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KF #26. Being Resilient Archives - How to be Awesome at Your Job

2025 GREATS: 1045: How to Stop Overthinking and Build Mental Resilience with Joseph Nguyen

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Joseph Nguyen discusses the hidden relationship between thinking and suffering—and offers a powerful framework for achieving peace of mind.

You’ll Learn

  1. How to spot and stop negative judgments
  2. How to PAUSE overthinking
  3. How to beat procrastination with SPA

About Joseph

Joseph Nguyen is the author of the #1 international bestselling book, Don’t Believe Everything You Think, which has been translated into 40+ languages. He is a writer who helps others realize who they truly are beyond their own thinking and conditioning to live an abundant life free from psychological and emotional suffering. When he’s not busy petting his three cats that he’s allergic to, he spends the rest of his time writing, teaching, speaking, and sharing timeless wisdom to help people discover their own divinity from within and how they are the answer they’ve been looking for their entire lives.

Resources Mentioned

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Joseph Nguyen Interview Transcript

Pete Mockaitis
Joseph, welcome!

Joseph Nguyen
Thank you so much for having me, Pete.

Pete Mockaitis
Well, I’m excited to talk about your area of expertise. Your book, Don’t Believe Everything You Think, has just taken off tremendously. Congratulations.

Joseph Nguyen
Thank you.

Pete Mockaitis
And the title is so good. It’s so funny, Amazon auto-completes if you type, “Don’t believe everything you think.” It’s like, “Nice.”

Joseph Nguyen
Yeah, that’s a great advertisement, I guess, and a great slogan just to have all over Amazon. It’s what it should be, instead of all the stuff that we don’t need to be buying.

Pete Mockaitis
Don’t buy many other things here.

Joseph Nguyen
Exactly.

Pete Mockaitis
Well, so can you take us through the journey a little bit of how you and your relationship to thought and the insights that you discovered came to be in your own personal lived existence?

Joseph Nguyen
A lot of what I’ve come to realize comes from, this is not new information. This has been here for eons, thousands of years, from everyone and so many different countries, cultures. I mean, I draw influence from Western philosophy, Eastern philosophies, Zen Buddhism, Christianity. So much cognitive behavioral therapy. Like, you name it, there’s probably some sort of influence there.

But I think the only time that I was able to actually integrate it into my life was when I sort of hit a rock-bottom moment where, after I really tried as much as I possibly could all the options that were available to me, like, I mean, there’s therapy, there’s acupuncture, acupressure, there’s going vegan. I did all these things and it didn’t really quite work until it forced me to look internally.

I was trying to do everything to change everything outside of me, so changing people’s behaviors, how they viewed me, how they judged me, wanting and trying to earn other people’s approval, love, all these sorts of things, all these attempts at finding what could only be found within. So, I think the moment where I kind of hit rock bottom, which was a point in my life where, I mean, I had a business that was growing. It was going great. I accomplished a lot of the goals that I had, but at the cost of my own mental health.

So, every single day, I was just so chronically anxious, borderline depressed. I was probably depressed. I just wouldn’t admit it to myself that that was it. And I just didn’t know when the next client was coming from. I didn’t know if we’re going to have enough money, food. My partner, now wife, she had a lot of physiological illnesses.

So, she had gastroparesis, and so she couldn’t eat, got a feeding tube, hospitalized multiple times. All of that was happening concurrently with, basically, my business falling apart. Then my business partner and I split. I went 50,000 into debt at around 21, 22 years old. And so, all of that happened within a span of about a year.

And so, that was probably the rock-bottom moment that I hit, where I thought, after accomplishing everything that I wanted, that it would give me this internal peace and joy, but it did the exact opposite. And that was because I didn’t realize where peace comes from, and it doesn’t come from manipulating the environment or other people or the world to whatever I think it needs to be. It comes from releasing that desire, that need to change everything outside of me except myself.

So, rock bottom, I think pain is a great motivator and catalyst for change. Most people, like myself, probably wouldn’t change if it wasn’t absurdly painful. So, I’m actually very grateful for those experiences, but it’s quite difficult to go through it. But that was the genesis of the turning point for me.

Pete Mockaitis
Yes, thank you for sharing that. That’s heavy, and it’s a lot. And I think what you’re articulating dead on, we just chatted with Anne-Laure Le Cunff, who discussed the arrival fallacy, this notion, “Ah, yes, when this happens, then it’ll be smooth sailing. I’ll be happy. I’ll be free. I’ll be at peace. All my problems will be solved.”

And it just doesn’t work out that way. And sometimes we don’t believe it until, as you’ve said, we experience that pain. We have arrived and go, “Uh-oh, shoot, these feelings are still there, that lack of peace is still there.

Joseph Nguyen
Yes.

Pete Mockaitis
So, what then? What happened next?

Joseph Nguyen
So, it basically forced me to look inside, because I was trying all these modalities to help, and they did help to a certain extent, but it didn’t really change that much. And it puzzled me, because I thought to myself, “I surely can’t be the only one going through this. So that’s when I started looking for a lot of different solutions.

And then I started questioning my own experiences, and other people’s experiences too, which is I think most people, if not every single human, goes through extremely difficult and challenging events and times or even traumas.

And so, I started to ask myself and run thought experiments, where it was like, “If two people, have similar traumas, how is it possible that one person can spiral downwards and fall into a deep depression and isn’t really able to get out of it, while another person who has gone through something similar is able to make amends and make peace with the past and become okay with what happened?”

And not only that, but become empowered by what happened and go on to want to help other people not experience the same thing. How is that possible if we can’t go back and change the past? So, neither one of them went back to alter the events in any single way, which means it’s not the events that was changed, but their own thinking about what happened to them.

And so, that sparked an epiphany, which was, our emotions don’t come from external events, they come from our own thinking about the events, which is our own judgments, our own opinions, our own criticisms about the event, or even ourselves and our own thoughts about whatever happened. And so, that was what kind of made a giant light bulb moment for me, which is like, “Oh, my gosh, there’s no way to change the past, but I can always change the way that I’m viewing it. Is this helpful or hurtful? This sort of incessant nonstop negative judgment of life, of myself, of other people?”

And so, that spawned a whole slew of new questions for myself, which was like, “Why do I do that? Why do I constantly wish things were different? Why do I constantly tell myself that I’m not enough, not good enough, not smart enough, not whatever it is, and repeating these stories to myself?” And I never stopped to ask myself, “Is that actually helpful? When has overthinking helped me?”

And so, I realized then that overthinking doesn’t solve problems, it creates them and exacerbates them. And I just didn’t understand that I could just not judge, negatively judge, the things that are happening in my life or myself. That was an extremely liberating moment for me. And, I mean, most of the thoughts that we have, we have over 60,000 thoughts in a single day. How is it possible that every single one of those thoughts is true? There’s no way, right?

And if it were true that we are our thoughts, what happens to the thought that just passed our minds, that just left? We’re still here.

Pete Mockaitis
I’d disappear.

Joseph Nguyen
Yeah, yeah, yeah, we’re still here, right? So, that means we are something beyond our thoughts. Same thing with emotions. If we are our emotions, if I am depressed, or if I am anxious, if I am those things, or I am happy, what happens when those things pass, anxiety or happiness? I’m still here. How is that possible?

So, we are not our thoughts and we are not our emotions then. We are something greater than that. And that is the feeling and the space that I sink back into to finally find some peace because I realize that everything in life is transient, including our thoughts. And if we are the common denominator that is still here, then those fleeting things can’t be possibly us. That was the eye-opener for me.

Pete Mockaitis
Yeah. Wow, there’s so much good stuff here, and I’m just drawing all kinds of connections. I recall I was in a therapy session once, and I posed the same question, and it’s like, “So, is it true that, like Nietzsche or Kelly Clarkson says, that which doesn’t kill you makes you stronger?” Or, is it the opposite experience in which, “No, I had a bad thing happen to me and I’m somehow less strong, weaker, not as capable as a result of the experience”?

So, it’s like, “So which is it? And under what circumstances, and why, and what’s the distinction?” And he didn’t give me the easy answer, “That’s one of the greatest questions of therapy.”

Joseph Nguyen
He was amping you up, yeah.

Pete Mockaitis
So, yeah, I mean, and that is one of the assertions, I believe, of cognitive behavioral therapy or of Shakespeare. There’s nothing good or bad, but rather thinking makes it so, and our cognitive distortions or our thoughts about things and judgments shape the emotional reactions and experiences we have. And we had a Navy Seal Alden Mills sharing some similar notions, like, “Hey, is this thought helpful or hurtful? All right. Well, then let’s bring some energy to the helpful thoughts.”

And we got some real wisdom there. It’s, like, we cannot be our thoughts, we cannot be our emotions, because our thoughts and our emotions are ever shifting and changing. And that sounds wise and familiar. Is this coming from a wisdom tradition? Or is this a Joseph original?

Joseph Nguyen
Oh, no, nothing is original from me. Creativity is just a blend of a lot of different parts and combining it into something seemingly new. But it’s all from Eastern philosophy, some Western, right, some Stoicism, Zen, Buddhism, in that there’s tons of psychology in there, right? Like cognitive behavioral therapy uses so much of this in terms of questioning our own thoughts, our own emotions, trying to figure out the root cause of all this. So, all of that, I definitely stand on the shoulders of many, many giants from centuries or millennia.

Pete Mockaitis
And so, you put a stake in the ground, and it seems like you’ve got some real conviction here, that it is, indeed, our thoughts and judgments and overthinking, over-thoughts, about a situation that is the source of our depression, anxiety. And I’m thinking, is it the only source, the primary source? Are we sure about this? It sounds true-ish, but what’s our best evidence for it?

Joseph Nguyen
Yeah, that’s a great question. So, in terms of emotions, there’s no way to really prevent “negative emotions.” Those will always come and go. What I propose in the book is less about preventing them, but to reduce the time spent experiencing those emotions. Because a lot of times, we are replaying and ruminating on memories of the past, and bringing them into the present moment and reliving that experience from a certain vantage point of it, which may or may not be true, I don’t know.

But if it makes us feel a lot of anxiety or depression or resentment, is that possible for us to change? And if so, then how? And so, in the book, I started to realize, like, let’s say there’s a lot of people in veteran hospitals or recovering in Alcoholics Anonymous or tons of people who have been through so many different things. How is it possible that there’s people that have gone through something similar, but then have different results?

So, it’s like, “What are they changing? They’re not going back in the past to do that, so they’re changing something now in the present moment to alter their experience.” And so, that’s where the book is coming from, which is like, “What can we do now that things have happened, and becoming more resilient, right?”

This is building and training emotional regulation and resilience rather than a prevention of emotions in totality, because a lot of times, sometimes emotions are very helpful. They help to protect us. They help give us signs. All emotions are messengers to help us and to show us what we need to pay attention to. That’s all emotions are.

But if we believe them to be the only source of truth and an ultimate conclusion about ourselves, then that’s where we run into trouble. And, let’s say, if we’re really depressed, then we might think about ourselves, and say, “We’re not enough. We’re not lovable. We’ll never find love.” These sorts of beliefs about ourselves, which is what I call “thinking” or “negative judgments,” those things are not necessarily that helpful and they harm us more than help us.

And so, is it possible to let those things go? And if so, how? So, for me, why I use the word “thinking” in particular is because it’s the best word I could find to explain the phenomena of just ruminating negatively on something. So I make a distinction in the book, thoughts versus thinking. A thought is a neutral observation or intuitive prompting about an event that happened.

Pete Mockaitis
“I would like to eat some food.”

Joseph Nguyen
Yeah, that is a thought.

Pete Mockaitis
I mean, that’s a desire.

Joseph Nguyen
Yeah, that could be a desire.

Pete Mockaitis
A thought and a desire.

Joseph Nguyen
Yeah, and then thinking, on the other hand, is a negative judgment about an event or your own thoughts. So, let’s take a scenario.

Pete Mockaitis
“I’m overweight. I shouldn’t eat all this food.”

Joseph Nguyen
Right. See, “should” is a great indicator that we’re thinking, right? That’s usually a preliminary word that we use before we judge ourselves. And so, an example of this is, let’s say it’s raining outside. A thought is, “It’s raining.” That’s a neutral observation. Thinking, on the other hand, would be something like, “Why is this happening? Why does this always happen to me? This rain completely ruined my day. I’m always unlucky like this.”

All of this thinking about the thought of it raining is not as helpful to us and is the source of all this suffering. So, let’s say we did have something planned and it rained and it ruined our day, that’s unfortunate, right? Like, we had plans, we planned for it, but is it possible to not let it ruin our entire day? Is it possible to let go of this emotional suffering within a few minutes?

And so, that’s why I say that’s the thinking part of whatever is going on. And although we can’t change the event or even our initial thought of it, we can always let go of the thinking or judgment about whatever is going on, and that’s where the power lies. For example, thoughts have no power over us unless we believe them to be true, right? So, the belief in the judgment is what causes this suffering and is the difference.

Pete Mockaitis
Yes. Well, now, as you use the word “thinking,” I am wondering if we could have other, do some other thinking, or judging about the rain in a positive fashion, in terms of, “At last, the crops will be nourished by this rain,” or, “You know what, let’s just frolic like a child.”

And so, in your definition, would you still call that thinking even though it has maybe a positive vibe or feeling associated with it?

Joseph Nguyen
I think there’s two different categories of what we can call positive thinking. On one hand, it could just be an intuitive prompting. An example of that would just be, “It’s raining. Let’s go outside and play in the rain.” It doesn’t necessarily have to skew towards, “This is the best thing that’s ever happened in the entire world.”

See, like where we can over-exaggerate positive thinking is equally where we can fall short of it because who’s to say it is the best thing in the entire world? Because if it’s raining here, it might flood somewhere else. So, it’s very difficult to just, ultimately and conclusively, say if this is good or bad. And so, if we are overly positive about something, then it opens us up for, “Well, what if that might not be the case?”

Pete Mockaitis
Yes, so it might feel good, but we’re not necessarily getting closer to truth or accurate representation of reality.

Joseph Nguyen
Correct, yeah. And we can skew both ways, and that’s when positive thinking can then open us up all sorts of cans of worms. But that’s not to say that positive thinking doesn’t work, and I don’t want to say that at all. It certainly does work, but the question is, “Is it sustainable? And is it based in reality?” So, if we observe the rain, and we’re like, “Oh, look, it’s like nourishing the crops,” like that’s a neutral and true observation, like it is feeding the plants and all that stuff, and we can feel good about that.

But what I also observed as well was, once we let go of the negative judgment about things, we are naturally at peace. We are naturally more joyful. We skew towards that way. And if you look at children that are a couple years old, they skew towards happiness. They’re smiling, they’re happy, unless they’re like hungry or like something is physiologically wrong. They’re generally just very positive, very happy, laughing all the time.

And that’s our natural state as well if we don’t negatively judge whatever situation is going on. If we let go of worrying about the future or ruminating and resenting the past, that is our default state. So, you don’t necessarily have to try to be positive. And other examples I love giving is, think about or recall a time where it’s like you were very anxious, or stressed, or overwhelmed. Like, how much thinking is going on?

Pete Mockaitis
Plenty.

Joseph Nguyen
Too much, right? But then if we flip and invert the question, recall a time when you were your happiest, in a total state of flow, and you lost track of time, how much thinking was going on then?

Pete Mockaitis
Yeah, it’s, I guess per your definition of thinking, like, very little. Although, if you’re in a flow and doing a thing, you naturally have to—

Joseph Nguyen
You’re having thoughts.

Pete Mockaitis
Yes, you’re having thoughts, but you’re not thinking in the Joseph-sense of the word.

Joseph Nguyen
Right, you’re not negatively judging the thoughts or experience that you’re having. You’re just in it, you’re fully immersed. That’s when you lose a sense of self, actually, and that’s when we are no longer psychologically suffering. And some people in the spiritual community will call this like the death of the ego. It’s when you just dissolve and you feel at one with everything. That’s what flow is and why a lot of times people will say like that’s this ideal state for humans to be in.

Athletes experience this very often when they’re in and playing a game during a competition. They’re not so much thinking about what’s going on. They are just intuitively responding and being there. And that’s like our ideal state that we’re in. Actually, the times that athletes think too much, they tend to miss the shots, or think too much about something and overanalyze, and that’s when they freeze and choke when they could have definitely done something different.

The same thing is true for our own lives. The more that we constantly just ruminate, judge, and criticize ourselves, other people, events, we tend to freeze, and go into fight-or-flight mode, and act as if our life really is in danger, and operate from a place of fear rather than love and expansion and joy.

Pete Mockaitis
Well, Joseph, we’re getting near a zone I’ve been pondering for a while, which is, you talk about when we feel a sense of peace or joy and flow, contentment. And I’ve been reflecting on the distinction between contentment and boredom. Because, in terms of an external view of the situation, they’re almost the same.

It’s like, “Nothing’s really happening right now.” And yet, when we feel bored, we’re restless, agitated, and, I guess, negatively judging, “I don’t like that nothing’s going on right now,” versus when we are content, it’s like, “Ah, nothing’s going on right now.” And that feels restful, rejuvenating, restorative, and we like and appreciate the space that we find ourselves in.

So, I guess that is perhaps one of many examples of the judgment we bring to a situation, shaping it, but I’d love your pro tip. If we find ourselves bored and would rather be content, what should we do?

Joseph Nguyen
Yeah, great question. So, boredom is not necessarily a bad thing. Boredom, a lot of times, is the birth of creation, new things, new hobbies, new thoughts, new ideas. If we’re not bored a lot of the time or sometimes, then we’re actually just recycling a lot of the same material from the past and constantly going and we feel like we’re in the hamster wheel. So, boredom is not necessarily bad. And when you see kids get bored, what do they do? They invent.

Pete Mockaitis
They invent some games.

Joseph Nguyen
Exactly. That’s what humans do. When we’re bored, we create, and so it acts as a great motivator. But where things can go a little bit south is when we say, “Oh, instead of being content with what’s happening right now,” let’s say we’re on vacation, “I should be working. If I’m working these hours, I could make so much more money or I have all these emails I need to get to.”

You’re not able to actually enjoy yourself in the present moment, and you’re constantly thinking about the future and all these things you need to get done, that’s when the “boredom” or what we would call that in that case, that’s when it robs our peace and takes it away from us is when we think we need to be doing something else other than what we’re currently doing or experiencing.

So, in that case, what I love recommending to do is just to schedule those things and just, like, if you’re on vacation, like that’s the boundary you need to draw for yourself. But if we don’t draw boundaries, it will creep in. All of these beliefs that we have, all these negative judgments that we have about ourselves or what we should and shouldn’t be doing, they will come in unless we set that boundary for ourselves.

Like, “If I’m on vacation, my phone is off,” or, “I’m not taking emails or whatever it is.” But without those, they will creep in and they will start to fester and become uncontrollable at that point. And this is really a practice of presence more than anything else. Are we able to do and give our full attention to what is happening right now in front of us? Or, are we distracted and thinking about something else in the meantime?

Peace comes from being present. It is a natural byproduct of doing so. The more that we are able to do that, that’s the happier we will be, for sure.

Pete Mockaitis
I’m reminded of the Scientific Journal article, “A Wandering Mind is an Unhappy Mind,” which, I think it was Kahneman and company looked at just that in terms of empirically checking with people and, “Hey, what are you doing? What are you thinking about?” and seeing the results. So, that’s that there. When you say boundaries, my first thought is sort of external things, like, “I will not be picking up my smartphone,” “I will not be answering emails on vacation.” Do you have some thoughts for boundaries we have, like with ourselves and our own thoughts or experiences?

Joseph Nguyen
Those are the most important boundaries because we can change everything external but if we don’t change anything internally then we’re still going to suffer a lot emotionally. So, some of the most important internal boundaries that you so aptly alluded to are the judgments that we’re making that is really at the core of our emotional suffering, of our resentment towards others, to ourselves.

If we don’t draw that boundary, and say, like, “We will no longer judge ourselves in this light,” then we’re going to keep doing it. And we do this mostly because we’re not even aware that there’s an option out, that, “Oh, we can just not judge everything that’s going on? Like, there’s a way that, as I go about my life, I don’t have to constantly narrate and say this is good, this is bad, this is right, this is wrong, this should be happening, this shouldn’t be happening?”

We just aren’t taught that. Most people just don’t know, and I wasn’t aware of that until I was basically smacked in the face with it and had to hit rock bottom to find it. But that is probably the most important boundary to set, which is, “Can we let go of the judgments that we’re having about ourselves, the world, whatever’s happening? Are we able to enjoy it as it is?”

