Tag

Leadership & Culture Archives - How to be Awesome at Your Job

1148: How to Build Cultures Where Everyone Knows They Matter with Barry-Wehmiller’s Bob Chapman

By | Podcasts | 2 Comments

Bob Chapman reveals the foundational leadership principles behind Barry-Wehmiller’s stunning success.

You’ll Learn

  1. The case for caring as a business strategy
  2. The one skill to transform your relationships
  3. How to dramatically boost team morale with one simple practice

About Bob

BOB CHAPMAN is the chairman of Barry-Wehmiller, a $3.6 billion global manufacturing company. Under his leadership, the company grew from $20 million in revenue to over $3.5 billion while pioneering “Truly Human Leadership”—refusing to lay off employees during the 2008 recession and instead implementing shared sacrifice that saved $20 million while protecting everyone’s livelihood. 

Featured in a Harvard Business School case study taught at 70+ business schools worldwide, Chapman has addressed the United Nations, Congress, and leading academic institutions on human-centered leadership. His approach has been validated by research showing that workplace stress is the fifth leading cause of death in America, and that good bosses create more wellness than wellness programs do.

Resources Mentioned

Thank you, Sponsors!

Bob Chapman Interview Transcript

Pete Mockaitis
Bob, welcome!

Bob Chapman
It’s good to here. It’s good to have this exchange.

Pete Mockaitis
Well, I am excited for this truly human exchange we’re about to have and to hear about your truly human leadership. What on earth is that?

Bob Chapman
It captures kind of the transformation we’ve been going through for the last 20 years. It’s kind of contrary to my education and my experience in the business world, which is about using people to achieve results.

Truly human leadership flips the lens through which we see those people we have the privilege of leading, to seeing them as somebody’s precious child and treating them with respect and dignity, which is truly human leadership, understanding the impact we make on people’s life, their health, and the way they go home and treat their families. So, truly human leadership is a totally different way of looking at the people you have the privilege of leading.

Pete Mockaitis
Well, that sounds good and wholesome and the way it “should be” in terms of the human experience. Tell me, what is the alternative? What is the norm?

Bob Chapman
Well, you know, I look back on my business education, I took management classes, got a management degree and got a job in management so I thought my job was to manage people, to achieve results. And if we needed to lay them off, fire them, you know, it’s just business, you know? And so, I saw people in my education and my experience, they were functions for my success.

I was a nice guy. We had a nice company, but the way you see people impacts the way you treat people. And so, you know, our education system doesn’t prepare us to care for people. It prepares us to use people to achieve results, and people don’t get promoted for caring for people. They get promoted for achieving results.

So, it’s a totally different way of looking at leadership as a profound responsibility to the people you have the privilege to have in your span of care.

Pete Mockaitis
Well, now that’s interesting. You mentioned layoffs is one place where the rubber meets the road. So, in your world, layoffs don’t happen or under what circumstances would they happen?

Bob Chapman
Well, I think the best way to look at it is, again, we’re taught it’s about achieving financial results. And as you know, I think in 2025, layoffs are at an all-time high. Only 2020 had so many layoffs. So, you’re seeing major corporations using layoffs, announcing layoffs to send a message to the shareholders that they’re going to make more money. And we use people to achieve that signal.

Because why would a company announce they’re going to lay off 10,000 people? Why would they announce that when they’re going to, we know psychologically the damage done to the people who get laid off is horrible? And we know the impact on the people that don’t get laid off that are still there, they don’t feel safe because they could be next.

So, again, we never discussed layoff in my education, in my experience. It was just things we do. And so, the transformation was, when we saw people not as functions for my success, but we saw them as somebody’s precious child, a revelation I had, you can’t lay off your kids.

And so, I would say to you that it’s, you know, having been in business leadership for 50 years, the first half of my career was pretty much, “That’s just things you do. It’s not pleasant. You don’t really want to do that, but it’s the way you make numbers work and the market rewards you.”

So, layoffs hang over most people’s heads. They don’t feel safe, “How can I decide to raise a family, buy a home, get married, if one day they’re going to walk in and say, ‘You know what, to improve our earnings, we’re going to have to let you go. I know we recruited you, but right now we’re going to have to let you go.’”

So, a lot of people in our country feel a lack of dignity because they don’t feel safe. They feel they’re being used. I think Tom Friedman said it beautifully to your audience and they’ll like this. He said, “More than a poverty of money, we have a poverty of dignity.” And when people feel used, not cared for, they feel a sense of humiliation. And when you feel a sense of humiliation, you’ll see anger and unrest like you’ve never seen before.

So, what are we seeing right now? We’re seeing anger and unrest that confuses us. Why? We have a very prosperous economy but we don’t know how to care for each other. And that is the foundation of truly human leadership. And layoffs are just one of those tools that we are taught in business school and rewarded for by the public to achieve financial results. And that, it’s sad.

Pete Mockaitis
Yes. Well, let’s talk about, perhaps, that tension there. I think that there may be a subset of folks who say, “Well, Bob, I mean, that sounds really nice and pleasant and enjoyable, and, yeah, I’d like to work in such a place, but in reality, we have a duty to maximize the shareholder value and, accordingly, costs need to be kept at their minimum relative to the revenue that is attached to them, etc.” So, when folks push back, what’s your response?

Bob Chapman
Yeah, well, then I’d say to if you want to optimize your profitability, which is our responsibility, because the business model, it’s interesting, and I think I want to get this message across to your audience. When Harvard wrote the case study on our company about 10 years ago, they invited me up to be in the class and then the professor asked something I never thought of. He said, “Is Barry-Wehmiller’s success its business model or its culture?” And they voted. Seventy-five percent voted our culture was the key to our success. And then Jan Rivkin, the professor, looked at me and said, “Bob, do you want to comment?”

And I got up and I said, “I understand why you think our culture is the foundation of our success, but let me tell you how I would answer it. The foundation of our stewardship of our people is the business model. It’s not about getting the right people on the bus. It’s about building a safe bus, which is your business model. And then having drivers who are your leaders who know where they’re going and how to drive that bus safely. And anybody that gets on this bus is going to be safe.”

So, it is the responsibility of leaders to design a business model and to keep that business model efficient and to not use this brutal tactic of layoffs and rightsizing and downsizing and justifying that we failed to do that. We failed to keep this company efficient and we had to hurt people to achieve the efficiency.

You know, I was on a panel with a CEO of a major bank, a very impressive gentleman, and he said they went from, and I think this case, from 300,000 people to 200,000 people without a layoff by using natural attrition. When somebody retires, they brainstorm how they can redesign the work to not have to replace that person.

And if you do that every day, which is a matter of, you know, “I don’t want to gain weight so I don’t have to lose weight.” So, it is a way of viewing your responsibility. If you think your responsibility is only to the shareholders and you don’t care about the people that you impact, that’s sad. Your responsibility is to all the people who put their trust in you – shareholders and all other stakeholders.

But again, it’s not just about being nice. It’s making sure you have a good business model, and that a business model stays efficient, not has to be hammered once in a while with 20,000, 30,000 layoffs. Layoffs are a tool that the market likes, and it rewards you because you’re going to be more profitable. But if that is all you’re in, that’s sad.

We are absolutely destroying our country for economic gain and not human gain. So, we’ve got the most prosperous economy in our history and have the highest level of depression, anxiety, and suicide we’ve ever had. Why? Because people don’t feel they matter. They’re just tools for somebody else’s success.

Pete Mockaitis
Well, so can you, perhaps, unpack for us what an efficient business model that has no need to ever do layoffs looks like, as compared to a more typical business model that has layoffs just in part of the cycle?

Bob Chapman
Well, I think the story that most people tell about Barry-Wehmiller, in our book and a lot of people talk about is ‘08, ‘09, which hit all of us. And we had developed what we call the Guiding Principle of Leadership, kind of the constitution of our culture. These are things that define and guide us in our culture.

And I was flying around the world, talking to our team members about this. And the more you talked about it, the more it was implanted in my heart and soul. And ‘08, ‘09 hits, I walked in to our board meeting in January of ’09, and my board looks at me and said, “Bob, don’t you need to lay off people?” And I said, “Why do you say that?” They said, “Well, everybody’s laying off people, Bob.” And I said, “No, I think with our backlog, we’re going to be okay.”

About a month later, I was in Italy, visiting our operations in Italy, I get an email from the United States, our largest customer, major customer, put on hold a major order we had that was giving us significant work. It’s one thing not to get a new order. It’s another thing for the orders you’ve got to disappear. And I sat in my hotel room.

Prior to us having these Guiding Principles of Leadership, I would have done what everybody else did. I would have said, “Well, we need to let people go. We need to let 20-30% of our people go because we don’t have work for them.” But because I talked about, “We measure success by the way we touch the lives of people,” which is our guiding, our North Star, I sat there in my room, and said, “What would a caring family do if a member of the family was in stress?”

We would all take a little pain so that family member would not have to take that pain. That stimulated an idea I had never heard of before, never considered, and it was, “What if everybody took a month without pay, whenever they wanted, so they could be with their family, their friends, time of year? We’ll give you a month without pay, and we’ll get through this without letting anybody go.”

I emailed back to the United States, flew back to the United States a few days later, they were ready to implement it. The reaction of our team members was unbelievably positive. They were more than willing to take a month without pay. A, they got the time with their family, but, B, they felt they were helping their fellow team members keep their job. This cloud over their head disappeared because, all of a sudden, they felt safe.

We even had people volunteer to take somebody else’s time off because they knew the other person wasn’t in as good a financial position than they were. It was unbelievable the environment we created. And it was only because we had this North Star that said, “We measure success by the way we touch the lives of people.”

And after that, we learned what’s called Business Excellence Staffing Model. As much as you want to design your products to be efficient, cost-effective, you need to design your organization to be cost-effective. And that’s a powerful tool. And so, we constantly are monitoring, when somebody retires or moves away or whatever reason somebody leaves, that natural attrition, we brainstorm, “Is there a way to redesign that work, not to dump it on somebody else, but to redesign it, to eliminate it?”

So, it’s a constant process of being efficient so there’s no need to let people go because you didn’t gain any weight. You are trim and fit to fight. So, again, that’s what a major financial institution did that I was incredibly impressed with. We learned about it through a Lean event up in Canada, but it is profound.

So, it’s a failure of leadership when we lay people off, but the market rewards us and the boards see the share price go up. So, it’s a hard struggle because they weren’t taught to care. They were taught to use people.

Pete Mockaitis
Well, that is a very beautiful story. And I love, one, you asked a novel question as opposed to, “Hey, we lost an order. I guess we got to shrink the staff. Badda bing. Badda boom.” Wait, stop, pause, think, ask a fresh question, “If in a family, what would we do? Okay.” And that gives rise to a novel solution.

And, boy, I can sure imagine that, yeah, when you are thinking about that decision-making and your own autonomy is preserved, “Okay, do I want to take a month off and which month? Okay, and maybe multiple. Got it,” that feels a lot better. And it’s, in a way, a win-win when you don’t have the money, but it’s like, “Okay, I’m helping my colleagues out and I’m getting to be with family or do a cool thing with this time.”

And I could really see how that can dramatically improve the connectedness among teammates. So that’s very cool, Bob. Lay it on me, what are some additional principles and practices, specifically, that folks in all kinds of organizations can implement?

Bob Chapman
Well, seriously, again, I had never heard of this practice until our team came up with it. But every organization should look at, “Are the people I invite into our organization, with the expectation of being with our company, are they safe? Is our business model designed such that there is a job for them and they can trust us?” That is a foundational responsibility when we invite people into our company.

And so, we work extremely hard to stay financially, absolutely, rock solid, which we are, okay? And I’ll just add, our share price has gone up 12% compounded for 25 years, okay? And so, you’d say, “Well, gee, we outperformed some of the legendary investors in this country because we are good stewards of our business model.”

So, you know, business needs to be more human. And again, we originally called it People-Centric Leadership, leadership focused on the people we have the privilege of leading. But Simon Sinek came along and said, “No, no, Bob, this is truly human leadership. This is the way we are called to treat others.”

Again, when you see the issues that we face in our country and the people who, you know, 65% of all people would give up a salary because if they could fire their boss. We have TGIF, “Thank God it’s Friday,” get the hell out of this place and have a beer and kill the pain. I imagine a day, as you will understand, where we have TGIM, “Thank goodness it’s Monday. Get away from the kids, the spouse and be with a group of people who I really enjoy being with, okay?” That is my goal, TGIM.

And again, this is not an American issue. This is a global issue. People don’t feel they matter. And when people don’t feel they matter, you get this poverty of dignity. And I’m sure your audience will understand that because leaders weren’t taught to care for people. They were taught and rewarded to use people.

So, it’s just a totally different mindset and takes extra responsibility to make sure your business model, when you invite somebody in there, you can look them in the eye and say, “You are safe in my care.”

Pete Mockaitis
Okay. Beautiful. I also learned that one of the top things you teach throughout the organization, in order to have the great powerful culture, is empathetic listening. Can you speak to this?

