San Francisco in 1906 and 1989, the bombing of London in World War II, 9/11, Hurricane Katrina.

And in all of these, Solnit asks the question, “What do disasters teach us about ourselves?” And there’s a stereotype that when disaster strikes, people show their true colors, which is that we are selfish and awful and social order falls apart. By looking at the history, Solnit finds that the exact opposite is true, that when disaster strikes, people band together, they help one another, and they find solidarity. So, there’s a lot more goodness in even the hardest times than most of us realize.

Pete Mockaitis
Okay. And a favorite tool, something you use to be awesome at your job?

Jamil Zaki
Yes, I use, well, a bunch of tools that I love, but one is a type of notebook, and I’m of course now blanking on the brand name, but I use it when I interview people for journalistic parts of my writing. And it’s this pen that has a recording device in it, and the paper has sort of sensors on it. So, as you write, it records what time it is that you were writing, and you can then later press down on any note that you took, and it will play back the recording from the pen of that moment that you were writing that particular note. It’s incredibly useful for interviews and for recording stuff.

Pete Mockaitis
Cool, yeah. And a favorite habit?

Jamil Zaki
Savoring, the one that we just talked about.

Pete Mockaitis
All right. And is there a particular nugget you share that folks really connect and resonate with, and quote back to you often?

Jamil Zaki
From this book, not yet because it’s not out yet, but I think that, oftentimes, I think people are simply happy and relieved and surprised to learn the statistics on helping and kindness. I think that people really are fundamentally underestimating one another. And the freedom to stop doing that is enlivening for folks.

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where to point them?

Jamil Zaki
Well, Hope for Cynics: The Surprising Science of Human Goodness is available wherever books are sold. And my lab, the Stanford Social Neuroscience Lab, is at ssnl.stanford.edu.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Jamil Zaki
Yeah, take a leap of faith on somebody today or tomorrow, this week at the latest, and write down what you think will happen, and then write down what actually happens. And if your predictions are different from reality, try to remember that and ask yourself why the difference is there.

Pete Mockaitis
Jamil, this has been a real treat. Thank you. I wish you much hope and joy.

Jamil Zaki
Thank you so much. This has been delightful.

989: Training Your Brain for Maximum Efficiency with Dr. Mithu Storoni

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Dr. Mithu Storoni goes behind the science of how focus works to use your brain to its maximum capacity.

You’ll Learn

  1. How to identify and get into the best mental gear for your work
  2. What to do when work gets either boring or overwhelming 
  3. The trick to resetting your brain 

About Mithu

Dr. Mithu Storoni is a University of Cambridge-trained physician, neuroscience researcher and ophthalmic surgeon. She advises multinational corporations on mental performance and stress management. She is the author of the forthcoming book Hyperefficient: Optimize Your Brain to Transform the Way You Work, out on September 17, 2024.

Resources Mentioned

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Mithu Storoni Interview Transcript

Pete Mockaitis
Mithu, welcome.

Mithu Storoni
Hi. Thank you so much for having me. It’s a pleasure to be here.

Pete Mockaitis
I am excited to chat about becoming hyper-efficient. And I’m imagining, well, it’s in London where you are, so it’s been a few hours in the day. Have you hyper-efficiently already taking care of tons of tasks today, Mithu?

Mithu Storoni
I’ve tried to be as hyper-efficient as I can. Every day is a different one. If you have a different kind of day, depending on the kind of day you have, it’s all about tailoring your tasks and fitting them around your own rhythm. So, every day I do different things, and so every day I have a certain different timetable.

Pete Mockaitis
All right. Well, I’m so intrigued to hear about that, and I understand that’s one of your core theses here, is we want to align our work with our natural rhythms of our brain as opposed to trying to contort ourselves to what is externally imposed upon us. Is that a fair synopsis?

Mithu Storoni
That’s absolutely fair. And if you want a little bit of background, so I wrote the book when I realized how the way we work today is very much a hangover from the era of assembly lines. So, when we had the Industrial Revolution quite a long time ago, we had assembly lines, we were producing quantities of things, of refrigerators, of cars, of hair dryers. And during that time, the number of items you produced decided how productive you were, and the longer you stayed on the assembly line, the more productive you were, because the more items you assembled.

When we then had the shift into knowledge work, post-Second World War, around the 1950s, where the majority of the work became office work, became sort of what we used to call white-collar, we actually changed the work but we didn’t change the way we did the work. So, our work hours, the way we measured work, continued in pretty much the same way. We still looked at how many hours we were sitting on the seat, we get paid on overtime, productivity is all about targets.

We then had another shift, which is the kind of shift we still have now, where we started producing intangible goods rather than tangible refrigerators. And so, when intangible goods, such as a software solution, such as other solutions, ideas, it created the bottom line, so they become principle. The principle thing you try to make a difference to your company, to your organization, you need to think about the quality, not the quantity.

So, it no longer matters how many software solutions you manufacture, or how many software solutions you think of, or how many ideas you think of, you could have a thousand mediocre ideas, they will be just as unproductive as having one mediocre idea. We now need to shift to thinking extremely well, so producing one exceptional quality solution, exceptionally creative idea, rather than a hundred bad ones.

In order to do that, the brain can no longer sit and work continuously as if it were producing, or assembling its idea parts on an assembly line. How long you sit on your chair and the way you sit influences how well your mind performs. But we have created a template around that, which is a hangover from the past.

Now we have technology doing all the monotonous, the routine, the sort of quantity-heavy jobs aspects of knowledge work, so now we need to be even better at creating ideas, at forming solutions. And in order to do that, we need to change the way we work in a radically different way.

Pete Mockaitis
Okay. Understood. That all seems to check out in terms of the way the world used to work and the way things are working currently. I’m curious, when it comes to us working at our finest to come up with these exceptional ideas and solutions, is there anything really striking or surprising you’ve discovered about what holds us back and what unleashes us to this greatness?

Mithu Storoni
Yes. So, I approached this subject from my background, which is in neuro-ophthalmology and neuroscience, and I’m very aware of the very, very exciting research field at the moment, looking at the brain’s dynamics. What we know is that the brain is a complex system, it changes state, and there is a network in the brain called the locus coeruleus norepinephrine network, which influences how alert you are, it influences how you pay attention. That’s one angle of the story.

We have uncovered quite a lot of data about this network and how the faster it fires, the more alert, the more sort of wired you become; the slower it fires, the calmer you become. If you take that, I’m diluting it a little bit, but if you take that you add in the cholinergic network, you add in the dopaminergic network, you know, you create the whole map. You realize that when you are performing mental work, knowledge work of any kind, your brain has to be, or your mind has to be, in a certain configuration in order to perform one particular type of task particularly well.

So, for instance, let’s take two examples of knowledge work. Let’s take creative idea generation and let’s take a different kind where you are focusing on something. So, if you imagine an organization, it has lots of teams but it has two sub-teams, one focusing on innovation, the other focusing on implementation. The team focusing on innovation is going to focus on coming up with ideas, original ideas. What do we know about how the brain works or what is optimal for the brain when this happens?

Well, we know that if you make the brain focus on one single target in front of you, such as a computer screen, your brain state is not going to be optimal to come up with those “aha” ideas because of the temporary structure of the brain at the time. Focusing is not conducive to gentle mind-wandering.

It’s not conducive to letting your attention wander and pick up fragments of data, fragments of thoughts wandering in your head, which you then assemble, or to just waiting for aha moments, for moments of insight to spring up inside your head. That’s one angle to it. So, detaching your attention is important. Not focusing is important.

The second angle to it is there is data that the time of day you work influences how well you work when you’re doing creative work. So creative insights, creative idea generation seems to be better first thing in the day and last thing in the day, not in the middle of the morning, and not in the middle or late in the afternoon. So, in order to really, really optimize idea generation, creative idea generation, perhaps working in a slightly different way for this particular sub-team is going to be more suited for their performance.

Similarly, if you take the second sub-team, which is working on logistics implementation, there they need to zone in, converge on ideas. Now if you are converging on ideas, focusing does help. So, their focused attention is going to be absolutely pivotal. We know focused attention, similar in the opposite way to creativity, focused attention, there seem to be some peak hours for that during the day. The middle morning, middle to late morning is one of them. Immediately after lunch is not one of them and later on in the day is a second slot.

When you’re doing focused attention, when you’re paying focused attention or doing work that involves focused attention, you have to, it helps to sit undisturbed, sit in a very, very attentive state of mind and get that work done. So, if you also think about how your mind is, when you’re creative, your mind is sort of very gently, slowly mind-wandering. When you’re focusing, you want to be sharp, you want to really zone in to what’s in front of you.

These two states of mind are very, very different. So, if you put all of that together, it shows you how you need to be in a certain state of mind that you can tell by looking at how well you focus, how well your mind can, or how easy your attention can wander, a particular time of day is also helpful. And the third thing we haven’t talked about is, as soon as you work continuously, and you measure this as time on task when you measure this aspect in psychological experiments, when your brain works continuously on some kind of intense work, it becomes tired.

When it becomes tired, its information-processing pathways inside your head become inefficient. And when they become inefficient, you can actually measurably or you can visibly see the effect that has on mental output. So rather than coming up with lots of original ideas, you’re much more likely to come up with ideas but they’re not going to be original. So how long you work for is a huge factor here, which is why you also have to put in this 90-minute, 90- or 100-minute ultradian rhythm where you work in slots, and even within those segments of work you pace how you work. That’s a very long answer to your question.

Pete Mockaitis
Well, it’s really beautiful and it matches my own experience in terms of the groove, the flow, the rhythms, the vibe of work. And you talked about the creative and innovative side of things versus the implementation side of things, and sometimes I think of this as creating versus destroying. And I don’t know if it’s just my raw kind of attitude, but it’s like, “I’m going to destroy my inbox,” and by that, I mean I’m going to process it with vigorous speed. We’re going to do a three-second sweep per message, a 20-second sweep per message, and we’re going to watch that baby shrink from 200 to 20 in short order, and that’s good, and that’s kind of fun for me.

But sure enough, that does require that I’m not distracted by other things, and my mind isn’t wandering to interesting, fun things to pursue that’s counterproductive to what I’m after, is shrinking this inbox in a hurry and dispatching messages so people would get what they need from me, etc. Which is totally different than the vibe is like, “Oh, this would be kind of cool if we tried this thing. And here’s a fun idea. And, oh, that sort of connects to this thing I’m hearing on a podcast over there.” And so, those are very different vibes. So, tell me, just to make this contrast all the more crisp and clear for us, do you have a name that you apply to each of these modes of brain operation?

Mithu Storoni
I have. So, in my book, I have created a metaphor, which is very helpful, and I describe the mind as being in three states in the specific context of knowledge work. And these are, I call them three gears: one, two and three. And in a very easy way of imagining them is slow, medium and fast. The mind-wandering state, so the seek and destroy that you just described, which is going through your inbox – I love that analogy, I think it’s a great way of describing it, creating and destroying – that state would be right in the middle of gear two, which is the middle zone.

Gear one – is the kind of state of mind you have when you are really daydreamy. So, maybe the first thing in the morning after you’ve woken up after a deep night’s sleep, you haven’t quite reached that sort of sharpness, you haven’t reached for your coffee yet, you are kind of in a slight daydreamy zone, there’s a sunrise in front of you, you’re sort of halfway, halfway, and your mind feels quite slow. Your attention is floating a lot. You don’t have the ability to make it focus. It’s very, very floaty. You think of thoughts, they come, they go.

Gear two is when you can focus. This is the middle zone. As soon as you reach gear two, you’re able to focus. Within gear two, you have a kind of a slow pace and you have a fast pace. The slow pace gear two is when you can both focus and you can let your attention wander alternately however you want. That is optimal for creativity where you can just detach from what you’re doing, let your attention wander a little bit, but soon as you come up with an idea, with an insight, you can quickly zone your attention spotlight on there, focus on it and bring it to fruition. That is gear two, a slow gear two.

And then you have middle gear two, which is what you described as really intense, powerful focus. And then you have, you leave gear two and you go into gear three. And gear three has, correlates with what is sometimes termed sort of a hyperarousal state. So, in gear three, your thoughts are faster, your actions are faster, but you can’t perform analytical difficult thinking and you cannot focus as well.

So, these are the three gears: gear one is where you just wander; gear three where your mind is very fast and you can’t focus; gear two is right in the middle. And in gear two you can navigate by playing with your attention, detaching it, letting it wander around to go into kind of a light, creative gear two or a really deep focused gear two.

Pete Mockaitis
Now when you say hyperarousal gear three, just to make sure I’m understanding this, I’m thinking about, is this like I’m enraged at a situation? Or what are some of the scenarios or illustrations of hyperarousal?