When we go about life, most of the time we judge everything, “This person’s good,” “This person’s bad,” “This person’s evil,” “This person’s not,” “This is beautiful or ugly.” Like, there are so many things that happen. But when we walk in nature, like how many of us are saying, “This flower is ugly. This flower is like beautiful,” or, like, “This tree is crooked or what”?

Like, we just observe and enjoy nature as it is rather than constantly pick apart every single thing that we think is wrong with this tree. As soon as we do that, that’s when we suffer. So, nature is a great way to reset because of that and it brings us back to our true nature, ironically, of just being aware and giving our full attention to someone without judging them. That’s what the basis of love is, unconditional love, which is to fully accept someone as they are without wanting to change them, without wanting them just to be something different.

Full acceptance of that is where peace comes from. This not only goes for people, but for situations, anything. That is the root of unconditional love. And use that thought experiment for yourself. Like, when do you feel most loved by someone? When they’re constantly judging you, nagging you, saying you should do this, saying you should be different, you should be better, you should be doing any of these things, or when they fully accept you as you are without judging? That is the goal of everything.

Pete Mockaitis
I love that. My children would say, when we do hugs and kisses in flying blanket mode.

Joseph Nguyen
Exactly.

Pete Mockaitis
But it falls into a subcategory of what you’re describing. I like that notion about the narration that we’re just doing it all the time, and it might not even seem too intense, like, “I’m such a stupid idiot.” But even just like, “Oh, oh, oh, the sun is kind of in my eyes. Oh, it’s kind of hot. Like, oh, I’m getting tired.”

Like, there you are in nature, you might not be condemning the tree for being crooked, but we are narrating and judging – well, I am often – experiences they’re in, in terms of like the air temperature or the illumination that is not perfectly aligned to the preferences I have in that moment.

Joseph Nguyen
Yeah, and that’s where all the suffering comes from, is just what we wish would happen, what we want the world to be. But peace comes from letting go of what we wish everything would be and accept it for how it actually is. And, yes, same goes for anything in life, people, even ourselves. In AA, like one of the first steps is acceptance. The five stages of grief, acceptance is what you’re trying to go for.

And in CBT, acceptance of whatever emotions we’re feeling is also a core component of the whole process. So, at the end of it all, like all these different modalities are pointing to the same thing, which is, “Can I let go of the judgment that I’m having of whatever is happening and going on?” Once we’re able to let go of that thinking mind, the fear-based mind and the judgmental mind, then we’re able to find a little peace.

Pete Mockaitis
Well, you said that we have the option to stop the narration, and I am a frequent Audible listener who likes to pause my audiobooks. And I understand you’ve got a little acronym you can walk us through.

Joseph Nguyen
Yes, exactly. So, this acronym, I tried to make it as actionable as possible in terms of, I mean, what we’re doing is letting go of the judgments. That’s the whole purpose of this. And so, this makes the act of letting go a little bit more tangible. So, the first letter in the acronym is P, which is pause. So, pause and take deep breaths, and you don’t need to get fancy with it. Just take five deep breaths. There’s no specific way you need to do it.

But it’s been scientifically proven that taking deep breaths allows us to lower our heart rate, to regulate our emotions, and to come back to center. So, just do that in the beginning of anything, because it’s really hard to regulate or do anything or make decisions or come back to yourself when we’re in a fight or flight mode. Next is A, which is ask ourselves, “Is this thinking useful?” Just like the other psychologists you mentioned before, like, “Is this thinking making me feel the way that I want?” If not, the next step is U, which is understand that you have the ability to let that thinking or judgment go. We always have that power. We may not be able to control our thoughts, but we can always control our thinking about the thoughts, and therein lies our entire power to change our experience of life.

S is, say and repeat the mantra, “Thinking is the root cause of suffering.” You can use any mantra in this matter. Another one, for example, would be, “I let go and choose peace.” Any mantra rooted in truth will work, and it needs to be short and memorable. What mantras do is that it’s very difficult to think of two things simultaneously.

So, what it does is it focuses your attention on this one thing, which means you can’t be thinking about the future or ruminating about the past. So, it forces focus and attention on something that is true. So, repeating that for maybe 30 seconds to a minute is really all you need, and that will slow the thinking mind. It will calm things down significantly.

That’s the basis of Transcendental Meditation as well, what a lot of the Tibetan monks use to go beyond the mind and to achieve oneness with the universe. But we take it here and you’re able to use it in real time.

Then E, the last step is to experience your emotions fully without resistance. So, we’re not trying to bypass the emotions by just not thinking about it. We’re actually removing the judgment of the emotions because what we resist persists. So, if we are resisting the anxiety, it usually gets worse, which is why a lot of times, when someone has a panic attack, they’re much more prone to more panic attacks simply because that’s how, it’s just like self-fulfilling, so to speak.

It’s like once we experience something and don’t want it to happen, we just put up a wall and just constantly resist it. But in physics, an object in motion will stay in motion, right? But also, for every force, there’s an equal and opposite force happening. So, if you have this force of an emotion and you’re resisting the emotion, that emotion is going to constantly be there and it’s going to stay stuck unless it passes through your system.

Anything that is stuck creates a significant amount of suffering. So, for a slightly more comical and light-hearted example is, like, if you eat a lot of food and it doesn’t pass through your system, what happens? Like, a week, a month passes, it’s going to be very painful and it’s going to cause all sorts of issues.

The same thing is true for our thoughts and emotions. The more that we hold on to our thoughts and don’t let them pass through, the more it’s going to cause us a lot of emotional suffering. Thoughts, emotions, all these things are transient and meant to pass through us, just like water flowing through a river.

As soon as a river is dammed up, that’s when wildlife begins to dwindle, fish begin to die, all these things start to happen. But as soon as the river is able to flow, that’s when life begins to flourish. That is the same thing for our own lives. So, letting thoughts and emotions pass through us without resistance. So, the way to do that is to create space within ourselves, to honor and hold the emotions, and to not judge them.

See them as another entity, like our inner child, or even one of our own children, and to hold them within our hearts, and to give them space to be there, without judging them, without saying, “You shouldn’t be here. Why are you here again?” That’s what we say to these emotions a lot of times, like, “Why are you still here, anger?” And we’re angry at the anger, and so it just compounds.

But as soon as we say, “Oh, you’re welcome here. You’re not an enemy. It’s okay.” As soon as you give children space, time, and attention, things begin to settle and we’re able to regulate. The same thing is true for all of our emotions and it passes so much more quickly when we’re doing this rather than kind of putting up a wall. So that’s the whole entire process.

Pause, take deep breaths. A, ask yourself, “Is this thinking helpful or useful?” U, which is understand you have the ability to let that thinking go. S, which is say and repeat the mantra. And E, which is experience your emotions fully without resistance.

Pete Mockaitis
Beautiful. Thank you. And if I may put some numbers into this, so you had a mantra, I counted, it was about seven words. Is that around the length that we’re thinking about? Like, if you push it to 20, it’s outside mantra zone?

Joseph Nguyen
Probably. It just creates so much more thinking and you’re probably going to have to try to remember, “Am I saying it right? Did I forget a word?” And you’re trying to make it as simple as possible so that you don’t have to overthink it.

Pete Mockaitis
All right. And then with experience, I think when I’ve resisted, historically, it’s been almost out of a fear that, “If I begin to experience this sadness, this sorrow, this grieving at this deeply unfortunate thing that has occurred, then will it swallow me? Will it persist for a long time and impact the things I need to do this day, this week, this month?”

And so, I can sometimes push away. But you say with the water flowing situation, and that which we resist persists, we are better off experiencing it fully. I mean, Joseph, for those fellow aversive pushers, away-ers…

Joseph Nguyen
Master push-up-ers, yeah.

Pete Mockaitis
…how long are we in for a rough emotional experience if we allow it to hang out?

Joseph Nguyen
I will say shorter than if you’re resisting it.

Pete Mockaitis
Okay.

Joseph Nguyen
So, the irony in it is that, when we’re pushing it away, we think that we’re not dealing with it but we’re still suffering. We’re constantly thinking about it, we’re wishing it were different, we’re ruminating on it constantly, but what we don’t understand is that when we just allow it to be there, that it passes so much more quickly.

I think neuroscience is saying now that it takes about 90 seconds for an emotion to be regulated in our bodies. The only reason why it’s prolonged most of the time is that we begin ruminating on the event or judging the situation that happened, and it resets that time period. So, we’ll go 90 seconds, and right before that, we think about it again, we’ll judge it again, and it keeps prolonging the cycle.

And so, it only takes a few minutes to do this and to let go, and it’s not like the entire emotion will go away, but the intensity of the emotion will be drastically reduced than what it was when we were resisting. And, over time, as you build the muscle of emotional resiliency and emotional regulation, it becomes a little bit easier to do every single time. And the threshold in which we become overwhelmed is significantly expanded, so we can take on a lot more in life.

We’re able to do a lot more. We’re able to endure a lot of these events with a lot more grace and a lot more love. But, yeah, it’s definitely scary to kind of allow these emotions to come in because we think that we might not be able to handle it. We might crumble under the emotion. But you have to ask yourself, like we were saying before, like, “Am I my thoughts? Am I this emotion?”

And think about all the difficult times and trauma that you’ve been through, and all the trauma, like, you’re still here. So, I mean, you’re greater than every single emotion that you’ve ever experienced. And the same is true now and it will ever, and it will be true forever because those things are not us.

Pete Mockaitis
Joseph, beautiful stuff. Could you share any final thoughts before we hear about some of your favorite things?

Joseph Nguyen
Yeah, I would run micro-experiments with yourself. Like, you actually don’t have to believe anything that I’m saying, ironically, like the book title. Test it out for yourself. See if it’s true, if thinking is the root cause of your emotional suffering. And the way that you can test this out is to try to suspend judgment, negative judgment about yourself, your own thoughts, your own emotions, external things, people, circumstances.

See if you can suspend judgment for about seven days. That’s it. You don’t have to do a month. You don’t have to do a year. Just see if you can let go of the judgments that your mind is creating, for seven days and see how you feel afterwards. If it significantly improves your emotional well-being, awesome! Continue doing it.

And if it doesn’t, that’s completely okay, and you can find another modality that might work for you. But at the very least, try it and see what happens. And it is only through our own lived experience that you know what truth is, rather than just taking someone’s word for it. So, that’s what I would encourage everyone to do, and just see for yourself.

Pete Mockaitis
Beautiful. Well, now could you share a favorite quote, something you find inspiring?

Joseph Nguyen
One of my favorite quotes is actually in the book, which is from Jonathan Safran Foer, which is, “I think, I think, I think. I’ve thought myself out of happiness one million times, but never once into it.”

Pete Mockaitis
Yeah, very good. Very good. Thank you. And a favorite study or experiment or bit of research?

Joseph Nguyen
The neuroscience study that I was alluding to before, I don’t know exactly what experiment it was.

But they were studying about how long it takes for our emotions to actually pass through our systems, and it was about 90 seconds, which was mind-boggling to me because I thought it would take, you know, like multiple minutes or at least like, I don’t know, 10 minutes, for like, if you’re angry of something, like it feels like it takes way longer than 90 seconds.

So, that was a profound shift in me to realize that, “Oh, my gosh, like it is possible to let go of a lot of these emotions quite quickly.” And it’s actually important to follow this. You don’t have to follow this process, specifically, but you can follow any process, but it’s really important to do it in real time as you’re going about your day.

So, this process is, if you’re experiencing something in traffic, or your boss says something, or your parents say something, or your friends says something that creates a negative emotional reaction within you, it’s important to use the process then rather than only use it in the morning or in the evening like meditating, right?

That way you are actually strengthening your emotional resiliency throughout the entire day. It’s a little bit easier to find peace when you’re alone in your room and it’s dark, your blindfolds are on, there’s like Zen music, right? It’s like a little bit easier to find peace there, but the true test is, “Are you able to find peace while also, like let’s say your boss is screaming at your face, or making fun of you, or your friends are doing something that you don’t really approve of, or your parents are criticizing you in front of other family members?

That’s the time that you’re truly tested for, if you’re able to find peace. And this is something that you can use during those times rather than you need to bust out like a 30-minute meditation just to find a little bit of alleviation. So, that’s one other thing I would do, too.

Pete Mockaitis
Well, thank you. And a favorite book?

Joseph Nguyen
This one’s very interesting, maybe slightly controversial, but it currently is Outwitting the Devil by Napoleon Hill.

Pete Mockaitis
Oh, okay. And a favorite tool, something you use to be awesome at your job?

Joseph Nguyen
I like to use this particular framework on just when I’m doing work because I have issues, a lot of times. Just like procrastinating like most people or just putting off things that I know I need to be doing. And one of the most effective things that I’ve done is to follow the SPA methodology, which is just, if I’m overwhelmed by something, just take the next smallest possible action, so SPA, and doing that.

So, if it’s, “I need to write another book,” that’s a pretty big task, pretty scary, daunting, and it’s like, “Am I able to bust out a whole book in this one session?” Now, that’s typically what the mind thinks of. But if I break it down to the smallest possible action, like, “Am I able to just open the Word document? Can I just do that?” And I’m like, “Yeah, I can definitely click on Notion and open it up. I can definitely do that.” And if I still can’t do that, “Can I just sit at the computer desk?”

Pete Mockaitis
Yes.

Joseph Nguyen
So just keep breaking it down.

Pete Mockaitis
“Sit up from the couch.”

Joseph Nguyen
Yeah, sometimes it’s hard, right? Sometimes it’s really hard. And so, it’s okay if we need to break it down into those baby steps, but that works wonders for me. So, it’s like, “Can I write one sentence?” And when I write one sentence, I’m going to want to write another sentence, like I’m just going to go.

And, lo and behold, there’s like a couple dozen sentences, a couple hundred words pass, and that was way more progress than if I force myself sit down and write my book. That’s a big task. So, smallest possible action is what I like to default to when I am frozen in procrastination or analysis paralysis.

Pete Mockaitis
And is there a key nugget you share that really seems to connect and resonate with folks, you hear it quoted back to you often?

Joseph Nguyen
Our emotions don’t come from external events, but from our own thinking about those events. That is something that people just didn’t really realize, and so it’s like a massive epiphany moment for them. Other ones are just like, “I didn’t realize that I could just stop judging. I had no idea I could just not listen to that incessant negative critic in the back of our minds, and that I could just be and just be present. I don’t have to be thinking about something else or doing something else. I can let go of whatever that incessant chatter is, and to finally find a little bit of peace.”

Yeah, that big epiphany was like, oh, yeah, during the times that we are happiest, like we’re not really thinking about anything else, or ruminating on anything. We’re just there, fully engrossed by the moment. And so, those are probably like some of the biggest nuggets that people have gotten.

Pete Mockaitis
And if folks want to get in touch or learn more, where would you point them?

Joseph Nguyen
Probably, I would say my website and newsletter, so JosephNguyen.org, J-O-S-E-P-H N-G-U-Y-E-N.org. You’ll be able to find like my newsletter there, sign up for it. I do have a YouTube channel. I don’t post that often but a lot of the content there is evergreen. All my socials are just itsjosephnguyen, I-T-S and then Joseph Nguyen. Those are probably the best places to find me, but email is where you’ll be able to be up-to-date on any new projects I’m working on.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Joseph Nguyen
Let go of the fear of being judged. The more that we’re afraid of being ourselves, to be awesome at our jobs, the less effective we’ll be. And sometimes being ourselves will ruffle a few feathers. People will judge us one way or the other, even if we’re playing conservatively and not really showing that much at work.

People are still judging us anyway. So, we might as well be judged and criticized for being who we truly are rather than masquerading ourselves behind something else. And the more that you’re able to be yourself, the more awesome you’re going to be at your job, the more that you’re able to lean into your own gifts, your own talents, your abilities. All of that is usually held back if we’re afraid of what other people are thinking.

So, stand up for yourself, do what you believe is best for the work that you’re doing, and definitely defend it, and to not just let it be pushed over. Because at the end of the day, if you’re coming from a place of love, generosity, true selflessness, and wanting to do the best that you possibly can, there’s no shame in that at all. So, if you’re going to be criticized, definitely be criticized for doing what you believe is right, rather than hiding behind and playing it small.

Pete Mockaitis
Joseph, beautiful. Thank you.

Joseph Nguyen
Thank you so much, Pete. It’s been such a pleasure and so much fun with you. I love your energy.

1114: How to Achieve Authentic Thriving with Jon Rosemberg

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Jon Rosemberg discusses how to break free from limiting beliefs and reclaim control over your life.

You’ll Learn

  1. The difference between succeeding and thriving
  2. How to shift out of survival mode with A.I.R.
  3. How to spot and challenge limiting beliefs

About Jon

With over two decades coaching Fortune 500 executives and global teams through deep transformations, Jon Rosemberg has learned firsthand that growth begins when we courageously reclaim our agency. His personal journey, forged by immigration, loss, and career reinvention, inspires him to blend hard-won business insight with cutting-edge research to guide others toward greater meaning. Driven by his belief in human potential, Jon co-founded Anther, a firm dedicated to transforming uncertainty into possibility. He previously led high-impact initiatives at Walmart, Procter & Gamble, Indigo, and GoBolt.

Jon holds an MBA from Cornell University and a Master of Applied Positive Psychology from the University of Pennsylvania, where he serves as an assistant instructor. Originally from Caracas, Venezuela, he now lives in Toronto with his wife, Adriana, and their two sons.

Resources Mentioned

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Jon Rosemberg Transcript

Pete Mockaitis
Jon, welcome!

Jon Rosemberg
Hi, Pete, it’s good to be here.

Pete Mockaitis

Well, I’m excited to talk about thriving. You got a whole guide to thriving, so let’s discuss that exactly. But first, could you maybe contrast? You talk about thriving versus survival mode. Could you paint a little bit of a picture of what each feels like in practice?

Jon Rosemberg
For sure. And, Pete, have you ever felt like you’re in survival mode?

Pete Mockaitis
I think the answer is yes.

Jon Rosemberg
Yes. And what does that feel like?

Pete Mockaitis
Well, it’s not pleasant, you know? It’s sort of like I’m just trying to get through the day, and the responsibilities, and the stuff, and the calendar, and the to-do list. It’s a little bit harried, hurried, rushed, stressed, maybe elevated heart rate and more.

Jon Rosemberg
That’s a beautiful definition of survival mode. And what I especially loved about your definition was that initial exhale, the “Ahh!” So, yes, that is survival mode. And survival mode, evolutionarily speaking, is a highly adaptive mode to be in.

A few thousand years ago, if you were in the savannah and you heard, you know, like a rustle in the bushes, going into survival mode was really helpful because it allows us to focus all of our energy on what we need to do to survive. And it can be really, really helpful.

However, today, most of the challenges and threats that we face are not physical, they are psychological. So, survival mode sometimes gets triggered in moments that may not necessarily be the most helpful.

Pete Mockaitis
Understood. And that picture is nice. I just recently saw a Kurzgesagt video, they have these amazing animations, all about stress and it painted that very picture in terms of, you know, a beast in the wilderness and what that’s like. And so, I’ve heard that kind of a storyline, if you will, before about, “Oh, in the ancient times, this is very helpful, and now it’s almost counterproductive for us.”

But I’m wondering, you know, we feel what we feel. Jon, to what extent do we even have control over that? I mean, stuff happens. Emotions, reactions naturally flow from those things. So, to what extent can we have mastery versus we are a victim of these circumstances?

Jon Rosemberg
I love that question because it goes exactly to the heart of the book. The capacity to make intentional choices, which I call in the book agency, that realization that even in the most-dire of circumstances, we still have a choice, is the foundation for going from survival mode to thriving.

What is thriving? Most people think that thriving equals success. So, I’m going to say this very clearly. Thriving is not success. How do we measure success? We measure it with money, power, and reputation. These are three things that if you see somebody who’s got a lot of them, you say this is a successful person, right?

Thriving, on the other hand, it’s about agency, so the capacity to make intentional choices. It’s about belonging, i.e., being able to connect, to have meaningful social connections with other people. And it’s about meaning. It’s about seeing something in life that gives you a sense that your life matters, and that the people around you matter, and the way you navigate this world matters. So, it’s slightly different.