Bob Chapman
Yes. Through these series of revelations, I had three revelations that converted me from management to leadership, and we realized that we had been blessed with a vision of the way that would heal the brokenness in the world. And a young man, about 20 years ago, said to me, “You know, Bob, what is your greatest fear?” Now I’m an eternal optimist, so I had to think a minute and I said, “My greatest fear is we were blessed with a message that could heal the world and it would die with me.”

So, we got up the next morning after that dinner, and said, “Okay, what do great religions do to survive over centuries?” They articulate their beliefs and they have disciples that carry those beliefs forward. So, I said, “We need to create some disciples. We can’t send them back to universities because universities don’t teach people to care. They teach people to use people and reward them.”

And so, we decided we had to create our own university. I mean, this was just a breakfast conversation. And the good news is we had a whiteboard, no preconceived notion. And so, when we decided, “Well, how are we going to create disciples?” This incredibly talented team came up with three things, and the foundation, the one you mentioned, a gentleman named David Vandermolen said, “We’re going to teach empathetic, which is the greatest of all human skills, okay, to listen without judgment.

When you listen without judgment. You don’t listen to debate. You listen to validate the worth of others. I thought when you cared for somebody, you went over and talked to them. It turns out, when you listen to somebody instead of talk to them, it profoundly changes the person you care about. So, it’s just the opposite of everything I was taught and learned.

So that is the foundation of truly human leadership. That, plus recognition and celebration. We spend a lot of time teaching people how to let them know they matter in thoughtful, appropriate, timely ways all over the world, and then a culture of service. Bill Ury uses the word, “We need to move from a me-centric world to a we-centric world, where people genuinely care about others, not just themselves.” So those three classes.

Pete Mockaitis
All right. So, we got the three lessons. So, within these three revelations – empathetic listing for validation, recognition and celebration, and culture of service – could you give us the rapid-fire, quick do’s and don’ts within each, just a couple powerful bullets?

Bob Chapman
In empathetic listening, the rapid-fire is don’t listen to the words because 80% of all communication is nonverbal. Don’t listen to the words, listen to what the people are really saying. That is the key, to look behind the words with the combination of their face and how they express it because a lot of times people will tell you what they think they mean, but there’s much deeper. And that’s one of the skills we learn.

Pete Mockaitis
Could you give us an example for what that looks, sounds, and feels like in practice?

Bob Chapman
I’ll give you a personal example that I think makes it really simple. When our son was young and about to move in his own bedroom, I walked into the house after work, and my wife, Cynthia, said, “I want to show you this wallpaper I picked out for Kyle’s room.” So, we walked up to the bedroom where he’s going to stay, and she holds this wallpaper, and said, “What do you think?”

And I’m trying to be a good husband, trying to be very thoughtful, and how do you misinterpret, “What do you think about this wallpaper?” You can’t really misinterpret, “What do you think?” So, being very thoughtful, I said, “You know, it’s really an interesting wallpaper, but don’t you think it would look better in the family room because I couldn’t imagine it being in my son’s room?”

She took the wallpaper and threw it to me, and said, “If you’re so smart, you pick out the wallpaper.” And what I realized is what Cynthia asked me, she didn’t even know it, what Cynthia asked me is, “As your wife, am I capable to pick out wallpaper for our son?” And what did I tell her? “No.” So, she didn’t even know what she was asking. I see this all the time.

There’s a lot of deeper meaning what people are asking than when we superficially think. So, taking some time to listen and think and flex to the personality type of the person are keys. Again, we’ve taught this to 20,000 people around the world, and the most common statement is, “It changed my life just to learn to listen without judgment.”

Pete Mockaitis
That’s really intriguing because, yeah, there’s words, but, in that example, I think it points to a common reality, which is there are deep-seated emotions, values, stakes, that feel rather personal in many, many things that we’re talking about all the time.

Bob Chapman
And I will tell you, it is the most powerful thing we have ever learned in our 22 years journey.

Because when we look at the world we have today, we teach people how to speak, articulate your beliefs. We teach people how to debate, “I’m right and you’re wrong.” But guess what we don’t teach people? We don’t teach people how to listen without judgment.

So, again, the key to me was, I am astounded 22 years later, we have taught over 20,000 people around the world to listen without judgment. And what’s equally amazing to me is that we did this in a business context. We were trying to convert managers into leaders, people who manipulate people to people who care for people. And 95% of the feedback when we began teaching these classes, was how it affected their marriage and their relationship with their children.

It never occurred to me that the way I would run Barry-Wehmiller would affect your marriage and your relationship with your children. So one of the expressions of our book is “The way we lead impacts the way people live.”

So this message of truly human leadership, given all the issues we’re facing in this country right now, is the way we could heal all of the brokenness we’re feeling in our families, in our communities, between our countries, because we would learn to listen without judgment, to learn to listen, to understand, as opposed to, “I’m right and you’re wrong.”

Pete Mockaitis
Yeah. Well, so let’s hear it. So this empathetic listening for validation, we’re listening without judgment, and that’s super transformational. Can you share with us some tips on how that’s done?

Bob Chapman
Well, what we do is we do a DISC profile, which is basically an X-ray of your personality, okay? And then we begin, start the class with everybody kind of looking at their DISC profile, and we find you’re uniquely different.

I knew that, in life, that people are born with different hair color, different eye color, different skin color, but it never occurred to me you were born with a different personality. And that personality, you didn’t choose anymore than you chose your eye color, it creates a lens through which you experience the world, okay? A lens through which you process data.

That is why two people, two perfectly find people, can see the same exact facts and see them entirely differently. But we don’t teach people to understand how you see it. We teach people to say, “The way I saw it is right.”

Pete Mockaitis
Right. Now, within the listening class, could you share a transformational takeaway or exercise or thing that they do that is so valuable?

Bob Chapman
Well, I think it starts with that, what I said to you earlier, when you do the DISC profile, and you look at it, and you say, “Is this me?” And we say, “Why don’t you go home and ask your spouse?” And they come back the next day and say, “Oh, my God, this is me.”

So I think the revelation, the biggest revelation is when you see an X-ray of your personality, and you had no idea that you had these traits. And we call it style flexing.

You can’t deal with everybody the same. The golden rule is, “Treat others as you’d like to be treated.” What we realize is you need to treat others as they need to be treated, not you need to be treated because you are uniquely different.

You know, I thought, you could have a positive attitude or a negative, but when you do the DISC profile and you see the personality of people, and they then understand why they behave the way they do because of their personality, it is revealing. I mean, it gets emotional.

So that is probably the most revealing aspect of it, and also effective confrontation. It’s called Bend the Knee. How do you tell somebody what they could do to help you deal with them in a better way. It’s called effective confrontation.

Pete Mockaitis
All right. Well, now could you share with us some best practices for great recognition and celebration?

Bob Chapman
That’s a great question because what we found is, in business, the expression is, “I got 10 things right and I never heard a word. I got one thing wrong and I got my ass chewed out.”

And so what we developed was this cadence of looking for the goodness in other people, holding it up and saying, “Thank you,” in thoughtful, meaningful, timely ways. And it is profound because people said, “I had no idea that you thought that of me.”

It’s not about, “Okay, your five-year anniversary, top salesperson.” It’s about looking for the goodness in others, and in thoughtful, timely ways, holding that up for everybody and saying thank you. And it becomes part of your DNA to constantly be looking for the goodness in people, not the brokenness in people, the goodness in people. So that is a key to recognition and celebration.

Pete Mockaitis
And when you see it, how do you celebrate it?

Bob Chapman
It’s called FBI – Feelings, Behaviors, and Impact. We pause and we let somebody, an individual know that they have been very significant to your life. And if you just watch the body language, I mean, people say, “It’s the most meaningful event I’ve ever had because I never knew people thought this of me. It meant so much to me.”

So, it’s a skill. Again, it’s not about five years anniversary with the company. It’s not about top sales. It’s about being a good person and people wanting to say to you, “You know, you’re a good person. Let me tell you why.” And you stand there in front of a group of people gathered, And it just creates this cadence of goodness.

This cadence of always looking for the goodness in people, because we leave this world and we’re inundated through the media with the brokenness of the world. And so when we send people home, constantly being involved in recognition events, where we pause and say, “Thank you for who you are. It’s meant a lot to me.” It just gets part of your DNA and it makes a huge impact on the organization.

Again, not some big badge once a year. The cadence of this is spontaneous and it’s called Shine the Light. Shine the light in the organization, look for the goodness and hold it up and say thank you.

Pete Mockaitis
Well, I like that structure in terms of the feelings, like, “I feel this way because of your behaviors, and it just made this impact.” And then it is quite potent, I imagine, to be on the receiving end of that. It’s like, “Oh, this guy is totally authentically sincere about this. And these are facts, at the same time, I did do those things, and I didn’t know it made that big of an impact. Wow, that’s really cool. That just sounds like a fantastic thing to hear.”

Pete Mockaitis
Well, now let’s hear about your revelation about culture of service. Any best practices or do’s, don’ts you’d like to share there?

Bob Chapman
Yeah, that really came from probably 20 years ago. It occurred to me that we work with our customers to try to convince them to buy our product. We’d take them to dinner, we’d give them the information they need, and finally the customer says, “Okay, we’re going to buy your product.” And we’d say, “That’s great.” And we move on to try and get the next customer to buy it.

And, all of a sudden, it occurred to me, “What if we actually treated our customer better after they made the decision to buy it, rather than to get them to?” So I challenged this young lady, a very talented young lady, “How can we treat people better after they make the decision rather than to get them to make the decision?” And she ended up, probably spending six months, studying the idea of service.

And she ended up with an expression, “Seizing the opportunity to serve others.” Moving from, “It’s all about me,” to, “It’s all about I care for others.” And I’ll give you a trite example from my specific experience.

Cynthia and I were playing golf, and we were on a particular hole and on the green, and I said, “Cynthia, don’t forget your iron that you left on the side as we walked off the 18.” And thinking of culture of service, seizing the opportunity to serve others, instead of telling her, “Don’t forget to pick up that iron,” I went over and picked it up and handed it to her.

And, to me, business, these organizations could be the source of healing in the world if we didn’t just use people to achieve our goals but we actually became stewards, and we actually gave these people the skills to care for others as we achieve these goals.

So, again, all I can say to you, 22 plus years into this, nobody has ever debated what I just shared with you. People feel it is the key to the world the way it was intended to be, and it could heal this poverty of dignity we have in the world, where we have economic prosperity, but we don’t have human prosperity.

Pete Mockaitis
Lovely. Well, now could you share with us a favorite book?

Bob Chapman
My favorite book was a book called The One Minute Manager by Ken Blanchard. And it made leadership seem so simple about caring for people. It was probably 30 years ago I read it.

Pete Mockaitis
And could you share a favorite habit?

Bob Chapman
Pause and think. Too much to me of people’s lives is reacting to how to impact as opposed to creating their future.

One of things I would leave your listeners with is, in the context of these questions, is write your eulogy. What do you want people to say about your life someday when that comes that you’re going to leave this world, 100 years from now? But think about, what do you want people to say about your life? And then go make it true. Live life with kind of a North Star about who you want to be.

Because I find that most people, 95% of people, simply react to what happens, as opposed to putting it in some context of where you’re going. Because if you don’t know where you’re going, how do you know how to deal with things? So writing your eulogy is a critical aspect, to me, of living life with intention and purpose so that someday, when your day comes, you look back and say, “I did my best and used my skills fully in the service of others.”

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Bob Chapman

Well, we have the Chapman and Co. Leadership Institute where we are sharing with companies around the country about how to embrace this. We have the Chapman Foundation for Caring Communities, and we have Barry-Wehmiller Outreach.

So there’s a massive amount of information on the internet about this journey. And, obviously, the book is a story of my journey from management to leadership and then how to do it. And then the latest edition came out with what is the impact.

And, again, the way we lead impacts the way people live. And we can begin to heal this brokenness we’re all feeling if we embrace our profound impact we have on other people’s lives, moving from a me-centric world to a we-centric world where we care for others.

Pete Mockaitis
All right. Well, Bob, thank you.

Bob Chapman
Thank you for your interest in the message. And my hope is that your listeners will wake up tomorrow with a better hope for the future that we can heal this brokenness in the world if we learn to care for each other.

1140: Bringing More Laughter, Fun, and Connection to the Workplace with Chris Duffy

By | Podcasts | No Comments

Chris Duffy discusses how to find the humor in anything—and why that’s important in the workplace.

You’ll Learn

  1. Why to take humor seriously at work
  2. The simple habit that makes you more magnetic
  3. How to find humor in the most unlikely places

About Chris

Chris Duffy is an award-winning comedian, television writer, and radio/podcast host. Chris currently hosts the hit podcast How to Be a Better Human. You can watch his comedic TED talk, “How to find laughter anywhere” online. He has appeared on Good Morning America, ABC News, NPR, and National Geographic Explorer. 