Mithu Storoni
We are diluting these into single terms, but these are all scales. These all have a range. So, if you look inside the brain, people in a state of hyperarousal, this particular network in the brain is firing very fast, and the faster it fires, the more your physiological arousal increases. But just outside this zone where you can focus, the moment, so let’s just say you’re sitting there, you’re focusing on your email, you’re doing really well, and then a colleague keeps making herself or himself a cup of coffee, and every time they do this, they come and give you one because they’re really kind, and so you inadvertently just keep sipping those espressos while you work, just because they happen to be there.

After one espresso, it’s great, your focus is even better. But after another five, which you don’t realize you’ve had, suddenly, the noise that you heard behind you, the noise of the drilling outside, or the traffic outside, or someone speaking on their phone, suddenly seems really sharp. You couldn’t hear it a minute ago, but after five espressos you suddenly can, and so your threshold for being distracted is suddenly lowered, so you can become easily distracted.

Then, by this time, you haven’t realized you’ve had those five espressos, some more espressos appear and you keep drinking those. And as you drink them, eventually, you reach a point where your focus is completely gone, and you’re simply just reacting to the situation. You’re doing very low-level cognitive stuff, and every sort of small distraction around you is grabbing your attention away.

And as you increase that, you can eventually get into the stage that we do term that falls under the canopy of the banner of rage. But that sort of gear-three state is where you become easily distractible, subtle things become amplified. You become more anxious, more vigilant, so it’s a hyper-vigilant state. And the more, the faster this network fires, the more you go into this state, the more amplified it becomes. So, it’s a scale. This whole thing is a scale. Gear one itself is a scale, gear two is a scale, gear three is a scale, and within those, you’re modulating yourself.

Pete Mockaitis
I hear you. It’s like we just got one very long continuum. It’s like the entirety of human experience, and we’re segmenting it into three-thirds to make it a little bit more workable to discuss and interact with. So, I guess I’m wondering now, this might be dangerous talking to neuroscience about this, but you mentioned, so we got some choline, some dopamine.

What is the, shall we call them biomarkers, or biochemical things, or heart rate, or brainwave frequency? What’s the stuff going down at our brain-body level within each of these three things in terms of it’s like a little bit in one, a medium amount in two, and a whole lot in three of these fundamental ingredients?

Mithu Storoni
So, very basically, let’s look at norepinephrine. So, norepinephrine, many of you will have heard of it, it’s associated with exercise. We talk about how we’ve got to get that adrenaline pumping or get that norepinephrine. 

And very, very loosely, these three gear states describe or correlate with three ways, patterns of firing of this, of a network in the brain, that is the brain’s headquarter of norepinephrine. So, in a very simple way of saying that, as norepinephrine levels vary in your brain, there’s a part of the brain called the prefrontal cortex that sits right behind your forehead. The prefrontal cortex is your brain’s seat for focus, attention, any kind of higher-level cognitive work. Analysis, thinking, remembering, working memory, you name it, the prefrontal cortex is the seat of higher thinking, okay? This entire region of the brain, prefrontal cortex, it’s absolutely pivotal for knowledge work and it becomes very, very active at middle levels of norepinephrine.

So, when you’re in gear two, it’s the Goldilocks zone of norepinephrine that brings your prefrontal cortex completely online. When you have too much norepinephrine, when you enter gear three, your prefrontal cortex goes partly offline, and this is why being in gear two is ideal and essential for focused work.

Pete Mockaitis
Okay. Well, this is cool, and so I’m curious. So, putting it in these terms, I can see that if you’re in gear one, yeah, that’ll bring you to gear two or gear three, the jumping up and down, the smacking your chest, you’re screaming, “Yes, yes, yes.” That’ll do it. Go for it.

Mithu Storoni
I was just going to say, so I think the three gears are a metaphor of three different mental states. But I would not think of it like a racing car. So, when you’re in gear one, it’s simply a description of a different state. So, when you’re in gear one, and you’re in this kind of slow, mind-wandering state, you can’t focus because you are just not sort of awake enough to focus then. Gear two is when there is more norepinephrine, your prefrontal cortex is engaged, you can focus, you can do high-level cognitive work. And gear three is when there is more norepinephrine, you can think faster, but you can’t do high-level cognitive work because your prefrontal cortex is partly offline. Now, when you’re doing any kind of knowledge work, you’re actually shuttling between these three states, in the sense that, for instance, if you are solving a problem, you have to be mainly in a state of focus, all right?

But as soon as you hit a wall, or your mental slate gets crammed with data, you have to briefly move out of that state into gear one to wipe your slate clean and to refresh the angle that you’re taking. So, if you’ve hit a wall, your brain needs to step back and look at the problem from afar, or from a different angle, that’s when you need to briefly foray into gear one to do that, and then you might see something you were missing, you might feel a little bit more refreshed, then you go back into gear two.

So, although your baseline is gear two, you’re going to keep coming back into gear one every now and again to change your mental state in order to overcome a wall or to just refresh your mind. So, it’s not like you are getting into these fast, high-powered, kind of racing track scenarios. It’s very much a way of your brain is mainly in gear two, but gear one is essential. And that’s why gear one is the mental state you have when you take a break.

So, as an example, if you’re focusing on your inbox, in your email inbox and you’re working through it, every time you close your eyes, your brain immediately goes into gear one for a bit. And then when you open your eyes, you’re back into gear two. What I’m describing here is the baseline you’re in for the majority of time.

The whole thing isn’t a flat line, and that’s how the brain is but the overall general state of the brain when you’re in a mode of focus versus when you’re in a mode of gentle daydreaming are very different, and these are the states I describe with gear one, two, and three.

Pete Mockaitis
Okay. Understood. So, then I imagine one of the things you want to do in order to accomplish a whole lot of stuff is to just schedule the kinds of activities when things are naturally going to be great for that. If I need to have some brilliant epiphany, aha, eureka moments, well, then let’s schedule some thinking, daydreaming, wandering time in the early morning or late at night, etc. So, there’s kind of working with our schedules and our rhythms and, you know, 90- to 100-minute cycles of stuff. That’s cool. And then, I’m curious, if the situation calls for us to be in a bit of a different gear than we find ourselves in, what do you recommend we do?

Mithu Storoni
So, if I give you a typical day, so just say you are a writer, you are looking for an idea. So, if that’s your job, if that’s your task for the day, what you would do is you’d wake up probably in the morning quite early, and once you’re up in the morning, you would tackle the creative aspect of things there and then. You wouldn’t wait for later in the morning. You’d use the kind of very gentle, relaxed, not quite committed state of mind you have, which would be perfect for that kind of work, that kind of idea generation.

And then once you have your idea, later on in the morning, you’d find you feel a little more alert, you can focus a little bit more and your mind is wandering a lot less. You’re kind of much less in that kind of gentle daydreamy more. There, you sit down, you focus and write or type. And then you continue that pattern as I describe. It changes slightly for the rest of the day.

So, if you’re entering one of those sessions, one of those work sessions, and you’re in the wrong gear, so let’s say you are doing focused work, you’re starting at 9:00 o’clock in the morning, and you are still in that kind of distracted, mind-wandering state of mind. If that’s the case, there are a couple of ways you can use your body’s physiology to make your mind think differently. So, for instance, we know that if you make your body active and alert, your mind becomes active and alert too. Intuitively, you know that to be true.

Physiologically, we know that if you do, for instance, a few sprints before you sit down, when you are feeling a little bit kind of slow and lethargic, that immediately wakes you up. It doesn’t have to be sprints. Any kind of exercise will wake you up. We know that intuitively. And when we say wake you up, it also changes your mental state. You go from feeling lethargic to feeling more alert, much more able to focus.

Conversely, we know that you can also use your body to relax your mind. So, if you are feeling very, very wired, if you’re working in an office where things are very, very, sort of deadlines are very frequent, activity is very fast, everything is very hectic, and you really need to calm down and you need to focus and you need to think about something, in that sort of situation you can use your body, you can use three elements actually, you can use your environment to calm you down.

So, we know that if you bring elements of your environment to be slow, low and soft and dark, your mind also climbs down. So, if you have, for instance, a background music or background sounds which have low frequency beats, sounds which are low pitch, not high pitch, like very slow drum beats or like ocean sounds. There’s a reason why we’re attracted to ocean sounds. So, slow beats, slow rhythms, low frequency, low pitch around you.

So, as an obvious example, if you listen to radio shows or breakfast shows first thing in the morning, people will be speaking very fast at a higher pitch. If you listen to radio shows very late at night, people will be speaking slower with slightly lower pitch, and that is to really match the viewer’s state of mind, but in the morning it’s to really draw the viewer into a more alerting state of mind to wake them up essentially. So, your environment can change in this way.

Colors and intensity of light also have a role to play. There is data that shows that warm, so redder, reddish tones, soft, warm hues are better for creative idea generation, whereas blue light or blue dominant white light, the kind of light you get in the middle of the day or in the middle of the morning even in most latitudes, that’s conducive to being focused and alert. So, if you’re doing a night shift and you really, really need to focus, then using light can help you be in the right state of mind.

So light, sound, your physiology, so muscle. When you contract muscle, you feel more alert, but when you release it, you feel more relaxed. Similarly, when you stretch muscle and release it, you feel more relaxed, and we know that people seek this kind of activity, whether PMR, whether yoga, any sort of stretching-relaxation activity also relaxes the mind.

We also have a third thing, which are breathing exercises, and there is now a lot of data to show that if you breathe at a frequency of around five breaths a minute with long exhalations, and Mara Mather, in California, has done amazing work on this with her team, you can also lower this, the gear, of your mind. So, bring your mind back to an optimal state.

Pete Mockaitis
Yeah, this is beautiful. So, then I’m thinking then, if we’re in a state where it’s just like, “Ugh, I don’t feel like doing anything,” that’s sort of like the sleepy state, and so more arousal would be helpful if what needs to happen is some smart focused work. And if, likewise, it’s like, “I’m freaking out about this thing,” you know, well, then we want to maybe do with some more of the stretching, the slow breathing, the low lights, etc.

Mithu Storoni
Adjust your environment. Modulate your environment.

Pete Mockaitis
Well, now you got me wondering, it’s so funny, I’m thinking about mindfulness meditation stuff, and there are times when it feels so amazingly wonderful, like, “Yes, this is just delightful.” And there are times in which my brain is just furious, which is like, “This is so boring! I can’t stand it!” And so, it seems like, is this kind of the fundamental dynamic at work? Or do you think there are some other dimensions to be considered in this context as well?

Mithu Storoni
So, I’m so happy you brought up the word “boring” because this is really, really important. Now when you’re working on something, when you’re doing knowledge work, you’re working on something, you can, in gear two, you’re in peak focus, you’re engaged, all right? But if what you’re doing is boring, then a little while through, a little while along, 10, 15 minutes, whatever, you suddenly feel your mind wandering and your focus slipping off, slipping away. Not because you’re tired, the work isn’t tiring at all, or let’s imagine the work isn’t tiring at all. You’re just noticing your focus just slip away.

In that sort of scenario, you’re sliding into gear one because you are bored, and there you need more stimulation or a bigger load to get you back into gear two. So, one way is, as you say, you need more stimulation, so maybe change the environment, go to a place that wakes you up. But you can also do it through the work, through the work you’re doing. So, for instance, multitasking gets bad press, but if what you’re doing is boring and you’re sliding into gear one, multitasking can actually keep you in gear two.

Because any form, anything that engages your mind, engages your brain, causes you to put in cognitive effort, will raise you back, will raise your gear. And it’s for the same reason that if you’re working very well, but you have an enormous workload, or you’re getting information you don’t want and you’re being forced to process it while you’re doing the work that you’re doing, you’re having to put in, you’re having to really step on the pedal.

You’re putting in more cognitive effort, and that requires norepinephrine, and there you’re shifting up to gear three to be able to cope. So, actually, you can modulate your gear with the work you are doing. So, if your work is very boring, actually multitasking and doing something in parallel can put you back into the right frame of mind.

Pete Mockaitis
Okay. Understood. And so, I guess I’m wondering if we don’t have the option of changing the thing that we’re doing, maybe we’re in a meeting and we think it’s boring, I suppose, internally, in our own brains we would maybe make up a game. Or what do you recommend there in terms of if it’s like here we are, we’re in a meeting, we’re supposed to be polite, and not whip out our laptops or phones or something? Any pro-tips there?

Mithu Storoni
So, if you’re in a meeting and you just have to attend the meeting, but not contribute or not take anything away from the meeting, then it’s a great opportunity to get into a creative state of mind, be in gear one, let your mind wander, and just use that as a break. So let your mind wander, let your attention wander, try not to dwell on anything, and just use that as a refresher, as a refresher palette for your mind.