Now, I want to be very clear. I’m not arguing against success, because I think success is very helpful and very useful. And, by the way, I want success just as much as the next guy. What I’m suggesting here is that, maybe there’s a bit more of a balance that we can have between what success is and what thriving is. And that, in that balance, in that nuance, there may be a lot of well-being for all of us.

Pete Mockaitis
Okay. Well, that sounds pleasant. Could you perhaps share some studies, research, or case studies associated with folks who made the leap from frequently being in a survival mode to doing the thrive thing regularly?

Jon Rosemberg
So, last year, there was a study published at Oxford that studied, I think it was 1,200 companies. And what they wanted to understand was the correlation between the well-being of employees, i.e., thriving, and stock market performance, the value of the company. And what they discovered is that the top 100 companies that had the highest levels of well-being outperformed the S&P 500 by 11% on average.

That’s a really compelling business case for anybody to say, “My business is going to outperform the S&P because, partly, it’s one of the variables,” and I’m implying causality now. This is just a correlational study, but I think it’s still a very compelling data point.

Pete Mockaitis
Certainly, I could see you might argue it both ways, “Well, yeah, well, it’s easy for them because they have so much ample cash flow and appreciation, etc. They can afford to invest in their employees.” But I suppose it is also the case that there are large flourishing companies that are big in revenue and profit, and yet are low on thriving, and could see all the more goodness with more thriving. Can you paint a chain for how more thriving means more profit?

Jon Rosemberg
Exactly. Well, what we know is that when we’re thriving, we can lean into our agency. So, this capacity to make intentional choices. And thriving usually means that we’re in this space where we’re calm and we can think more clearly. And that drives innovation. And we know that innovation is a great way to create value.

It also drives better social connection and stronger social connection. And it’s interesting because, Pete, if there was a medicine out there that increased your survival rate by 50%, decreased your risk of cardiovascular disease by 29%, decreased your risk of stroke by 32%, decreased depression and increased your well-being, if there was a drug that did all of those things for you, would you take it?

Pete Mockaitis
Sounds good, sure. It could have side effects, but looking good, yeah.

Jon Rosemberg
No side effects. The drug is social connection. So, when we are thriving, we are more capable of connecting with other folks. And that social connection is what creates great organizations. You know, what I learned, I spent over two and a half decades in the business world, climbing the corporate ladder as fast as I could.

And one of the things that I learned too late in my career, I might say, is that there are two types of value that you create at work. One of them is productive value. So, this is how good you are at your job. Can you create an Excel spreadsheet that beats everybody else? Or, today, can you work with AI better than everybody else? Can you create a project plan? Can you deliver a project on time and on budget? All of these things are productive value.

The other value that sometimes gets really overlooked, especially for folks that are getting into leadership positions, is relational value, is the ability to create those relationships and those connections that allow big groups of people to work together and do really amazing things together.

Pete Mockaitis
Okay. Well, that sounds super. Can you share, when it comes to social connection, what’s the state of play with regard to humans, professionals, workers, and social connection?

Jon Rosemberg
Well, Surgeon General for the US, Vivek Murthy, published a report a couple of years ago where he spoke about, or he described the loneliness epidemic. We know that there’s people more lonely today than ever before.

And if you think about this, Pete, today, somebody who’s 18, 20 years old can get a job, and they can rent their apartment. And if they don’t want to, they don’t have to see anybody else for the rest of their lives, right? You could order food in, you could get everything that you need delivered to your doorstep, you get a paycheck working remotely.

So, technology has given us a lot of advantages, but it has also created certain gaps in places where we, otherwise, had to interact with people. So, there is a loneliness epidemic out there. And one of the ideas that I present in the book is this notion that when we’re thriving, it’s easier to connect with others. And when we connect with others, that has a ripple effect.

Pete Mockaitis
Well, so the social connection contributes to thriving, and the thriving contributes to social connection.

Jon Rosemberg
You got it. Yes.

Pete Mockaitis
Kind of like a circular, I guess, virtuous cycle up, or a doom cycle down.

Jon Rosemberg
I love that you just use that, Pete, because that’s exactly how I describe it in the book, as a spiral. There’s a spiral from survival mode to thriving. And sometimes we’re up and sometimes we’re down. And I think one point that you made at the beginning of our conversation, which is that, sometimes, external circumstances are outside our control. And that happens often, right?

We get laid off or we get fired from a job or, you know, a disease, we get sick. Like, there are many things that happen. What I’m trying to suggest here is that even in the worst of circumstances, and by the way, one of my teachers, I would call him, is Viktor Frankl, who wrote a great book called Man’s Search for Meaning, and Viktor Frankl was in concentration camps in Nazi Germany.

And it was him who argued in that book that even within all that suffering, he discovered a place where he could choose his attitude. And what he noticed was that the people who survived that horrible situation were those who could find meaning in their suffering and were those who could see a different perspective of what they were experiencing. Not the strongest ones, not the ones who had the most muscle, the ones who were taller or bigger, the ones who had more money. It was the people who found meaning.

Pete Mockaitis
Yes, and fun fact, I believe Man’s Search for Meaning is, when I ask about favorite things, comes up the most often as favorite book, favorite quote. So, it’s a powerful book and a beautiful one. And so, in practice, let’s say stuff happens and we’re freaking out, what do we do in the moment?

Jon Rosemberg
So, I went deep into the research and tried to understand, “How do we create more agency? If agency is the capacity to make intentional choices, supported by the belief that those choices matter and have an impact on the world, how do we increase that?”

And as I reviewed the research and I reviewed all the fantastic work that has been done by scientists over the past two and a half decades, because this is a relatively new topic, this topic of thriving, in science, I mean, philosophers have been talking about it for thousands of years. So, there were three things that came up that seemed really, really important. And I summarized them in an acronym, AIR.

And AIR stands for A for awareness, I for inquiry, and R for reframing. And when we are faced with a difficult situation or a difficult emotion or a negative thought, using AIR as a practice, can be a really powerful way to develop the skill that is agency and go a little bit more from survival mode into thriving.

Pete Mockaitis
Okay. So, awareness, inquiry, reframing. Could you share with us, what that can look like in practice?

Jon Rosemberg

Of course. So, my youngest son, who’s nine, went to summer camp earlier this year. But three days before going to summer camp, he broke his arm and he had a cast all the way up to his shoulder. So, while his friends were jumping in the lake, he was playing with a Rubik’s Cube. And I’m going to try and use this Rubik’s Cube to explain a little bit how AIR works.

So, when we’re going through a difficult moment, it feels like the Rubik’s Cube is right next to our face, right next to our eye, and we can only see one of the little squares, right? You’ve probably heard people say, “I feel like I’m seeing red, right?” Like, we’re actually just seeing one color, one square of the Rubik’s Cube.

What awareness does is it allows us to create some distance from the situation. It allows us to actually notice that, “Hmm, okay, what’s happening here is not just red. Red is actually just one square amongst nine other squares. And if I actually start kind of looking at the Rubik’s Cube, I can see that it has six sides and each side has nine squares. So now I have a lot more information.” That’s what awareness does for us.

Then we go into inquiry. And inquiry is actually getting to understand what the situation looks like. And that’s asking a lot of non-judgmental, curious questions about the situation. And that means, basically, it’s like playing around with the Rubik’s Cube, just figuring out the different formulas and the different combinations that you can see in a Rubik’s Cube.

And reframing is when you find a combination that works for you. And that might be solving the Rubik’s Cube or it might be something different, but it’s a combination that works for you in the moment. So that’s a short, brief description of how AIR works.

Pete Mockaitis
Okay, so understood, with the Rubik’s Cube analogy, you can visualize that and notice that you could be way zoomed in and that’s not so helpful. Could you walk us through that as applied to a situation?

Jon Rosemberg
So, after two and a half decades in the corporate world, I decided to go into a startup, and we did great. We raised a Series B of $150 million. The company was growing at double digits every month. We were, as the kids would say, crushing it. And as we raised this money, I flew to LA to buy some new facilities because we were expanding the business to LA.

And when I flew back, I got hit with COVID and I was on a call with the technical team about some sort of technical stuff, and the call got really heated up and I was deep, deep into survival mode.

Pete Mockaitis
Heated up, tell me more, Jon. Were they pointing the finger at you?

Jon Rosemberg
They were pointing the finger, or at least that’s how I interpreted it in the moment. That was the interpretation. I was so close to the situation, I was seeing red. So, what I did is I shut off my laptop and turned off my phone. And in that moment, I was able to gain some awareness. I got some distance from the situation and I said, “Goodness gracious, am I angry right now?” I noticed the heat rising in my body, my chest got tight, my breathing got shallow, my shoulders got really tense.

So, I heard my kids playing in the basement, and I went downstairs to the basement and they were sitting on the floor playing with Legos. So, I sat on the floor with them and I started playing with them for about an hour. And as I was doing that, I started, well, number one, I was present with them. I was able to actually sit with them and share with them, which is something that I hadn’t done for months.

So, that experience, to me, it allowed me to find a little bit of thriving in that deep, deep state of survival mode. After that, I went and sat on my chair and I started reflecting in one of my favorite chairs, and I started reflecting on the situation. And the reframing for me was, in that moment, it was, I had two kids because I wanted to be a dad, and I’m not actually being a dad. I’m present, like they see me at breakfast, they see me at dinner, but I’m not physically present, but I’m not present with them. And that was really, really challenging.

So, Adriana walked in, my wife, and she said, “So, are you okay?” And I said, “I’m done, I think I’m done.” And within two weeks, I decided to unwind myself from that job and to walk away. So, my reframe in that moment was seeing the other option that I hadn’t seen before. Because for the longest time as I was working, I said, “If I quit this job, I’ll be living under a bridge in two weeks.” And that felt very real to me.

In that moment, I realized, “Well, what’s the point of all of this that I’m doing if I cannot be present for the people that I love and that I want to be with?”

Pete Mockaitis
Okay. So, the awareness of, “Hey, I’m getting really angry. It might be wise to go do something else.” And then you’re inquiring, asking those questions and then reframing the prior belief that you had, and sort of seeing new things come from it. Understood.

What’s interesting with regard to the inquiry, can you share a few more of those specific questions? Like, “What’s the point of this?” What are some more questions you were inquiring there?

Jon Rosemberg
Yeah, so, “What are my options right now? What’s important to me? What are my values? What is it that I want to do with my life? What does this look like for me if I continue down this path for the next two years, three years, five years? How is this impacting my health? How is this impacting my relationships? How is this impacting my sleep?”

So, all of these questions, asked in a non-judgmental way, and what I mean by that is that we have to actually be curious about it. Because if I’m asking a question and I already have the answer, it’s not really a question, is it? So, we want to challenge ourselves to do this.

Now in that moment, it was a process that I did internally as a result of burnout and a very difficult experience. But in day-to-day life, we can do this in partnership with other people, with our friends, with a coach, with whatever it is that people that are around us, some people do journaling. This exploration can be a really powerful way to get to know ourselves better and then to make decisions that are more agentic.

Pete Mockaitis

And I like what you had to say about the genuine curiosity because I think it’s quite possible in that state, some of your questions can sound like, “What’s their problem? Why do I always have to deal with this bull crap? Why is this happening to me?” etc. Like, any number of questions that are not guided by a wholesome curiosity, but rather just stoke the rage beast.

Jon Rosemberg
You got it. And often, we tend to focus on things that are outside our locus of control. Instead of focusing on what we can change on what’s under our capacity to influence, we focus on what everybody else is doing. And, unfortunately, it’s really hard to change other people. Trust me, I’ve tried for many years and it’s very difficult to change other people. But we do have the prerogative to change ourselves and to grow in the way that feels most authentic to us.

Pete Mockaitis
Well, could you give us another example of awareness, inquiry, and reframing in action that don’t result in a full exit, but rather being able to better deal with a current situation?

Jon Rosemberg
Yeah, what I love most about that question, Pete, is that you are hitting the nail on the head on the spectrum of agency, right? So, very low agency would be, “I have no choice here.” And if there is a moment in your life where you say, “I have no choice here,” number one, you are likely in survival mode. And, number two, there’s an open door there to practice AIR, to practice awareness, inquiry, and reframing.

Then if we go a little bit higher on the spectrum of agency, you could say, “Well, I can stay or I can leave, right? So, I only have two choices here. I either have to walk away or I can stay in my job.” If you had really high agency, once we’ve really developed agency, then you start seeing, instead of black and white, you start seeing a rainbow of options and opportunities in front of you.

So, you could say, “Well, I could stay and modify my job, change my hours, go to part-time, change my boss, move to a different division, whatever that looks like. Or, I could leave and go to another job or rest or, you know, paint for, I don’t know, whatever it is.”

And I understand that for a lot of people, there’s actually not a choice available to them, right? Because if you have to pay the rent and you are living paycheck to paycheck, this doesn’t necessarily happen. And this is why the developing agency in the moment is so important.

Pete Mockaitis
Yes. Whenever I hear the phrase, “I have to,” or, “I can’t,” I get skeptical. And so, you know, and maybe I am on the autistic spectrum and I take things super literally at times. But I think, “Is that really true?” And I’m thinking about the book, Nonviolent Communication by Marshall Rosenberg.

Jon Rosemberg
Marshall Rosenberg. Yes.

Pete Mockaitis
And he really brings up some points, like even if you think you’re stuck, it’s kind of wild what you can do. And he gives an example of, he thought, “Well, I have to keep…” He said, “I don’t like paying taxes because they’re supporting…” at the time, I think, the Vietnam War. And he was against the war. And he said, “Well, I guess I have to pay taxes because, you know, I mean, that’s the law and I’m a citizen.”

And he said, “Well, you know what? I suppose if I didn’t have income, I wouldn’t have to pay taxes.” And so, he made some dramatic changes. And then he also challenges teachers who say, “Well, I have to do all this frequent testing of the students because it’s required by the district, and that’s just a part of my job.” And he’s like, “Well, you also have the option of changing your job.”

So, it’s a more accurate framing of the situation is, “I need to do this testing for my students frequently if I want to retain my job and my income here. So that is my choice. Do I choose to play the game and maintain my job and my income here? Or do I choose something else? Well, I guess I am going to keep my job here.” But even working through that process contributes to more of the thriving feelings.

Jon Rosemberg
Absolutely. And I love so much that you brought up Marshall Rosenberg, because I think this is exactly what he’s arguing for in these examples, is this idea of reframing, changing the framing of the situation. And we get to do that. And one of the important concepts here is that we tend to buy into these absolute truths, right, that something has to be true.

And one of the interesting things in science that I don’t think has become as widely popular as it should be, is that science thrives on dissent. It thrives on challenging. If you’re a scientist that agrees with all of his, hers, their peers, you are highly unlikely to succeed. The whole point is that we want this type of creative dissent.

So, when somebody presents you with a premise, is there an opportunity to do a lot of inquiry and challenge that premise and figure out if it’s really true? So, one good example that has worked really well is a lot of people say, “Well, but two plus two is four.” Well, but two plus two is not always four, right? There’s an axiom that tells us that the first number is zero, and then you add one and it’s one and then two and then three and then four. That’s the axiom that we, a lot of us do math with or arithmetic.

But if you’re looking at a clock, right, after 23:00, so if you say 23 plus two, it’s not 25, it’s one, right? So, it’s a different axiom that we’re using. So, what I’m trying to present here is that we get to challenge the things that we believe to be true. And this is a uniquely human capacity and it’s incredibly powerful.

Pete Mockaitis
Certainly. And then, you get me thinking in terms of, well, if our objective is to get to four, there’s many ways that we might achieve the getting to four. And perhaps addition is not even the operation that we’re after in a given situation.

Jon Rosemberg
You got it. So, we can come at things from different angles once we have awareness. Once we move that Rubik’s Cube a little bit away from our face, we can actually start exploring all of the angles. And it’s a practice, right? It sounds easy when I say awareness, inquiry, and reframing, right? It sounds so simple. But many of us spend years, if not decades, trying to bring more awareness to our lives.

So, mindfulness is something that can work to bring more awareness, and a mindfulness practice, being able to be present in the moment. Those are some of the things that we can do in order to hone our skill of awareness. And then inquiry, learning to ask good questions, that’s a difficult skill. That requires a lot of practice, right? And then reframing is actually seeing different angles. And all of those things require, they’re like a muscle, right? And if we go to the gym to get buff, we can practice this to gain more agency.

Pete Mockaitis
And one place you advocate practicing this is by examining our beliefs and seeing if there’s some limiting beliefs. Can you expand on this?

Jon Rosemberg
Yeah, so beliefs are like lenses that we have over our eyes, and they kind of filter the world for us, right? There’s lots of evidence to suggest that beliefs are so powerful that they can even change the way in which we react to pain.

For example, the placebo effect, and this has been documented many, many times that when you’re in pain, you can take a placebo, and they tell you that it’s pain medication and your pain actually decreases. So, our beliefs are very, very powerful filters with which we navigate the world.

One of the things in the work that I do coaching clients is trying to name the belief, right? So, in my case, I said, “I believe that if I walk away from this job, I’m going to be living under a bridge in less than two weeks and I’m not going to be able to pay my mortgage, etc.” I had to challenge that belief and say, “Well, is that actually true? Or, is there a different way to look at this belief?”

And I said, “Well, I have friends, I have a family, I have a social support network, I know people will help me out if I can’t have income, I have some money in the bank, or I can move to a smaller place.” So, there are all of these things. The moment you take that belief and you challenge the belief, then you can step into a world of options. Then you step into that rainbow of options as opposed to seeing the world in just white, just black, or black and white only.

Pete Mockaitis
I like that a lot. Can you give us an example of some other limiting beliefs that you’ve seen folks successfully challenge and have great results on the other side?

Jon Rosemberg
I think the toughest belief to challenge, and I struggle with this every day, and I think it’s one of the big reasons why I wrote the book, and it’s a true line in the book, is the belief that, “I am not good enough.” The flip side of that is the belief that I have to prove myself.

Because we live in this system where productivity defines value, productivity equals value, I’ve asked dozens of clients the question, “What would your value be if suddenly you could not produce anymore?” And people are stumped. It’s really hard to respond to that question, “What happens if I can’t produce?” “Well, I could still talk my way through something, or whatever it is,” but you cannot produce.

So, challenging the belief that our worth is tied to our productivity is very liberating work, and it’s very challenging work, because this is a deeply ingrained belief.

Pete Mockaitis
Okay. Well, so walk us through the process of that challenging and what might come out the other side.

Jon Rosemberg
I think it’s sitting with it. The first thing that we do is creating awareness, naming it, “Is this a belief that you’re buying into? Do you buy into the belief that if you don’t produce, you’re not good enough?” Pause for a second and just notice, “Is this something that sounds true to you? If it does, then get really curious about it.”

So, “Where does this belief come from? Whose voice do I hear in my head when I say that I believe this? What has this belief, how has it served me in my life? What has it done for me?” In my case, that belief allowed me to climb the corporate ladder ruthlessly for decades, right? So, it served me really well in many, many ways.

And, eventually, I came to the reframing of saying, “There’s fundamental value in just existing in just being a human. We are a wonder of nature.” Think about it. You know, earth has been around for what? Four billion years? And we’re here, you and I, Pete, having this conversation. That in itself, it’s a miracle. We’re sitting in this, you know, one galaxy out of, I think, there’s like two trillion of them in the universe, and this universe continues to expand. So, it’s really magical the fact that we exist.

So, is that fundamental value? And what challenging that belief did for me was allow me to give myself the space, for example, to end up thinking about the ideas that, eventually, I decided that I wanted to put into a book. So, I started to question. It’s existentialism. You start questioning why we’re here and what does that mean?

Pete Mockaitis
Well, it is a powerful belief to look at directly, and we covered this on episode 500 with Victor Cheng, talking about Building Unshakable Confidence, and having the belief that I am valuable or worthwhile simply because I exist. And you could see that in wisdom traditions, or religion, Christianity being made in the image and likeness of God, or the United Nations’ Universal Declaration of Human Rights.

It’s interesting because it’s an idea that I purport to believe, and I like to believe it on my best days, and yet I do feel some discomfort. If I imagine a universe in which I am, say, in a vegetative state at a hospital, I am existing, but I am not doing or “adding value,” I sometimes think, “Well, yes, I value just because I’m existent, I am a human being.”

And other times it doesn’t feel that way, that the belief doesn’t feel true. So, yeah, no pressure, Jon, but how do we deal with that one?

Jon Rosemberg
I don’t know. I don’t know. This is a profound existential question that you’re asking, Pete. And I think the exercise of just questioning it is a pathway to thriving. Just being able, for a moment, to hold that notion that you have fundamental value just by existing, and just believing that 0.00001% in your life, I think that in itself, it’s a gift.