Chris wrote for both seasons of Wyatt Cenac’s Problem Areas on HBO, executive produced by John Oliver. He’s the creator/host of the streaming game show Wrong Answers Only, where three comedians try to understand what a leading scientist does all day, in partnership with LabX at the National Academy of Sciences. 

Chris is both a former fifth grade teacher and a former fifth grade student.

Resources Mentioned

Thank you, Sponsors!

Chris Duffy Interview Transcript

Pete Mockaitis
Chris, welcome!

Chris Duffy
Thank you so much for having me.

Pete Mockaitis
Well, I’m excited to talk about humor, and not just for the fun of it, but how it can actually enhance our experience of career and job and be an asset in that zone. But could you kick us off with a fun story about some of your most memorable moments in your career as a comedian?

Chris Duffy
Probably the most memorable moment I’ve ever had in my career as a comedian is I was a fifth-grade teacher before I did comedy. And so I never had use for LinkedIn because, listen, like you don’t get a job as a fifth-grade teacher through LinkedIn, like business networking, and you don’t get a job as a comedian through LinkedIn networking.

So I never had a LinkedIn profile, but I’d always heard about it, and I was curious about the world. So one day I went on and said, like, “Okay, I’m just going to make a profile.” And the first thing I realized is you could just say you work wherever. If you say you work for Nike, they don’t, like, email a Nike hiring manager, which struck me as completely bizarre.

And so I wanted to see how high up I could go. So I made my job on LinkedIn, the CEO of LinkedIn. And I thought, like, when I click save, it’ll say, “Error. You can’t do that.” But instead, not only did it let me do that, it sent an automated email to everyone in my contacts list that said, “Congratulate Chris on his new job. He is now CEO of LinkedIn,” which is, to me, that’s the funniest joke that I’ve ever been involved in. And I didn’t even make it. It was just LinkedIn’s like automatic emailing thing.

And then, I was the CEO of LinkedIn on LinkedIn for a full year. And at a year, it sent another email to everyone in my contacts list saying, “Congratulate Chris on his one year work anniversary as CEO of LinkedIn.” And that started going a little viral.

And so I got a message from someone on LinkedIn’s Trust and Security team. My account was frozen. And you can’t make this up. The person on the Trust and Security team, her name was Faith. And Faith said, “Your account has been locked due to concerns about its inaccuracy.”

I didn’t want to let the joke go because I love the joke so much so I sent her a photo of my license, front and back, and said, “There’s proof that my name is actually Chris Duffy.” And Faith said, “The problem is not that we don’t believe your name is Chris Duffy. The problem is you are claiming to be the CEO of LinkedIn.”

And I said, “Faith, you are taking a pretty disrespectful tone for someone who works for me.” And five seconds later, she permanently deleted my account. And so that was the end of my time on LinkedIn. But a very memorable moment in my comedy career.

Pete Mockaitis
That’s fun. Okay. So one takeaway I’m gleaning right away is, “Go ahead and lie about how senior you are on LinkedIn, and the odds are pretty good, you can skate by for a good while with that.”

Chris Duffy
You know, if there’s one message I have for people, it’s, “Commit some light fraud.” No, that’s not my message. You know, I think the heart of what I like about that is that no one was going to hire me anyway from LinkedIn. So I think the thing that I encourage people to do is to think a little outside of the box, to not be afraid to play around and to have fun and to do something that is silly, even in a place where it’s serious.

And LinkedIn is a great example of a place where people tend to take themselves so seriously. So I think the more that you can be human and playful and fun, the more that things stand out. You definitely can’t and shouldn’t do what I did because, actually, one of my lasting contributions to society after me, they did make it so you can’t do that anymore.

Pete Mockaitis
Okay. Well, congratulations. Your ripple…

Chris Duffy
Thank you so much. We all want to have an impact, you know? We want to affect the generations after us.

Pete Mockaitis
…it reverberates. That’s beautiful. All right. And so it’s funny, I’m thinking I actually do follow a couple satire accounts on LinkedIn, and it’s really funny in terms of the difference, like the contrast when there is sort of a vibe, a tone, a subculture, a script. You know what I’m saying?

Like, there’s a little bit of a feel for how a LinkedIn post is “supposed to go,” like one-sentence hook grabbing you like, “I had to fire someone today.” Like, “Huh? What? Why? I had to know the rest, you know.”

Chris Duffy
Yeah, “Here’s what my wedding taught me about peer-to-peer marketing,” you know, something like that. It’s like, “What? What? What are you talking about?” You know, I think it’s true, in a lot of our lives, professional, personal, social, there are these like scripts that we’re supposed to follow or we think we’re supposed to follow, I think is a better way to put it, right?

Where it’s like, someone says, “Hey, how are you?” “I’m doing pretty well. Yeah.” “Oh, crazy weather,” right? Like, you just kind of, like, that’s what small talk is supposed to go like. And I think the thing about when we get into autopilot like that is that things just blur into the background. They’re not memorable and we don’t make real connections and we’re not actually our full human selves.

And, to me, the beauty of humor is that it lets us laugh about and acknowledge these, like, ruts that we get into that we don’t even realize are just like our habits. And the thing that I love about laughing with other people is, like, when you connect with them, you are actually genuinely connected. But also then people like you more, they feel attracted to you. And I don’t mean romantically attracted, like they want to spend time with you.

And there’s a lot of great studies that we can talk about that show that from a professional standpoint, if you are acknowledging things in a funny, humorous way where you’re willing to laugh at yourself, people respect you more even if what you’re acknowledging is your shortcoming.

They did a psychological study where they looked at people in job interviews. And people who acknowledged their shortcomings, like the things they didn’t know but made a joke about it, were much more likely to get hired than people who didn’t acknowledge it at all, or than who acknowledged it in a serious way. Because we like those people, we trust them, and we want people to admit that they’re not perfect, because we’re not perfect either.

Pete Mockaitis
Yeah, that’s really interesting. And I’m just speculating as to the why behind that. And it feels as though, if someone is capable of acknowledging their shortcomings in a fun, lighthearted way, it kind of gives a subtle implicit permission that, “It’s okay to talk about those kinds of things with me and maybe it’s okay to talk about a broad range of things with me.” And so there’s just a little bit more of a vibe of comfort and safety. I’m totally reading a lot into this, but this is how I’d speculate are the underlying kind of facets that make it go that way.

Chris Duffy
I think that’s totally plausible. And I think another piece is that if you’re willing to laugh about the things that you don’t know or that you’re not good at, it probably means that those are places where you would be able to improve as well because you’re open to feedback on them. You’re open to growth.

Whereas, the things that you get defensive about that are like no-go conversation topics, it’s really hard to then grow in those because you’re locked in to like your idea that, “I already know everything there is to know about this.” And none of us do.

You know, I’ll give you another study that I love psychologists at a number of universities looked at, they did a study where people evaluated job candidates. And so they didn’t know that the people they were evaluating were actually research assistants reading from a script.

But when they were evaluating these candidates, of course, everyone rated the people who were qualified more highly than people who were unqualified. No surprise there. But between the people who were qualified, there were two people who were exactly identical, except one of them spilled a whole cup of coffee on their shirt before they came in for the interview. And they said like, “Oh, my God, I’m so sorry, I spilled coffee all over myself.”

And that person, the coffee spiller, was consistently rated higher, was rated more confident, and was the one that people thought they should hire for the job. And, for me, the big lesson that I take away is not, like, if you’re applying for a job, dump a scalding hot cup of coffee on yourself. That’s not the lesson.

The lesson is that we have this idea that we’re supposed to be perfect, that people want us to be flawless and perfect and have no mistakes and just impressive. And, in fact, when you’re like that, people can’t latch onto you. They can’t relate to you at all.

People much prefer someone who is a little bit of a mess, but is still good at their job and good at the things they need to be good at. And so, to me, I think lowering the bar in that way makes you so much more desirable as a job candidate, but also just as a person to work with.

I mean, think about it, Pete, like I’ll give you an example. In your real life, I think there’s an intuitive example, is if you, Pete, walk into a room and you meet someone and he goes, “Hey, by the way, Pete, nice to meet you. I have a six pack. I make a million dollars a year. I give to charity every single day, and I work at a soup kitchen. And, by the way, both of my kids went to Harvard, and I think I’m probably going to be nominated for a Nobel Prize.”

Like, you don’t like that person. You know what I mean? At best, you’re intimidated, and more likely you’re like, “I hate this guy. I never want to see this guy ever again.” That’s certainly how I would feel. Whereas, if you meet someone who’s like, “Hey, can you do me a favor? I think that my pants might have just ripped, right?”

Like, you have a lot more to talk about, a lot more to relate with that guy, even though it’s a little weird because they’re not perfect and you’re not immediately intimidated and are jealous and have all these other feelings about them.

Pete Mockaitis
Yes. And what’s coming to mind right now is, internet personality. Her name is Elyse Myers and I just got her book.

Chris Duffy 
Oh, I love her.

Pete Mockaitis
She’s so delightful. It’s so funny, everyone loves her. That’s kind of where I’m going with that. I think her moniker is like the internet’s best friend or everyone’s best friend on the internet, something like that. And she’s repeatedly sharing her shortcomings, and her foibles, struggles with mental health and more, but she’s clearly very smart and very funny and very insightful and very personable. And when you bring those two things together, yeah, she’s the internet’s best friend.

Chris Duffy
Well, you know, I think the fact that you said very smart is actually, I think, really a huge and important piece here. I, for years now, have hosted a comedy show with the National Academy of Sciences, where we interview scientists about their work.

And, you know, I’ve interviewed Nobel laureates, I’ve interviewed MacArthur geniuses, all these really incredible people. And the number one thing that I’ve noticed is that people who are willing to say, “I don’t know,” or to be funny or to laugh at their own research, those are the people who are actually super intelligent, right?

Like, the people who don’t have a sense of humor and aren’t willing to admit that they don’t know some things or get defensive and blocked off, those are rarely the real geniuses. Because when you actually are exceptional at something, you have a level of confidence and comfort with admitting the limits of your own knowledge and also with trying to explain it simply and not just relying on jargon.

And so I think there’s a real piece there of, like, smart people, you can signal your comfort and your intelligence by laughing and by the things that you’re willing to laugh at and be open about.

Pete Mockaitis
Yes, I like that a lot. So can you give us maybe a story, an example, of someone in a professional context who upgraded some of their humor skills and found that genuinely helpful or transformative for their career?

Chris Duffy
One that immediately comes to mind is I talked to a former Navy SEAL, Joe Choi. And Joe was in very extreme life-or-death situations often. Even just the training for Navy SEALs can be really, really dangerous.

And when Joe was promoted so that now he was leading a team, he realized really quickly that the way to actually have people respect him, the way to have the men trust him, and know that in these life-or-death situations that he was someone they could rely on wasn’t to be super serious all the time.

The way he put it to me is that the best leaders that he had encountered as a SEAL, the best leaders took the work really seriously, but they did not take themselves so seriously. And so he found that he was able to motivate his team and to get them to be much more connected to him by being willing to laugh at himself.

And he told me probably the most dramatic laugh-at-yourself story I’ve ever heard, which is he was doing a training exercise where you were supposed to grab onto a ladder hanging out of a helicopter while you were in rough ocean waters.

And Joe managed to grab onto the ladder, he was going to demonstrate what to do. And he managed to grab onto the ladder, but he grabbed onto the wrong side. So instead of being able to climb up, he was actually getting dragged under the water. And he was struggling to breathe. He was about to pass out when he finally was able to pull himself up and flip over the ladder and climb up into the helicopter.

And when he got up, he was kind of gasping for breath and struggling. And it had really been a dire situation. And he says that all the guys who he’s supposedly leading are looking at him after this, like, scary and also, you know, not really like great example of how you’re supposed to do it. And one of the guys just said, “Wow, that was some real frog man shit.” And then they all looked at Joe and they saw if he would laugh, and Joe laughed really hard.

And he said that that became this moment for his group where they came back to it and it was like a bonding thing, but it was also a moment where they trusted that he was confident enough and honest enough about what had happened, that he was willing to laugh and acknowledge that he hadn’t done it right. And he said that that was something that really came back again and again in the group trusting him.

Pete Mockaitis
That’s really nice. Well, can you share with us, I think we like humor, humor is fun, the points you’re bringing up makes sense. They check out. So what are some things that we do with that knowledge? Do you have any sort of key pro tips or questions or ways you recommend we go forward and do more good humoring?

Chris Duffy
I will say that, I think, the biggest thing that people get wrong about humor is, I think, people often think that having a great sense of humor means you are the one on stage with the microphone or in the circle at the party or at the water cooler where everyone is around listening to your story, and you’re the one that’s getting all the attention.

And I would actually say that not that that’s not good humor, but the people with the best sense of humor aren’t always the ones performing it. They’re not always the ones getting the attention. Often, the people with the best sense of humor are the ones who are laughing the most. So they’re generously giving their attention to other people.