If you have to stay awake during a meeting, and simply stay awake and not necessarily contribute, then doing something while you are in that meeting, so solving a problem with pen and paper discreetly while you’re there is another way of dealing with it. So, you add your workload, you increase your cognitive load to stay in the right state of mind.

So, the bottom line of all of this is really that we all function the best. We don’t just work the best when we do knowledge work. We actually function and we feel the best when we’re in this kind of middle speed, is a good way of imagining it, in this kind of middle speed, Goldilocks speed. And in order for the brain to put itself into that middle speed, you need, the brain needs, first of all, some kind of external stimulation, or the external urge to raise its own gear for some other reason.

So, for instance, if it’s receiving a lot of load the brain is going to work harder to cope with it. If cognitive load is very low, it’s going to get very bored and slip out of gear two. So, if that happens, then you can bring in extra cognitive load or bring in extra stimulation to keep the brain in this middle zone. Your mind, your brain is really an information-processing machine, and its optimal pace of processing that information is gear two. So, you need to give it enough information to keep it there. And if you swing over, if you overshoot, you end up in gear three.

So, if you’re going down from gear three to gear two, another way to look at it is you’re going down from gear three to gear two, then reduce the number of tasks you’re doing, reduce the difficulty of the task you’re doing, remove time pressure, remove uncertainty, and then adjust your environment to make it lower, slower, slower-paced, and then, of course, you can add in these physiological buttons through your muscle relaxation, through your autonomic nervous system.

So, ultimately, your brain, your mind is most efficient when it’s moving ahead at this middle speed of processing information. And the key, the art of being able to navigate yourself and stay in that zone while you’re doing knowledge work is a secret to hyper-efficiency because when you’re in that zone, the kind of work you’ll be doing will be the best you can do.

You can still do a lot of work while you’re bored. You can also do a lot of work while you’re in gear three. You can type hundreds of emails. You can even type them faster. But you won’t be able to solve a difficult differential equation in gear three, or plan a killer chess move in gear three. You’ll be able to play chess, but you’ll probably lose in the first 15 moves.

Pete Mockaitis
Thirty-second bullet games.

Mithu Storoni
Exactly. Exactly. In gear one, you’re not engaged enough to think, to analyze either. But in gear two, in this middle zone, when your brain is just awake enough, alert enough, but not too wired, that’s when it processes information the fastest, and hence, it does it in the best possible way.

Pete Mockaitis
You said the word “refresh” earlier, and I’m curious, if we’re doing these 90- to 100-minute bouts, a break is just necessary. Do you have any suggestions on what is a supremely, or hyper-efficient, or excellent means of breaking to restore our brains’ capacity and capabilities quickly?

Mithu Storoni
Yes. So, when you’re thinking of a break, just to give you a little bit of background, we now know through some very elegant forms of brain imaging that when you’re doing intense mental work, something that requires you to pay attention, something like solving math equations, as your brain cells work, they produce byproducts because they have little factories in them, they need energy to work, they break, they use ATP. They produce byproducts.

And as you’re working, these byproducts accumulate and then they get cleaned away. Now there is some evidence, and I mention where this data comes from, in the book, that one reason for fatigue may well be that the rate at which you’re producing these toxic byproducts is faster than your ability to clear them away. And so, when you take a break and you stop the intensity of work, you’re immediately giving your mind, your brain an opportunity to recover. So that’s a bottom line.

Now how should that break be? So, in this context, think of the difference between the brain and muscle. So, if you’re lifting weights in a gym, the moment you stop lifting weights, your muscle relaxes. So, when you stop working your muscle, your muscle rests. But when your mind is working on its office chair, as soon as you move from the office chair and you even go and sit on a beach, your mind has not moved one inch. It carries on working. There is no stop switch on your mind.

And so, the kind of break you take has to be tailored to the state of mind you are in when you were working. So, if your work was just very, very tiring, it wasn’t in any way emotionally draining, emotionally triggering, just very, very tiring, and as soon as you stop, imagine you’re having to read a hundred boring emails that don’t really mean anything, but they’re just, your eyes are glazing over, that sort of state. If that’s the case, then as soon as you take a break, as soon as you stop what you’re doing, your mind will be able to relax.

So, in that sort of scenario, you can break and just do nothing. Just relax, you don’t have to do anything actively. But if your work was, or is, in a situation where you have a lot of emotional tension, you have a deadline you’re working for, you have a problem you really can’t solve you’re still struggling with, the moment your break approaches, you’re very likely to be what I call tired and wired, which means you are tired, you’re physically tired, you’re mentally tired, but your mind is still trying to process that information, so it has stepped on the accelerator, taking you right up to gear three to work through and your gear just won’t slide back.

And, intuitively, your listeners and you will realize what this is because it’s the kind of feeling you have at the end of a day when you’ve just really pushed yourself to keep working beyond when you were tired by having coffee, by carrying on. And so, by the time you get home, you can’t really switch off. You feel tired, but your mind is still buzzing. That’s what I describe as tired and wired.

If that’s the case, and you’re taking a break in the middle of the day, and you’re feeling like that, then for the first few moments of your break, it’s much more helpful to do something really absorbing that distracts you completely from the work you are working on. So, play a game on your phone. Something like Tetris has been shown to be very effective in this sort of context, other games like Tetris. Play a game on your phone or watch a video, watch something immersive, until you momentarily forget the work you were just doing. As soon as you do, stop and then you relax.

Pete Mockaitis
Okay. So, first, we get into the forget zone and then we stop and relax. Is there any way to relax better or should we just chill?

Mithu Storoni
So, if you are in that forget zone, you can relax. I mentioned two kinds of breaks in the book. So, I mentioned a break at the end of 90 minutes when you just need to refuel. I also mentioned a type of break, which I call a kind of a reset break, and this is the kind of break you would take within your work segment. So, if you’re doing a 90-minute block of work and your work is really intense, you would probably need to pause for a little while every 20 minutes or so, if your work is really, really intense.

Or if your work is really, really boring, you will be forced to just kind of take a step back every 20 minutes or so and just be like, “Okay, I need to kind of wire my mind back up to cope with this.” When you’re taking a break in that context, what you’re trying to do during the break is put your mind back into gear one.

So, as an example, imagine you are just watching paint dry, okay, you’re doing some kind of work, which is really, really boring. Your mind, you’re in the right zone when you started that work. But about 10 minutes, 15 minutes into the work, your attention just floats away. You cannot bring it back and everything just gets very slow, lethargic. At that point, take a quick five-minute break and do something to bring you back into that zone. So that can be something physical. Physical is usually the easiest.

So, at that point, doing a quick bout of exercise will put you back in the best kind of mental zone where you can go back to doing that work focusing. So, an applicable real-world scenario of this is anything that requires you to keep monitoring something. So, monitoring a camera, monitoring other machines working, monitoring a system. Every 20 minutes or so, your attention is going to float, melt away, and there you take a very quick break to actually not relax you but to actually excite you back into the right mental zone.

Pete Mockaitis
Okay. Understood. Well, Mithu, tell me, anything else you want to make sure to mention before we hear about some of your favorite things?

Mithu Storoni
Certainly. So, another aspect of work today, as well as these three gears, is the idea of how everything we’ve always used to motivate us in the past are changing because the whole map of knowledge work is drastically changing at the moment. We are having to retrain, we’re having to reskill, we’re having to learn on the job, so there’s a huge amount of change taking place, and so this is a really great time to bring in the idea that has long been known as intrinsic motivation, and kind of repackage it and rework it for our era.

Because right now, we are working and living at a time where your job might not be guaranteed, the goal that you’re working towards might change tomorrow, a new LLM might come about tomorrow, a new version of the existing one might come about tomorrow, and everything you’ve been learning suddenly becomes obsolete the next day.

So, in this sort of landscape, you have to work with a different kind of motivation. So, we have to learn and we have to tailor and curate our jobs. Managers should be curating workflows, workloads, to generate as much as much of this intrinsic motivation as possible. And one way that seems to be a pretty powerful way of deriving it in any context, and intrinsic motivation is notoriously difficult to create, is by this phenomenon called learning progress.

It’s called learning progress mechanism. And one of the researchers behind Pierre-Yves Oudeyer from Paris, who is working with artificial agents, and his team has found how, whenever you’re working, you’re doing any kind of work, it’s really, really important to have physically kind of something that you can really physically, tangibly feel, obvious progress.

So, you have to be making rapid progress in something towards a goal and improving through skill or knowledge yourself in some way as fast as you can, as regularly and as solidly as you can, while you work. If you can engineer an element of this into one what you’re doing, you will have sufficient intrinsic motivation in your work, and that is going to be key in the workplace moving forward.

Pete Mockaitis
Certainly, that rings true. That gets me fired up, no doubt. Well said. Now could you share a favorite quote, something you find inspiring?

Mithu Storoni
What I would say is my book was really heavily influenced by the work of Marshall McLuhan, who looked at technology and the effect it is having on our brains. One of the quotes that I really love, is that we have had a way of working all this time, where we’ve really been working like a marching soldier. We’ve been moving forward in regular steps in order. We need to change, and we need to now add flair to the way we work because that will help us get into these unique brain states and produce our best.

And he describes that as a transition from a marching soldier to working, spinning like a dancing ballerina. And that is really a metaphor for how our work needs to change in this new AI-assisted age of the knowledge age.

Pete Mockaitis
Okay. And a favorite book?

Mithu Storoni
So, The Medium is the Message is a great book that really gives you a wonderful overview of technology.

Pete Mockaitis
Okay. And if folks want to learn more or get in touch, where would you point them?

Mithu Storoni
So, I have a website, my name, www.MithuStoroni.com. I’m on LinkedIn, Mithu Storoni. I’m also on Twitter/X as @MithuStoroni.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Mithu Storoni
Tomorrow, whatever your routine is, just think about this conversation and tailor your day completely differently, adjust it to your routine, and then give us a feedback the day after as to how it went.

Pete Mockaitis
All right, Mithu, this is fun. I wish you much hyper-efficiency.

Mithu Storoni
Thank you so much. Thank you for having me.

983: Making the Most of Your Limited Time Before Death with Jodi Wellman

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Jodi Wellman shares how reflecting on our scarce remaining time of life helps us live free from regret.

You’ll Learn

  1. Why you need to befriend the Grim Reaper
  2. How to feel “astonishingly alive
  3. How to break out of a rut

About Jodi

Jodi Wellman is a former corporate executive turned executive coach. She has a Master’s in Applied Positive Psychology from the University of Pennsylvania, where she is an instructor in the Master’s program and a trainer in the world-renowned Penn Resilience Program. She is a Professional Certified Coach with the ICF and a Certified Professional Co-Active Coach from CTI. 

She has coached and spoken with clients like American Express, Fidelity, pwc, Royal Bank of Canada, BMW, and more, and runs her own business, Four Thousand Mondays. She’s also known for her inspirational TEDx Talk on how death can bring you back to life. She lives between Palm Springs and Chicago with her husband and cat, Andy.

Resources Mentioned

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Jodi Wellman Interview Transcript

Pete Mockaitis
Jodi, welcome.

Jodi Wellman
Thank you for having me here. I’m excited.

Pete Mockaitis
I am excited, too. I understand you say you’ll have about 1,822-ish Mondays left of your plans here.

Jodi Wellman
Well, I got to tell you, that number’s down by two weeks since you read that. So, I’m down to 1,820, but this clock is ticking down, and, yeah, big plans. I mean, that’s the point, right? It’s like, when we get a little bit granular with that math, that fabulous mortality math, it does make me and many others go, “Wait a sec, how am I going to spend that diminishing time?”

Pete Mockaitis
Okay. So, what are some of these big plans?

Jodi Wellman
Well, they’re usually bucketed. It’s funny you ask that because, in terms of research and then the way that I look at my life, they’re in categories. So, there are different domains of life. There’s the fun and recreation side of things, which can further categorize into travel. So going to the south of France in the fall, that’ll be exciting. And so, there’s a whole category around recreation. What are we doing with our leisure time?

And so, looking at starting new hobbies, I’m going to be getting more into trying to learn a new language. And so, really, I’m looking to either refine French or Italian. So that’s just one category, and so that’s a good start, I think, lest I bore you with the gory details.

Pete Mockaitis
No, I appreciate that, that’s fun. That’s fun. Well, lay it on us, you’ve been researching our mortality. Your book, You Only Die Once, a compelling title. Any particularly surprising or fascinating discoveries you’ve made about us humans and our lives, our mortality, that professionals need to know?

Jodi Wellman
Yeah, I definitely think so. So, we all know in the work we do, for example, that, oh, there’s nothing better than the power of a deadline. It’s like we will tend to procrastinate until we know that the strategy session is coming up on the 17th or we’ve got a big project due at the end of the quarter, etc. And it’s so true with our lives.