Listen, Pete, I struggle with it every day. You know, I’ve been doing this work, I went back to school and learned psychology so I could challenge that belief. I’ve read lots of papers and lots of books trying to challenge this belief, and I don’t have a clear answer. I don’t think there’s a recipe.

I actually, as a matter of fact, what I would suggest, and this is one of the things that I did in the book, and it was hard for me to find a publisher because a lot of the publishers kept telling me, “Jon, you have to be more prescriptive. People want to know exactly what they need to do.”

And I kept saying, “Well, I’m writing about agency. If I’m telling people that the whole point is that you learn what’s right for you and that you have to develop or you can develop, you don’t have to do anything, but you can develop this muscle that gives you access to thriving in your life, how am I going to sit there and tell you exactly how you do it?” I don’t have a recipe for it. I think we each have to find our own way through.

Pete Mockaitis
And it’s funny, where my brain is going is thinking that I have value just by existing even in that, you know, comatose state, because by providing an opportunity for others to be of service and reflect upon their gifts, their blessings, their capabilities that is of value and beneficial. And yet, I could see I’m already drifting into territories, like, “Well, then that’s not intrinsic.” It’s like, “It’s what I’m doing for other people by doing nothing.”

Jon Rosemberg
Exactly. Yeah, it’s a tough idea to grasp, especially because the system where we are living is built on this belief of productivity equals value, right? So, it’s really hard to think outside of that unless, you know, maybe we go to meditate in some mountain for 20 years, maybe we can access that. That’s not my choice.

Agentically speaking, that’s not something that I want to do, and I do want to be able to sit there sometimes with the discomfort of feeling like I’m not good enough or that I have to prove myself. And as I’m sitting with that discomfort, having a small window where I can challenge it, and I can say, “Well, maybe I do have fundamental value. Maybe I do have intrinsic value just for existing.” And that in itself can be quite comforting. At least it has been for me. And also, anxiety-inducing.

Pete Mockaitis
One perspective I like to bring to this is, as I think about my children when I watch them sleep, they’re beautiful, adorable, I love them, and they are doing nothing there, but I am not disappointed with them. I don’t want or demand or need them to be doing anything. Them just existing in that space, I find valuable and beautiful and excellent and full of love, with them doing nothing at all. They are just existing.

Jon Rosemberg
What a beautiful and powerful reflection, Pete. And I think that the emotion and the moment in which we experience that type of connection that you’re describing that you have with your kids, that’s thriving.

Pete Mockaitis
Oh, cool, yeah. So, more of that would be great.

Jon Rosemberg

Oh, goodness. It’s not easy, right? It requires effort because we are designed for survival. Our bodies and our brains are designed for survival, right? There’s this evolutionary mismatch that has occurred where technology has taken us to this point where we have, listen, by all measures, we are living in the golden age of humanity.

And I know we see different things on social media. We see different things in the news. But if you look at access to water, access to food, access to education, access to healthcare. Longevity, Pete, 100 years ago, you and I would be buried six feet underground, because the life expectancy, well, I’m not sure how old you are, but life expectancy was 32. Today, it’s more than double that, right?

So, we are in this golden age of humanity. And for some reason, anxiety and depression seem to be one of those persistent things that we don’t understand what is happening. And one of the explanations that seems to make a lot of sense is that our brains and our bodies have not evolved to keep up with the world that we’re living in today.

So, what I’m suggesting is that agency may be one of the antidotes to this experience that we’re having as humans living in this age.

Pete Mockaitis
Yeah. Well, that’s big stuff, and you can sit with it for a while. And I think the word value is key there. And so, in terms of economic value, I say it may be true, you know, that if we’re not doing anything, we are not producing, you know, money, dollars, economic value, but in a deeper sense, our human value remains.

Jon Rosemberg
Exactly. And, you know, why do we see so many people who have supposedly made it, billionaires, trillionaires now, we’re going to start having trillionaires soon, why do we see so many people who have access, economically speaking, to all of the resources? I mean, the wealth distribution gap has never been larger in humanity either. So, why do we see people who have all of this and still struggle to thrive?

And we see it in the way they communicate. We see it in the way in which they relate to the world. This is a challenging thing to experience. And so, that’s why I want to make sure that we separate the ideas of success and thriving. And I’m sure there’s a Venn diagram where the two overlap, and that’s a happy middle. And that’s what I’m arguing for. For trying to find more moments of thriving, even if it’s at the cost of letting go some of the success, which is the hardest thing to do.

Pete Mockaitis
I like that Venn diagram approach because it also gets you thinking it’s entirely possible to thrive without being successful.

Jon Rosemberg
Yes. Yes. A resounding yes.

Pete Mockaitis
Cool. Well, Jon, we’ve gone into all kinds of profound places. Can you tell me, before I hear about your favorite things, a few of your top tips, your do’s and don’ts for getting more thriving going?

Jon Rosemberg
I would say the first thing is find time for reflection or for a practice that works for you, whatever that is. I tried to meditate for two years. I have a meditation pillow right here in my office, and I sat in that pillow. For two years, I sat on that pillow trying to meditate, and I hated it. My goodness, could I not do it. I just couldn’t do it.

I decided, one day somebody suggested a walking meditation. So, I put on my headphones and I went for a walk and I was like, “Oh, I can do this. This suddenly changed my life.” So, today, I go for even two hour-long walking meditations that I can do with or without headphones, guided or unguided. I had to find the activity that was the right fit for me.

So, a do is, find activities, test many different things, call them little experiments, or however you want to name them, test many different things until you find the one that works for you because there are lot of prescriptions out there that will work for many people. Listen, even cognitive behavior therapy, which is the gold standard for therapy in that world, only benefits about 40%, in the best case, 80% of people. So, it doesn’t mean that it’s for everybody. So, find whatever works for you. That would be the do.

The don’t is just waiting for something magical to happen. We have to use our agency, our capacity as humans to make change happen. It has to come from inside, right? Nobody can make change happen for you. It’s something that we all have to own and take it upon ourselves. And it’s hard and it’s painful. But in my experience, a lot of times the discomfort of staying the same, it’s much worse than the discomfort of changing.

Pete Mockaitis

Okay. Well, now could you share with us a favorite quote, something you find inspiring?

Jon Rosemberg
One of my favorite quotes is from William James, one of the fathers of psychology, and I actually have it here on my wall, and it’s, “My experience is what I agree to attend to.”

Pete Mockaitis
Yeah, you can work on that for a while.

Jon Rosemberg

Yes, attention is a powerful resource and it’s non-renewable for humans. Once we’ve given it, it’s gone. And we have so many things fighting for our attention today. If we can be more agentic as to where we place our attention, that can be a life-changing practice.

Pete Mockaitis
Oh, yeah, that’s powerful. What I agree to attend to is, like, we need not attend to necessarily anything just because, “It’s all over Twitter,” “The headlines are saying this,” “My feed, all my recommended YouTube videos.” It’s like, “Yeah, and we always have that choice.” I can choose to attend to that. I can agree or I can disagree to attend to a matter, and we’ve always got the power.

Jon Rosemberg
So, let’s look at the numbers on this just very quickly. Every second, the sensory input that we get, it’s between 10 and 100 million bits of information. Every second. Only about 10 to 50 filter into our conscious awareness. And of those 10 to 50 that filter into our conscious awareness, usually there is a five to one negativity ratio. I mean, that’s the negativity bias that we look for.

You post something on Instagram and you get 20 likes and 300 comments saying, “You’re amazing.” But there’s one comment that’s negative and we will focus on the negative comment, right? That’s the negativity bias at play.

Imagine if we can actually learn how to better manage what we agree to attend to. It’s life-changing because you have 100 million choices, and you only get to do 10 to 50. So that’s a really powerful practice.

Pete Mockaitis
Okay. And a favorite book?

Jon Rosemberg
It’s a book about therapy, actually. Her name is Marsha Linehan, and she created something called dialectical behavior therapy, and she wrote her autobiography. And one of the powerful ideas in that book that really resonated with me is the idea of dialectics, that two things that seem opposing can be true at the same time. And I think that’s a really powerful way to look at the world and to understand complexity.

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Jon Rosemberg
You can go to my LinkedIn. I’m very active on LinkedIn, Jon Rosemberg. You can go to my website, JonRosemberg.com, and, yeah, that’s the best way to reach me.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Jon Rosemberg

Yes, take the time to hone in the skill of agency. However, it works for you, just take the time to understand it and to play around with it. It can be life-changing.

Pete Mockaitis
All right. Jon, thank you.

Jon Rosemberg
Thank you, Pete. I appreciate it.

1107: How to Confront Your Inner Saboteurs with Shirzad Chamine

By | Podcasts | One Comment

Shirzad Chamine offers quick but powerful strategies to rewire your brain for better results.

You’ll Learn

  1. Why you can’t think your way out of stress
  2. How to take command of your mind in just 10 seconds
  3. How strengths become saboteurs

About Shirzad

Shirzad Chamine is the author of the New York Times bestselling Positive Intelligence. Shirzad has lectured on Positive Intelligence® at Stanford University and has trained faculty at Stanford and Yale business schools.

Shirzad has been the CEO of the largest coach training organization in the world. A preeminent C-suite advisor, Shirzad has coached hundreds of CEOs and their executive teams. His background includes a BA in psychology, an MS in electrical engineering, and an MBA from Stanford.

Resources Mentioned

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Shirzad Chamine Transcript

Pete Mockaitis
Shirzad, welcome!

Shirzad Chamine
Pleasure to be here. I’ve been looking forward to this.

Pete Mockaitis
Well, I’m excited to be talking about your body of work with regard to positive intelligence. Can you tell us what do you mean by that? And what’s a particularly fascinating discovery you’ve made about us humans as you’ve delved into this research?

Shirzad Chamine
Yeah, what we mean by that is that your mind is very often sabotaging you. So, you spend a lot of your time in self-sabotage mode without realizing it. So positive intelligence is about how much your mind is serving you as opposed to sabotaging you. The higher your positive intelligence, the more you’re spending your time in the positive part of the brain, which serves you, as opposed to the negative part of the brain where you’re sabotaging yourself.

Pete Mockaitis
Okay. Now that’s an interesting distinction right off the get-go. Positive means serving you, negative means sabotaging, as opposed to positive means pleasant and enjoyable. Is that fair to say, we could be served by something that’s painful and unpleasant?

Shirzad Chamine

Yeah, definitely, serving you goes beyond just pleasant. Stanford kids I’ve lectured on positive intelligence, they call this work Jedi mind training. So, the reason they call it that is because they basically say what this work is about is the battle inside your mind between your inner Darth Vader versus inner Jedi. And so, we have both of those voices in our head. The question is, “How strong is one or the other?”

And we can talk about all the emotional experiences you would have if you’re in your inner Jedi mode, which are all positive experiences. Now the emotions can be empathy, curiosity, joy of creativity, being connected to meaning and purpose, being in calm, clear-headed, laser-focused, fearless action. All of those are modes of the sage where your mind is serving you.

As opposed to when you’re in inner Darth Vader, which we call the saboteur, part of your brain when you’re sabotaging yourself, you’re going to be experiencing negative emotions like stress, anxiety, frustration, anger, shame, guilt, disappointment, self-doubt, and all of those things. Your mind is not serving you.

Pete Mockaitis
Okay. Well, I mean, it sounds delightful to have some Jedi mind powers and to be less of a Darth Vader inside. Could you maybe share with us a story of someone who made a transformation and sort of what’s at stake and what could be possible for us if we get some great control over our mind and our inner saboteurs?

Shirzad Chamine
Well, I can tell you my own personal story, one of the most transformational days of my life. I actually started the software company that was venture-backed and I had attracted some of the luminaries of Silicon Valley to be my investors, board members.

Our first client was Hewlett-Packard. Everything was positive. Everything was awesome. I was a visionary leader starting a company. And then two years into this, the product was late, the customer was unhappy, a lot of our plans were not working, and so I was under a lot of stress.

And one day during lunch, I went out there and got my lunch, came back to our offices, went upstairs and where our offices was, and my heart sank because what I saw was the chairman of my board was sitting in the boardroom along with my president and my top VPs.

Basically, this was a palace coup. My president and top VCs had gone to the board and said, “We cannot work for Shirzad anymore. Under stress, he has become such a controlling, micromanaging, judging leader. We can’t stand working for him anymore. It’s either him or us. And he’s killing his own vision.”

So that was the most transformational day of my life, professional day of my life, and also the most painful because I had to figure out, “So, what’s happening here? Who am I? Am I that positive visionary leader that attracted all these people and investors to me to start the company? Or am I this negative micromanaging, controlling, judging leader that nobody wants to work for?”

And it just turns out, and it started my whole body of research here, and it turns out that I’m both of those. I have the Darth Vader inside, I have the inner Jedi inside, and the question is, “What conditions bring out my inner Jedi? What conditions bring out my Darth Vader? And how do I, instead of just letting it happen, how do I take command of that and make sure that my inner Jedi is running the show rather than the Darth Vader?”

Pete Mockaitis
Wow, that is high stakes, and thank you for sharing that. And I think you’ve already said it in terms of a lot of us, that is our experience in terms of the Darth Vader show up in a high-stress situation, either we’re just hungry and sleep-deprived, just very kind of biological, or the environment is full of stresses, expectations, pressure, too much stuff, and failures, disappointments, things just rock in our world. And so, in the midst of that, yes, indeed, what is to be done?

Shirzad Chamine
Yeah, so what we discovered, I mean, we have done a ton of research. My book is very research-based because I have more of a science, engineering background. And we did factor analysis with about 500,000 people from across 100 different countries. And we asked the question, “At the root of it all, what sabotages or what optimizes our well-being or performance?”

And from that research, we discovered there are 10 ways we self-sabotage. It seems like there are a hundred ways or a thousand ways we self-sabotage and screw ourselves up, but actually there are only 10 ways. And these are the Darth Vader’s. We call them the saboteurs, the ones that sabotage you. And they have names like the judge, the controller, the stickler, the victim, the avoider, the restless, the pleaser, and so on.

And most people have a few. Most people don’t have to worry about all 10, but so we do a saboteur assessment that, in five minutes, shows you how you self-sabotage. And these saboteurs go on hyper mode under stress. And so, stress brings, really fuels the saboteurs. So, if you have a controller, you become more controlling under stress.

If you have the avoider, you become more avoiding under stress and so on. And as you do that, these saboteurs actually generate more stress. So, they get us into a vicious cycle of deepening saboteur activation. And they have us generate some results, but we pay a huge price in negativity and loss of mental and emotional energy.

And, on the other hand, on the positive side, the Jedi side, we show you that you actually, your inner Jedi lives in an entirely different region of your brain. And we can help you energize that part of your brain, so instead of feeling stressed, you’re feeling empathy and curiosity and caring and love and creativity and all those wonderful things, you’d perform better and you feel better at the same time.

We can help you actually energize that part of your brain, build up your inner Jedi and quiet the saboteur region of the brain. It’s literally about brain rewiring.

Pete Mockaitis
Beautiful. Well, so you’ve got 10 flavors of saboteur, and I did take that, your fun little assessment and it was quick. Avoider was my top. But I guess I’m curious to know is, we talk about brain regions, first of all, let’s just hear what are the names of the brain regions associated with sabotage and with the good part?

Shirzad Chamine
Yeah, there are lot of different components that go into the region of the brain that I call the saboteur brain. In my book, there’s an entire chapter on it. There’s a neuroscience, 20-page neuroscience white paper on our website on it. So, there’s not a quick answer to it. But what I can say is that the saboteur mind is generally a little bit more left-brained, where also your thinking mind lives, as opposed to the inner Jedi, the sage mind, which we call the sage, that’s a little bit more right brain.

And so, we have ways, we have 10-second techniques where we quiet the saboteur region and where a lot of your fear, stress originates, and energize the sage brain region. And we can practice some of those together.

Pete Mockaitis
Interesting. So left brain, right brain. Sabotage is more right brain. And so, is that right? Is that correct?

Shirzad Chamine
The saboteurs are a little more left-brain, so they coexist with the part of the brain that the rational mind lives, which is one of the interesting reasons why, when you’re feeling stressed, you can’t think your way out of stress. The harder you think, the more you kind of dig a hole for yourself. So, the way out of a lot of this is not by thinking harder, but actually quieting the hard-thinking mind because your wisdom lives in a different part of your brain.

Pete Mockaitis
Okay, rational left brain. More, I guess, creative stuff, right brain. So, I guess maybe if I were to conjure up some images here, the saboteur is more like hard-charging executive, and the Jedi is more like artist, dancer, creator.

Shirzad Chamine
No, actually, so the saboteurs are quite different in their character. So, the controller is hard-charging, but the avoiders almost the exact opposite of the hard-charging controller. The pleaser is very different. So, there are 10 ways of self-sabotage. They have very, very different flavors to them.

And on the positive side, what our factor analysis research showed is that there are five Jedi superpowers, five-stage superpowers at the root of it all. The five core superpowers are: empathize, which is the ability to really feel empathy, love, and compassion for yourself and others; explore, which is about being in beginner’s mind, to truly explore what’s really going on with things, deep curiosity, beginner’s mind curiosity.

Innovate, which is the ability to really tap into that obvious out-of-box innovative thinking. Navigate, which is being connected to a deeper sense of meaning and purpose, having an inner compass of what truly brings meaning and purpose to your life. And activate, which is calm, clear-headed, fearless action. And as you can see, these are very different flavors of the sage.

And what we show you is that, depending on the challenge in front of you, you may need empathy or you may need curiosity, or the explore power, or you may need activate – calm, clear-headed, laser-focused action. If the house is on fire, you don’t want to empathize with anybody. You just want to run and take action.

Pete Mockaitis
“That sounds really hard. Your house is burning down right now. That’s a tough spot.” Okay. Well, so you say 10 seconds, that’s pretty cool. So, you’re saying that there are 10-second techniques we can use to tap into each of these five sage modes.

Shirzad Chamine
Yes, we can try one right now. Let’s practice this together. Hopefully, everybody in our audience is going to do that. So please take two fingertips and gently rub two fingertips against each other with so much attention that you can feel the fingertip ridges on both fingers. So gently rub two fingertips against each other with such attention that you can feel the fingertip ridges on both fingers.

Now, this was about a 10-second, what we call a PQ rep. And each of these reps, if you had your head under a functional MRI machine, you would have noticed that what we just did ever so slightly quieted the saboteur region of your brain where all your stress and negativity lives and all your saboteurs live, and ever so slightly energized the inner Jedi, the sage part of your brain, but all of these, where you have deeper access to all of these five sage powers that I just told you about.

And so, one 10-second thing doesn’t change your life, but what if you did a lot of it? And what Harvard-affiliated neuroscientists have shown is that, with our body of practice that we show people, within eight weeks of practice, you will have rewired your brain so much that, in MRI imaging, you can see decreased gray matter in the saboteur region of your brain, increased gray matter in the sage region of the brain.

So, you literally are rewiring your brain so you have stronger Jedi and weaker inner Darth Vader’s, weaker saboteurs.

Pete Mockaitis
Well, that sounds delightful. And you’re reminding me of some of the studies on mindfulness meditation, I think, share similar-ish kinds of things in terms of there’s a rewiring of the brain and different regions look different. But I think a lot of people would have a much harder time doing the quiet breath meditation than they would feeling the ridges on their fingertips. So, I like having another tool in the tool belt here.

Shirzad Chamine
It’s exactly right. We even had a CFO of a company, a pretty well-known company, he actually taught, he’s a lifelong meditator, he used to teach meditation every weekend in his city and as a hobby.

And as he went through our training, he ended up saying it was life-changing and one of the reasons was, he said, “I’d learned to energize the positive part of my brain when I was meditating with closed eyes and mantra and music in my meditation room, all that stuff. But when I came to work, work was work. Work was stressful. I couldn’t close my eyes. I couldn’t do any of that stuff. So, I just didn’t know how to shift my brain activation where it counted the most, which is in the middle of meeting the challenges of my work.”

And what we have taught people is these 10-second exercises, and I just showed you one, there are many others. I can’t tell you how many CEOs, and I’ve been a CEO coach for many years, how many CEOs are sitting in boardrooms around the world and under the table, they’re gently rubbing their two fingertips against each other to make sure they keep cool and do well on a board meeting so they are very effective.