They are noticing things that are odd and unusual and delightful throughout their day. They’re laughing about it, even if they’re not sharing it with other people. And I think that when you broaden your definition of good humor and what good humoring looks like to include that kind of humor, you avoid a lot of the pitfalls.

Because one of the big things that people always say is like, “Well, how do I make a joke that doesn’t offend people? Or, what if I cross a line?” And the answer that I would say to them is the safest way that you can bring more humor into your life is to not be the one making the joke, to find people who make you laugh and to laugh with them. People love that, right?

I mean, like, the number one way to make someone like you is not to talk more, it’s to listen more. So I think if you can bring humor into your life in those other ways, that will really make you magnetic to other people because you’re having fun.

And so something I would ask you is, like, “Who are the people that already make you laugh? How can you spend more time with them? What are the ways that you are naturally laughing already?” So maybe one thing, one exercise that I really encourage, which is really simple, but I think can be transformative is just keep track of everything for a week that makes you laugh, or a month, however long, but write it down.

Write it down on a piece of paper or in a notes app on your phone. And what you’ll find is that just the act of paying attention makes more and more things surface, right? Anytime we direct our attention towards something, we find more and more.

And so having more of that humor and that laughter in your life is going to make you the kind of person who laughs more and has more fun. And that has all these benefits, both professionally and personally.

Pete Mockaitis
And I think that’s a theme that’s come up elsewhere in terms of like gratitude. If you are identifying things that you feel grateful for, or that turned out better than you thought they might in the course of the day, you are more inclined to notice more such things and feel more gratitude.

Chris Duffy
Totally.

Pete Mockaitis
So, in like fashion here, by taking note and attending to that which is funny, you’re having more of those good humor vibes going on.

Chris Duffy
I think this is kind of true of anything, right? Like, I talked to a guy recently who is a roofer. And he was just kind of telling me about, like, the good, what a good roof is versus a bad roof, and, you know, the kinds of roof that he likes working on and all that.

And then I was walking around afterwards, and I noticed all these roofs, right, these things that have been totally invisible to me. All of a sudden, I was like, “That’s like a nice roof. Oh, that roof needs some repairs.” And I have no ability to actually, like, repair a roof or know about it, but just having talked to someone who had a real passion for it and knew a lot about it, all of a sudden, this piece of the world that was invisible became really visible to me.

And I think the same is true kind of for anything, right? Like, if you’re always looking for professional chances to connect, you’ll find more chances to connect. And I think what I love about humor is that it offers us the ability to take ourselves less seriously, to make other people want to be around us, and to have a better time all at once.

Because it’s, like, without trying to think like, “I should have social connections.” If you focus on laughing, people want to be around you. You’re a magnetic person. And so just by noticing more of this stuff, you get those side benefits.

Pete Mockaitis
Okay. So, to do the noticing, I’m just going to pay attention. I’m going to write it down. Are there any key prompts or internal questions you recommend that can generate more of this good stuff?

Chris Duffy
So, for me, for more than a decade, I’ve been a professional comedian, both like writing late-night comedy shows and telling jokes and as a standup, and doing all sorts of other stuff. And what I found is that, actually, the most interesting part of comedy is not the performing.

It’s actually the generating the ideas and the noticing the material because that’s the part that I think anyone can do regardless of whether you perform or not professionally, right? Like everyone can have more laughter in their life.

And so the first thing that I would say is the seed of something funny is something that is a little unusual or off or different than expected. The gap between how things are supposed to be or how we think things are going to go and how they actually are is where comedy lives.

So one of the things that I would do is focus really small. The artist, Sister Corita Kent had a practice that she did where she would, literally, carry around a rectangular frame made of cardboard, and she would just, for her art, would hold up that frame and just look at what was inside the frame, everything else, narrow her field of vision, and that’s where she would find the art.

And I think you can, literally, do that for comedy. Just look at a corner of your house and just spend five minutes noticing all of the small things in that, what are the things that are a little off or a little weird or a little different. And you’re not going to find something laugh-out-loud funny right away, but you might find something small and odd that then you can think about and is the seed of it.

Or, a more relatable way, I think, is, Pete, when you go to someone’s house for the first time, and you go in their bathroom, you notice all sorts of stuff about their bathroom, right? You notice, like, “Where is the toilet paper? Is it hanging over? Is it hanging under? What kind of soap do they have? Do they have a hand towel? Do they have paper towels? Is there a pile of books next to their toilet? Do the books kind of seem weirdly wet? Is there a candle? Is there a little spray?” All this stuff in their bathroom.

But if you go to their house a few times, that fades into the background really quickly. It just becomes a bathroom. So the more that you can switch into that new bathroom mindset where you’re actually noticing the things in your life, the more that you can see the things that are odd and unusual and delightful. And that can really make you laugh.

So can we do an experiment like in real time rather than having this be a…?

Pete Mockaitis
Well, yeah, I was just about to go there in terms of looking at a corner for five minutes, how might that turn into some chuckles.

Chris Duffy
So, okay, so right now you’re in a hotel room, right?

Pete Mockaitis
I am in a hotel. I’ve had some flight cancellation action.

Chris Duffy
Great. So a hotel is kind of one of the most kind of stereotypically antiseptic places, right? Like, all the character has been taken out of it. And sometimes that can be hard to find something funny, but sometimes that in itself is the funniness, right? Like, that they’ve tried so hard to make no design choices, that it is bland in a way that is exceptionally bland.

So I would look around and be like, “Is there any art on the walls?” Hotel art is often funny to me, because it’s like, “What is the choice? Why is that the art?” What strikes your interest right away? Or what do you notice right away?

Pete Mockaitis
Well, what’s interesting is there’s these vases on top of inside-floating shelves that are tapered and they’re like pierced. It’s almost like it was a dagger that punched through this hanging shelf.

Chris Duffy
That is already incredible. I mean, that’s already really funny. Like, to think like the person who was like, “I know what they need. They need shelves that have been stabbed by a dagger. That will be our brand.” Like, that. And that’s a good example of, like, you could spend a week in a hotel room and never notice that, I think, but then you see it and you think about it.

Pete Mockaitis
Yes. And I like what you did there because, in a way, because what you said is like, “The seed is something that’s a little off, unusual, unexpected.” And that was that, but you didn’t bring me into the chuckle zone until you went that extra step associated with imagining the people who were discussing this, and deciding, “Ah, yes, this is what’s necessary.”

Chris Duffy
“This is our masterpiece.”

Pete Mockaitis
And that’s just funny because, but, really, who had this conversation? How did this come about? It’s genuinely silly.

Chris Duffy
Well, it’s also one of those things where, like, I think about this a lot where, like, when I’m in my own house and trying to find things that make me laugh. One thing that I always think is so funny is, like, on my washing machine, it says like, “Bright Whites. TM,” trademark.

And I’m, like, I love the person who was there who was like, “Listen, LG is going to own the phrase bright whites. That is our phrase. That’s really important.” And I’m like, “I think that that is not actually a trademark. Like, you might technically have that trademark, but Bright Whites is not memorable for anyone else. That’s just the white setting on my washing machine. I don’t think that you needed to trademark that.”

And, like, thinking about the person whose job that is, like this was probably like a series of interviews. There’s this, like, in an interview, they’re like, “I have a vision for naming the white cycle, something that we can own that will be like part of LG’s brand.”

And then they had a bunch of meetings and they filed paperwork and there was a lawyer involved. That kind of stuff, thinking about like the world behind the things that you’re seeing that are odd is often where I find things the most funny.

Pete Mockaitis
That is good, yes. And so, once again, it’s sort of like you’re noticing the thing and then you’re going deeper into it. I’m sort of imagining the lawyer there bumping into Bright Whites on like a GE washing machine, and said, “What?”

They just become utterly furious. And he, like, calls up their lawyer and starts cussing them out and screaming. It’s like, “If you think you can pull this stunt, you got another thing coming. I’m going to see you in court.” And they duke it out.

Chris Duffy
“You think you could screw me like this? Oh, you can’t. I will not allow this. No one messes with me.”

Pete Mockaitis 
Yeah, “Bright Whites. The trial of the century.”

Chris Duffy
It’s true. And that often is called the trial of the century. A lot of people don’t know that, but that was the real trial of the century. Something that is a trick that we often do to make something funny in comedy, in professional comedy, but I think you can apply this to your own life, too, is to take an observation and then layer on top an emotion.

So if you’re writing a joke, like one of the ways you can write a joke is, “I find it so scary that…” blank. “I find it so exciting that…” blank. “I am so happy that this thing happened.” Like, putting an emotion tells the audience how to feel about it. And often that, like, “I’m happy that this thing happened…” is what makes the audience laugh, because then you’ve set up like, “Here’s what I expect.” And then you can turn it in another direction.

And I think anytime we’re communicating, letting the people we’re communicating with know how we feel about something, and then the specific detail that we feel that about, that really lets them latch onto something really clearly.

So, like, “I am so confused by the vases in my hotel room,” or, “I absolutely love the way the vases in my hotel room were pierced by a dagger.” That is a sentence that people can latch onto emotionally.

Pete Mockaitis
Well, now, I’m sort of combining these things. I’m thinking about, if you have an emotion associated with a thing that is unusual, it feels like we’re in comedic territory, per your previous notion. So I’ll throw this out here. When I have all of my laundry done, folded and placed in the dresser, I feel a sense of power.

Chris Duffy
That’s great! Yeah!

Pete Mockaitis
Like, I am unstoppable. So I feel like that’s a little bit unusual to feel a really strong emotional association with these somewhat ordinary occurrences in life. So it feels like we’re in fertile comedic territory here, Chris, but nothing hilarious is coming to mind.

Chris Duffy
Oh, I think that is hilarious. I completely disagree. I think that you feeling like, “I am powerful and I am the master of my domain because I folded my laundry,” is so funny and so relatable and wonderful. And I actually think this hits at a thing that is, you know, talking about how to be awesome at your job.

You just naturally did this piece, which is you took that noticing and then you put it onto yourself. So now we’re laughing at ourselves and the fact that you’re like, “The most powerful I ever feel, the most in control I ever feel is when I finish folding a towel. That towel is perfect,” right? Like, there’s something hilarious about that, and also very relatable, but it’s also that you’re laughing at yourself.

And this, again, like from a professional standpoint, being willing to laugh at yourself, being willing to like give people that in, that lets people connect with you. It lets people not feel intimidated by you, but also be impressed by you because it is really impressive to have this kind of self-knowledge. And so I think you just naturally did it in a really beautiful way. And I think that’s genuinely very, very funny.

Pete Mockaitis
Okay. Interesting. So that’s funny for you.

Chris Duffy
This is an important thing. Like, it’s funny for me, but often the things that are funniest for other people are actually quite obvious to us. They don’t seem funny because it’s like, “Well, that’s just me being genuine and honest.”

But our authentic, genuine, honest feelings are often very funny to other people because there’s this gap between how we actually feel and how we’re supposed to feel, right? You’re not supposed to feel powerful and in control when you finish folding the laundry, but you actually do.

So for you, it’s kind of like, “But, yeah, that’s how I feel.” And for me, it’s really funny because I haven’t ever thought about it that way.

Pete Mockaitis
You know, you’re illuminating a decade plus mystery for me. And that is the TV show, The Big Bang Theory. I’m not really a fan. I don’t find that amusing. And so we got Sheldon who expresses his ideas in a very, you know, scientific-y, multi-syllables, big words, whatever kind of a way. And then the laugh track always hits.

And I’m just like, “The dude is just expressing his mind. This is not actually a joke at all.” And the funny thing is, in some ways, I, at times, can speak like him. I have a friend who’s like, “Oh, my friend is like Sheldon from The Big Bang Theory.” So, for me, it’s not funny because it’s not unusual because I am also talking weird in a way that’s sort of like Sheldon.

And maybe there’s a level of self-insight, self-awareness to be had from that. And that’s really intriguing in terms of, “They think it’s funny, I don’t, because I think that’s just how some people talk and that’s normal-ish, but apparently that’s very…”

Chris Duffy 
What is funny about Sheldon? He is a normal, attractive, intelligent man. He’s a totally socially normal, intelligent, attractive man. I think he is the peak of masculinity and I don’t see anything funny about him. Like, that is a really funny perspective to have, right?

Pete Mockaitis 
Yes, that is what… well, I wouldn’t call him masculine, etc. But, yeah, that’s intriguing that other people will find, and that’s just a good heads up. It’s like, “Hey, don’t get angry if folks are laughing at that. It’s not hostile. They’re just appreciating something that’s kind of special or unique or different about you, relative to perhaps the human norm.”

Chris Duffy
Yeah. Well, I want to unpack that, if it’s okay. I want to unpack that a little bit.

Pete Mockaitis
Sure.

Chris Duffy
On the one hand, sure, most times, I think, people laughing is not something to be offended by. It’s actually like a point of connection. But that doesn’t mean that people can laugh and be really mean in bullying you. So I think it’s possible to, like, you should be offended sometimes. So I think it really depends.