So having this distinct and, okay, fine, maybe a little bit morbid sense that we are finite is precisely the thing, by having that deadline that does kick us into gear to get on with, I say, the business of living. So, it could be the things we do at work, all of the initiatives we might just keep postponing, but also the things we do outside of work, all the joys and things we might do, again, for recreation, socially, etc., that make us more well-rounded when we come back into work.

So, the research is called Temporal Scarcity, and it’s this idea that whenever we have an asset, okay, like life, that we become heightened, frightenedly aware that it is temporary or rare. Our perception of its value goes through the roof. So that is why I get us to count our Mondays, and that is the heft in terms of empirical evidence behind how we do need to have, unfortunately, that rankling feeling of, “Ugh, scarcity” in order to take action and have that deadline, or else we’ll just float along the lazy river of life and have good intentions, maybe, but not really take as much action on them.

Pete Mockaitis
Yeah, a deadline is quite literally here, there will be a day in which we die, a deadline.

Jodi Wellman
You caught it.

Pete Mockaitis
And so, morbid, yeah, I mean, that’s how some people could react to it, but you seem to have a very different emotional energy vibe association to this. Tell us about it.

Jodi Wellman
Yeah, I definitely do. I mean, I’ve never been super scared of it. I recognize, and in doing research, of course, and working with groups and individuals that some people would much rather not talk about death than anything. Many people would rather public speak. We’re very afraid of dying in the discussion.

So, my openness to it and my mission in life, really, is to de-fang it, make it something that’s like, “Yeah, it sucks. Yeah, definitely. Nobody wants to think about the fact that we’re not going to be around much longer,” relatively speaking. And so, how do we use that and take a more amusing approach to accepting, “Yeah, it sucks to be us,” and yet let’s use it pretty darn quickly to move over to the life side?

So, I talk about the Grim Reaper. I love it. I love the whole topic of mortality because I know it’s a tool. It catapults us not to keep talking about death but to talk about life. So, I make the switch pretty darn quickly. It helps that I doodle, you know, the Grim Reaper and tombstones. It helps to lighten it a little bit, and I tend to give out the most ridiculous, hilarious prizes in my workshops, again, to create levity.

But it’s like a fact of life that we do a fabulous job of denying and deferring and avoiding, and I just say, “Guys, let’s just accept it. Let’s talk about it for a minute. Let’s do the math, let’s do the thinking, and then use a table. I’m curious, like, how does that motivate you to maybe spend your time differently because there’s so much power there?”

Pete Mockaitis
Well, so maybe could you give us an example of how a person walked through the math, they took a look at it, and then that transformed the way they approached their work, and their life, what they’re up to?

Jodi Wellman
Yeah, I give so many examples in the book, and I do that because we do like to hear and learn vicariously through other people, right? So, there’s one leader I worked with who used to do, in the nature of his business, he acquired companies. And when he stopped and counted, not just his Mondays left in life, but his. Mondays left in his career, he didn’t really have formal retirement plans, but he had a sense about, “By this age, I want to be able to say no and say no a lot, unless it’s a really cool project.”

So, he did the math and he looked and said, “Okay, I do however many acquisitions, mergers per year.” And he did that and worked backwards and said, “Wait a sec. Like, I’ve been thinking, deluding myself,” because that’s what we do. I mean, this is what psychology is. We just try to fool ourselves into happiness. You know, we got to cope somehow.

And so, he was thinking, he knew he wasn’t going to live forever or work forever, but when he did the math and he realized, he really had five good deals ahead of him, like really good juicy ones that he loved to live for, it put everything else in perspective. And it helped him focus in on the kind of work he wanted to do, the kind of deals he wanted to negotiate, the kind of team he wanted along the way, because he was just dilly-dallying and having people around him that weren’t necessarily the lifers, as he now called them.

And so, it helped him prioritize, “What kind of work do I want to do? What kind of work do I not want to do?” because we all know sometimes that’s where the meat on the bone is. So, it can really help sharpen what our priorities are just by way of one example.

Pete Mockaitis
Okay. So, then for our math, can you walk us through it? How might we compute that? Do I need to whip out an actuarial table? Or, what’s the sequence by which I arrive at my Mondays left?

Jodi Wellman
Right. It’s a lot easier than you think. Now, the good news is I have a page on my website called Resources that does the math for you, if you don’t want to waste your precious time in life doing math, but it’s pretty easy. So, if you identify as male, start with 78 years, that’s the average life expectancy, and then you minus your age, and then you multiply by 52 just to keep it easy.

Now, if you are a little more fortunate to have been born a female and you identify as such, then your average age is 83, and then you minus your current age and you multiply it by 52 weeks a year. And then if you don’t identify with either, just average it at 80 and minus your age, and again multiply it by 52. And I think you could probably add in a few Mondays just because you listen to How to Be Awesome at Your Job. I mean, I do think that that should buy you…

Pete Mockaitis
Life extender.

Jodi Wellman
It is. It is, at least a couple weeks, right?

Pete Mockaitis
Life giving. Okay. And so, then when you see that number, it’s like, “Well, shucks, here we are, we’re maybe 1,000-ish, 2,000-ish,” and then it’s even more real when we get precise like 1,822, like you had there. And so, you see that. And then what’s most people’s reaction to beholding this figure?

Jodi Wellman
Yeah, it is usually a bit eye-opening, like, literally, eyes-widening, like, “Oh,” because we are used to the language of years. We’ve already rationalized, “Yeah, I’m going to live to about 80. My grandma lived to 90. Oh, shoot, but my Uncle Reg died at 71,” and you average it out somewhere. But when we talk about the weeks, and I’m super nerdy because that’s why I call my company 4,000 Mondays.

When you even think of it in terms of Mondays, which have a very different feeling than a Friday, you know, Fridays are slam dunks, like, life is easy. But when you think about it with a Monday, and you quantify and say, “Am I really doing the stuff that lights me up if I’m going to be waking up for just that many more Mondays?” that’s where it creates the eye-opening and wakeup call that I’m looking for people.

So, it does tend to create enough discomfort. I’m not afraid of a discomfort. I want people to feel just enough of the poke in the ribs to feel like, “Oh, I got to get on with this.” And this is the thing, Pete, and you know this from all the work you do and the research you do, and with me with my positive psychology background, I would love the idea that we could all just be motivated enough by the pursuit of something awesome. You know, the, “Oh, I want to live this kind of life and I’m going to go for it.”

And some people are intrinsically motivated enough to do that, but the rest of us, we need a prod, we need a nudge, we need something that is, unfortunately, just a tad negative, which is why I talk about scarcity rather than abundance in this context. And so, that is the eye-opener for people that we think, “Oh, I didn’t want to see it that way, but now that I see it and I hopefully can’t unsee it. What does it motivate me to do?”

And that’s where the conversation gets good. It’s like, “So now what? This precious life. This dwindling, diminishing existence you have. What do you want to…?” Throw that in. I mean, you’ve got to heighten the drama, “But what do you want to stuff it with?”

Pete Mockaitis
Well, Jodi, it’s funny. This might be the most intense episode of “How to Be Awesome at Your Job” ever. It’s like, quite literally, life and death is all we’re talking about. But what you say really does connect. A friend of mine shared with me he had some family members with some health challenges. One was a child of his, which was very scary. And another was his mother, and he said, “Boy, just experiencing that really kind of made me think about what I want to be doing with my career, instead of like postponing my dreams.”

And so, he just like went for it, he’s like, “I’ve always had this cool business idea, and so I’ve got some people together. We made a pitch deck and we approached an investor. And then he’s in for a couple hundred thousand dollars or a few hundred thousand dollars for a few points of equity.” So, he’s got like a multi-million-dollar evaluation. It was like, “I just talked to you like a month ago. What is going on here? It’s amazing.”

And so, I’m proud and impressed and, just like that, I mean, he had the idea bouncing around his head for a long time, and then a few scary situations with family members’ health, the guy was, “You know what, let’s just see what happens. Let’s just go for it.” And then, wow, he’s off to the races.

Jodi Wellman
Oh, this story is profound, and I love it. This is the research that I do that just lights me up beyond belief that I hope to also shine that light on others. This is the wakeup call with this gentleman. And it takes a really unfortunate situation to see that light. Especially, because I talk a lot about the wakeup calls we receive personally. Like, if you get a health diagnosis that ain’t so hot, that usually tends to snap us to attention, and we want to live differently, and research is so clear.

I always love this phrase that psychologists, existential psychologists use, that when people have had a brush with death, they experience what’s called a roar of awakening. It feels so visceral, right? And so, whether it’s our own precipice moment with the great beyond, or whether it is because a family member or a dear friend, or we’ve had some very salient moment to realize, “Oh, gosh, like, we are mortal,” that can be the thing that catapults us.

And, ultimately, what it comes down to, and I think you even embedded the words in your anecdote, it’s like, “What are we waiting for?” We delude ourselves into thinking that we’re going to have time later, and I am getting to get all hot and bothered here, but we need to talk about it because I think we believe we’re going to have time to do the new initiative, or open up the New York office, or do the cool thing, or open up the spinoff business, or go to Prague, “We’re just going to get to do it later.”

It’s either in this category of when work dies down, we’ll, like, let’s all get laughed together at that notion, because we’re working hard at making work more productive and busier often, which is not about dying things down, another metaphor about dying things down. And so, we’re either waiting for that, lull, “Well, it ain’t going to happen,” or we’re waiting for retirement, which to me is like, “Don’t you dare.”

Yeah, plan a cool retirement, do that, too. But if you are deferring your existence for a later that just may not arrive, oh, honey buddy, I just want to take you, in somewhere between a hug and a throttle, it’s just like, “What are we waiting for? Don’t wait for your kid to get sick. Don’t wait for you to get thankfully in remission from a cancer that you just were trying not to think about. Don’t wait to get to retirement when, all of a sudden, your gout is so bad that you can’t even climb the Spanish steps that you’ve been longing to climb since you were in your early thirties that you just put off.” See, I’m getting all worked up, Pete.

Pete Mockaitis
No, I hear you. Well, it’s heavy and it’s intense. And, in some ways, you’ve got something novel on your hands, like the math and the number of Mondays and whatnot. In another way, this is a very ancient wisdom concept, you know, memento mori. I think that’s Latin. I was a Latin student. That just means remember your death. Is that correct?

Jodi Wellman
Yeah, remember you’re going to die. Yeah.

Pete Mockaitis
Remember your death. And so, I know Ryan Holiday has done a fine job of, I think, he’s got a cool coin as well that says that on it. I think there’s a skull or something. Cool stuff from Ryan Holiday. So, tell us, what’s sort of like the ancient wisdom on meditating upon this? And what’s your new fresh stuff that you’re bringing to the table?

Jodi Wellman
Yeah, it’s all rooted in the ideology that some call it stoicism as a philosophical endeavor. Philosophers, depending on their camps, for centuries have been extolling the virtues of remembering that you’re going to die, and in some cases, it was so that they could control the population for ways of being virtuous or for religious means. But being in tune with the end is not a new idea.

Just like with most of us, we all rationally know we have an expiry day. We don’t know when it is, but we all understand it. But it’s the reminder that we need to keep in mind and keep fresh. So, in more modern times, I referred a moment ago to some existential psychologists, and there’s a whole new branch of psychology called existential psychology, and it really is the study of our experience of not just the positive psychology side, which is a lot of my background around like what it takes to live the good life, but it’s also the nuances of how we will defer and avoid and deny, and what the cost is of that.

So, the more modern take on it is let’s just try to be open and honest with ourselves about it, and have conversations with our families, and our friends, and just like, for me, it’s like that’s the best happy hour ever. It’s just talking about a bucket list and holding each other accountable about, “What are you going to do?” “Did you book the trip?” “Did you book the online course?” “Did you set up the LLC like you said you wanted to do?” Because again, what are we waiting for?

So, it’s all rooted in the ancient times. And in the modern times, I think there’s not really a lot more we can do other than create a habit around talking about it and thinking about it and remembering it. So, this doesn’t just become a, “Huh, interesting conversation I listened to on your podcast that floats away.” We have to embed it into our routines, if you will, and that’s the stuff that helps make it stickier.

Pete Mockaitis
Could you give us another example? So, we’ve heard about a couple folks in the deal-making or entrepreneurial zone. Any other dramatic wakeups that you’ve witnessed?

Jodi Wellman
Yeah, there was a woman I worked with three years ago, she was in her early 40s, and she was diagnosed with breast cancer, and she ran her own company and it was an eye-opener for her. She beat it, and that was fantastic, and that had inspired her to come alive and start a foundation as part of her organization.