A vast majority of people who start meditation and mindfulness, a vast majority of them quit. They just don’t know how to sustain it. Nobody who has ever learned these 10-second techniques has told us they can’t do it. They continue doing it because it’s so easy.

Pete Mockaitis
Oh, Shirzad, your fingerprints on the world, your legacy, that’s lovely. Well, lay some more of these on us, these 10-second techniques. I mean, I’m loving it. It’s quick, it’s effective. I can even feel it in myself in terms of, you know, we’re chatting, but there’s a little piece of my brain, which is like, “Oh, shucks, this is getting to the end of the day and there’s still a lot of stuff I got to get done.” You know, just a little bit of that, a little bit of that, you know, stress energy hanging out.

And just doing the fingertip stuff, there’s less of that. It’s like, “Oh, well, I will think about those matters later when I’m done speaking with Shirzad.” So that’s awesome. Let’s hear some more.

Shirzad Chamine
Okay. So, you have 10 beautiful toes, and try to find as many of your toes as you can. You may need to wiggle your toes a little to try to find as many of your toes as you can. So become really aware of your toes. Wiggle them if you need to. Try to find and feel as many of them as you can. You may not find and feel all of them, but as many of them as you can would be fine.

Pete Mockaitis
You know, it’s so weird is that some toes really are much easier to find or have awareness of than others.

Shirzad Chamine
I know exactly, right? Some of them hide well.

Pete Mockaitis
Like the big toes are easy-peasy, but those middle guys have some trickiness.

Shirzad Chamine
Exactly. Some hide well. But one thing you can do, so you have been listening to our voices right now, so our listeners have been listening to our voices, and now if you become aware of any ambient sounds in the room. So, you’ve been in whatever environment you’ve been in, but listening to our voices.

Now become really aware of all the other sounds that you can hear. So become aware of all the other sounds that you can hear while you’re also, of course, listening to us. And you’ll notice there are some sounds you have not been hearing, even though they have been all around you.

And now this becomes intentional attention. And, once again, it’s energizing the positive region of your brain and quieting the saboteur region of your brain.

Pete Mockaitis
Yes, I like that a lot in terms of you’ve given me three exercises, and intentional attention does, indeed, seem to be the thematic link across all three of them, and I guess it’s making sense. As opposed to our inner mental thought spiral of, “Oh, my gosh, what am I going to do about the situation? And this person could be really upset with me for these reasons.”

Shirzad Chamine
Exactly right.

Pete Mockaitis
So, we turn the volume down on all of that and turn the volume up on finger ridges or toes or whatnot.

Shirzad Chamine
Exactly right. And what you’re doing in all three of them, the reason we don’t use meditation mindfulness language is because who knows what meditation mindfulness is. So, the way we talk about this is for 10 seconds, you just took command of your mind. This is what we are building. This is what we are practicing.

Your mind is a dangerous and crazy place and it’s producing between 10,000 to 60,000 thoughts a day. Depending on which researcher you follow. That’s a lot of craziness because, I mean, think about how many of those thoughts are actually useful. A lot of them are a waste of energy and some of them are quite harmful.

So, the main thing we are doing here is saying, “Your mind is a crazy dangerous place, lots of stuff is happening there that are automatic and not really serving you. And it’s a very critical thing for you to learn how to command your own mind.”

So, when you command your mind to notice your fingertip ridges for 10 seconds, instead of thinking about yesterday and tomorrow, all the stuff that right now is not helping you, you’re becoming a commander of your mind and a commander of your life. And it is a literal muscle. It starts with the prefrontal cortex in the brain and then some other regions of the brain.

You’re actually energizing a part of brain and quieting others. You’re becoming commander of your mind and rewiring your brain to learn to be more and more in command in the future.

Pete Mockaitis
I love it. Let’s hear some more 10-second exercises.

Shirzad Chamine
This one you can do with people, and so I use this all the time in interaction with people. Remember, these techniques we want to do in the middle of our life rather than when we are in a quiet meditation room.

So, you and I are talking right now, we are seeing each other on video, and so you and I can do this now. As you are looking at me, you have been looking at me, but now pay attention to something you haven’t really noticed in my face, so some real detail you haven’t noticed. Look at me, really look at me, and bring as much of your attention to looking. And in that you’re going to discover details you hadn’t noticed until now.

And as you do that, you are again energizing the positive region of your brain and getting more connected to me, getting more present and connected with me, which means we can have a better interaction. Now notice you can do this in the middle of having a tough conversation with someone. And you can quiet your angry mind or stressed mind by actually really, really looking at some detail in their face. What did you notice, by the way, Pete, that you hadn’t noticed until you started saying this?

Pete Mockaitis
Well, I bet you’ve been through this many times, so you won’t be offended by anything I say. Well, I was noticing your beard has some darker portions and some lighter portions.

Shirzad Chamine
Aha. Okay, good.

Pete Mockaitis
You know, whether, what is it, the “Just For Men” or the “Touch of Gray” commercials. The dark says youth and energy, and the light says wisdom and experience. So, you got that going for you.

Shirzad Chamine
Yeah, not offended at all. I love it. Awesome. So, you observed something that was…and now as you’re doing it, you were able to still hear me, be connected with me, but you were even more connected because more of your attention was present and connected with me. So, anybody can do this at any time.

And for those who are not in front of somebody to look at, what I would say is, right now, just look at something in front of you, whatever is in front of you, and see details in it that you hadn’t noticed until now. So, whether it’s your phone you’re looking at, your computer screen you’re looking at, the wall you’re looking at, whatever, just really look at some detail you hadn’t noticed until now. And notice what it feels like to be truly looking at things rather than kind of looking at things.

Pete Mockaitis
Yeah, what’s sort of fun about that is the word epiphany seems too strong, but there’s an emotional sense of surprise and novelty of discovery that somehow feels potent.

Shirzad Chamine
Yeah. Pete, I love how much of a lifelong learner you are. I love that you delight in this. So, let’s go further. Take a look at the palm of your hand right now. And so, everybody in the audience, please take a look at the palm of your hand, and look at it as if it’s the first time you’re looking at the palm of your hand.

And begin to notice all of the lines in the palm of your hand, small lines and longer lines, all the ways they cross-connect and cross sections. Notice that the palm of your hand is not of one color, but many, many shades. Just look at all the shades of the lighting and coloration of the palm of your hand. Notice it’s clearly not flat, but it has all sorts of hills and valleys.

And, very slowly, begin to close down the palm of your hand and see how many muscles get involved as you slowly close down the palm of your hand. This is an absolutely exquisite, exquisite, unbelievable, marvelous thing, creation that you’re carrying with you, the palm of your own hand, with endless beauty and fascination, and we just started really looking at it.

And imagine if there is this much more to discover and be fascinated by in the palm of your own hand, what else is there available to you if you really pay attention as you go through your day every day with yourself, with others, with events and life itself?

Pete Mockaitis
You know, what’s really interesting, Shirzad, as I do this is, it is amazing, the nuances of the hand. And then it’s so funny, is that my brain can almost, by autopilot, go into, “It is amazing. That’s probably why the Tesla people have such a hard time making that Tesla robot, that Tesla Optimus robot. I wonder how they’re doing with that? And I mean, some people say they’re just going to take over the world with these Tesla.”

And so, it’s like, I’m just, it’s a totally different vibe, imagining what’s going to happen with the Tesla Optimus robots as compared to looking at your hand. And to the point about 10,000 plus thoughts a day, I think many of those thoughts are just kind of superfluous and they’re a little bit agitated, you know, like, I’m not worried about the robots taking us over, but it’s like ping pong, pinball bouncing all over-y, and that creates a little bit of a – anxiety is a strong word – but less of a calm, settled, centered, present vibe.

Shirzad Chamine
There actually is a bit of anxiety to it because there is no solidity to it, because it’s all over the place, because it is so random and so all over the place. And we kind of, this is the opposite of feeling centered, opposite of grounded, of that stability that comes with a real presence in the thing that you want.

And I noticed, by the way, you had shared with me right before we started, you said one of your saboteurs was the hyperrational. And the hyperrational, and we just experienced your hyperrational, which is the rational mind is a really, really wonderful tool that you have. You have been partially successful because you have a good rational mind, the rational mind is very helpful.

And yet, in the moment where you’re looking at the palm of your hand in search of the beauty and discovery of this magnificent thing in the palm of your hand, the rational mind of, “I wonder what Tesla is doing with this?” is not really helping. It is the wrong time to use the rational mind. It’s just distracting.

And of course, the bigger challenge with the hyperrational is when it comes to relationships and when it comes to conflict, people with a hyperrational too often think, “Okay, we are having a disagreement here. Okay, I understand, here are the three ways we can fix the problem.”

And the hyperrational goes into rational solution creation for issues of conflict with another human being, paying not as much attention to what truly matters in conflict, which is how the other person is feeling, and really having them feel heard and acknowledged and cared for.

And in that, the hyperrational is trying to solve the problem, and the other person feels that they’re not being cared for, heard, and that there is an intellectual arrogance that’s coming across saying, “I have the answers. Let me tell you.” And it’s all unintended, right? We think, “A rational mind is a good thing. Let’s use it,” but it’s not the right tool at all times, and especially not in relationships and conflicts.

Pete Mockaitis
Yes, and that is one of the themes inside each of your saboteur profiles is an overused strength.

Shirzad Chamine
Exactly. So the overused strength in the hyperrational is the rational mind being overused and abused. That’s what makes it a saboteur. Another saboteur you shared with me was your pleaser saboteur, which I share with you. I have that, too.

Now the strength that I can guarantee you, if I hear somebody like you has the pleaser saboteur, I can just tell you what I believe is one of your greatest natural strengths. I believe you were born with the predisposition to be very sensitive and kind and giving and empathic. Those are wonderful, wonderful qualities. And those are some of my natural qualities, too.

When taken too far, and overused and abused, they become the pleaser saboteur. When we give and give and give and have a hard time saying no, having a hard time asking, having a hard time setting boundaries, and have a need to be liked as we are giving and to please others, which, of course, again, it costs us and it costs the relationship. So, the overuse of that empathy strength becomes the pleaser. And we can talk about every saboteur in that context.

Pete Mockaitis
Well, I’m curious, with these 10-second exercises and your eight-week program, you mentioned rep, and so I immediately think about strength training, and there’s all kinds of studies about sets and reps and sessions and for maximizing growth or strength or endurance. And so, I’m curious, what’s sort of the volume, if you will, of reps that really makes an impact in reshaping our brains?

Shirzad Chamine
Yeah, what we have learned is that we need about six weeks of practice. In the book, I write about, you know, we have all heard about 21 days in a row of doing a new thing, begins to build enough neural pathways so that the new thing becomes a little bit more automatic, the old thing begins to take a backseat.

But that’s theoretically correct, but in practice what we find is that most people who start getting into a new practice, they have good days and bad days. So, they usually don’t go 21 days in a row doing the new thing and not doing the old thing. It’s a mix, back and forth. And so, what we find is we need you for six weeks of practice.

And during those six weeks, we need you to do about 10 to 15 minutes a day of these exercises of intercepting your saboteur, energizing your sage brain, and choosing more of a sage response. And then the positive ways of your brain have some fighting chance against the negative side because you’re laying neural pathways, building up muscles.

And this brings up the topic of, you know, we call our work mental fitness. And the reason we call it mental fitness is that we really want people to wake up to the fact that a lie you have probably told yourself all your life is that transformation, significant personal transformation, is mostly about insight, “If I do that, read that next book, do that next workshop, listen to that next podcast, and get the aha, I’m done. I’m transformed. I’m much better.”

But the thing is we all have experienced life-changing books, life-changing workshops, life-changing talks, where we say, “Oh, my God, this was life-changing.” Two months later, we are back to the same old behavior. Why? Because our old habits, which are the saboteur habits, they are automatic habits because they have been repeated enough so that they live in the brain in the form of neural pathways that automatically generates those reactions.

You can’t fight the muscle, and those are neural pathways. I call them the muscles and the mental muscles. So, your saboteurs have mental muscles. You don’t fight the muscles of your saboteurs with insight of your sage. You need to fight the muscle of your saboteur with new muscle of your sage. So, you need to build the muscles of your inner sage, inner Jedi.

And what we find is about a minimum of six weeks, about 10 to 15 minutes of practice for you to begin to feel the automaticity of the sage way of doing things against the saboteurs.

Pete Mockaitis
And are these 10 to 15 contiguous minutes or 10 to 15 interspersed throughout the day?

Shirzad Chamine
No, they can be interspersed. We created, when we found out most people can’t do it on their own because there are different things to do, and most people just can’t quite put it all together. So, we have created an app that a lot of organizations like Hewlett-Packard, Siemens, and others are giving to their employees.

The app guides the daily practice. So, we spend a whole week on doing these 10-second exercises, a whole week on focusing, a couple of weeks on focusing on our top saboteurs, and a few weeks of exercising our sage powers, each of the five sage powers, so that it all builds up into the new pathways. So that program ends up lasting six weeks.

Pete Mockaitis
Excellent. Well, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Shirzad Chamine
Well, I would love everybody to know that there’s a free saboteur assessment, in five minutes, you can get your saboteur assessment results, see how you self-sabotage, and that’s on PositiveIntelligence.com/assessment. And then if you want to go further, there’s a six-week app-guided program that also is on our website, PositiveIntelligence.com.

And the main thing that I’d love for people to just take out of this is that there’s bad news and good news in the work that we do with you as you get into this, and whether you read the book, or do the saboteur assessment, or do our app-guided program.

The bad news is that, as you get into this, you’ll discover that your saboteurs are far more destructive and damaging to you, to your well-being, and to your performance than you had any clue. That was one of my discoveries, devastating impact. That’s what was happening in the day that I, in the palace coup in my boardroom, my saboteurs were basically destroying my career and they almost destroyed my marriage.

Now the good news is much better than, much stronger than the bad news. The good news is, once you tap into your sage powers, your inner Jedi, you realize you are far more magnificent than you had any clue you are. You really are far more magnificent than you had any clue you are. Your saboteurs have talked you into believing a lot lesser of yourself than you truly are.

So, part of our work is to help you remember who you truly are and who you truly are is far more magnificent than you can remember.

Pete Mockaitis
Beautiful. Thank you. Well, now could you share a favorite quote, something you find inspiring?

Shirzad Chamine
“All that is not given is lost.”

Pete Mockaitis
Lovely. And a favorite book?

Shirzad Chamine
I think The Power of Now by Eckhart Tolle was one that oriented me towards these ways of thinking early on in my practice.

Pete Mockaitis
All right. And is there a sound bite or a nugget you share that seems to get repeated a lot and retweeted, and folks are quoting back to you often?

Shirzad Chamine
“Take your hand off the hot stove.” And what we mean by that is that the pain is helpful for you for a second, a split second, because if you put your hand on the hot stove and you don’t feel pain, you’ll keep your hand there and it’ll burn to the bone. So, therefore, pain is very good for you.

Similarly, negative emotions are really, really, really helpful for you. Anger, shame, guilt, disappointment, stress, frustration, all these are very helpful to you as an alert signal that says, “Hey buddy, pay attention.” But if you continue feeling those feelings after that alert is delivered, you’re keeping your hand on the hot stove and wondering why life is so hard.

So, take your hand off the hot stove, feel those negative emotions, learn from the alert signal they’re delivering, then begin to do these 10-second exercises. Shift your brain activation so you shift to the positive part of the brain to figure out how to deal with the thing that’s causing you stress, upset, frustration, guilt, shame, whatever. Take your hand off the hot stove.

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Shirzad Chamine
PositiveIntelligence.com and then PositiveIntelligence.com/assessment for the saboteur assessment. And then you can also, in PositiveIntelligence.com, see our app-guided program where you can actually build and rewire your brain.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Shirzad Chamine
You spend every day in some habits that you just assume that they are important for you. They are hygiene habits. You brush your teeth. You brush your teeth, hopefully. Take a shower occasionally. Do physical exercise. There are a lot of things we do, we spend time and effort on. And it is astonishing that we do not spend any concentrated daily practice on mental fitness. We do physical fitness, physical hygiene, but we don’t do mental fitness.

And it’s the big missing, it’s the big thing that we are bringing in. So, I’d love for you to just ask yourself, “How willing are you to actually invest in daily practices that build your mental fitness?” Because from our research, what we are showing is that your mental fitness is foundational to you optimizing, both your well-being and performance and healthy relationships.

Are you willing to invest 10-15 minutes a day? Not just for a day, or for a week, for 6 weeks, but for six years for the rest of your life because that’s what it takes to significantly elevate yourself to a whole new level of mastery and activating your actual potential. That’s what I do every day. It’s in my calendar. I am going to do mental fitness as much as I’m also going to do physical fitness or even these other habits.

So, my challenge to the audience is really look at yourself and say, how much do you want significant shift and transformation? If so, are you willing to build and maintain the mental muscles it takes? Are you willing to commit to mental fitness?

Pete Mockaitis
All right. Shirzad, thank you.

Shirzad Chamine
All right, Pete. This has been a pleasure. Wonderful questions. I really enjoyed this.

1092: Transforming Stress into Your Superpower with Dr. Rebecca Heiss

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Dr. Rebecca Heiss shares powerful perspectives for reframing stress.

You’ll Learn

  1. Why stress fuels meaning and purpose
  2. The formula that helps harness stress
  3. The 6-minute practice that reframes stress

About Rebecca

Dr. Rebecca Heiss is a stress expert dedicated to transforming our fears into fuel we can use through her T-minus 3 Technique. Her research has been designated “transformative” by the National Science Foundation. When she’s not on stage, she is happiest when hiking or surfing with her two spoiled rotten dogs Guinness and Murphy. 

Resources Mentioned

Thank you, Sponsors!

Rebecca Heiss Transcript

Pete Mockaitis
Rebecca, welcome!

Dr. Rebecca Heiss

Well, thanks so much for having me on, Pete. I’m excited to be here.

Pete Mockaitis
Well, I’m excited to be chatting. Your research has been designated as transformative.

Dr. Rebecca Heiss
I like this. This is important. The air quotes, the transformative. It is. Yeah, it’s crazy, right?

Pete Mockaitis
Yes. Tell me what is this transformative research?

Dr. Rebecca Heiss
Well, I’m a stress physiologist, and rather than telling people to get rid of their stress, I help them to transform their stress and actually have it serve them. So, I think it’s a fool’s errand to try and get rid of stress these days. And it only makes people feel worse because they can’t do it. You’re not supposed to get rid of stress, right? So how can we actually use it as a competitive advantage instead?

Pete Mockaitis
Okay. Well, I would love to hear any particularly surprising discoveries you’ve made about how this is done in practice?

Dr. Rebecca Heiss
Sure. Well, I’ll start with the research that really drove me to dive deeper into this, and it was really about stress mindset. So, they were looking at 30,000 Americans over the course of eight years’ time. And, essentially, the question that arose was, “If you have very high levels of stress and believe that stress is bad for you,” well, those people die at very high rates which is probably unsurprising to all of us because we have high stress levels, and we’re like, “Oh, gosh I have to get rid of it. It’s really bad for us.”

Here’s the surprising bit about that research. The people that had very high levels of stress but simply believed that that stress wasn’t bad for them, that it was just energy, or that it was good, they had the lowest mortality rates of the entire study. So, that’s lower than people who had very low stress to begin with.

What that means is that it’s not stress that’s killing us. It’s the belief that stress is bad for us that is actually the real culprit here. And so, I am really interested in understanding stress mindset and how we can begin to shift it so that we can perform like Olympic athletes and break world records under high-pressure situations.

Pete Mockaitis
Now, I’ve heard this research as well and I’m thinking about the book The Upside of Stress. So, yeah, I heard about that, and I thought that was really interesting and striking. But we believe kind of what we believe, right, Dr. Rebecca?

Dr. Rebecca Heiss
Well, sure.

Pete Mockaitis
How do we shift a belief? Like, I think, if we have had experiences with stress, it’d be like, “That sucked. And, oh, my gosh, you know, I gained all this weight,” or, “I was having trouble sleeping,” or sort of whatever, we think too stressful times, we’re like, “Yeah, that was definitely bad. I don’t see how I can flip that belief, even though it would be nice if I had the opposite belief.”

Dr. Rebecca Heiss
Cool. So, I’m going to give you my formula in a second, but before, I’m going to challenge your belief. So, here’s the question that I asked in my research. I want you to think about a project or an accomplishment that you’re most proud of.

Pete Mockaitis

Okay.