I think one of the things that is challenging about humor in terms of, like, the context that we’re in is there’s no such thing as a universal joke. There’s no such thing that’s always funny. Humor is always subjective. It’s always context-dependent.

So you strike me, I mean, we just met, but you strike me as like a confident, socially-adapted and successful person.

Pete Mockaitis
Handsome.

Chris Duffy
Handsome, charming, wealthy, powerful. You know, I could go on and on.

Pete Mockaitis
That checks out. It checks out.

Chris Duffy
But as a result, like, if we laugh about how you’re like Sheldon in some ways, I don’t think that’s hitting at some sort of like deep insecurity. And so, as a result, it is funny and it’s not bullying. But if that wasn’t the case, and you actually did feel like maybe you were getting, you had like a deep insecurity about how you fit in and that people were always laughing at you, and then we laughed about how you’re like Sheldon, that could actually be a really cruel, mean thing that wasn’t.

So I always go back to, like, “Is the laughter forming connection or is it pushing the person away? Are you trying to exclude them or include them?” And the kind that is really successful in our social lives, in our friendships, in our relationships, in our work is the kind that brings people in and makes people connect to us, not that pushes people away. And that’s always context-dependent. You can’t just have a universal role.

And speaking of that, like laughing at yourself is great in a professional setting, but there are these, like, lines. If you’re the leader of a company, people want to be able to connect to you. But also, you know, I’ve learned about the concept of selective vulnerability, which is like, if you’re a leader and you go into a meeting and you say, “Hey, everyone, the economics are really bad and we’re going to have to lay a bunch of people off, and I’m really terrified and I have no idea how this is going to go.”

Like, that might be really authentic and honest and vulnerable, but it’s not the right thing to say. People are going to be terrified and scared after that. Instead, you might want to be selectively vulnerable. So say like, “Hey, I’m aware that we are going into a really hard time and I just want to say, we acknowledge that and we’re going to figure out the way through together.”

So you’re still kind of acknowledging. You’re not denying the reality, but you’re not saying like, “I’m terrified and I have no idea what to do next,” because that’s not a helpful form of vulnerability. And even if that would get like a laugh in my context, it’s not worth the laugh.

Pete Mockaitis
And do you have any thoughts about humor in terms of boosting resilience, ability to bounce back from mistakes, failures, these kinds of things?

Chris Duffy
Totally. I think this goes back to, like, my core message, which is that we think we’re supposed to be perfect. And in fact, you’re not supposed to be perfect. The most resilient people understand that, like, a mistake is part of the process. For me, in my work, right, like if I go up on stage and I tell a joke and it bombs, no one laughs at all, if I say, “Huh, that means I’m a terrible comedian,” then I’ll never tell jokes again.

Instead, what I need to say is, like, “Oh, that was information.” And because the goal isn’t to have one perfect night of comedy, the goal is to, over time, get better and better, then I say, like, “Next time I tell that joke, I will try clarifying it, or I’ll phrase it in a different way.”

And I think that’s kind of true for all jobs, right? It’s, like, if you view it as an iterative repetitive thing where you can laugh about your mistakes and not feel like it’s indicative that you are some huge disaster or failure, then you get better and better because the point is to have the hundredth time be better than the first, not for the first to be perfect.

And laughter, I think, really helps us with that process because it takes away the judgment and shame and it makes it so that it’s, like, fun to share how badly something went and it’s fun to laugh at it rather than to think, “This is like a thing I need to sweep under the rug and not let anyone see.”

Pete Mockaitis
Well, Chris, tell me, any key do’s or don’ts, top things you want to make sure to mention before we hear about some of your favorite things?

Chris Duffy
Well, you know, the number one things I want people to do are keep track of things that are making you laugh naturally, pay attention to the world around you. And I would say that, you know, the number one other thing that you should do once you’ve done those is try taking a small social risk and sharing something that makes you laugh with someone else.

Don’t just have the same regular conversation you have every day, “Pretty hot outside, huh?” or, “Whoa, crazy weather.” Instead, try telling them like, “The other day, on the way to work, I saw a squirrel try and jump from one tree to another and it fell. Have you ever seen that? A squirrel missed the tree?”

Like, even if the other person doesn’t laugh, you’re going to have a different conversation than you would have had otherwise. And I think that is both the seed of connection, but also the seed of so much laughter and joy and comedy.

Pete Mockaitis
Beautiful. Thank you. What’s funny with that squirrel, you’re right, that that opens all sorts of avenues of conversation in terms of…

Chris Duffy
What does it make you think? There’s something boiling around in your head right now.

Pete Mockaitis
Well, yeah, I was like, “Well, was the squirrel okay? What happened afterwards? If you plummeted a long distance, you know, was it grass? Was it concrete? Like, did it get up and keep moving? Or was he done for?”

Chris Duffy
Oh, wow. Okay. You know, Pete, that is just indicative of what a kind, caring human being you are. And I will tell you, this is a true thing that happened to me. The squirrel I saw fell a small distance onto grass. It got right back up. But then it looked at me like, “You saw that. Oh, you weren’t supposed to see that.” And then it ran away.

So we just shared a really beautiful interspecies moment of, “Don’t tell anyone about this.” And here I am telling all of the listeners of How to be Awesome at Your Job, and that squirrel is furious somewhere, who is also, by the way, a listener. I could tell. He seemed like he’s listening to this podcast.

Pete Mockaitis
Yeah. Well, now that makes me laugh because I’m imagining a squirrel with headphones that are, you know, pushing in the squirrel cheeks, you know, even more to make them even more fat and squirrel-like.

Chris Duffy
Yeah, and he’s wearing some of your merch, right, like he has like a T-shirt with your face on it, and he says, like, “That’s nuts.”

Pete Mockaitis
Wow. All right, man. This is your life. Like, all day, your brain gets to play here.

Chris Duffy
As excruciating as that joke was and a terrible dad joke, that is my life. That is for sure.

Pete Mockaitis
All right. Well, now could you share with us a favorite quote, something you find inspiring?

Chris Duffy
I’ve been thinking about George Orwell talking about humor, and he said, “Every joke is a tiny revolution.”

Pete Mockaitis
And a favorite book?

Chris Duffy
One of the best books that I read is Octavia Butler’s Parable of the Sower. I think that’s a really relevant book to our world today and also just a beautifully written book.

Pete Mockaitis
And a favorite tool, something you use to be awesome at your job?

Chris Duffy
Oh, I want to say a microphone. That’s probably the only tool that I use regularly. And anyone who’s seen me try and do home repair will tell you this is the only tool that I’m safe to be around. So a microphone.

Pete Mockaitis
Well, you sound good, so I’ll ask what are you working with there?

Chris Duffy
Okay, this is a, hold on, I got to look at it. It is an RE320, an Electro-Voice RE320, baby. Oh, yeah, that smooth radio sound. Hello.

Pete Mockaitis
There you go. And a favorite habit?

Chris Duffy
I’ve been trying to do the 7 Minute a day Workout app. And when I do that, I feel a lot better and it only takes seven minutes. So that’s a good habit.

Pete Mockaitis
And is there a key nugget you share that really seems to connect and resonate with folks, they quote it back to you often?

Chris Duffy 
When people yell something back at me, it is often, “Sir, you need to move or out of the way.” Probably the key nugget, I think, from all of the work that I’ve done on humor is to be willing to laugh at yourself and to connect with other people through laughing more and taking yourself less seriously. I think even in hard times, finding something to laugh about.

And it could be as simple as watching a clip of outtakes from The Office, or going on Reddit’s contagious laughter Subreddit, or it can be an inside joke that you’ve laughed about with friends. But I think that idea that when you’re having a hard day, going back to something that reliably makes you laugh can transform part of the day, that’s something that I think is the biggest thing, and also kind of an obvious and intuitive one, but that we forget to do so often.

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Chris Duffy
ChrisDuffyComedy.com. That’s the place.

Pete Mockaitis
And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Chris Duffy
At your job, find the person who makes you laugh and spend more time with them this week. And then share something with them that made you laugh. I think that connection, connecting on something that’s lighthearted and fun is going to make that person want to be around you more.

And it’s also going to make them feel really honored that like you’re the person that laughs at them the most in a positive way. And I think that those connections pay dividends in ways that we can never expect professionally.

Pete Mockaitis
All right. Chris, thank you.

Chris Duffy
Thank you.

1139: How to Become the Manager that People Want to Work For with Ashley Herd

By | Podcasts | No Comments

Ashley Herd illuminates under-taught manager skills required of leaders.

You’ll Learn

  1. How build trust with your employees from day one
  2. Simple ways to make meetings more effective
  3. The key question that helps accelerate your career

About Ashley

Ashley Herd is the founder of Manager Method, a leadership training organization that helps managers drive performance without driving people out the door. A former General Counsel and Head of HR with experience at organizations including McKinsey and Yum! Brands, she’s also a LinkedIn Learning instructor and co-host of the “HR Besties” podcast. Ashley is the author of The Manager Method, and is known for giving practical tools that make leadership feel human and doable.

Resources Mentioned

Thank you, Sponsors!

Ashley Herd Interview Transcript

Pete Mockaitis
Ashley, welcome.

Ashley Herd
Thank you, Pete. I love listening to your podcast, so it’s a treat to be on here.

Pete Mockaitis

Thank you. You, too. It’s funny, I had to check. Wait, we haven’t met in person before, have we, right? No, I don’t think we have. Okay, well.

Ashley Herd
No, no, although it feels like it.

Pete Mockaitis
Certainly. All right. Well, I’m stoked to be talking about managers and methods therein. You said something intriguing, and I had heard that, “Oh, many managers don’t receive any training.” You went ahead and quantified that, depending on what segment we’re talking about. It’s a whopping 40-60% of managers have had no training whatsoever. Can you talk to us about this concept?

Ashley Herd
Well, what often happens, I’ve seen, is this idea of when managers are selected. And I say that intentionally because often it is this selection process that, when you get picked or told you’re going to become a manager or interview to become a manager, there’s this idea of, you know, “This person is great at their job, so we’ll take them. We’ll make them a manager. They’ll teach everybody else how to do it and magic. It’s awesome.”

And despite the fact that most people making that decision are actually managers, people-leaders themselves, that know the realities of doing a job and leading a team are very different, you just kind of forget that it’s a very different skill set.

And so people are put into this position, really focusing on the work without ever giving that consideration or actual training on how to do it with this idea of like, “Oh, they’ll figure it out as they went along.” Sometimes that’s what people did and it works out for you.

Sometimes leaders think that it’s worked out for them, but it has not, actually, and data shows that it does not tend to work out to just magically learn leadership.

Pete Mockaitis
So you just mentioned data, one my favorite words. What are the indicators? What are the numbers telling us about things not working out so much here?

Ashley Herd
Well, you can look at things the boards of directors and leadership levels are going to be looking at of retention, engagement, so people are going or staying. Engagement, sometimes that can be a little trickier to monitor. You often may have employee engagement surveys.

I, personally, now that I do manager training, frequently people come to me and say, “We did an employee engagement survey. It shows that we need manager training.” And the answer to that, “It’s okay.” Well, what does that say? Because generally it’s not going to be quite specific as our managers need training. It’s a lot of run on comments sections about the realities of what it’s like to have a manager or what they’re doing.

But then sometimes with manager training, I say, “Okay, well then employees, managers get training, but then employees want it themselves.” So I do think the reality is people are looking for tips on how to work. And so when you do look at factors like retention, engagement, performance, there’s great quantifiable data.

I personally have no affiliation, but I love Harvard Business Review, HBR.org. It’s great because the things that may seem very common sense to you and I, Pete, and those listening, that if you don’t train managers, you’re probably going to see negative effects from them.

HBR has done a really nice job of having examples of what that looks like. But all of those check-the-boxes that are ticked, that boards of directors and others care about, those do really, really trickle down to the idea of, “My manager isn’t the type of manager I want to work for. I’m either not going to care about my job or I’m going to go find a job where they do.”

Pete Mockaitis
Okay. So, engagement numbers aren’t great, retention numbers aren’t great. Is there anything dastardly or shocking that you’ve uncovered about the state of manager effectiveness in the workplace nowadays?

Ashley Herd
Well, one thing that I’ve really been interested in seeing, including in the world of AI and whether you’re managing people or AI agents, and they are not one and the same, the thing, but some of the data has really continued. Like, I actually, before, like I was a lawyer, but before I even went to law school, I worked for a company called Corporate Executive Board. They were acquired by Gartner.

And they partnered with Gallup to do research on employee engagement. And I, like a lot of people, including maybe like a lot of people listening, didn’t really understand, one, what that means or what goes into it other than pay me more.

And I do very scientific studies all the time on social media when I post videos, and I see comments that say, “It’s simple. Pay people.” I say, “Okay, but I’ve had some of the higher-paying jobs that I’ve had, I actually would trade that and have actually in my life traded for a lower salary to have a quality of life and autonomy and a manager.”