So, a lot of what this does is it instills this idea about like legacy thinking, which is really important I think for leaders, but not even just for leaders but people thinking about, “How am I showing up at work? And how am I showing up at life? Like, how do I want to be remembered?” So, for this woman, Christia, she felt really compelled as a result of having her life threatened in front of her, to say, “I want to start raising money for women with breast cancer who didn’t have access to some of the means that I had.”

Because she knew coming from the south side of Chicago, that she had a history where she knew other people were suffering in ways that her financial means were allowed her better access to some care and convenience. So, now the truth is, if I was just to fast-forward to take this to a different direction, but on purpose, is that she was re-diagnosed and, unfortunately, a couple of years ago she did pass away, and she was 42 when she died.

And I still work with the company, the fabulous team there that inherited the business from her. Her sister and her niece are running that company. They’re called Thank God It’s Natural, and they are phenomenal. But for Christia, it opened her eyes up to “What kind of business do I want to run? Where do I want to prioritize our operations? And where do I want to not focus?”

So, another woman, here in Palm Springs, where I’m currently based, also had a breast cancer experience for herself. She started a nonprofit that helps survivors. And the way she worded it is that, “I was given a second chance at life.” And she said that in her experience of sitting and doing something like 24 rounds of chemotherapy, I wrote about this as an example in the book and drew a doodle about it, I called it Shay’s Circle because she said, “I took a fresh journal page and I drew a big circle.”

“And I said to myself, ‘I’m making it through this cancer situation, but I’m going to be very thoughtful about the life I’m going to live moving forward, this second chance I’ve been given. What do I want and who do I want in my life?’” And she was very deliberate and wrote names of people, some of the priorities with her work, activities she wanted to focus on, things with her kids in the circle, and she was very thoughtful about, “And I will no longer…” and she had a couple names, and she had a couple of tendencies, like pleasing tendencies, saying yes to being on committees and all the things that we just do because we’re not conscious that our life is finite.

So those are extremes, people having had scares that did, unfortunately, take them, but also scares that did, I think, we learned from that. Like, my goal is for us to have wakeup calls without having to go through any of that drama of having a near-death experience because there’s so much gold from people who have been there or have been close. So, we can refine our priorities. I think that’s one of the biggest opportunities, in addition to being grateful for life. But we’re refining our priorities and the big businesses we work in and things we do, sometimes that’s key.

Pete Mockaitis
I’m fascinated as I just imagine the listeners hearing this, like, some people have already turned off this podcast and have asked out their dream guy, their dream partner or send an email to be like, “Let’s talk about this business that we’ve been picking around.” They’ve already taken the action. They’re so fired up. They’re inspired, like, you’re transforming them. Boom. Already done.

I think there’s others, and I’m finding myself in this boat a little bit right now. It’s like, well, you know, Jodi, I mean, I guess I’ve been quite blessed. I mean, in many ways, I’ve had a lot of dreams, and then I have realized them. It’s like, I’ve got a family, and they’re amazing. I’ve got a dream job, and then I got a job that was better than that dream job, and then I got a job that was better than that, better than that dream job. It’s like, I’m talking to fascinating people whose books I would just read, and this is turning into income, and then other entrepreneurial things are turning into income, and I’m working with cool people I like.

In a way, it’s like I don’t feel like I’ve postponed anything major, and yet I have a feeling there’s more for me here because I don’t, frankly, spend much time thinking, “Oh, I’m going to die soon.” I don’t do that. And as you’re saying it, it feels heavy and intense, like, “Yeah, whoa, for real, a limited number of Mondays. Okay.” But I’m not yet electrified to charge in any given direction. I was like, “Huh, these are pretty good. I guess I should just keep doing that.” What about this segment?

Jodi Wellman
Yeah, I love what you’re saying. So, I have quadrants like any good empirically based situation has quadrants, and so you are in…

Pete Mockaitis
As a former consultant, absolutely, they do.

Jodi Wellman
I know, exactly. You got the Bain in you, right? So, you’ve got widening your life with vitality is one dimension, and that’s literally the idea about, “How can I add more fun and interest and experience and cool stuff and pleasure and happiness?” Okay, so for many people who have really busy profound jobs, this is the dimension and, in fact, this actually is where most people in my research will identify as.

They’ll say, “I’ve got enough meaning in my life but I need more of this widening vitality. I need more fun. I feel like I’m not going out as much as I used to do the fun things in the restaurants, or going to a concert, or trying that new printmaking class, or the things that might feel kind of cool and make me feel more alive in a different way, rather than maybe the more one-dimensional existence I’ve been living, which is like rocking my business.” So that’s just one axis is widening your life with vitality.

The other one is deepening your life with meaning, and that is that sense of having a purpose, being connected to people, maybe something bigger than you, like in the spiritual realm. It’s defined as kind of doing good, as opposed to just feeling good. And so, when you mash these together, you’ve got four quadrants.

Pete, you are in what I call the astonishingly alive category, which I know, it’s a big word. I know, but here’s the deal, because why this is, is that you are, you seem to be, you’re living a good life where you’re plus, anywhere positive, even if it’s 0.10 on meaning, and plus on vitality, and so you’re in a good place. There are a lot of people out there, a majority, because, by the way, my research is clear, like 11% of people identify in the astonishingly alive category currently.

And so, most people are in that zone of like, “My job’s meaningful,” or, “Rearing my kids is meaningful, but I’m so freaking bored.” Or, it could be the reverse, which is, “I am having fun. Like, I’m out there. I am traveling. I’m on the yacht, but I go home and I feel like I’m an empty hollow shell. Like, what am I doing this for?” So, there are variations on those themes, but I don’t want to say now that there’s no fun for you, that you can’t do more with this.

Pete Mockaitis
“You’re done.”

Jodi Wellman
No, exactly. Cash in your chips. No, because here’s why. This is why you do this podcast. You’re in a good situation, you’re living life, and yet you are yearning to learn more. You want more. So, nobody I know who’s in the astonishingly alive category is just content to put your feet up and be like, “We are done here.” You want more, and so that is where I do think some of these exercises can be useful.

So, for you, counting your Mondays may not be resonant in a way that you’re like, “No, but I’ve done cool things.” That’s what we’re looking to get to, is that feeling like, “I killed it.” Like, if you got to the end, you’d be able to say…

Pete Mockaitis
So much depth, Jodi. Like, “You’re just going to die.”

Jodi Wellman
That’s where you’re at, like, “Okay, fine. I nailed it. Like, I lived this life. I extracted it. I did it.” You might be able to say that now, and yet, there are also things where if you did play the game with me about the deathbed regrets, or if you knew you had 18 months to live, what would be things that you would, all of a sudden, think, “Oh, I want to do that”?

Those are all just cues and clues to either yearnings or inklings that you might want to get moving on now, and I call them pre-grets. I know it’s super cheesy, but, like, if you identify a regret, you might be like, “Oh, man, I always wish that I had volunteered at that library,” or “I always wish that I had gotten back to playing the violin,” or fill in the blanks. There’s no shortage of examples.

That’s an example of like, “Hey, the good news is, last I checked, you still have a pulse, and if you really want to pick up the violin again, like, dude, it’s yours to pick up!” And then you just get to be the one to decide, like, “Eh, it was a passing fancy, no big deal. My life is great without doing that,” or, “Yeah, you know, I would feel proud of myself if I actually did pick that up,” or go and read to kids from 4: 00 till 5:00, Tuesday evenings, whatever it is. Those are opportunities, I think, to just add even more astonishment to your astonishingly alive life.

Pete Mockaitis
That’s really cool. And I like that notion a lot in terms of with the two axes. I’m thinking of a buddy he’s doing a lot of cool things. Like, yeah, he’s into drumming in a band. He’s brewing beer, and going to beer-tasting events, and like golfing and improving his golf. And then his mom said, this is like a very mother thing to say, she’s like, “Oh, you know, all those hobbies aren’t really a vocation.” He’s like, “Oh, that’s heavy, vocation.”

But, yeah, that sort of speaks to meaning, and there’s some truth to that, like all the fun and games with these activities can leave you feeling hollow and/or you might say, “No, I’ve got the dream family, but, oh, my gosh, when do I get to get out of this home and just be wacky”?

Yeah, so two dimensions, you can widen, have more fun widening your vitality, but you might feel hollow, or you can be super fulfilled, but, “Ooh, where’s the fun?” And that does remind me, yeah, I guess the things that are sort of left undone, I mean, some of them I’m just sort of pursuing, like, wouldn’t it be kind of cool to be lighter and stronger at 41 than I was at 21? Well, I’m on my path. I think we’re getting there and it’s sort of exciting to feel the progress from like a fitness perspective.

But then there’s also things that just sort of got left by the wayside, like, you know I always thought it would be cool to learn how to sing, and I’ve never really done that very well. Or, I’ve always been mystified by when I go bowling, which is rare, like one throw of the ball is a strike, the next is a gutter ball, and I don’t think I did anything different. Like, what’s behind that?

Like, I thought it would be fun to spend a day with a bowling coach for no reason, just to solve this plaguing mystery, but, like, though I may only go bowling three times a year for the rest of my life, and it doesn’t matter if I win or lose to me in the least.

Jodi Wellman
Right. This is the cool thing. You are giving examples that I think we, in our rational brains think, “But this isn’t really a thing, is it?”

Pete Mockaitis
Yeah, it doesn’t really matter.

Jodi Wellman
And we can call it corny. And that’s one of the things I notice actually in the workshops and work I do, is that people will feel the need to kind of explain away or say, “I don’t even know why I want to do this, but I do,” and it’s like we just have judgments about things. And I’m here to say there’s nothing that is too small or silly.

Because when you look at the span of your life, and remember, I’m the one that gets fanatical about calculating time, usually calculating it backwards, but every single moment of our lives is a little tiny fragment, whether it’s a five-minute or 10-minute, or a bowling excursion, or going out for Thai food, or spending time in a meaningful conversation with a colleague, they’re all just 30 minutes attached to each other.

And so, in our lives, we underestimate that if I was to take, “Hey, what if I did book a bowling guru session?” First of all, that sounds to me like it would be hilarious, and I’m always a big fan of having a good story to tell later. But that could be a thing. It’s a fun thing. Now, this is an example you could probably whip up, and this is what I do in workshops with people.

It’s like, “Get your list going. The things you might come up with first may not make your cut, or you may find it interesting today, and then tomorrow, when you’re seeing the light of day, or you’ve ranked ordered other things, you think all that, “Meh, you know what? I don’t really need to go to the Florida Keys, whatever.”

But at some point, when you have a working list, it gives you the actual solid chance to make choices about your life. Because right now, in the absence of having something that’s concrete, like your list of things that bring you joy, your list of things that would be cool to do, that again I like to organize them on those axes, about fun stuff, deep stuff, vitality, meaning. But now at least you have a menu to choose from about how to design your life.

And life will pass us by. We know this full well. We get to the weekend and, well, first of all, we’re always glad it’s the weekend. But we get through our weeks and they feel like blurs. It’s a very strong signal that we aren’t doing anything that’s unique or different with our time. And in order to even just create the perception of time slowing down so that your 1,822, or however many Mondays you have left, are well spent, it’s about being super conscious and saying, “You know what? I’m going to book that bowling lesson.”

Or, “You know what? I am going to go and plan that road trip that I’ve been talking about for ages.” Or, “I am going to finally schedule that team retreat that I’ve been dreaming about but I just like, am I an all talk no action kind of person? No, I’m going to just book it because it’s on my list, and I’ve said like this is something that I would feel really cool if I did. Would I regret it gravely on my deathbed? Maybe, maybe not.”

But the point is we need to start capturing some of these desires because, otherwise, they will float away and we’ll get focused on the things that are sometimes important, but mostly urgent, Covey style, and the next thing you know, it’s three years later and we’re not any younger. So, this is just really about getting deliberate with what it might take to make a life worth living.

Pete Mockaitis
Yeah And, Jodi, I think as folks go through this exercise, they could have moments of inspiration, like, “Yeah, these are all the cool things I’d love to do.” And then disillusionment in terms of, “Oh, but you know, I got to pay the bills, and we got the mortgage, and the kids need these things. And I can’t just abandon my duties and responsibilities.” So, we get excited and then there’s a dose of reality and practicality that’s like, “Wah, wah.” So, how do you deal with those?

Jodi Wellman
How do we deal with that? I am fanatical about making sure that at least, like, do a list of 30 things, 25 at least have to be things that are very doable in a day or a week. So, it needs to be within your resource plan. Like, it can’t be, “Oh, you know what makes me really happy is when I am sailing around the Mediterranean.” Yeah, you and everybody, but that’s not going to be likely. Like, I’m looking for things that are actually very bite-sized on your list. Like, for many people, it’s that they go for a walk on a Saturday morning in the forest preserve.