Dr. Rebecca Heiss
Yeah? Now go back in time to when you were in the middle of that project. What was your stress level? Now, on a scale of zero to 100, I had the vast majority of people saying something like 5,842. Like, they were stressed out of their gourds during the time when they were doing their most meaningful, purposeful work.

So, yeah, sure, it might suck sometimes, but it’s also adding meaning and joy and purpose to our lives. And it’s unfortunate that we look back on it and think, “Yeah, that was good,” but we can’t live it in the moment. And so, my job is to help people recognize that stress really is a barometer for how much we’re caring about something in the moment, right?

Pete Mockaitis
Yes, that really does check out. And at times, it’s funny, when I feel overwhelmed, I have had the thought, “I wish I cared about this less. It’s, like, that would feel so much easier right now, but I am just being a stickler for having a high standard on this thing.”

Dr. Rebecca Heiss
Sure. And, honestly, this is the weird thing about humans, and I love this about humans because we’re such strange, complex creatures, but we’re also the only animal on Earth that creates stress for ourselves. Robert Sapolsky, another stress physiologist, he wrote a great book called Why Zebras Don’t Get Ulcers, and there’s a reason, right? Lions, take lions, for example. Great hunters. They fail 80% of the time. Like, 80%.

If you fail at something 80% of the time, you would sit there, beating yourself up going, “Gosh, I’m such a lousy hunter. I can’t believe they even let me hunt with them. Like, I’m so terrible at this.” Lions, they miss a hunt, they take a nap. There’s no, like, thought that is creating more stress. And that’s exactly what humans do. We create more stress for ourselves. In fact, my research from last year showed that we create more stress for ourselves trying to get rid of the stress. So, yeah, that’s a big problem.

Pete Mockaitis
That’s intriguing. Tell us about this research, we create more stress for ourselves trying to get rid of stress.

Dr. Rebecca Heiss
Yeah, I mean, that’s pretty much the whole summary of it. You nailed it right there.

Pete Mockaitis
But, I mean, what was the experimental design such that this was uncovered?

Dr. Rebecca Heiss
Yeah, no, it wasn’t that exciting. It wasn’t that exciting. We listed 3,000 Americans, working Americans, ages 20 to 70, and asking a whole bunch of questions about their levels of stress, how different coping mechanisms, how they handle. And, you know, we went from everything from massage to prayer to, you name it, looking at various ways to intervene with their stress.

And people who ended up doing more interventions, reported feeling more stress after those interventions. And this backs up a lot of the research that was done and came out in 2024 in the Journal of Industrial Relations, looking at 90 different workplace interventions, and none of them actually helped reduce stress with the exception of one. There was one. I want to make sure we put an asterisk next to. And that was service to others.

So, I think this is really remarkable because we don’t talk enough about this with stress. We certainly talk about cortisol and all of the negative effects of stress. What we don’t talk about is oxytocin, which is another major stress hormone, which is this hormone of courage that encourages people to reach out and connect through the stress. And that’s really powerful.

Pete Mockaitis
Absolutely. Yes. You know, this reminds me, talk about service to others, and I’ve shared this story before. One time I had a stressful situation. I needed to move out and I had a landlord who was difficult, and I just knew she was going to give me a hard time, you know, about like, “Oh, you didn’t repaint this section.” I was like, “I’m pretty sure I don’t have to, but, like, meh.” You know?

So, like, I knew it was going to be difficult, and it was very hot and there was a lot to be done. And you know that whole family, you know, in the mix, and I just decided that I wasn’t going to do this to please this landlord because I don’t really care about her opinion at all.

And I wasn’t going to do this to reclaim as much of my security deposits as possible because that was, hmm, she’s probably going to unjustly kind of capture as much as you could, regardless. And so, I didn’t have high expectations there. But I did remember that I had kind of a hard time moving in with power not being on and whatnot.

And I thought my purpose here is to give the next tenants the best possible experience when they come in and go, “Ah, this is home.” And that really did ease a lot of the toils, as opposed to me being grumbly like, “Oh, my gosh, tenants aren’t supposed to repaint. This is ridiculous. Aargh!” I was like, “Oh, someone’s going to come here and say, ‘How lovely! This is our home.’”

Dr. Rebecca Heiss
Isn’t that beautiful? Like, what a wonderful experience that you created. And not only did that probably help your stress, but it also relieved the stress of the person coming in. And so, this creates this lovely ripple effect of community. I think it’s so special. So, I love it when people are stressed. I’m like, “That’s great. You’re doing meaningful, purposeful work. How amazing.”

Pete Mockaitis
So, service to others. Let’s dig into it. Is that kind of your top thing we’re recommending here in your book, Springboard: Transform Stress to Work for You?

Dr. Rebecca Heiss
Well, it’s one of the tenets. So, I walk people through what I call my fearless stress formula. And, of course, you know, listen, the science is a really complex science. And in order to communicate it clearly, like every other author, I’ve broken it into three simple steps. Trust me, you’re going to have to read the references, go into the citations. It’s all there. But we try and make this as simple as possible.

So, the first step is simply, “Is it a tiger?” That’s the question. It’s the tiger. So, the tiger represents the fact that our stress response is really built for three minutes of screaming terror through the jungle. It’s a life and death situation. That’s what, whether you’re actually in a life and death situation, or whether you’re getting a full inbox, or a ping, or a ding, or a landlady who’s really upset with you, we’re having the same response.

And so, recognizing that it’s not an actual tiger, i.e. “This is not going to kill me in the next three minutes,” is the first step.

Pete Mockaitis
You know, I like that a lot because the specificity of, “There’s not a risk of it killing me in the next three minutes,” because it’s quite possible for our brains to immediately craft a story for why, “Well, no, this is super high stakes because if I blow this presentation, I could get fired and then I wouldn’t have the money to be able to pay for the mortgage. And we’ll be foreclosing on.”

So, it’s like, we can create a, “Well, no, this is, in fact, nearly life or death-ish.” It’s like, “Hmm, no, three minutes will make or break, life or death, is really what we mean here.”

Dr. Rebecca Heiss
That’s it! And, Pete, what you just did is it’s literally what I teach people. This is catastrophizing, it’s completely normal. It’s what our brains love to do, and it’s a feature. It’s not a bug. They’re protecting us from all the ways that this is going to go catastrophically wrong. And 99.9999999% of the time, you’re not going to actually die.

And so, at this stage, I ask people to invite the tiger in for tea. Don’t try and avoid it. We’re not trying to avoid the stressor. We’re saying, “Come on, let’s sit down. Let’s name you. What are you? Who are you? What are you all about? Oh, you’re not actually going to kill me. Great. If I can sit for three minutes with it and not be dead, then I can move to the second stage, which is the transfer stage.”

“That’s where I’m taking all of this energy that my body has created for me. Thank you very much, body, for this, right? I now have all of this stress energy that is helping me to perform in this moment, to rise to the occasion, which is a gift. And so, now I can use this energy. Instead of stressing and being anxious and worrying, I can shift it into energy that is excitement energy or joyful energy or even productive anger.”

Like, your example is great. You’re angry and you used that anger to do something that was helpful for somebody else. So, this shift is really about curiosity. And I ask people to try and get curious in the moment, like, “What is this feeling that I’m having?” Because when they do that, two things happen. One, curiosity and fear cannot coexist.

Like, there’s literally no brain mechanism that allows for it because for 200,000 plus years we never had a tiger charging them, and we’re like, “Huh, I wonder how fast it’s coming? I wonder how many stripes it’s got?” Like, those people died. And so, when we get curious, we kick ourselves out of this fear response and it frees us up to say, “What else could this possibly mean?”

And then our brain looks to our body, and if we’re sitting open-shouldered with a smile on and acting as if there’s a potential for adventure, our brain shifts into this mode of excitement, and it can begin to use all of this energy for other possibilities.

Pete Mockaitis
Okay. And the third step?

Dr. Rebecca Heiss
So, the third step of the formula is the trajectory. So where do we want to point all of this? Now we’ve got all of the butterflies in alignment, where do we want to point our stress energy? And what people mostly do is they point it away from the stressor, right? It’s like, “How do I avoid this? How can I minimize this? How can I calm down?” which is the opposite of what we want to do.

We want to run directly at the stressor in small, tiny, incremental ways to get through it onto the other side with more resources and more energy available to us.

Pete Mockaitis
Okay. Now when it comes to the curiosity, what are your top recommended questions or explorations there?

Dr. Rebecca Heiss
Oh, I love that. You know, I think it’s really individual and, especially, very individual to the particular scenario. But a couple of good ones that I use frequently is, “What joy can this bring me? What will I learn from this? How will I grow from this? What adventure might I have?” Those are easy very applicable questions that really work for almost any scenario.

And I want to be careful here because I don’t want to sound Pollyanna-ish, right? People get horrible diagnoses every day. And I’m not saying you have to be joyful or have an adventure when you get a cancer diagnosis. What I am going to say is you still have energy that you get to use. And you can use that anger, that frustration, in a way that actually projects you forward through the stress.

Pete Mockaitis
Okay. So, I guess, I’m thinking there’s also some not so helpful curious questions that we could entertain. What do you recommend we not chase down?

Dr. Rebecca Heiss
Sure. “How can this go horribly wrong?” Although, here’s the thing, Pete, even if you do that, I’m actually okay with it because when you stay in curiosity, what you’re doing is you’re forcing your brain to go from that limbic system, that emotional processing center, to a more logical frontal lobe. And so now we’re actually listing out all of the horrible things that are going to go wrong, and we’re sitting in it.

And it’s going to light up our logical brain to go, “Well, okay, that’s a possibility, but is it a probability? Hmm, likely not.” And as long as we can stay in that curiosity, I wouldn’t say there’s a bad question. There are some that are better than others, but I don’t want to limit people to say, like, “I should never say X, Y, and Z,” because I guarantee you that’s where your brain is going to go.

Pete Mockaitis

Well, I guess, I suppose I have a knack for, if I ask myself a question, generating lots of potential answers for it such as, “Man, why am I freaking out about this so much?” “Oh, well, because of dah, dah, dah, dah, dah.” And it’s like, “Oh, well, now I’m feeling all the more unpleasant.”

Dr. Rebecca Heiss

Good. No, that’s good for the moment. I don’t know if you’ve heard this before, and I wish I could remember the person’s name – it’s bothering me – who coined the phrase, “Name it to tame it.” And what we’re doing with emotions is we’re actually naming them and it takes away their power. Because it’s not that, “I am angry,” or, “I am stressed.” It’s that, “I have it. This is a piece of what I’m experiencing.” And what it allows us to do is create a little bit of emotional distance.

So, one of the steps within the transfer stage is to begin to act as if. So, once you get all of those answers down on a page, what would be your best possible outcome? Like, what is the story you want to be telling right now? And when you select it, how would your body position itself if you were having an adventure, if you were going to learn something from this?

And then I ask people to, like, throw their shoulders back, put a smile on, like, “I’m still really anxious. This is not going well.” But when you do that, you actually give your brain feedback because your brain is constantly looking to your body, going, “What does this signal mean? What’s happening right now?”

And if you have a smile on and your shoulders are thrown back, your brain goes, “Interesting. This must not be a life and death thing. Maybe we’re okay. Maybe we’re excited about this.” And it opens the door of that possibility. So, acting as if there’s a potential for excitement or a potential for learning and growth is half the battle.

Pete Mockaitis
Now I believe that and I’ve experienced that, and you’re reminding me of some Tony Robbins action of power moves and all that. But could you share with us some of the underlying research there that shows that that is valid and legit?

Dr. Rebecca Heiss
Yeah, Amy Cuddy’s research out of Harvard, and this went through, oh, my gosh, she did a TED Talk on this research probably five years ago. And it received such critical analyses because people were, like, really questioning her methods. And it went through, I mean, years and years of scrutiny. At the end of the day, it turns out she was right.

So, this research is basically looking at the physiological response to the way our body is positioned. So, when we put our shoulders back and we have an open position or a superhero pose, and we put a smile on our face, or even a pencil in my mouth, when you mentioned Tony Robbins’ research, “I put a pencil in my mouth,” it kind of forces a smile and it’s more of a grimace. It doesn’t even have to be a real smile.

But what that does is it feeds back into our limbic system and creates the release of the same neurochemicals, the same hormones that we would be experiencing if we were smiling for real. And this research is so fun because there were graduate students that were paid to put their pencil in their mouth and come in and listen to lectures.

And they found those lectures to be funnier when they had a pencil in their mouth. They found those lectures to have more humorous content. And it was just because they themselves were smiling without even recognizing it.

I think we often think that we smile because we’re happy, which is partially true. But the larger truth there is that we are happy because we’re smiling.

Pete Mockaitis
Okay. Well, could you share with us a couple examples of folks who tied all this together and, in fact, saw some stress, but then did these three steps and were able to make that really work for them?

Dr. Rebecca Heiss
So, I’ve been studying stress research for decades now. And there was a moment, about 10 years ago, when I quit my job, sold my house, and divorced my husband in a single month. Unfortunately, yeah, yeah, how about that? Unfortunately, my sister-in-law was diagnosed with a terminal disease and it’s one of those moments that really pulls the rug out.

And I looked at my life and I realized that, had that been my diagnosis, I’d be really disappointed with the life that I’d led. And so, that month, I quit my job, sold my house, divorced my husband. And I realized in that moment that I really needed to apply all of the research that I had been doing.

And so, this is actually when the fearless formula evolved, is I started to take everything in, and I was like, “Wow, this feels. I don’t have a place to live.” And when I tell you I have no plan, I mean the household, and I was like, “Where am I going to sleep tonight?” And so, yeah, it was a big moment.

And I had to recognize, “It wasn’t life and death. This couldn’t be an adventure. Take these small, tiny little steps forward, backwards, sideways, left, right, because the outcome doesn’t ultimately matter.” It’s that I’m taking action every day toward and through the stressor itself. And that’s actually how I launched my speaking career.

I really had always wanted to be in speaking, and I decided that my first small step was to call myself a speaker. And my second small step was to build a website. And my third small step was to give a free talk. And I just kept repeating this and recognizing this, “I’m not dead yet. I can still use this energy. I can take small steps forward.” So, yeah, there’s one.

Pete Mockaitis
Well, cool. Congratulations.

Dr. Rebecca Heiss
Well, thanks. It’s been fun.

Pete Mockaitis

Okay. So, can you help us more with the belief side of things? So, it’s like, okay, that’s cool. That worked for you. Okay, that’s cool for the people who put pencils in their mouths in the study. What is some more of the most killer evidence that this belief that stress is advantageous for us is, in fact, true?

[24:20]

Dr. Rebecca Heiss
Yeah. The 2013 study that looks at your purpose and meaning and your stress level. This was probably one of the most formative experiments for me in that, you know, I turned 40, I’m freaking out because, “What is life? And how do I make it meaningful?” And, so of course, the super nerd that I am, I looked to the research, I looked to the science.

And it turns out that the number one correlate to a meaningful, purposeful life is stress. So, past stressful events, current state of stress, and even future worry and anxiety. And that tripped me up. Like, that was a, “Whoa! How is this even remotely possible?” Because, to me, I’d spent so much of my time trying to avoid stress, trying to run away from it.

But what if we are, in fact, running away from the very thing that brings our life meaning and purpose? And I think that’s a really powerful reckoning to have, is to say, “Oh, gosh, yeah, when I care about something, I’m stressed. And if I’m stressed, that has the potential to bring purpose and meaning into my life.”

And so, the research that we did last year, I had people walk through my fearless formula for 30 days. They did journaling activity just so we could keep track and make sure that they were following the protocol, and they decreased their perceived stress levels, 85% of them decreased their perceived stress levels, and we had a massive increase in the heart rate variability of the participants.

So, heart rate variability, for anybody that’s not familiar with it, is just a biological measure of how well you adapt to stress. So, more heart rate variability, typically, is better. So that was a pretty convincing nod to this stuff. This stuff, there may be something to it.

Pete Mockaitis
Well, I’m a big fan of heart rate variability. In fact, I have an Oura ring and a Lief device, which is hardcore.

Dr. Rebecca Heiss
Nice!

Pete Mockaitis
It sticks to your body and all that. So, what I find really fun about that is, it is not within your conscious control.

Dr. Rebecca Heiss
No. Hard numbers. Yep.

Pete Mockaitis
It’s like this, your heart is doing what your heart is doing. And you can use some breathing, which helps. But, generally speaking, as you’re living your life, that’s there. So, over these 30 days, their perceived stress decreased. What does that mean? Their meaning was also decreasing? Or, what’s the story here?

Dr. Rebecca Heiss

Great, great follow up. So, no, because here’s the weird part. So, we did a perceived stress assessment at the beginning and at the end, and we also did a meaning assessment as well. And so, while their perceived stress had decreased, their actual level of stress hadn’t changed. So, this is interesting, right? They’re still reporting the same number of stressors. They’re still reporting the same, of course, cumulative stress. They’re still reporting the same micro-stressors, but their perception of it had shifted.

So, they were able to actually use the stress, their mindset itself had shifted to the point where they could use it differently. So, they’re not changing their stress level. Those stressors are still coming at them. They’re changing their mindset around it.

Pete Mockaitis

Okay. And so, what are the sorts of things they were doing in these 30 days?

Dr. Rebecca Heiss
So, they were walking through the T-minus-three technique, the fearless formula. So, they were identifying tigers at the end of the day. So, “What was the tiger that found me today? What stressors did I experience?”

They’d take two minutes to write out all of the stressors. They then take three minutes to transfer that energy to say, “Okay, how can I get curious about this? What did I do? How did I explore this? How did some of it become an adventure?”

And then they’d take the last two minutes of this. Again, it was a six-minute total intervention. And then the last two minutes were, “Where did I point the stress energy? How did I use it? How can I continue to use it tomorrow? What are my follow up actions that I’m going to take?” And so, six minutes, 30 days, pretty massive results.

Pete Mockaitis
That’s really cool. So, they’re writing it by hand?

Dr. Rebecca Heiss
Yep, by hand. Oh, good question. Very important. Yeah, again, our brain does a weird thing when we type. It’s not quite as effective. So, by hand, in a journal, that was sent to each of them.

Pete Mockaitis
Well, now I’m curious, good doctor, what if we find ourselves in the opposite boat in terms of, we’re just kind of dragging, we’re just kind of like not really feeling it, our lives aren’t sort of…?

Dr. Rebecca Heiss
Lethargically moving through life?

Pete Mockaitis
It’s not sort of an easy-peasy vacation, but it’s sort of like, “Hmm, I’m not really stressed. And I’m also not really jazzed. It’s like maybe work is going just okay, and other dimensions of life are fine, but you’re not really feeling all that freaked out or motivated to get after much.”

Dr. Rebecca Heiss
Yeah, I’d say you’re in the meh zone. Like, “Meh.” Which, you know, look, I’m not going to prescribe anything to you. I’m going to say, “What do you want out of life? If you want meh, you’ve got meh. That’s great.”

Otherwise, I’d say, “Okay, what’s a bigger goal you can pursue? How do you bring stress into your life? How can you create some type-three fun, which is the type where you’re like, ‘This isn’t fun at all. This is just, like, it might be a good story 10 years from now, but it’s not fun.’” You actually hype up the level of stress in your life.

So, yeah, I’d say try some new things. Get out there and find some novelty. Do some discomfort exercises. We talked at the very beginning about staring at each other for, like, a very uncomfortable period of time. Connect with people. Put yourself out in a way that is slightly uncomfortable. And I would keep a journal because we’re really bad at in the moment at assessing our own levels of stress or what we think is going to kill us.

What I often find in these journals, and I keep some that I call a disaster diary, where I follow my own protocol, right? And, like, “Here’s the things that’s going wrong today. And here’s where I think I’m going to die. And this is my tiger.” And then I’ll go back in a month, five months, six months, a year. Most of the things I don’t remember, right?

If it really was memorable, I might have learned something from it, but nothing actually killed me. I mean, as far as I can tell, I’m still in the flesh living and breathing. So, when we recognize that, again, things can shift in perspective a lot.

Pete Mockaitis
Okay. Very good. Well, tell us, anything else you really want to make sure to mention before we shift gears and hear about some of your favorite things?

Dr. Rebecca Heiss

Yeah, I think the biggest thing to mention is to recognize that stress isn’t something to be rid of. And that the more people tell you to get rid of your stress, the more stressed out you’re probably going to become because you believe something is broken with you.