There are other things that go into your experience. And the data that stood behind that, that Gallup had done on employee engagement, that we did with the company I mentioned that’s now Gartner, is the number one driver of employee engagement, meaning how much you care about your job and the work you put into it, it isn’t pay.

Like, pay will keep you in seat or not often, but it’s whether your direct manager helps you understand if you’re good at your job, how that impacts the organization’s goals. Like, really the human equivalent of, “Do I matter?”

And that research has been redone sometimes identically, but sometimes in other ways, and that still continues. I mean, that’s over 20 years later since that was originally done. And so I think one aspect is how continuous this idea of people really wanting to feel like they matter as a human at work, that that stood still, including as technology has evolved.

Pete Mockaitis
To feel like they matter. Yes, and I’ve seen a number of studies which say, you know, “Appreciation is the top thing.” And that’s in that zone of feeling like we matter. And what are the top drivers that contribute to feeling like you matter or don’t matter in so far as stuff your manager is doing or not doing?

Ashley Herd
Well, I’d say Gallup, and, again, like while there’s no affiliation, there are some organizations I really like and trust the research, and Gallup continuously is one of them. And so they’d have this idea of, “Okay, let’s look at regrettable attrition.”

What that means is it’s like the people that they leave, and the manager says like, “Oh, shoot. I really wish they hadn’t left.” Gallup did a whole study around that of like, “Okay, let’s take out times when someone is not a fit for the job or times when the employer is making the decision, lay off, things like that.”

“But when people quit and the manager or organization wishes they hadn’t, what would have changed their mind?” And they went through the factors on this. And it was incredible because, as I mentioned, compensation can keep people in seat. And about a third was compensation, “Compensation would have kept me here.” But also about equal to that, about a third was two things.

One, if they had more positive interactions with their manager, and, two, if they’d had less negative interactions with their manager. And so what that can look like isn’t some, you know, big question of, “Did my manager put me up for this promotion? Did they give me this strategic guidance?”

Sometimes it’s literally thinking about that of, “Okay, I have a manager. We’re in person. I’m sitting in my cube, and I sit there every day and watch my manager stop by this person across from me, and never stops by me. Like, I just literally feel like I don’t matter.”

Or, on the flip side, “Okay, I have a manager that they have a kid that’s in Little League. Okay, their team.” Sometimes team members will say, “I know more about my boss’s kid’s batting average than I know of my own. I can’t go to a single one of my games while my boss is somehow leading this team and coaching their team because they can take the time off, but I’m not allowed to.”

And so that type of environment versus, “Okay, my manager has a kid that’s in Little League. I don’t have children. I don’t really have nothing to relate to them on. But if I have a manager that says, ‘Oh, but I’m personally into fly fishing,’” meaning me, the team member, “That has nothing to do with my manager, but they stop and ask me about that…?”

Conversations like that and moments like that, I mean, those don’t pay the bills. But when you’re coming down to your decision of, “Do I apply for another job? Do I want to stay here?” When you have a workplace that you show up to and you do feel like you have those interactions, that can truly influence people choosing to stay even when they have opportunities elsewhere.

Pete Mockaitis
Yeah, I love it. And it’s funny that that comes up in terms of it seems so simple, yeah, more positive experiences and fewer negative experiences, like, “All right, let’s turn that into a tremendous prize for a research insight.”

Ashley Herd
Right.

Pete Mockaitis
But, nonetheless, it’s not a super common practice, apparently, as is showing in the data associated with people’s experience of their engagement and their retention. I’d love it if you’re familiar with any of the super simple behaviors – you just mentioned one, you ask about their life and the things that they’re interested in – super simple behaviors that are pervasively neglected would just make a world of difference for folks.

Ashley Herd
I’ll give you three because, from my time at McKinsey, I learned the power of three, and so I say sometimes I’ll give you four to go above and beyond, but we’ll stick with three, the magic number.

One is if you’re hiring somebody, so let’s say you’re a manager and you’re hiring somebody on your team. Great. They go through, maybe you call and let them know, “Hey, you’re going to get the offer. You’re going to hear from HR on the paperwork. Congratulations!” And, in a way, you almost treat it like a lottery prize, like, “Congratulations! You’re on our team. HR does the paperwork. They take care of things.” And so the next you see them is on their first day, virtually or in person.

But there’s a step that can often be missed. If you’re a manager, have you ever had a conversation with a new hire and told them why they got the job? Or, on the flip side, if you’re listening to this and you’re not a manager, how often have you gotten a new job and the person that’s going to be your boss tells you, “Hey, this is why you stood out in the hiring process, and this is why we’re uniquely excited to have you join our team”?

It doesn’t cost anything. It doesn’t really take much time. But that kind of conversation helps tremendously with things like engagement, because you’re starting and you feel like you matter, that it really is that two-way street. And so that’s something I often recommend, especially as a hiring manager, because I’ve been in legal and HR.

Those are not two of the most popular departments in any organizations. HR is more popular when you’re giving people new hire paperwork, but to keep present and tell people that really sets it up as a two-way street. And so I say that’s neglected just because it doesn’t, most managers don’t pause to think about how impactful that can be.

The other, I’ll say, is during employment. So let’s say delegation. You listen to all sorts of podcasts, of course, including Pete’s here, and you hear, “Okay, I should delegate. Give opportunities to my team member. It’s going to help them grow. It’s going to help me not feel like I do everything.”

But one thing that happens is you have a conversation and you tell your team member what they’re going to do and you feel great about it. But that team member, they hear it and they’re not so excited. They think to themselves, “Okay, well, now my boss is just trying to pawn work off on me, and I already have a full plate. So I guess I’ll just have to work more hours to figure this out.”

And so what’s neglected is having a conversation to, again, one is get their interest in working on this, “Sometimes you’re going to be able to work on things you’re interested in, sometimes you’re not,” but also explaining why you picked this person out for this opportunity and how it connects to actual development opportunities.

But then also to have the conversation of, “I don’t want to assume. I think I have a pretty good idea of what’s on your plate, but I don’t want to make assumptions. Let’s talk about this and how it can fit in with other things. And if there’s anything that can and should move off your plate to work on this.”

Again, that’s something that’s often neglected, it’s that step of between telling you what you’re going to do and how it gets done. The last thing I’ll say, and then I’ll flip back is, sometimes what gets neglected is when people quit. So we’ll go back to that regrettable attrition.

I’m meeting with Pete. Pete sets up time with me. I kind of have a sense of what’s coming because Pete is on my team and he tells me, “Hey, I need a quick minute.” Pete tells me, “I’m sorry. I’m leaving to go to another company.” I’m pissed because I take it very personally, because I see all the time on the internet. I’m like, “People don’t leave people. Pete is leaving me. This is super personal.”

Well, sometimes that happens. Sometimes Pete wants and needs to make more money. Sometimes Pete is moving. All sorts of other reasons aside from just the manager. But what gets neglected is pausing by managers to think about how it matters of, “How I talk to you, Pete, in that situation and understanding that you may have been incredibly stressed before telling me that and felt super guilty.”

But people make professional decisions all the time. And as a manager, projecting calm and not taking it, you know, back personally or getting frustrated back at Pete, and also then how I talk about you, Pete, to the rest of the team.

So sometimes what happens is managers bash and say, “You know, Pete is leaving us, so we’ll figure it all out.” But in those three moments, each of those is often just a pause to think about sometimes what you can do or how you can react that make such a difference in leadership beyond those moments.

Pete Mockaitis
Absolutely. And that seems to be just a theme throughout is pretty much like and you’re going to share with us a framework. But you are, you just have a pause and think about the other, the human being in front of you, and where they’re coming from, and what they’re thinking about, and how they’re feeling, and then providing a little something-something, in terms of, “Hey, here’s why we picked you. Here’s why I think you’d be great at this.”

Or, “Hey, well, it’s going to be a bummer to see you go and we’d love to hear some more about what might’ve caused you to stay,” or whatever, you know, in terms of, in some ways, it doesn’t seem that hard, and yet it’s often not done. Why do you suppose that is?

Ashley Herd
Probably, some of the biggest doubts I’ve had about what I do is, like, “Am I going to write my book?” or, “When I put things out, is it just common sense?” But common sense really isn’t that common. And why I think it happens, and why a lot of research does back it up is that people do just get busy.

And some of it’s research, some of it’s just common sense, is we all have intentions about what we’re going to do and say. I mean, look at it. If you made a to do list this morning, Pete, hopefully it was have a fun podcast conversation with Ashley.

Pete Mockaitis
That’s right, it is.

Ashley Herd
And anything else, I mean, we do this all the time though. We make these to-do lists for ourselves. Sometimes, morning me has this idea of, afternoon or evening me, and it’s two different people. I have no idea what I thought was going to happen, but the reality is we get busy and you’re just trying to get through things.

And no matter what your role or title is, how many years you have experience at work, you get busy. And so you do not pause. I mean, that just happens. And so you’re just reacting in the moment, and you’re trying to get through things, and you’re making assumptions just like you wouldn’t want someone on the other side to do but you’re doing that yourself. And I really do think a lot of it is because we just get busy and we don’t think about it.

Pete Mockaitis
That makes sense. Well, I want to dig into your framework, but maybe we could just zoom out. Tell us, The Manager Method, your book, what’s sort of the big picture message here?

Ashley Herd
So the big picture is to meet managers where they are. So whether you are a brand new or aspiring manager, or an experienced senior executive, I have found that people in leadership have so much in common. And so I’ve taken from my experiences working at, including in the corporate departments, from KFC to McKinsey, and seeing that often managers don’t take time to pause.

And so what this is, is a framework that you can use in any situation as a people leader, and then all sorts of examples of how to bring it to life, whether you’re hiring, or whether you’re delegating, or whether it comes to taking time off for yourself and as well as your team. And so all of those different aspects of work. So it’s designed to be, hopefully, an easy read, but also one that sticks with you, that helps people actually lead better.

Pete Mockaitis
Okay. And could you share with us a story of someone who dug into some of these principles and saw a cool transformation?

Ashley Herd
So one is, and I think I actually saw this, this is somewhat spurred it on, but I once had a boss, a future boss that was going to interview me. As I mentioned, I’ve taken a pay cut once in my life from higher pay to lower for quality of life. That happened when I was a lawyer. I moved from law firm to in-house counsel.

And I was interviewing with a client, which has all sorts of aspects to it. It was a general counsel of a publicly traded company. At the time, I had a toddler. I worked 24/7. I traveled all over the country on employment litigation cases with the law firm. All I did was work. I didn’t really like the person I was, honestly, for myself or my family.

But this client I interviewed, and I had all these questions in my head because you hear like it’s kind of being a consultant, going to industry, like, “Oh, is it better? Hope it is.” But this general counsel, who was a man, had two teenage sons, but also stay-at-home wife and a nanny, had no idea or no reason to understand fully what I was going through.

But he said, proactively, “I want to be clear that moving in-house, in this role in particular, is a pay cut, about 20-25% pay cut,” which is true. But he said, “Part of your compensation package is a more predictable schedule. You will work eight to five, you will not be expected to work out of those hours. We have a lot of fun. We take our jobs seriously, but we do really enjoy each other.”

And these are conversations, I don’t know if any lawyer has ever heard in a job interview, certainly not proactively from a general counsel or senior leader since, but I saw this, in proactively having that. So what that did for me was communicate information about what I was going to be paid very transparently, but also for me, I was willing to take that for transforming what my life was like.

And so I’ve taken that, and now had conversations with managers, and included in the book, about things to proactively tell candidates when hiring. And I’ve had so many managers that have said, you know, things like, “What kind of decisions can you make? What are the actual hours that you have? What are the things that may drive candidates away because they’re so bad? And then can you rethink those so you’re not having people quit and you’re constantly doing the turning wheel of hiring?”

But I’ve had so many managers that say, “You know, there’s things about this,” or, “If I had a candidate that brought up to me work-life balance, I wrote them off. Maybe in the moment I didn’t, but I thought it was that showed me that’s what they care about. And I need someone that’s going to focus on work. We can figure out the work-life balance.”

But it’s when I thought about it and understood, “Okay, but it’s not a game. And it’s important to me to have people that start and understand the realities of the world, for better or for worse, in proactively providing that. Because people often aren’t going to ask that question, because for that exact same reason.”

And so that’s what I’ve heard is the feedback of whether it’s things from interviewing or otherwise, how helpful it can be for managers to have those conversations, but ultimately, how you can bring people on that are a fit for the realities of what your role is. And doing that can help everyone’s lives be a lot more effective at work.

Pete Mockaitis
Yeah, I think that’s great. And I’ve had that experience and when I’m hiring people, and I’ll say, “Hey, here’s my personal opinion of why I think this role is really cool. And here’s my personal opinion of how this role, in some ways, will really suck. And you know you the best in terms of if that seems like appealing and a fit or like a, ‘Uh-oh, maybe we should just stop talking right now.”