Like, last I checked that was free. Okay, maybe you have to pay for parking. I don’t know what we’re talking, like five bucks. And sometimes I know busy parents are like, “Dude, when was the last time you had a Saturday morning free?” But I would still challenge you, and say, “Do you have 35 minutes to go and sneak that into your day?”

Identifying things that give you, again, small little bouts of joy. Like, for some people, it’s as simple as, I’m looking right now, of course, at a book. And this comes up a lot when I work with professionals. We read a lot of business books, as we should. They’re amazing. Lots of cool ones. Lots of great self-development books.

And yet, it is a real source of almost guilt but joy about people saying, “I would just love to read a fiction book for a change,” or, “I would love to read a biography, just something kind of mind-expanding.” And that is an example where, what if you read a chapter in the morning over coffee and your piece of peanut butter toast, and you just shook up your routine a little bit?Because we haven’t even talked about novelty, but like having variety in our life is one of the lowest-hanging fruit options out there to shake up our lives, and add just a little bit more, again, of that vitality because we just get into routines. And we’ve been trained by lots of really smart thought leaders that habits and routines are the way. And I’m going to challenge that because I think that it is because we get into the rut, and one of my favorite quotes is by Ellen Glasgow, “The only difference between a rut and a grave are the dimensions.”

Like, we will routinize our lives to the point where they’ve lost sort of the flavor. It just becomes, “I know what I do on Tuesday mornings. I go into the office. I nod at Marcy. I get my coffee. I do the report. I have a status update meeting at 2:00 p.m. and then I go home.” Like, the shaking things up even in ways that we will, again, underestimate the value of, like, going outside.

I just heard from somebody that was at a workshop. They decided to go and spend part of their lunch break walking to a little food stall because they were in a bit of a funk, like, “Let me go walk to a food stall, shake it up a little bit.” They got a taco. Again, we’re not talking about big bucks to live a life that feels really cool, and, like, “Oh, interesting. This is like a new area. I’ve never been here. There was a little bit of sunshine. And I got out, and I came back, and I have a new lease on life to attack my afternoon.”

And those are small things where, again, we’re not talking about doing the bucket list about you have to move to Paris, and you have to divorce your deadbeat spouse, and you have to make these massive plans, like change your career and go back to school. If you feel the urge to do those things, don’t not do them. But for most of us, it’s not about the grand sweeping gestures. For most of us, it’s about deliberate little tiny things that we can pepper our days with that will add up to a life that feels more lived than one that just, again, was like a glossed-over, zombie-version of the life that I think we all deep down really want to be living more alive.

Pete Mockaitis
All right. Jodi, this is powerful stuff. Tell me, any other do’s and don’ts or things you want to mention before we hear about your favorite things?

Jodi Wellman
Well, definitely, the biggest do of all is do befriend the Grim Reaper. He will take your last breath away in the end, and so I understand the need to keep a distance, but he is absolutely the portal to living like we mean it. So do keep him close by, being aware, count the Mondays. And I’m going to reiterate what I just said. Like, don’t underestimate that small things matter and pick one small thing to take action on. We know this through every business adage we’ve ever found, every to-do, every self-help to-do. It’s like, don’t try and take on the world.

If you can blow your life up and start something. I know a client who said, “I’m leaving my job.” She’s in New Jersey. She’s like, “I quit. I moved down south and I’m opening up an Etsy shop.” That was a lot of life change in an instant, but for her, she needed to make a big signal to herself. But was it like that for most of us?

No. It’s like, what is one thing you can do by the end of this week that is going to make you feel just a little more alive? Is it making a new playlist? You know, is it pulling out the spice drawer and being like, “Oh, my gosh, when was the last time I used garam masala?” Or is it calling your old friend from college and being like, “Dude, we keep talking about getting together. When are we going to…? Okay, October the 9th? Booked.” Like, do a thing that makes you feel like you voted to live. One small thing.

Pete Mockaitis
All right. Now, could you share a favorite quote, something you find inspiring?

Jodi Wellman
Oh, my gosh. Hunter S. Thompson, “Life should not be a journey to the grave in a pretty and well-preserved body, but rather to skid in broadside in a cloud of smoke, thoroughly used up, totally worn out, and loudly proclaiming, ‘Wow, what a ride!’”

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Jodi Wellman
I’m always a fan of the research that reinforces death reflection helps us be more grateful. So not death awareness, which is just seeing a funeral procession go by. That does freak us out. But, actually, stopping and thinking, “Huh, I have this many Mondays left,” being thoughtful. And then what that does is it does make you more grateful for not just the experience of being alive but for the good things in your life. So, death reflection pays off in multitudes.

Pete Mockaitis
All right. And a favorite book?

Jodi Wellman
I would say anything by Irv Yalom. Y-A-L-O-M. He’s a psychologist that does really cool work. So, Staring at the Sun is a really good example. And it’s this idea about being willing to contemplate mortality.

Pete Mockaitis
Yeah. And a favorite tool?

Jodi Wellman
I’m going to come back to count your Mondays and keep some sort of talisman nearby, they will be your reminder about your fabulous temporariness.

Pete Mockaitis
All right. And a favorite habit?

Jodi Wellman
No habit. Remember, habits dull the edges of our existence.

Pete Mockaitis
I love the multiple perspectives here. And a key nugget you share that really seems to connect and resonate with folks; they quote it back to you often?

Jodi Wellman
This idea that sometimes the fear of death is rivaled only by the fear of living.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Jodi Wellman
Thanks for asking. I’m over at FourThousandMondays.com.

Pete Mockaitis
And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Jodi Wellman
Yeah, think about your legacy. How do you want to be described when you’re long gone? Not just because you died. Maybe you got promoted. Maybe you got moved to the fancy office in the Southwest. Go do that. How do you want people to think of you when you’re gone? Oh, and, yes, at your funeral. And that is the reverse way to engineer a life that you love and that you are proud to be living.

Pete Mockaitis
All right. Jodi, thank you. This has been very, very fun. Jodi, this has been aliveness-boosting. I wish you 1,800 plus joyful Mondays.

Jodi Wellman
I super appreciate it. Thanks for this time well spent.

980: Building the Habits of Mentally Strong Leaders with Scott Mautz

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 Scott Mautz shares powerful strategies to stay confident and in control when negativity strikes.

You’ll Learn

  1. How to wisely managed doubt–and confidence 
  2. The early warning signs of self-acceptance being degraded 
  3. The three-step solution to reset negative chatter 

About Scott

Scott Mautz is a high-octane speaker expert at igniting peak performance and deep employee engagement, motivation, and inspiration. He’s a Procter & Gamble veteran who successfully ran several of the company’s largest multi-billion dollar businesses, an award-winning/best-selling author, faculty at Indiana University’s Kelley School of Business for Executive Education, a popular instructor on LinkedIn Learning where his courses have been taken over 1.5 million times, and a frequent national publication and podcast guest.

Resources Mentioned

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Scott Mautz Interview Transcript

Pete Mockaitis
Scott, welcome back.

Scott Mautz
It is so nice to be back. It’s so nice to try to be awesome on an awesome podcast that has awesome in the title. I’m grateful for it all.

Pete Mockaitis
Well, I think you’re awesome at it, which is why you’re back for a third time. You got it going on.

Scott Mautz
Right on. Yeah, you take what you can get.

Pete Mockaitis
Your latest piece here is called The Mentally Strong Leader: Build the Habits to Productively Regulate Your Emotions, Thoughts, and Behaviors. That sounds handy. Although, Scott, some might ask, “Isn’t this for kids? Don’t kids learn this stuff? Aren’t we done with that when we’re like nine?”

Scott Mautz
Maybe they don’t. It all depends on your kid. Well, if you start with a definition of it, Pete, and then let’s get into your question here, the title obviously is The Mentally Strong Leader, which presumes that it’s about mental strength. Mental strength is the ability to regulate your emotions, your thoughts, and your behaviors productively, no matter what. For us adults, it’s how we manage internally so we can lead better externally.

And to your question now, I think as adults, we intuitively understand that if you want to succeed and be a good parent, and a good leader, and good in life, you have to be able to regulate your emotions, and your thoughts, and your behaviors. But here’s where the rub comes in for kids, guess what? It’s really, really hard to do that as a parent, and even as children.

You layer on how hard it is to grow up in this world, it becomes even harder. So, yeah, mental strength is something we all know we need to succeed. But, man, Pete, it is really, really hard to do. It’s why I wrote the book “The Mentally Strong Leader” to provide that help.

Scott Mautz
I was kind of teasing a little bit about the kids because we had Mawi Asgedom on, who wrote a cool series of books called the “Inner Heroes Universe,” which has like action-hero comic book folks doing stuff and teaching lessons about this for kids, but we had them on because it absolutely is applicable for grown-ups, as we’re called.

And it’s funny, I’ve noticed in my own inner life, sometimes it’s quite easy to manage emotions and sometimes it’s not. Sometimes the frustration rolls off the back and sometimes the frustration eats at me, and it’s not even, I think, necessarily, about the strength of the frustration itself.

Scott Mautz
That’s a really important point you’re bringing up, which is it doesn’t even have to do with the strength of the frustration itself. It’s just really, really hard to manage our emotions, our thoughts, and our behaviors.

And I have found that the key to doing this is you really have to build the proper habits to help you become mentally stronger, so you could train your brain for achievement, which I’ll get into later, but train your brain in general to have the kind of outcome that you want. And habit-building science teaches us that if you want to build a habit, a habit is essentially, Pete, repetitions, right? It’s systems and frameworks that you put in place.

And in The Mentally Strong Leader, I’ve built in over 50 plus systems and frameworks to help you with that difficulty you’re talking about. It helps you build, take that first small step to building a new habit to becoming mentally stronger. It helps you figure out what to do in moments of weakness when you can feel your frustration leaking out, even if it’s not a huge frustration.

Because of that, it’s why, you know, the subtitle of “The Mentally Strong Leader” is “Build the Habits to Productively Regulate Your Emotions, Your Thoughts, and Behaviors” because of the very nature of what you’re talking about, Pete.

Pete Mockaitis
Well, I’d love it if you could maybe kick us off with an inspiring story of someone who was able to really see some powerful upgrades that made an impact for them by pursuing some of this stuff.

Scott Mautz
Yeah, it’s interesting, Pete. I bet if I had, you know, I don’t even know, if I had 500 people to ask to share a mental strength story, they would all share stories, they would all boil around six core mental muscles, and I’m going to pick a story within the context of that for you. But the six core mental muscles that make up mental strength are fortitude, confidence, boldness, decision-making, the ability to make a decision, to be decisive and make a high-quality decision, goal focus, the ability to stay focused on your goals, and even what I call messaging, the ability to stay positive-minded with your messaging even in the face of supreme negativity.

It’s those six mental muscles that make up mental strength. So, I have collected so many stories from so many people, but I’ll share one quick story that focuses on the fortitude muscle, because most often, Pete, when people think of mental strength, one of the things they might think of first is, “Oh, that’s got to be fortitude. That’s got to be resilience.”

And one woman that I interviewed for The Mentally Strong Leader was a business leader at a packaged goods company, and she would not give in to the demands of a particularly big retail customer. They wanted better service, they wanted lower prices, they wanted differentiated packaging. If she gave up all that to the big customer, it would mean a short-term sales gain and that would be great, but a substantial decrease in profitability over the long term.

And so, through a series of kind of really intense meetings, the retailer called her bluff, and said, “Okay, you’re not going to meet my demands and, fine, you’re out of distribution, and I won’t share the company, I won’t share the retailer for many reasons.” But they said, “You’re done.” And Sharon stuck to her guns, and she said, “All right.”

She got tremendous pressure to get that customer back to grow business aggressively, to get them back and to say, “Hey, make amends. Say you made a mistake.” And she just wouldn’t do it. It meant a 15% catastrophic drop in sales. And I remember she told me this story, Pete. You could see the tears forming in her eyes that it wasn’t an easy choice, and the pressure she was receiving from her chain of command to reverse the decision was brutal, but she refused to play the victim.

She held tight, and she really started to exercise her fortitude muscle. She reframed the loss as a huge sales opportunity to grow with other smaller customers that were more strategic for them, “Hey, forget this big customer,” Sharon told everybody, “Forget them. We are going to get that back and more by operating with people that are more strategically aligned with us.” And so, she kept reframing the opportunity over and over again. She would have tough conversation after tough conversation. She would really attack things with a problem-solving spirit, and despite everybody pounding on her, “Get this big customer back.” She used her fortitude muscle.

And some of the tools that I teach in the book The Mentally Strong Leader to do that, to really, at the end of the day, grow her business even faster than she did without that big retail customer, and she never went back to them. Now I just happen to talk to her a few months ago, and the business is stronger than it’s ever been and more profitable, and had a lot to do with her and her fortitude muscle.