Nothing is broken in you, right? You’re not doing it wrong. You’re not meditating wrong or getting massages wrong. Like, stress is part of life and it should be. So, stop stressing yourself out about stress and use it differently.

Pete Mockaitis
Okay. Well, I also wanted to get your hot take. Having read this research earlier, I was thinking about how that would be, that’s a great belief. I’d like to have it. And so going through 30 days of journaling sure sounds like a very robust way to get the memo thoroughly.

Dr. Rebecca Heiss
Yeah, it forces you. Yeah.

Pete Mockaitis
And so, like, okay, message received. But I thought, “Well, hey, we’re rather more susceptible to suggestion in hypnosis.” So, I thought, “Well, there’s probably some cool hypnosis track I can find for this.” And I couldn’t find any of them anywhere because all of the stress-related hypnosis were about how to, like, chill out and relax. It was like, “No, no, I want one that’s going to make me think, ‘Hey, you’re stressed, but good news, buddy.’” You know, and I couldn’t find that anywhere.

Dr. Rebecca Heiss
Yeah, that’s maybe, well, maybe you should create it. Maybe I should create. Maybe we should. This is a new product.

Pete Mockaitis
Maybe my soothing voice. Speaking slowly.

Dr. Rebecca Heiss
I mean, look, the placebo effect is really powerful. I mean, I’m sure you’ve read the housekeeper study.

Pete Mockaitis

Oh, yeah, with the calories?

Dr. Rebecca Heiss
Yeah, exactly. Yeah, you’re decreasing your body fat and your waist to hip ratio in four weeks because you believe that you’re doing more work or that it is. I think humans are more susceptible than they think they are to shifting their mindsets. And, look, don’t believe it. Try it. Like, force yourself to do it for 30 days and see what happens. Record your heart rate variability. That would be my challenge to you. Yeah, do it. Do it and I expect a full report please.

Pete Mockaitis
All right. Lovely. Cool beans. All right. Well, now can you share with us a favorite quote, something you find inspiring?

Dr. Rebecca Heiss
You know, my favorite quote is probably from my grandmother, who told me when I was freaked out over all of these colleges that I was trying to apply to, and I didn’t know where I wanted to go and what I wanted to do with my life, she said, “Don’t let your options be your burdens.”

And I thought that was one of the most brilliant things anybody has ever said. I think the world that we live in presents us all with a lot of options at work, at home, in life. We are flooded with opportunity. And the more we can avoid feeling overwhelmed by them, the better off and happier we’ll be.

Pete Mockaitis
All right. And can you share a favorite study or experiment or bit of research?

Dr. Rebecca Heiss
My favorite study is probably the milkshake study. Are you familiar with milkshake study? Have you done this already?

Pete Mockaitis
Is this the one where they gave people different calorie contents in the milkshakes, but they lied to them about what’s inside?

Dr. Rebecca Heiss
Yeah, exactly. Yeah, so same caloric value in both milkshakes. One was the luxurious milkshake, the high fat content, really high calories, and the other was the diet shake. And, basically, people who had the high fat milkshake said, “Oh, gosh, I’m so full. I couldn’t possibly…” And their ghrelin levels actually increased.

And so, they actually did feel more full. So, there was a physiological response to this high fat milkshake, despite the fact there was no difference between the two. Whereas, the diet milkshake folks were like, “Oh, gosh, I’m starving. I only just had this diet milkshake,” and their ghrelin levels stayed the same.

So, I think this is, to me, one of the best placebo setups ever because you’re seeing not only are people vocalizing and sharing, like, how they feel but their body itself is having a hormonal response as well, which I think is fascinating.

Pete Mockaitis
All right. And a favorite book?

Dr. Rebecca Heiss
My favorite book is probably Untamed by Glennon Doyle. I think it is a must-read. It is probably marketed toward women. I think it is a must-read for all genders, for all people. It’s just a brilliantly written book about the way the world is perceived and the way we can un-tame ourselves, yeah.

Pete Mockaitis
All right. And a favorite tool, something you use to be awesome at your job?

Dr. Rebecca Heiss
Probably my WHOOP. I love my WHOOP band. I’m constantly, I’m a data freak, so measuring my heart rate variability and all of those things.

Pete Mockaitis
And a favorite habit?

Dr. Rebecca Heiss
Favorite habit is reading 10 minutes a day. It’s a simple, straightforward, very small step that I can incorporate at night and it helps me wind down and really get ready for processing all those thoughts as I sleep.

Pete Mockaitis
And is there a key nugget you share that really seems to connect with folks, and they quote it back to you often?

Dr. Rebecca Heiss
“It’s not a tiger,” “Curiosity and fear cannot coexist,” and, “Invite the tiger for tea.” Those are probably the three. I actually had somebody who got a tattoo of a tiger sitting down for tea. So those are probably the three most resonant quotes.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Dr. Rebecca Heiss
My website, RebeccaHeiss.com. You can get in touch with me there. You can email me. You can reach out directly to me. Or, my Instagram is @DrRebeccaHeiss. Please feel free to reach out. Love to hear from you.

Pete Mockaitis
And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Dr. Rebecca Heiss
Yeah, my final challenge to each of you is to stay stressed and lean into it. Start charging, running at that roar rather than avoiding the tiger.

Pete Mockaitis
All right. Rebecca, thank you.

Dr. Rebecca Heiss
It’s been a pleasure. Thanks so much, Pete.

1074: How to Improve Negotiations–without Compromising–with Dr. Joshua N. Weiss

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Dr. Joshua N. Weiss discusses the major misconceptions surrounding negotiations—and offers five steps to build your confidence and resilience as a negotiator.

You’ll Learn

  1. The big negotiation mistake most people make
  2. The mental reframe that helps you negotiate better
  3. The five-step strategy to reviving stalled negotiations

About Josh

Dr. Joshua N. Weiss is a renowned negotiation and conflict resolution and leadership expert. As a Senior Fellow at the Harvard Negotiation Project and co-founder of the Global Negotiation Initiative at Harvard University, Dr. Weiss brings unparalleled expertise to his field. He also directs the MS in Leadership and Negotiation program at Bay Path University and runs a private consulting firm, offering tailored negotiation and conflict resolution, and leadership solutions for businesses, organizations, international entities, governments, and individuals.

Resources Mentioned

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Joshua N. Weiss Transcript

Pete Mockaitis
Josh, welcome!

Joshua Weiss
Thanks so much, Pete. It’s a pleasure to be with you.

Pete Mockaitis
Well, I’m excited to be chatting and I can’t resist, I’d like for you to start us off with a thrilling high-stakes negotiation tale.

Joshua Weiss
Well, there have been a lot of them. And I think, in general, probably my favorite one is that I was working with a team of people to kind of help them prepare for a merger, a potential merger. And they had asked me, because they were trying to sort of build their capacity for their own negotiations, so they asked me to sit in the room and give them advice at different periods during the process, helping them to reset, to think about where to go from there and things along those lines.

And so, we did our preparation, came into the meeting, and the other side, there were three guys, and we had three people on our side. And the first gentlemen sat down, slammed his briefcase on the table, and decided to sort of say, “Look, here’s the offer. It’s a take it or leave it kind of thing.” And after sort of pushing that onto the table, he just looked at us all and said, “Well?”

And I had talked to my team about sort of the idea of trying to get into problem-solving mode and to thinking together with the other side about how you could do this as best and to try to find things of value that might exist that we are not aware of. And that was not the negotiating approach that the other side was taking.

And the lead negotiator was getting more and more sort of agitated. Like, he just sort of felt like we’re going to put this on the table to take it or leave it kind of thing.

And he’s like, “You’ve got 10 seconds to decide whether you want to do this or not.” And so, they were like, “Well, if that’s the scenario, you know, we’re going to leave it.” And it was interesting because his two colleagues were on either side and they were kind of looking at him like they didn’t really know what he was doing. And they definitely were not aligned with the approach he was taking.

So, after 10 seconds, he’s like, “Well, fine.” So, he starts throwing his papers back in his briefcase and he stands up and storms out, basically opens the door and slams it behind him. And what we realized was that, in his theater or performance, he actually walked into a walk-in closet instead of actually leaving the room.

And the funny thing was he stayed in there for what seemed like a long time. It was probably like 30, 45 seconds because I think he was too embarrassed to come out. And so, the lead on our team looked at me and he turns around, and he’s like, “Is this an opportunity?” And I said, “Yes, it is.”

So, he swings around back to the other two guys, he’s like, “Listen, I think we can do this differently. I don’t know what you guys had in mind, but here’s our sort of initial thinking.” And the other two guys are, like, listening, taking it all in. And the guy sort of slinks out of the closet after that and is really sidelined because they had started a conversation.

And, ultimately, they ended up finding a way forward and finding a deal, but it required that kind of theatrics to go awry for something to happen. So, there’s things like that. And the rule in negotiation, in general, is expect the unexpected.

Pete Mockaitis
Wow. That story is so wild. It’s, like, if that happened to be in real life, I would wonder, “Am I having a dream right now? Is this real life? Or am I currently dreaming?”

Joshua Weiss
It was pretty darn funny. And sometimes it just takes those little “unexpecteds” to change a process, and to seize on it, so.

Pete Mockaitis
And I think that’s perfect. I mean, wow, what a metaphor. When the take it or leave it guy is stuck in a closet, chat with his colleagues instead.

Joshua Weiss
Right. There you go. That’s the lesson.

Pete Mockaitis
And it’s funny, this is like Michael Scott buffoonery, you know, “What does the internet tell me about negotiating? Ooh, yeah, that’s the secret move. I’m going to do that.”

Joshua Weiss
That’s right.

Pete Mockaitis
And it’s not so handy. Well, thank you for that. That’s fun. I’d love to hear. So, you’ve been in the game for quite a while. What do you think is the most surprising discovery you’ve made about us humans and negotiating over the course of your many engagements?

Joshua Weiss
To be very honest, most people have no idea how to do it. The reality is that very few people get knowledge and skills about negotiation. And so, they might learn it from Michael Scott. They might learn it from the news. They might learn it, which is all of the wrong places to try to learn this. And the other thing I would say, too, is that there’s a lot of people who are like, “I don’t negotiate.” I’m like, “Actually, you negotiate all day, every day.”

Anytime you’re trying to get somebody to do something you would like them to do, if you’re trying to create some kind of an agreement, whatever it looks like, you’re negotiating. And that can be at work with your bosses and your colleagues and the people that work for you, or it can be with your spouses, or, as we were talking about before we came on, your kids, but also in the world around you. So, we do this all the time and it’s really quite striking to me that so many people don’t know how to negotiate, and what they know about negotiation usually leads them astray.

Pete Mockaitis
So, we don’t know how to negotiate. That’s quite a statement in that, on the one hand, it’s like, “Well, of course, because very few of us have had formal training in it.” But, on the other hand, it’s like, “Well, if we’re negotiating all the time, every day, wouldn’t it be as natural to us as breathing, talking, walking, and yet it is not?”

Joshua Weiss

It’s not because to be effective in negotiation, like if you think about most of your jobs, right, and how to be awesome at work, it requires strategy, it requires thinking, it requires preparation to do things well, and negotiation is no different. And I think that’s the key. You know, lots of people engage in it. The question is, “Are you really learning from it? Are you learning best practices?”

Somebody asked me the other day, “Do you really think you can learn negotiation from a book?” And I said, “Well, there’s really two primary ways that we learn. One is experience and one is through education and learning and knowledge.” And I think it is critical that you learn both. In addition to getting involved in negotiations and doing a lot of training, I teach and I run a master’s program.

And one of the things the students tell me after they take the first class, which is an introduction to negotiation, they’re like, “I had no idea what you could know, all of the aspects that you need to know to be an effective negotiator, the strategy, the analysis, the skillsets, all of that.” And so, their perspective on negotiation, even though they’ve been doing it for a long time, changes dramatically because they become aware of concepts and ideas and dynamics that they really hadn’t thought about.

Pete Mockaitis
Well, that’s very intriguing. And could you give us an example of a concept, or a dynamic, an idea that is just like a revelation eye-opener for people like, “Whoa, I never thought of that, Josh”?

Joshua Weiss
So, if you ask people, “What’s the first word or two that comes to mind when we hear the word negotiation?” usually, one of the words that is uttered is compromise. And I don’t believe that compromise is an effective way to negotiate. In fact, it’s kind of a lazy way to negotiate. And most people are like, “Well, wait a minute. What do you mean? When we get stuck, I often will say, ‘Well, let’s just split the difference.’”

I’m like, “Okay. But have you really thought through and understood what’s going on in your negotiation before you actually compromise?” It’s actually why a lot of people don’t like to negotiate because they perceive that what they’re supposed to be doing at the negotiating table is giving away something of significant importance in order to reach an agreement. And that is not how you negotiate.

Negotiation is not about reaching agreement. And that may also surprise people. It’s about meeting your objective as best as possible. And if you have the metric or if the bar is that, “My purpose in this negotiation is to reach agreement,” it’s not hard to reach an agreement. You can give away all kinds of things to reach an agreement. It’s the wrong bar, though. What you’re doing is you go into a negotiation and you have an objective that you’re trying to meet.

And if you can reach an agreement that gets you there in the best way possible, great. And if you can’t and you realize that, that it’s better to walk away, that’s actually success because it’s about meeting your objectives. And compromise rarely meets your objective. Most people listening probably have negotiated, given up something of great importance to reach an agreement, and then walked out of the room and said, “Ugh, I can’t believe I did that. That doesn’t feel good. That doesn’t feel like what I wanted from this process.”

And that’s the problem with compromise. Compromise is expedient. It helps us to move along and move forward. But rarely do compromise solutions actually meet our objectives and goals.

Pete Mockaitis
Okay. Understood. And so, for many people, that’s an eye-opener right there in terms of, “Oh, negotiation is compromise.” And you say, “Au contraire.” And so, then what is an alternative path, I suppose, like deeply understanding our respective needs and values and interests and positions and finding a creative, awesome thing that makes people feel pretty good about it?

Joshua Weiss

So, to me, and in the book that I published recently called Getting Back to the Table, I talk about the idea of unlearning certain things that are getting in the way. And one of the things I say is unlearn compromise and replace it with creative problem-solving. So, Pete, if you and I go into a negotiation, one of the important things about negotiation to always understand is we are always working with incomplete information.

When you and I sit down, you know certain things that I don’t, and I know certain things that you don’t. And part of the challenge, and if we’re going to make a negotiation work in a way that’s, like, to its maximum benefit, that there are things that you value and you care about, and there are things that I value and I care about, we have to exchange information. And if we don’t, then we can come to an agreement, but it’s not going to be the best one. It’ll be just good enough.

And I remember talking to a woman, because four years ago I wrote a book called The Book of Real-World Negotiations, and that’s really about 25 cases of successful negotiations. And if you look at it, what you find is actually there’s very little compromise. It’s all about understanding what’s really driving and motivating people in a negotiation.

But when I was talking to this woman, she said, “You know, to me, the best negotiations are where everybody leaves the table a little unhappy.” And I said, “Well, why would you think that?” And she said, “Well, honestly, like my boss who kind of taught me how to negotiate, that was his mantra.” And I said, “That way of thinking is a race to the bottom.”

And you’re always thinking, “Let me give something up of importance in order to reach an agreement.” And half the time, at least, if you dig in and figure out what’s actually going on, those compromises are not necessary. But you have to take the time. If you don’t have time, compromise becomes more logical. But if you do have time, then the notion of exploration, understanding, asking good questions, and like gathering information is what you really should be doing early on in a negotiation process.

Hold off on putting offers on the table and things like that, and figure out what you can learn from the other side, because this is an interdependent process, “I need you to say yes for me to get where I want to go, and vice versa. So, I have to understand where you’re coming from.” And the best way that I know to do that is ask good questions and listen very carefully to what is coming back to you.

Pete Mockaitis
Could you give us a quick illustration of how we might think, “Ah, compromise is just what I got to do,” versus, “No, no, here’s a real-world example of folks. They learned some things and then they didn’t have to compromise, and both folks felt good”?

Joshua Weiss
So there’s a book called Getting to Yes, which sounds like you might’ve heard of, and other people may not have, but it was a book that really changed the landscape of negotiation. It was written in 1981, and it’s still on the bestseller list. So, it tells you that there’s something in there that’s still valuable, right?

The book really begins with a story of two sisters who are arguing over an orange. And they go back and forth, each claiming that the orange is theirs. And they decide that the only good solution is to compromise and to cut the orange in half, and they each get half, right? Logical solution. Okay. So, when they do that, one sister goes over to the garbage and peels the orange, takes the peel, throws it away and starts eating the fruit. Then she walks away.

The other sister walks over to the garbage and peels the orange, throws away the fruit and takes the orange peel and starts grinding it up to make an orange cake. Now, if they had talked about why it was they wanted the orange, they each could have had twice as much, but they didn’t. They rushed to compromise. And so, instead, each had less because they just did a split the difference kind of thing.

The key in negotiation is figuring out what is motivating people and what they really want. It’s a little bit like being an investigative journalist, right? So, when a story breaks, here’s the headline. And we’re all like, “Oh, my God,” right? And then over time, we learn more about that story. And the story is often not what we thought it was. And it was not what the headline was all about.

And that’s kind of, like, when people say certain things in negotiation, when people put their positions on the table, which is what we call it, right, like that’s the headline. But what’s going on under the surface is what we need to figure out and what we need to come to understand. Because there are a lot of things that motivate people in negotiations that are unspoken because they’re worried that you might take what I say and manipulate it or things along those lines.

Pete Mockaitis
Yeah, that’s very well done with regard to the orange. It’s, like, of course, and we just have these assumptions, “Well, of course, they want to eat the orange. That’s what anybody wants with an orange.” And it’s, like, “Well, there could be all sorts of things. Some people might want to put the rind down the disposal to freshen up the scent in the sink.” There are multifaceted reasons for anything.

It’s funny, I think about this in sales too, in terms of my other businesses is Cashflow Podcasting. So, we help businesses launch podcasts. And we just assume, “Well, of course, what they want is more sales in their business. And then that’s why they’re thinking about launching a podcast.” But sometimes it’s totally different.

It’s like, “Well, no, this is really about legacy and passing things on, or to be of service to those who cannot pay us for our products.” It’s like, “Oh, okay.” And so, it really pays to not just assume, but to see what’s really driving things.

Joshua Weiss
And, by the way, assumptions, to me, are the silent killers of effective negotiation because they, essentially, destroy any understanding between people because you don’t know I’m making an assumption, right? And what happens when we make assumptions is we build entire stories off of one assumption. It happens all the time, right, especially around people’s motivations or their intention.

There’s a problem that we often talk about in negotiation of intent and impact, right, where you take an action with a certain intention and it comes across in a way that you didn’t intend and that is actually quite destructive. I mean, just think about if you’ve ever tried to be respectful to somebody and they took it as disrespect.

Or when you get an email from somebody and you read a sentence, and you’re like, “What the hell’s wrong with them?” And that could be read different ways, but you’re adding in meaning to what they’ve said and done.

Pete Mockaitis
Well, it’s amazing how we can read a tone into something. And I think one of my favorite examples was I sent someone an email. I asked the question, “Where is she coming from?” Like, I had the most open-hearted, curious, you know, my intentions were as wholesome as they could be. And then the other person said, “Just look at this interrogation of an email, ‘Where is she coming from?’” I was like, “Wow!”

Joshua Weiss
Yeah, that’s what happens.

Pete Mockaitis
It’s astounding.

Joshua Weiss
It is. It’s amazing. And I think that’s what makes negotiation difficult is that people come into negotiations. Our instinct typically is to be defensive when we come into things. Human beings are all about protecting themselves from loss. That’s what persuades us because of how we got to here from being hunter-gatherers. If we lost out back then, we got eaten.

And so, nowadays, we go into things with a bit of a protectionist mentality. And the problem with that is it’s very hard to be creative. It’s very hard to think differently and in a curious manner when you’re defensive and trying to protect. So, your mindset matters a lot. That’s another piece of this that I think is incredibly important, is that how you come into a negotiation matters greatly.

Pete Mockaitis
Very much. Okay. Well, these are great big principles for negotiation and just being a human, in general. Could we zoom in a bit to your book, Getting Back to the Table: 5 Steps to Reviving Stalled Negotiations. What’s the big idea here?

Joshua Weiss

So, the big idea is that if you look out at the landscape of negotiation, very few people talk about failure, and yet it’s a really important part of this process. I’ve been involved in some peace process work in different places around the world, and the norm is to fail.