And I think that that’s great for everybody, in terms of there’s no surprises, because that’s super costly, it’s like, “Oh, shoot, I thought this was that, but apparently it’s something completely different.”

Ashley Herd
Yeah. I mean, you see the cost of hiring and you can see the ranges from 50 to 200% of salary, again, depending on whether someone started their role, all of those things. But we know it is expensive by money. It’s expensive at time.

And then there’s the whole morale of you have someone that starts on Monday, and by Wednesday they’ve ghosted you and they are not coming back to work, and what that means to the rest of the team. And that just creates a lot of grumbles. But I love that you do that, Pete. What are the reactions that you get when you say things like that? Or, like what are the aspects of roles that may suck or not suck?

Pete Mockaitis
Well, terms of it’s like, “Hey, you know, this is kind of repetitive. I mean, we’re going to be doing another episode, then another episode, then another episode, then another episode. And you might have perhaps eight key things that you’re trying to accomplish with them again and again and again and again.

And so that might feel great, like, “Oh, I can get into the groove. I can master this craft.” Or, it might feel not great, “Oh, I’m bored out of my mind.” And so, hopefully, the variety of the topics and exchanges will be of interest and supporting.

And so I think, as I’m recalling those times, it’s just like, “Oh, good. Understood.” I think it’s just a little bit – relief might be a strong word – but it creates a little bit more calm and peace on a couple of fronts. One is like, “Okay, I could see what I’m getting into,” as well as, “Oh, okay, this person I’m talking to is real in terms of it’s not all rosy, okay? And that’s to be understood and expected.”

And then I think it creates a bit more freedom in the conversation to express what’s really on everyone’s mind, because we don’t have to kind of play a game in which these are…And I’ve seen YouTube videos on this, like, when the interviewer asks this, “This is really what they want. And so what you’re thinking is this, but you don’t really say that.” I mean, just this whole layer of obfuscation, it’s like, “Oh, we can let go of some of that. That’s nice.”

Ashley Herd
It is. And it sounds like common sense because you think, like, “Okay, well, this is work and I’m the leader. If people don’t like that, then they should look elsewhere.” And they can, but you’ll also tend to have consequences of that.

If you create, whether it’s a hiring process or a workplace, that your attitude is people can go work elsewhere, then probably the people that you want to work with you will be looking elsewhere sooner rather than later. And you and I both, if people wanted to work on our teams, that they have a lot of data they could look at.

Namely, they can listen to and watch your podcast, have and say, “Okay, I wonder what Pete is like in real life.” But you get a glimpse into what someone is like. Oftentimes, someone is interviewing and, aside from your LinkedIn, maybe it’s a profile picture from 20 years ago or all those things, but people are, they are, they’re just trying to find out the realities just like you are of them.

And I’ve just seen so many managers that they forget, not that they don’t care, you’re just not thinking about the fact of this is a real human on the other side. And so if we have 10 rounds of interviews, that can mean 10 times of them trying to figure out how to lie to their boss about exactly where they are at that moment. And so we may be making this process a lot harder than it should be.

Pete Mockaitis
Absolutely. And that’s a great point, it’s like, for most, the vast majority of humans have a very tiny public profiles, like, “Okay, you got a LinkedIn profile, but you haven’t posted anything for years, and maybe you haven’t updated some of the positions either. So I don’t know if you’re the guy who just screams, ‘You can’t deposit excuses, you know, every week’ or what you’re like at all.”

Ashley Herd
Yeah, and so they may look, it’s like, but I hear all the time, like, Glassdoor, and HR leaders will say, “Oh, you can’t trust Glassdoor.” And I say, “Well, sure, I know. I know from very real experience.” Sometimes you look at a Glassdoor of you, and you think to yourself, “I know who that person is.” And there’s some more context to that that could probably even it out a bit.

But when you do see themes like that, or if you’re a manager that has a reputation that people have identified you by name or by function, that’s what people are building their information on. And so knowing that the candidates you’re talking to, these are real humans with real lives. And those are people that, ideally, you want to have come join your team and want to be there and grow, and so providing as real of information as you can.

I totally love the way you put it. I think the value of having peace and calm and just feeling this is somebody you can have a communication with and trust what they’re saying, that is such an underrated skill in management, meaning underrated by managers thinking about how important that is for them to establish.

Pete Mockaitis
Well, let’s hear about your pause, act, consider framework. Walk us through it.

Ashley Herd
Okay. So, again, three steps, all revolutionary. And I’ve mentioned the pause a bit. And this is a step that I do see people miss, whether you work in an organization that all your job descriptions say fast-paced, or you work in an organization where that’s not written down, but it always feels like it’s respond immediately, reply to emails, always be available.

Technology has made it often that despite the word asynchronous, you often feel like there’s this expectation that your value is in being fast in responding. And so you are, you’re getting things out. Sometimes you’re frustrated. You immediately respond with that.

The third word is act, so it doesn’t mean to stop or not do things at work, but it’s to take a breath, take a beat, sometimes take longer if it’s really something you need to think through, but it really is to give yourself an opportunity to consider other things, which is the second step because the pause is not just, “Okay, be quiet for a moment. Look strategic, like some YouTube trick of look strategic and then do exactly what you were just going to do. Just make it think and think that you’ve been thinking about it.”

But, yeah, this space. So it’s to consider, and you can consider things. The one thing I say to people, if you’re just going to remember one thing, is consider what you’d want to have happen if you were in that person’s position.

So, talking about job interview, for example. Like, if something is crazy, like my first job that I took, the title was marketing associate. This was not a marketing role. It was sales and it was cold-calling and it was called marketing associate, but, really, it was sales.

And so, whether it’s the titling of something or how you describe it or anything that’s going on at work, thinking about how you’d want to have the conversation on the other side because managers I really see, even if you’re not a manager at work, just thinking about the person on the other side of that, because we’re not thinking about that person from the receiving end.

So, okay, if something’s, this job is absolutely crazy, wouldn’t you want to know? And again, the way Pete phrases it, the things that might suck, the things that are great, but describing it, at least giving people the truth, and letting them decide.

Sometimes you’ll be disappointed because you really like someone and it’s not for them. Or, if you’re giving performance feedback and, “Well, I don’t want to do that. It feels mean.” Okay, well, what if I was on the other side and I knew my manager had feedback for me? I wasn’t doing something right. But they weren’t saying anything because they didn’t want to hurt my feelings.

But I’d probably say, “Well, let’s have the conversation. But maybe ask for my perspective or say it in a way that’s not going to hurt my feelings, or that doesn’t feel so harsh.” And so that consider is, really, I think the most helpful step to think about how you’d want to be treated.

Think about any other factors. Okay, they knew or they experienced. What are the what are the options? But then act is to actually do something about it. Like I mentioned, morning me often has a lot of expectations about how I’m going to act throughout the day. Sometimes I don’t feel like doing something. I say I’ll do it tomorrow. But making sure that you actually do the thing.

And so having the conversation, making the decision. If Pete and I are having a conversation, I give him an idea. And Pete says, “Let me think on that. Okay, I’ll get back to you.” Well, if you, Pete, never get back to me and I never hear anything about it, I assume that you’ve thought a lot about it. Maybe you’ve talked to people about it and you think I’m a complete idiot.

But reality, what’s happened is you probably forgot about it like a human being. And so the act is whether it’s making the decision, or if you are thinking about something, having a note for yourself, having a reminder so that you are getting back to people. And it’s really, again, not revolutionary, but three steps that, whether you’re in management or in any role, that can really help you be awesome at your job, no matter what that job is.

Pete Mockaitis
That’s so good, the pause, consider, and act, because, I guess, I’m thinking about, I’ve had a number of occasions in which I am in a meeting with my business partner and we’re talking to someone, maybe it’s a sales context, maybe it’s operational thing. And he keeps saying things, like, “Oh, I should have said that,” “Oh, I should have said that.”

And it’s usually because of exactly this. It’s the pausing and considering of that other person, where they’re coming from, what might they want to hear in this situation, as opposed to, you know, whatever, getting on to the next thing. Or, my hang up, I think, is more so that I get very excited and very curious.

So it’s like if someone sends me just an amazing piece of work, and so it sparks all kinds of new questions and ideas and possibilities. And so I say, “Oh, what about this? Well, what about this? Have you thought about that? And how about that?”

But what would be ideal is, before going down that, would be to talk about more positive interactions and fewer negative interactions to say, “Wow, this is a very impressive piece of work. Thank you so much. It must’ve taken a lot to pull all of this together. Wow, this opens up all kinds of exciting new opportunities and possibilities.”

Like, that took maybe 20 seconds. And then they say, “Well, yes, thank you. It was a lot of work and it feels good to be acknowledged.” And I’m not nowhere in my heart am I thinking, “I wish to punish this person,” or, “I take them for granted. And, of course, you just did your job. You don’t need a cookie or praise for…” you know? Like, that’s nowhere in my psyche, and yet I can blow right past it.

Ashley Herd
Yeah.

Pete Mockaitis
Well, I’d also want to get your pro tip when it comes to great meetings.

Ashley Herd
Well, I’d say two pro tips. One is for one-on-one meetings and one is for team meetings. My biggest pro tip for one-on-one meetings is to show up for them and show up on time and be focused. So that was kind of three things at once, but those are going to be things that sound very basic.

But it is wild when I do a scientific study of a video about one-on-ones with your boss, for example, and I make a video about you have a 30-minute one-on-one with your boss. The comment sections are much more than not comments of, “One-on-ones haven’t had those. They’ve been on the calendar, but I haven’t had one in about two years.”

Or, I’ll make a video about, “Okay, but you’re a boss that shows up 25 minutes into a 30-minute one-on-one, and says like, ‘Okay. Oh, I was meeting with SVP of XXYZ,’” but that happens constantly. And how you as a manager are probably thinking, “I’m giving an explanation of where I was,” but the team member is thinking, “Okay, well, wherever you are, you’re with people that are more important than me, but I have 47 things I really need to get through with you. So how are we going to make this happen?”

And so it is a step that, again, in the book, I have tips about things on agendas and how to make the shared agenda and how to make them more actionable. But it is amazing when you give people focus time where they know they’re going to be able to run through things, and you’re going to be looking at them, not at your cell phone, not at your second and third screens, all over the place.

But when you can have that time, it helps tremendously. It helps your team members, but it also often helps you avoid the people trying to reach you. Because you’ve told them, “Oh, I just have an open door policy. I don’t do one-on-ones. Come find me if you need me.”

And then everyone’s trying to find you, and it can feel crushingly stressful. And it’s, obviously, not effective. And so that’s my biggest tip for one-on-one meetings is to just consider how impactful that could be for both you and them.

For team meetings, I’ll just say one thing that’s a pro tip is in those, taking an opportunity to give opportunities to team members, including those that don’t speak up as much, but just to take a few minutes and you can rotate it, to talk about something that they do that feels super easy to them.

So maybe that’s a process they do. Look up, some people are going to be much more comfortable just talking about work and focus on a work thing that they know how to do. Other people, this may be the opportunity for them to say, “Oh, this is how I make this banana bread that I bring to every potluck. But these are my tips of how I do that.”

But why that can help is to give people an opportunity to explain something that choose whatever they want that really feels genuine. Or sometimes they’ve done something well and the manager say, “Okay, come and talk to the team about how you did that and some of the challenges you went through.’ But it also then can build that communication and confidence skills.

Again, it doesn’t have to happen every meeting necessarily, but it can absolutely be a way to give people who just show up to every meeting, otherwise, don’t feel like they have anything to say, but it can give them the opportunity to really have communication, learn from each other.

And I’ve sat through some of those meetings. And some of the things I can tell you, years later that I learned that stuck with me, even those non work-related topics, much more so than just any work-related thing. But it also changed the way that we work together because I saw those people as real humans rather than just super transactional.

Pete Mockaitis
Well, tell me, Ashley, anything else you really want to make sure to mention before we hear about some of your favorite things?

Ashley Herd
Well, the one thing I’ll say is, because if you’ve been listening to this and you’re not a manager and you think, “Okay. After listening to this episode, now I really want to become a manager. So I want to be good at my job,” one tip I have is, is to think about if someone gives you something, like if your boss asks you something, finding out why they’re having it, why they’re working on it.

And also explaining why you want to ask. So, “Okay, I’m meeting with Pete.” Pete says, “Okay, can you give me three bullets on this status that you’re working on?” “Okay, I can do that.” I may have no idea what Pete is doing that for.

But so if I add and say, “Okay, let me know what that’s for. And I ask because, if it’s for an email, I’m happy to format that in an email to the audience, or if it’s for a slide, I’m happy to put that together to require less work for you and make sure I know the audience and I’m creating less work for you. Not more.” It takes about seven and a half seconds to say more.

But when you become known for thinking just a step ahead in doing that, whether it’s putting something in a format that’s helpful for someone, or asking those questions, it helps you to become the person that’s trusted. And, again, we always have to be careful about then not being the go-to person that just takes on everything.