Pete Mockaitis
That is beautiful, and I like that story on so many dimensions because it’s not life or death. You said a 15% drop in sales. And it’s funny, depending on your point of view, you might gasp, “Oh, dear.” Well, the other hand is like, “All right. Well, no one’s bankrupt.” It sounds like there aren’t brutal layoffs harming everybody. But, as a business owner, if I were to get a 15% drop in sales, I would be quite troubled by it, and she persisted.

So, it’s not catastrophic, and yet it does feel very uncomfortable, particularly when you’ve got folks piling on you from all sides, and you can sort of see it in the numbers right there. And it takes some real faith, in terms of it’s like, “Yes, right now, we are making far less revenue. That’s just very clear. However, I believe there’s something that we can do that will be even better.” And so, it’s like, “Well, hope you’re right.” That’s an unpleasant spot to be in.

Okay. Well, so then tell us, you said there’s six big mental muscles here. Can you maybe give us a quick definition of each of the six?

Scott Mautz
Yeah, sure. Okay. So, of course, we have the fortitude muscle. And I think, Pete, fortitude is probably the one that most people could most easily define for themselves. It’s our ability to push through challenges onward to achievement. In the face of adversity, you don’t let it get you down. You keep pressing forward. Fortitude, that’s the most obvious, biggest mental muscle that people first mention.

The second is confidence, which is probably exactly what you think it is, with one exception. Confidence is, the definition of it, is not the absence of doubt. It’s your ability to monitor your relationship with doubt, because we all have a relationship with doubt.

The boldness muscle is probably exactly what you think it is. Boldness paves a direct pathway to growth and it forces us to push our thinking, to get out of grooves, to press past discomfort. And boldness is a huge part of mental strength, as is messaging. Now as a leader, as I often like to say, people are always taking cues from you, Pete. You live in a fish bowl. People always wrap it on the glass to see what you’re going to do next, especially in times of adversity and negativity.

The messaging muscle is all about, as a leader, staying positive, even in the face of negativity. Staying engaged, even when your brain is elsewhere, so that you send the right positive message to the troops, and that they take energy from that message rather than the alternative. There are two more mental muscles.

Decision-making, and I think the best way to explain this is to say that emotion and bias and undisciplined thinking are all enemies of good decision-making. And self-regulation skills, like mental strength, are really required to be decisive and to make high-quality decisions. So decision-making is a huge part of mental strength.

Another mental muscle is goal focus, meaning the ability to really set aside wayward thoughts, emotions, and anything distracting you from the goal at hand, and getting back to focusing on what’s going to make the biggest difference in moving things forward towards your goal. So, there you have it: fortitude, confidence, boldness, messaging, goal focus, and decision-making; the six mental muscles of mental strength that also equate to the highest level of achievement.

Pete Mockaitis
All right. Well, let’s talk about our relationship with doubt, shall we?

Scott Mautz
We shall. I have a tool in the book called the doubt continuum, Pete. And I’m getting tremendous feedback on this tool already, and then I’m going to talk another tool afterwards on confidence, but it’s helpful. I want your listeners and your viewers to think about this thing that I call the doubt continuum. It’s a tool in the confidence chapter of The Mentally Strong Leader.

Think about the continuum with two ends, and on either end are danger zones. On one end of the doubt continuum is overconfidence. You’re blowing through red light signals. You operate in a vacuum. You don’t think you need help from anybody. You just keep doing your own thing. You’re operating in an echo chamber. That’s not good. That’s the opposite of self-doubt. You’re way too confident.

The other side of the scale is also a danger zone, which is where you’re paralyzed by fear. Doubt has overcome you to the point where inaction sets in, and fear takes over, and you have a hard time making a move of any kind. In the middle on this continuum are two areas where you want to be. Either perfectly confident, where you have the right balance between gut and data to inform your decision-making, between experience and just taking a risk and going for it.

Or, also in the middle is where you learn to embrace healthy doubt. This is where you learn to park those doubts that you have in the backdrop. You don’t let them overcome, and maybe this is the most important thing here about this, Pete, is that embracing healthy doubt means knowing that you don’t have the answers to everything. That you’re going to learn along the way, you’re going to find out more as you go, and you believe in your ability to do that, to figure things out as you go.

So, the doubt continuum is really about self-awareness, getting you to understand, “Am I either letting fear take over or am I too confident? How do I sit in the middle, and either be perfectly confident or embrace and work with doubt in a way that’s productive and healthy?” Does that continuum make sense?

Pete Mockaitis
Yeah, that is very good, really good. And I think about that overconfidence reminds me of one of my favorite quotes that I really resonate with, which is from former U.S. Secretary of Treasury, Robert Rubin, who said, “Some people are more certain of everything than I am of anything.” And I think that those people are in that overconfidence zone and it’s dangerous because, this is one of my, I don’t know if you call it pet peeve, or one of my things lately, I’m sort of astounded by the confidence at which people say certain things.

It’s like, “Do you have a crystal ball that predicts the future? Have you ever been wrong or experienced the emotion of surprise before? Because I am amazed that you are so sure that it’s going to work out just the way you predict.”

Scott Mautz
Pete, isn’t it why we have a hard time even agreeing on the facts in today’s society, right? It’s because of that.

Pete Mockaitis
Because we’re very confident about our own facts.

Scott Mautz
Yeah, that’s right.

Pete Mockaitis
Or our theories, we think they’re facts, but they’re really hypotheses, perhaps we should say. And so, I think that’s really great, a really great tool right there to know that a lot of us are operating in a danger zone.

So, the doubt continuum is really handy in terms of, if you are super confident all the time, you are, in fact, in a danger zone. And if you’re avoiding something, that is a variety of fear paralysis that has you. So, help us out, Scott, if we find ourselves in one of the extremes of the continuum, what should we do about it?

Scott Mautz
Yeah, there’s another tool that kind of goes along with this. It’s a kind of partner to help you on the confidence front. So, if you’re on either side of the scale, you’re obviously trying to get to a place where you can embrace healthy doubt. You can’t do that until you have greater self-acceptance, Pete. So, there’s a really powerful tool that’s a partner to this in The Mentally Strong Leader to help you build your confidence, that I call the self-acceptance scale.

Now, I want you to think about a different scale, Pete. On one side of this scale, visually, picture this, you have this term called self-acceptance. It’s nirvana, right? This is the highest form of self-regulation where you’re not allowing unpleasant thoughts and emotions and behaviors to be unproductive in your life. You’re regulating yourself in a place where you accept all that is true about you. You’re in a place of self-acceptance. That’s where you want to be on the spectrum, on the self-acceptance scale.

Now, on the far right of this scale, and we’re going to talk the in-between in a second. On the far right is the opposite of that, which is what I call imposter syndrome. This is where you’re not accepting your skills and your accomplishments. You downplay them. You question how you got to where you are. It’s the lowest level of self-regulation because you’re allowing unproductive emotions and thoughts and behaviors make you question. You’re allowing them to question who you are.

Now, in between, there are degradations of self-acceptance that happen along the way. And the point of this scale, Pete, is to help people increase their self-awareness of, “What happens when I’m in a space of self-acceptance? How do I start to erode myself over time all the way to the point where I can be as bad as imposter syndrome?” And it starts with self-awareness, knowing the points on the scale.

The first point to the right on the scale of self-acceptance, that first degradation in confidence, is approval seeking. When you start to chase the approval of others, when you start to chase approval instead of authenticity, being the authentic you. That’s the first sign that you’re not really accepting yourself. You need others to tell you that what you’re doing is okay.

The next degradation is when you start to compare to others. Sometimes hear that, the only comparison that matters is to who you were yesterday, and whether or not you’re getting better each and every day. And, yes, of course, Pete, some comparison is good. I’m sure you compare yourself to other podcast hosts and say, “Oh, he or she is doing this, and I could do that to be even better.” And that’s good.

The comparison I’m talking about that’s painful is irrelevant comparisons. Like on social media, when we compare ourselves to some model version of some other person, when we compare our blooper reel to everyone else’s highlight reel, and it starts to really gnaw at our confidence, when we assume that that person in social media got to where they are because of circumstances that were perfect for them, or because of how skilled they are, and I’m not there because of all the bad things about me.

Then the next degradation is negative inner chatter that kicks in. We start to beat ourselves up, forgetting that sometimes the enemy is the internal me. One last degradation, and then I want to get your reaction to all this. One farther point over on the scale is when we actually stop and say and believe, Pete, “I’m not enough.”

And I want your listeners to hear this, and if you’re viewing this for any clip, I want you to look in the camera when I say this. You are enough and you don’t have to take on everything by yourself. And so, the self-acceptance scale helps you to understand and raises your awareness of all the ways our self-acceptance degrades over time. The more aware you are of these, the more equipped you are to resist each and every one of them. And you’re better suited to be self-accepting, you’re better suited to overcome doubt, you’ll be more confident. That’s a lot. Does it make sense?

Pete Mockaitis
That’s good. That’s good. Well, Scott, I love this in that we’re talking about self-acceptance, and we talked about a scale. When you said degradations, I think, “Oh, I think he meant gradations.” But, you know, it is a degradation. It is the degree to which it has been degraded. And it is also a gradation in terms of, “Where along the scale are you on that journey?”

So, first of all, and it’s funny, and, for me, personally, it’s kind of volatile, you know? Like, there are some days where, boom, total self-acceptance, awesome. And then other days where, yeah, I do. I do want approval or winning or beating in competing and comparisons. And so, it’s intriguing how, and I don’t know what’s behind it. It’s just like not enough sleep or what is behind the volatility. So, I’ll ask you that first. What are some of the drivers that make it such that, on some of these things, we have good days versus bad days? Like, what are the variables, the X factors behind the scenes?

Scott Mautz
A lot of what my research has shown me on this front, Pete, is, first of all, a lot of it has to do with the human story. First of all, the fact that every day won’t be consistent. Always playing in the background, is this some level of self-doubt. And people are always surprised when I say confidence is not the absence of doubt. It isn’t. I could tell you. I’ve interviewed, I can’t even count the amount of people I’ve interviewed for The Mentally Strong Leader.

And I could tell you, even the most confident executives that I talked to will not tell you that they never experienced doubt. It’s there. It’s how you manage it. So, this human experience means doubt is always parked in the backdrop. So, it’s natural for it to surface in multiple ways over time, and we forget that. We think the human experience needs to be the absence of doubt, that Pete Mockaitis never has a bad day, that he’s always fully self-confident.

But if that was true in your mind, Pete, I would say you’re probably lying to yourself because the human experience is not that. It is to experience the peaks and the valleys. Now you layer on top of that the environment that we’re exposed to every day, the social pressures that we’re facing, the fact that we have a hard time even agreeing on what the facts are anymore, the fact that there’s more distractions in our universe than there have ever been, the fact that there’s more social tension around the planet, and a lot of more and more things to worry about.

It all adds to this quiet addition to doubt about other things that makes it only natural, Pete, that you’re going to have those kinds of days that are ups and downs. You just need the habits and the systems and their frameworks to help you better self-regulate them, not to eliminate them. Mental strength is not about making emotions disappear. It’s not about necessarily minimizing your emotions. It’s about better managing your emotions, your thoughts, and your behaviors.

Pete Mockaitis
Yeah, I like that, not minimizing, but managing. And so, to that end of volatility, it’s funny, with that message of “You are enough,” sometimes if I hear that, I go “Yeah, right on. Thank you.” And other times, my response is “Enough for what?” So, lay it on us, Scott, what do you mean by “You are enough”?

Scott Mautz
When I say that, it’s more of a self-evaluative term. I’m not saying “You are enough to be an Olympic gold athlete, Pete,” “You are enough to be the best podcaster on the planet, Pete,” “You are enough to be the best partner to anyone in life, Pete.” I’m not saying any of that.

Pete Mockaitis
Oh, I like this. Keep it coming.

Scott Mautz
Yeah, yeah, yeah, yeah.

Pete Mockaitis
Am I approval seeking right now?

Scott Mautz
Yeah, yeah. Yeah, you’re going to cut all the rest of that out and just play this part over and over and over again. What I’m really saying here, Pete, is “You are not a complete human being, but where you are in your journey is 100% okay.” And I don’t want to go so far as to say it’s exactly where you should be right now, because only you know that.

But what I’m saying, you know, when I say you are enough is to understand that you’re an imperfect being, and that’s okay, and that you don’t have to be everything to everyone all the time. It’s okay to focus on the you-universe, Y-O-U-universe, and not the universe all the time. That’s okay. Where you are in your development is right where you should be as a human being, perhaps. At least we can allow that, you know, of ourselves, and not to think about you are enough compared to any other external standard.