And so, the key is, “What do we do with that when we fail?” It’s going to happen. And in the book, I talk a little bit about that there’s three sort of responses to failure when it transpires. And I use the analogy of Goldilocks and the Three Bears, so your kids will like this one. The first response to failure is blame and rationalization. It’s too-hot response, right, “The porridge is too hot.” And what that means is that, “When I fail, when things don’t go well, I blame the other side, I blame the situation, and I rationalize my own behavior.” I don’t learn anything doing that.

The second response, which is the too-cold approach to porridge, is that, “If I fail, I don’t want to negotiate again. It’s too anxiety-producing. It’s too uncomfortable. I’m going to struggle, I know when I sit down, because I’m going to be thinking about those previous experiences that didn’t go well.” Again, can’t learn much that way.

The third process is really what I talk about in the book, which is that if we’re going to fail, and if it’s part of the landscape, which it is, and if you talk to anybody who negotiates on a regular basis, they will tell you they fail. And so, the question becomes, “What are you going to do with that failure? How are you going to use it to become resilient and to learn and to grow as a negotiator?” because negotiation is not a destination. To be a really good negotiator, it’s not a destination. It’s a journey.

And there’s a lot to learn from our failures if we give it the space and time. Nick Saban, the winningest college football coach, likes to say, “Never waste a good failure.” And that’s what I’m trying to get at, is something happened, it didn’t go the way you wanted, how do you really learn from it? And what are those things maybe that got you in trouble that you can try to avoid in the future?

Pete Mockaitis
Okay. And so, when it comes to these learnings, well, maybe let’s just pause for a sec. When you say, for negotiation to fail, in some ways, just the word fail in itself is so intense. Maybe we should define it. Is it simply when, “Hey, you did not get what you were after when you had that conversation”?

Joshua Weiss
So, yes, failure is not meeting your objective as you defined them prior to the negotiation. Now that’s distinct from a setback, right? And a setback is you haven’t gotten there yet. You can see a pretty clear path back to the table. And so, can you seize on that? Can you figure out a new way to come back to the table with the other side because it’s still of benefit to you? You can see that.

A failure is less so. It’s you can’t really see a way back to the table. And if you’re going to come back around, it might take some time but you probably have damaged the relationship and/or created a challenge and a problem that cannot be fixed right now.

And sometimes that happens and we have to just understand that a lot of times, we’re talking about setbacks and we can find a way back, but if we can’t, then we need to shift the conversation to “What did we really learn? And how do we become better negotiators in the future?”

Pete Mockaitis

Okay. And so, then, toward the very beginning of your book, you had some really good perspective on failure that, “Hey, it’s all good. It happens to everyone. This too-cold response, really, we need not take it personally.” And, in fact, I was struck with your Steve Jobs iPhone story. I think that’s rather telling when it comes to setbacks or failures. Can you share this with us?

Joshua Weiss
Yeah. So, when the folks around the iPhone were sort of working on its development, they brought the initial concept to Steve Jobs and he wasn’t a fan. He was like, “This isn’t going to work. It’s not going to make sense. We’re not doing it.” And the engineers had a kind of a better sense of this and they felt like he’s not quite getting this, “We need to help educate him as to why this makes sense.”

But in doing that, they also knew that they needed to find the right messenger. So, there was a colleague of his that he had worked with for quite a while who became that messenger. And in business like that, creating a prototype is often, there’s a guy at Duke University named Sim Sitkin, who I spoke with in writing the book, and he talked about intelligent failure.

And the idea with that is that you create a prototype, you expect to fail, but you learn, “How do we build on that? How do we improve or make it better?” And so, the process with Steve Jobs was to go back to him on a number of occasions with improvements so that he could begin to see what they were seeing. But he really dismissed them out of hand initially.

A lot of people, when that kind of thing happens, they just throw their hands up and say, “I guess it’s not going to happen.” And I think one of the keys to negotiation is that resilience and persistence. The best negotiators that I’ve worked with, they always say to me, “Look, we haven’t found a solution yet.” And it’s always yet.

Like, “There’s a solution out there. If we stay at the table long enough, roll up our sleeves and keep working at it, we will get there.” And I think that was the mentality around the iPhone because they were so convinced that this product was going to revolutionize how we communicated, and they were right. It just took multiple times and thinking about what’s going to resonate with Jobs and make sense with him.

Pete Mockaitis
Well, what I find so comforting about that is, you know, iPhone is a big deal, Steve Jobs, super brilliant person. We could think that, and with hindsight, we could say, “For a company seeking to make shareholders richer, launching the iPhone is the right move. And yet, brilliant Steve Jobs was not feeling it at first.”

And so, I just find that all the more encouraging for us in terms of, “We got something. We’re trying to share it. They say no. And that doesn’t mean it has to be the end. And it doesn’t mean that we’re bad, stupid dumb-dumbs or that we really botched it. We may have botched it. But not necessarily, doesn’t mean that we suck.”

Joshua Weiss
No, I think that’s exactly right. And that’s why part of the point of the book is to normalize this aspect of things. And I want people to understand that they will fail. Like, that’s how negotiation works. But I want them to feel exactly what you just said, which is, “We don’t suck at this. Like, maybe this didn’t work out. We need to take a different tact.”

And when I was working on the book, one of my students came to me, and asked me, “What are you working on now?” And I told her about this, and she said, “Oh, thank God.” And I said, “Why would you say that?” And she said, “Because everything we read in the program, I love it, but it’s all about these unbelievable successes that people had. And if we don’t succeed every time, we start thinking maybe we shouldn’t be negotiating.”

And I’m like, “Well, if that’s what you have taken away from all of this, then we’re not doing a good job of helping you to understand the real nature of negotiation in the world around us.” And so, yeah, I’m trying to, in one sense, as one of my friends put it, he said, “You’re trying to decouple shame from failure when it comes to negotiation.” And I think he’s exactly right, that what we want to do is help people to kind of realize this happens and it’s okay.

And part of the purpose of the book is to, when people have these experiences, is to give them a process for trying to figure out what happened. And I think when you go through that process, you might come around and be like, “You know, in hindsight, I’m realizing, I don’t think they ever really had an intention to get somewhere.”

Pete Mockaitis
Well said. Well, you mentioned process, you’ve actually got a five-step strategy for reviving stalled negotiations. Can you walk us through it?

Joshua Weiss
Yeah. So, the first one is, actually, believe it or not, about the emotional component of this. So, when we experience setbacks or failures, it hurts. It stings, right? We’ve all had that. We’re like, “I didn’t get where I wanted to go, and that sucks.” And the thing is that, what I notice is when people don’t allow themselves to feel the sting of failure, they can’t move through it.

And so, I actually use a model that was originally developed by a woman named Elisabeth Kubler-Ross about death and dying and about grieving as a way of trying to understand the kinds of things that you’re feeling, and that that’s normal and natural. And so, I kind of take people through, and I say, “Look, if you don’t cope with the loss that you’ve experienced, it’s a little bit like a backed-up sink. Like, nothing gets through, no learning gets through until you kind of take in the emotional piece of this.”

And, you know, it’s funny because a lot of people, when it comes to negotiation, they want to keep emotions out. They do their best to sort of say, “I’m not allowing emotions in here. I’m not going to get emotional.” And you can’t do that. Human beings are logical and emotional creatures. And it doesn’t mean that emotions need to blow up a process. It just means that you’re going to feel them.

If you care about something, you’re going to feel the loss and you have to take it in and be like, “Okay, this is not what I wanted. Now I need to figure out what happened.” So, the first step is like, “Okay, I’m angry. I’m frustrated. I’m sad, whatever. I have to cope with it and accept it. And then I can sort of address the rest of the process, which is then moving into more of an analysis and to figure out what happened.”

And so, there’s sort of the big picture and there’s the minute details. And I really encourage people to kind of look at the big picture of the forest, if you will. And in the book, I talk about seven ways in which you can fail in negotiation. And I didn’t mean that to be an exhaustive list. I mean it to be, essentially, a conversation starter because there’s not much written on the subject.

But what I’m trying to do is make people aware of these seven ways so that they don’t fall into those traps. So, part of what you want to do is, in that big-picture forest kind of view, you want to ask yourself, “What type of failure did I have?” So, for example, one type of failure is called the slipping through your fingers failure.

And that’s all about from the point of view of you and the other negotiator, like a deal was kind of on the table, it made sense, and yet somehow you didn’t get there. Something got in the way, somebody insulted someone, whatever it might be, there was a real opportunity to reach a good agreement and you didn’t get there. So, what I want people to do is say, “Was that the kind of negotiation? Was that the kind of failure I had?” and then move to the granular, right?

Because in most negotiations, we can pinpoint a critical moment or a conversation, a back and forth, where things started to go south. And so, I want people to identify that and think, “Well, what could I have done differently? How could I have adjusted or modified things to not go down that road?” And once you’ve done the analysis, then the question is, because one of the really important things is, “What are the lessons that you learn from this?”

And one of the things that I found, like when I do my trainings, a lot of times people will come up to me at lunch or at the end of the day, and say, “I’ve got this negotiation coming up. Can we just talk about it for a few minutes, and what might I keep in mind?” And, usually, when I do, what happens is that people are often transferring the wrong lessons from one negotiation to another.

So, if they’ve had success in a negotiation, they’ll think, “Okay, I’m just going to do that same thing in this other negotiation, this upcoming negotiation, and I’ll get success again, right?” But the problem is that, and there was a quote that I use in the book by a woman named Kathryn Bartol who teaches at University of Maryland’s Business School. And she said, “When you’ve seen one negotiation, you’ve seen one negotiation.”

And part of why I like that, I agree to an extent, but not fully, like I believe there are lessons that are transferable, but what she’s really highlighting is you need to be comparing apples to apples. Like, are there the same number of parties in the two negotiations you’re looking at? Are the dynamics the same? Or, in one negotiation, is there a power difference, in another, the power is equal? Is there a deadline in one negotiation or whatever, right?”

So, you can see there are lot of dynamics that you need to keep in mind when you’re analyzing and thinking, “Can I use this approach in this upcoming negotiation?”

And then the fourth step is, really, this idea of unlearning things that led you to your failure. And that’s where, for example, I talk about the idea of compromise, and that I recommend to people that they may want to unlearn compromise and replace it with this idea of creative problem-solving, because that’s going to hold you in better stead in most of your negotiations.

And that’s hard, because it means we have to look back at what our negotiation approach is, what are the pillars of how we do things, and why do we do them. And we have to examine that and say, “Is this still meeting my needs? Is this actually making me a better negotiator or not?” So, I just try to lead people down that road of thinking about all of this.

And then the last piece is, again, getting back to the table. And I talk about kind of moves that you can make. If you believe that you’ve got a setback, what are you going to do differently? What did you learn from the first process? How might you approach this negotiation a little bit in a unique way compared to the last time? And if you can’t get back to the table, what did you really learn about yourself as a negotiator so that you can improve and get better?

And so, that’s the process. And I think that what I’m seeing is it turns the mirror on people, on an individual. And that’s a hard thing to do. People don’t like to really look at themselves and examine their behavior and maybe the things that they didn’t do so well. But that’s actually the only way that you really learn from your failures and grow.

And I’ve had a lot of people email me and say, “This is really interesting because I’ve never reflected in this way on who I am as a negotiator and how I do better.”

Pete Mockaitis
Excellent stuff. Well, let’s hear about the addressing the emotion piece of things. If we notice it and we say, “Okay, there it is. I feel sad and rejected. I feel really anxious and nervous about getting back in there,” or, “I feel really angry. Like, that was some bull crap. That was wrong. We was lied to,” what do you recommend we do with it once we’ve identified, “Yep, that feeling is there, big time”?

Joshua Weiss

Part of it is becoming emotionally intelligent. If people have not invested in emotional intelligence, then I would really recommend that you do. And so, part of it is, if I know, if I’m angry, then the question is, “Okay, what is it that the other person did or said that really pushed me over the edge here?”

And I’m a fan of actually bringing that into the process and saying, “Look, I got to tell you, I’m kind of disappointed with where we’ve gotten to. I thought that the stars kind of lined up here in a way that made a lot of sense. But I’m just not clear why we haven’t gotten where we’re getting. And I’m frustrated.”

Like, to me, what you’re doing there is you’re bringing your emotions into the process without them destroying the process. And the interesting thing about this is, if I sit down with you, Pete, and you interpret something that I did, right, and I can tell you’re, like there’s something going on from an emotional point of view, because human beings are not so great at hiding their emotions. In fact, most of us wear them on our sleeves and we can tell there’s something wrong. It’s not that hard, right?

But if you don’t tell me whether you’re angry, sad, frustrated, whatever, then I’m left to guess at what’s going on, and that never ends well. So, like I said, for me, it’s when you’re doing this, find a way to bring it in. Be like, “You know, I got to tell you, like the way in which we’ve gone about this has really not sat well with me, but I’m still here. I’m not going anywhere.”

And for you, in terms of processing your emotions, one of the best things that you can do is something that we call going to the balcony. And, really, what it means is temporarily step away from the table in order to process things and then come back to the table without your emotions overwhelming you. And a lot of times people, say to me, “Well, can you really just step away?” I’m like, “Yeah, you can. There’s no rules.”

And, frankly, it’s actually in the moment like that where we make our biggest mistakes. And we all feel that, right? Like, we can feel ourselves getting so angry that we’re just going to say whatever we feel. And once we’ve done that, that’s all well and good, but now we’ve just made this process a lot harder, because now we might have insulted the other, and now they’re in the same place we are, and all that kind of stuff.

So, I think it’s important to be able to step away. There’s a great quote by a guy named Ambrose Bierce who’s an American writer and humorist, who said, “When angry, you’ll make the best speech you’ll ever regret.” The balcony is designed to help us to not make that speech. And it doesn’t, again, mean denying the emotional piece. It means recognizing it. It’s happening, whether you want to admit it or not.

And a lot of times, people would be like, “Oh, well, you know, in negotiation, you’re not supposed to show emotion.” I’m like, “Well, that’s not really true. Like, you have to be authentic. You have to be who you are.” Some people don’t wear their emotions on their sleeves, but they’re still feeling them. We’re all human at the end of the day. If someone deceives us, we feel angry, frustrated, whatever.

And so, you know, there’s a lot of self-talk. There’s a lot of self-management. And, in fact, in negotiation, it’s actually the one thing we have control over is our actions and our behavior. We don’t have control over the other side. So, how you react and respond is up to you. And, for me, I’ve been doing this a long time, and so I’m pretty attuned to the different things that get me going.

Like, when I was in a negotiation about a year and a half ago, and a guy said, “Clearly, you’re not smart enough to understand what I’m telling you, so let me break it down for you more simply.” And I was like, “Hmm, time for a balcony break,” because I knew I was wanting to say what he could do with himself. But I also knew that that would mean I was losing sight of my objectives, and so I needed to manage that.

Pete Mockaitis
Okay. Well, I think you’re plenty smart, for the record. Well, tell me, any final things you want to mention before we hear about some of your favorite things?

Joshua Weiss

I guess the most important thing that I would say is negotiation is a difficult realm. And I think people don’t understand how challenging it is to do it and to do it well. And so, try to go easy on yourself. I think our own worst critics are ourselves, and I think it’s really important to recognize that you’re going to have successes and failures, and both of those are opportunities to grow and get better at this.

And to the title of your podcast, I mean, if you want to be awesome at work, this is a realm where, if you invest in it, it will really help you. I have students in my program that are mid-career folks, and they all come to me, and they say, “I’m very good at what I do in the sciences, insurance, law,” it doesn’t matter, right? “But when I have to deal with people who I don’t agree with, or have to get people to come along on a project, I don’t know how to do that.” And this is how you do that. This is a deep dive into working with people effectively.

Pete Mockaitis
Okay. Well, now can you share a favorite quote, something you find inspiring?

Joshua Weiss
Well, I’ll give you two, if I might. So, I’m a big Ted Lasso fan. I believe genuinely that there’s a lot of really great lessons from that show in terms of how do you negotiate, how do you deal with conflict. And the very famous scene where he’s playing darts, and it comes down to the notion of be curious, not judgmental.

The best negotiators are people who are really curious. They come in, they ask great questions, and they’re open. When you’re curious, it’s easier to gather information and to sort of be in a mindset where you’re looking for possibilities as opposed to roadblocks.

The other is by Voltaire, the actor and dramatist, who said, “If you think uncertainty is an uncomfortable proposition, try certainty.” And I think what he’s getting at is that the more certain people are in their views and in their beliefs, the more doors get closed. And when you can sit with uncertainty, we actually have a much better chance of finding a good solution.

Pete Mockaitis
Okay. And a favorite study or experiment or bit of research?

Joshua Weiss
I mean, honestly, I would have to say that the research that I did in my dissertation was probably my favorite bit of research, where I looked at how mediators in very big conflicts, like peace processes and things like that, how they sequence issues.

Because in the literature and when people would talk about this, they would always talk about, “We have to start with easy issues and work our way up to the harder ones.” And a lot of people believe that about negotiation and dealing with conflict in general. But I sort of thought that seems strange. It seems like there are some conflicts out there that would require a different approach.

And so, I did 20 interviews with lots of interesting mediators and things like that. And I was able to uncover five different strategies for how people try to sequence issues. And it’s actually been an interesting contribution to the field. And I’ve seen people sort of gravitate to it because sometimes you just have to deal with the harder issues first. And if you’ve got that logic and you understand why, it can be really valuable.

So, I would say something along those lines, which is also something that a lot of people don’t tend to think a lot about is, “Where do I begin with what issues and why?” and things like that. And it’s interesting because it can actually be a source of problems. People want their issue addressed right away. And if it doesn’t get there, sometimes they can get really fixated on that and worried that it may never get addressed.

Pete Mockaitis
And a favorite book?

Joshua Weiss
There’s a book called Negotiating the Nonnegotiable by Dan Shapiro, and it talks about some of the most difficult negotiations out there and how do you deal with identity-based issues in negotiation, like the really difficult stuff related to values, like when we see the world very differently than others. How do you do that kind of thing? So, I really like that book.

In terms of more broadly speaking, I’m a big Malcolm Gladwell fan, primarily because I really like how he connects very disparate ideas, things that seem like there’s no connection whatsoever. He finds a way to weave those together. So, The Tipping Point, Blink, David and Goliath, Revisiting the Tipping Point. Like, they’re all really interesting books, and he’s a really interesting read.

And I think, when it comes to negotiation as well, like, his way of thinking is a way that I think is very helpful in negotiation.

Pete Mockaitis
And a favorite tool, something you use to be awesome at your job?

Joshua Weiss
I mean, that would probably be the preparation that I do for my negotiations, and that process that I go through because it’s invaluable. But I do it in such a way that I’m always thinking about a contingency plan because I think one classic mistake that people make in negotiation is they want to have a plan, they want to go through the planning process, which is the right way to think about it. But you can’t have a very definitive plan.

What you have to do is really have more of a contingency plan that you’ve got your end goal that you’re trying to reach. But you want to have three or four different avenues to get there because it’s very possible that one of those avenues is going to be blocked or more than one.

So, when you prepare, I’d really encourage people to think about your end goal, but then think, “What are three or four different ways that I can get there?” And that gives you the confidence to be able to try some of these different avenues.

Pete Mockaitis
All right. And is there a key nugget, a Josh-original sound bite that resonates with folks, and they quote back to you often?

Joshua Weiss
I think it’s probably that compromise should be the last stop on the train, not the first. You can always compromise if you absolutely need to, but make it the last stop on the train, not the first.

Pete Mockaitis

And if folks want to learn more or get in touch, where would you point them?

Joshua Weiss
So, I have website that has all my books and material, including some of the children’s books that I’ve written that we talked about before we came on air. And that’s just www.JoshuaNWeiss.com. So, N as in Noah, which is my middle name.

And if people do end up getting the books or things along those lines, I’d love hearing from people and what they thought of this stuff and how it helped or what kind of further questions they have. So, an open invitation to your listeners to get in touch.

Pete Mockaitis
Okay. And a final challenge or call to action for folks looking to be awesome at their jobs?

Joshua Weiss
Don’t downplay the importance of negotiation. It is a central component to your success and your future. And so, I would encourage you, if you don’t know much about it, embrace it, dive in. There’s a lot of great stuff that’s written out there, largely for public consumption. It’s not very academic in nature. And so, invest the time and energy to do it, and you won’t be sorry.