Pete Mockaitis
Okay, thank you. So, then help us out, if we are having one of those days where self-acceptance, we are not too high on the scale, what do we do about it?

Scott Mautz
Yeah, a good tool, I think, is the way that manifests itself a lot, Pete, is really the middle of the scale where we beat ourselves up with negative inner chatter. And whether it’s you’re seeking approval, you’re comparing yourself, you’re saying you’re not enough, or you’re just outright beating yourself up over and over again, which, by the way, I teach this stuff, Pete, and I still do the opposite of that sometimes.

There’s another tool in the book, that I call taking a self-compassion break, and it’s really, really important and it’s also really, really simple to do. Here’s how you work. When you catch yourself in that moment where you’re beating yourself up, first, you got to get better at catching yourself. And I don’t know how good you are at this, Pete. I’m still working on it. There are days where I’ll be like, “Oh, my gosh, I’ve been beating myself up for like the last five minutes, and I don’t even realize I’m doing it.”

So, you have to get better at that, and I don’t know what letter grade you would give yourself on that. I’d give myself only a B. I’m working on it. I’m getting better at it. In the moment though that you realize that, there’s kind of three steps you take. First of all, stop beating yourself up for beating yourself up. If you catch yourself doing it, accept it, acknowledge it, quickly move to step two, which is, in that moment, to talk to yourself like a friend in need.

And I’m sure this isn’t the first time your listeners have heard this advice, but it’s really powerful to consider. I’ll give you an example before we go to the third step, Pete. Let’s say you and I are chatting, right? We’re old friends, you know, this is my third time on the show, and I start telling you about a podcast I was on that I didn’t feel like I was good on, right? And I’m clearly looking for compassion with you. We’re old friends, right?

So, I start telling you, “Pete, man, I got off this podcast. There were some points I really wanted to make. I didn’t feel like I articulated them well. I forgot to say this other thing. I feel like I came across like an idiot when I was trying to bring value,” on and on and on. After five minutes, you know I’m looking for compassion.

After five minutes, Pete, would you do this? Would you interrupt me and say, “You know, Scott, I’ve heard enough and I’ve come to a conclusion, that you’re a complete loser”? Would you talk to me like that when I’m clearly in need? I don’t think you would. So, it begs the question, “Why would you talk to yourself that way ever?” It’s not productive.

Pete Mockaitis
What you’re surfacing here for me now is sometimes I can be too quick to jump to solutions in terms of like, “Well, you know, Scott, what happened one time is I actually had a guest who thought they did a bad job and they said, ‘Hey, Pete, I don’t think I did a good job. Can we do a do-over?’ And I said, ‘Hey, thanks for asking. Sure, we can.'” So, anyway, there I am, I’m sort of, you’re looking for compassion, and instead I’m offering you problem-solving. But I think the funny thing is I can do that to my own self as well.

Scott Mautz
Absolutely. And oftentimes, that problem-solving thing is something that I do, Pete, and I have others that will tell me, “Hey, dude, I’m not looking for you to solve this. I’m just looking for you to listen.” And sometimes we’ll interrupt with that because it’s easier for us because we feel uncomfortable in what they’re sharing with us, and we want to make it easier for us, when all they really want is just to feel heard, right?

Pete Mockaitis
Yeah, absolutely.

Scott Mautz
And so, in that moment, it takes you to the third step in this, which is to remember the 90/10 rule, and it’s based on an article I wrote that went crazy viral a few years back. And the 90/10 rule is simply this, Pete, this is the third step in the self-compassion break. It’s to remember the ratio for how you should value yourself on any given day, which is to say it should be based 90% on self-worth, 10% on assigned worth.

How you value yourself should be based 90% on self-worth, self-appreciation, self-love, self-respect, self-acceptance, 10% on assigned worth, what others think of you, that occasional slice of external validation that we all need. The problem arises, Pete, when, in our minds, in our formula, that 10% external validation rises to 90%, 100% of who we are, and people say, “Well, Scott, shouldn’t you be teaching the 100-0 rule, though, that 100% of how you value yourself is based on what you think?”

And I think that’s a nice theory, Pete. I don’t think that’s the way it works in life. We all need that 10% occasional slice of external validation. But the problem is when that 10% goes to 100% of how you value yourself. The problem arises when you start chasing approval instead of authenticity. The problem arises when you begin focusing on winning love rather than giving love.

And when you remember that 90/10 rule, it really helps to round out and think like, “You know what? I’m going to stop that negative inner chatter because it’s not servicing me in the way that I need to. I need to get back to a place of 90% self-worth, self-appreciation, self-acceptance, and self-love.” And I have been told many times, Pete, that it’s a very powerful tool, a very powerful process for helping folks that need to get past that negative inner chatter.

Pete Mockaitis
And what’s interesting is, as I think about my own negative inner chatter, it’s almost never super intense, super dark stuff, although I’ve come to learn that it’s actually quite common in the human condition. It’s just like, “You’re such a worthless, stupid loser.” It’s very sad that there’s a lot of inner chatter like that that happens. And if that’s any listener, I recommend you take a look at that and work on it, because it can be really transformational.

I’m thinking about Peter Attia’s book, Outlive, a very powerful section about emotional health, in which he shared some of his practices there that I found touching. But my negative self-talk is more like, “Ugh, I’m just not up for all of the stuff I got to handle today. It’s too much for me today.” And I don’t quite know what’s the optimal self-response to that.

Because sometimes, it’s like, “Oh, come on, Pete! We can do this! Come on! Let’s do some Rocky music! Let’s do some, I don’t know, Tony Robbins power moves! Come on! Let’s get after it!” Sometimes that works, the psych up, and then sometimes like, “Oh, well, maybe let’s just take a nap.” And sometimes that works, and sometimes neither of those work, but I want to hear the Scott Mautz approach.

Scott Mautz
What if I told you, if you change one word, one word in your thinking process, it could make a world of difference?

Pete Mockaitis
Oh, I love it. Lay it on me.

Scott Mautz
And I’ve proven this to work, and it’s very specifically for exactly what you’re talking about, Pete. One of the most common forms of negative inner chatter is like, “Oh, my God, my duties, they’re getting me down. There’s so much to do. I am not in the mood to do all this stuff today. I understand my job is this, and I get it.” Ready for this, Pete? Try this trick. I promise you it really works. I do it. I do this all the time.

I think, “Okay, Scott, I don’t have to do this. I get to do this.” And the one-word reframe is incredible, and I’ll give you an example. Part of my life is to travel around the world as a speaker, an author, a trainer, a work-shopper. And I was in the airport not so long ago, on a layover, and travel is the one part about what I do that I just cannot stand, and I was feeling really down, Pete. I was in Denver Airport, and the flight was delayed. It was going to be a five-hour flight. I was already in a grumpy mood, people were being people the way they can be in airports when flights are delayed, and I didn’t feel like getting on the plane. I just wasn’t in the mood for this.

And I remember thinking, “Wait a minute, Scott. You don’t have to do this. You don’t have to go get on a plane. You get to do this.” By me getting on a plane, that would mean very shortly, within two hours of landing, I would be able to be on a stage in front of, in this case, you know, thousands of people, sharing insight, sharing something that I had learned, and it happened to be a talk about mental strength from the book The Mentally Strong Leader.

And it can really help, Pete, if you just stop to say, “It’s about understanding the privilege and what you still get to do.” And it puts the thinking, “I get to do this” versus “I have to do this,” flips it very quickly to the things that you can appreciate about what you’re doing, and bring you back to the purpose of why you’re doing it to begin with.

Pete Mockaitis
Scott, that’s good stuff. Well, there’s a whole lot of goodies in your book, and I like how you’re just surfacing the tools everyone tells you they love the most. So, Scott, can you give us one more dealer’s choice, whatever you’re feeling?

Scott Mautz
There’s one other tool that I want to share that, I don’t know, may or may not surprise you. It’s not about any one of the six mental muscles per se, but it’s an overall tool, which is the Mental Strength Self-Assessment that is a part of the book The Mentally Strong Leader, and it is a 50-question questionnaire that you take. It takes you about 15 minutes of quiet self-reflection and introspection. And when you’re done with that test, and I have worked with data scientists to build the test to make sure it correlates as tightly as it can with mental strength.

When you’re done with the test, it gives you an overall mental strength score, and then you’ll find out which tier do you score in for mental strength. There are four different tiers, all the way from novice, you’re just learning about the idea of mental strength and building, all the way up to you’re a beacon of mental strength, other people draw from you because of your mental strength, and then there’s the in-betweens.

Besides the mental strength score, it also gives you a score for each mental muscle, so you’ll know, “Oh, wow, my fortitude isn’t quite what I thought. My boldness isn’t where I want it to be. My decision-making needs to be stronger.” And then you can build accordingly your own customized mental strengths training program, which is important because when you go to the gym, Pete, you don’t go to the gym to work every muscle all the time. It would be a 19-hour workout every day. Wednesday is leg day. Thursday is, I don’t know, arm day. Friday is back day, whatever it is.

With understanding what muscles you need to work on, you can choose over time where to pull the levers and where you want to level up in your mental strength. And the mental strength self-assessment can help you to do that.

Pete Mockaitis
Okay. And so, to take that, how do we proceed?

Scott Mautz
A couple of things, of course. Obviously, you can get the book The Mentally Strong Leader which you can find at ScottMautz.com, but I also put together for your listeners a gift. If they go to ScottMautz.com/mentallystronggift, you can download the Mental Strength Self-Assessment for free. It’s actually a 60-page PDF that not only includes the assessment with all 50 questions, it also has prompts in there to help you get the most out of the book The Mentally Strong Leader. So, if they go to ScottMautz.com/mentallystronggift, you can get your hands on the Mental Strength Self-Questionnaire to help get you primed up to get the most out of the book The Mentally Strong Leader.

Pete Mockaitis
Well, thank you. Free stuff. We love it.

Scott Mautz
Free stuff is a good thing.

Pete Mockaitis
Well, now could you share with us a favorite quote, something you find inspiring?

Scott Mautz
Yeah, I really believe in this thought of chase authenticity, not approval. I find that to be very, very important to me. And I also like the quote from Eleanor Roosevelt, who said, “No one can make you feel inferior without your consent.”

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Scott Mautz
Well, very quickly, I did a study for The Mentally Strong Leader. It took me quite a while to complete, but I asked over 3,000 executives a single question, “Thinking of the highest-achieving organizations you’ve ever been a part of, that achieved the most, that overcame the most obstacles, how would you describe that leader?”

When I asked that question, time after time, between 90% to 91% of people described the same leader, a mentally strong leader that has fortitude, confidence, boldness.

And while they might not use the term mentally strong, Pete, when I say, “Oh, wow, so you’re describing these same six mental muscles that they’re flexing. Would this word describe them?” When I put mentally strong in front of them, you could see the eyes lighting up. Even when I hide the term and I say, “Okay, pick a word out of this list that describes the person you just described to me,” they find the words mentally strong, and they circle it, and it tells me that that research really helped me to see, like, I’m really onto something that mental strength may be the leadership superpower of our time.

Pete Mockaitis
All right. And a favorite book?

Scott Mautz
Oh, my favorite book is, I’m not going to give you a business book. I just finished reading Six of Crows by Leigh Bardugo. I’m a big fan of the fantasy genre. So, I just read that and I love it. And it’s a close match with the all-time classic The Hobbit, which makes me officially a nerd, I think, Pete.

Pete Mockaitis
All right. And a favorite tool, something you use to be awesome at your job?

Scott Mautz
My favorite tool is called Unsplash. It’s a great website that you can find free images to use, whether it’s on your website, whether it’s in your presentations or whatever. They just ask that you assign credit to the photographer. So, it’s a very win-win thing. Everybody wins by using the tool Unsplash.

Pete Mockaitis
And a favorite habit?

Scott Mautz
My favorite habit is using the self-acceptance scale and really working hard on reminding myself to stop seeking approval of other people, and working on the habit over and over of revisiting that scale to remind myself “I fall into the trap of comparing to others and I need to stop doing that and stop seeking approval.”

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Scott Mautz
ScottMautz.com. You can learn about my keynotes, my books, my workshops, and all the things I do there at that site, ScottMautz.com.

Pete Mockaitis
And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Scott Mautz
Yeah, just to remember that don’t be intimidated by the concept of becoming mentally stronger. The opposite of mentally strong is not mentally weak. We all have a baseline that we work from. And if you can take the mental strength self-assessment, understand where you stand, figure out where you want to level up, and use the tools, use the habits in The Mentally Strong Leader, you too can be mentally strong starting immediately.

Pete Mockaitis
All right. Scott, thank you. I wish you many strong days.

Scott Mautz
Stay strong, as I like to say, Pete.