We all could use someone that we work with that helps think that step ahead. And so when you start doing that, not only can it help your own career, but sometimes it’s the ripple effect of how other people start doing that as well. So it can even come back and benefit you.

Pete Mockaitis
Oh, yes, those follow-up questions can change everything in terms of, “Oh, well, I would have done this in a completely different way,” or, “Oh, well, if that’s what you’re after, I don’t think what you actually need is three bullets, but perhaps instead is this other thing.” And it’s like, “Oh, fantastic. Thank you. You’re amazing.”

Ashley Herd
Totally, because you may even say at the bottom, one thing I did for managers constantly was say, “Okay, here’s what to say, and you don’t need to say this, but if someone asks this, this is what you can say. Just have some of that below this of the FAQs in case someone asks. And some of that information, again, can just help that person tremendously, but also also help in your career.

Pete Mockaitis
Okay. Well, now could you share a favorite quote, something you find inspiring?

Ashley Herd
I do love the quote from Maya Angelou, that people forget what you said, but they never forget how you made them feel. And I know that’s one that is said quite a lot, but I see it. The more and more I live, the more years I have, which I wish I were Benjamin Button and reversing, but that hasn’t happened yet. But I think back to how true that is.

I first heard that years ago and I didn’t appreciate it as much as I do now. But so I think bringing that into the workplaces, it’s not just what you’re working on, but especially as a manager, you think about how you work with people. You can transform people’s work and also their lives outside of it.

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Ashley Herd
There was recently research in Gallup, this was in, I think, January of 2026, that’s about how people are selected for management. And it really quantified this aspect of what percentage. I think it was 60. I may be misquoting that, but you can Google. But it’s how people are picked to be a manager and then what to do about it.

And so as organizations think about management, because I’m a huge proponent of not just selecting people for management, but exposing them, having a real two-way street considerations and career paths that don’t require you to be a manager. But it’s a really nice piece of research that just shows the reality that so many organizations have, which is how we started the episode.

Pete Mockaitis
All right. And a favorite book?

Ashley Herd
I love A Separate Piece by John Knowles. I never went to boarding school, and it’s all about boys at a boarding school. But I read that when I was a sophomore in high school and it has stuck with me for some reason for decades.

Pete Mockaitis
All right. And a favorite tool.

Ashley Herd
I’d say a calculator because when I was in elementary school, I was told I needed to learn math and so I worked really hard at it, and that I couldn’t talk for a living. And I do tend to talk for a living and I also relied much more heavily on a calculator than I’d like to admit.

Pete Mockaitis
All right. And a favorite habit?

Ashley Herd
I’d say a favorite habit is gratitude, both with yourself or with telling others. And sometimes it can feel super corny. And so if you have gratitude to express and it’s not something you normally say, and so, Pete, if you were to say, if I started telling people, I’m thankful for this because then people would call 911 because they think that you are being held for ransom and that’s your help signal.

You can say, “I was listening to Pete’s How to be Awesome at Your Job podcast, and the speaker, Ashley Heard at Manager Method, said to think about somebody that you’re grateful for and why you’re grateful for them, and text someone and tell them that, and tell them what you’re grateful for them for.

And any discomfort you feel for seconds will go away because they will likely feel delighted and they won’t think of it as, “Okay, you’re only doing this because you heard it on a podcast.” They hear this and think, “Well, of all the people that you know, you thought of me.” And so you can make someone’s whole day and far longer by expressing that gratitude.

Pete Mockaitis
All right. And is there a key nugget you share that folks really connect and resonate with, and quote back to you often?

Ashley Herd
So in the book, I talk about how to not be a tight jeans manager, and also not be an oversized sweatpants manager, but to instead be a cozy joggers manager. So you can read in the book about what that means.

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Ashley Herd
You can go to ManagerMethod.com, which is my website. You can kind of find me anywhere from there. If you go to @managermethod on different social media platforms, you can see some of my 59-second plays that I write and act most days.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Ashley Herd
It’s to try that. Try to do pause, consider, act. Like, if you find yourself immediately going to react to something, just pause and think about some of the different options and what you can do differently. You may do the same thing, but at least think it through, and I bet you may tweak something a bit.

Pete Mockaitis
All right. Ashley, thank you.

Ashley Herd
Thank you so much, Pete. Thanks for having me and thanks to all for listening.

1138: Breaking Free from the Invisible Norms that Limit Our Best Work with Nilofer Merchant

By | Podcasts | No Comments

Nilofer Merchant debunks some of the pervasive beliefs and practices that keep us from succeeding at work.

You’ll Learn

  1. Striking examples of how hidden norms limit us
  2. Why you owe it to yourself to play office politics
  3. The mindset that creates more win-win solutions

About Nilofer

Nilofer Merchant spent over 25 years leading technology companies (Apple, Autodesk, GoLive/Adobe) and personally launched over 100 products and services, netting $18 billion in revenues. She is ranked among the top 50 influential management thinkers in the world (one of her TED Talks has been referenced 300 million times). Our Best Work is her 4th book.

Resources Mentioned

Thank you, Sponsors!

Nilofer Merchant Interview Transcript

Pete Mockaitis
Nilofer, welcome.

Nilofer Merchant
Glad to be here, Pete.

Pete Mockaitis
I’m glad to be here as well. I’m excited to talk about your book, Our Best Work. And could you kick us off with a particularly surprising and fascinating discovery you’ve made about humans and work while putting this one together?

Nilofer Merchant
You know, I think right now we’re in this AI age where we’re thinking a lot about what is the role of technology in our work. And I think I’ve kind of come back to the basics, which is if we don’t understand how to actually create that connection between us humans, we’re never going to be able to take advantage of the technology. And it was not so much a surprise, but sort of like this deepest reminder that it’s all about people.

Pete Mockaitis
Well, that is an intriguing assertion. Tell me more.

Nilofer Merchant
Well, so one of things I wanted to just share is most of us are in a position where we think we don’t have power, especially now when people are cutting back. A couple days ago in tech, one of the companies, Block, ended up firing 40% of their staff.

And they’re having this conversation about, “Am I allowed to push my own agenda right now? Because it might be time to hunker down and crawl underneath a desk and just do whatever I’m asked to do.”

And I’m like, “Actually that will not lead to goodness, not for ourselves, not for companies, not for the industry, nothing.” And yet, I can see how much fear is in the room.

Pete Mockaitis
Yeah, that is well said because, emotionally, that’s natural in terms of, “Because there is fear and because there is risk, I am less inclined to put forward my stuff. It might be kind of out there. It might be rock the boat, disrupt things or it feels emotionally, like, not a great time.”

And yet, in some ways, it is the absolute best time because, one, you might not have that much to lose. And, two, I think when folks get jolted with something that wasn’t even on their radar, it’s like, we don’t know what we don’t know. And then someone’s like bringing these things up. I am personally inclined to think, “Oh, you are very valuable and I want you around. Thank you.”

Nilofer Merchant
Yeah, you know, one of the things about the Block news was really fascinating. Jack basically fired 40% of the organization, and people were asking me what I thought about it. And I said, “Well, I mean, if your only goal is revenue optimization and sort of profitability, I understand why you would do that because AI does lend itself to efficiency.” But that is really appropriating more value and values to capital.

If it were me, I would have sat there and thought, “Okay, if I can do twice as much with the tools, and I’ve already hired this exceptionally talented group of people, and they’re onboarded and running, why wouldn’t I figure out how to grow the business?”

Pete Mockaitis
Yes, and not to go down an AI rabbit hole, although a reasonable proportion of my conversations are doing that these days. But that’s exactly the vibes that I feel when I read this news. It’s like, “Okay, yeah, I imagine because of developments, you’re able to do the stuff.” Like, I mean, in Block’s world in particular, “We’re making software features, additions, and we’re doing customer service-y things.”

So I can hear like, yeah, in that zone, yeah, that makes sense that you can pull off that amount of features and that amount of customer service requests with fewer humans handling it. Like, I buy that. That makes sense to me.

But what I find tricky is exactly what you’re saying there, it’s like, “Well, is that what we’re trying to do in this organization, is just to maintain the status quo more cost effectively?” And maybe there’s a time and a place where that is the right strategic business move, but I’m with you. I’d say, “Ooh, this is exciting. We have all this capacity to go create, invent, and push forward into new territories. So let’s have some fun with it.”

Nilofer Merchant
And if I was a listener to this conversation, one of the things I’d really be thinking about is, “How do I use this stuff for my own gain?” So whether it’s, “I do my job better at my own desk by using some of the tools and technologies,” it could also be as a team, we get together and say, “Hey, listen, we can reimagine who we are.”

And go, “Oh, if we can do more and we can do things better just using tools, then, okay, what else could we imagine for ourselves that we’ve not been able to do because we were so busy doing what we’ve already been doing?”

And there’s, I think, an upside there that any of us can kind of take on and go, “Oh, what is the thing?” In fact, a friend of mine just sent out a thing where he redesigned his website and did a whole series of things using tools, migration, etc., that he could have hired a designer for, but he could do it all himself.

And so he said, “I saved so much money. I’ve also taught myself new things.” And I was like, “Yes, isn’t that what we want to do?” It’s, “How do we take advantage of this stuff instead of it happening to us?”

It reminds me of the early days of the web, which I was lucky to partake in. And everyone was like, “Oh, the web will put designers out of business.” And actually, the designers who won were the ones who figured out how to use the web for their own gain. And I feel like we’re in a similar place, maybe at a little higher speed trajectory.

Pete Mockaitis
Okay. Well, tell us what’s the big idea or core thesis behind your book Our Best Work?

Nilofer Merchant
I started with this question, “Our best work changes based on how you define those three words.” So if you define “our” as a small group, you know, the people maybe who are capitalizing the business, or you define it as “our” as the entire organization and team.

If you define best as, “Oh, it’s about making money and capital optimization of revenue,” or, if you define best as solving really meaningful problems. If you define work as the contract, right, “I scope this job for this person to do,” or we define it as a calling and a way for each of us to express ourselves and be a part of the world, those aren’t just linguistic choices. Those are like forks in the road.

And one grows, you know, if you go towards a couple people benefit and it’s about how fast we can make money and it’s about we scope out jobs and ask people to do those jobs, that creates one type of economy and one type of workplace.

And then you go towards the definition of inclusive and meaning and really doing things that call to us, and you end up in a completely different place. And I feel like if we could explore those questions, if we could just even examine, “What are we doing today that might hold us down to the sort of existing model?” instead of going, “Oh, what could we possibly create?” that was, I don’t know, motivating for me to explore.

Pete Mockaitis
Certainly. Okay. And can you tell us a cool story of a professional who zeroed in? You identified 24 invisible norms that limit us. Can you share with us a fun story of someone who identified, “Oh, wait a sec, here’s a norm that’s been limiting me,” and what they identified and how they busted it and what cool stuff happened on the other side?

Nilofer Merchant
Yeah, so one of my really good friends came to me after her boss said to her, “If you have good ideas, they’ll get stolen. Just get used to it.”

Pete Mockaitis
Oh, the boss said this?

Nilofer Merchant
The boss said that.

Pete Mockaitis
Okay.

Nilofer Merchant
“Just get used to it and make your next set of ideas.” And she was basically asking me this question about, “Is it me? Like, is it me that I’m not accepting that as true and I should just get on with it and be an adult and go on and come up with the next idea? Or is it him? Like, is he being an ass by not protecting the interests of my team and the work we’ve been doing for a while?”

And I said, “Actually, it’s neither of you. It’s that the organization has accepted that idea theft is a good thing. That as long as we get the flower from the field of wildflowers, as long as the organization benefits from it, it doesn’t matter who came up with the idea.” And I was actually saying, “What it does is it kills the entire field of wildflowers.”

And so that norm of saying, “Ideas get stolen,” which almost all of us have heard in our careers. We’ve been told, “Oh, don’t worry about it if your idea gets stolen. It’s actually a compliment. Just move on.”

And she was basically saying, “Is that a norm I should accept?” And I was like, “No, it’s not a norm we should accept, because it says that the genesis of an idea, that original source, that point of view, that creativity is not to be valued enough. And that’s actually on the organizational norm that we allow bad behavior to happen.”

And then we say, “Whatever happens, happens.” And I’m like, “No, no, no, it’s whatever we allow to happen, happens.” And so that’s a big shift in how we can think about accountability at work.

Pete Mockaitis
Yeah, certainly, whatever happens happens, I mean, that’s true only in so far as it’s completely outside your control and influence. But inside an organization, it’s like, “Well, hey, actually, you know, we’re the humans kind of who make the rules and the norms, and the incentives, and the carrots and the sticks associated with what sorts of behaviors we think are fine and not so much fine, as opposed to just victims of the economy or the climate, you know, that, are sort of beyond us.”

Nilofer Merchant
Or the culture.

Pete Mockaitis
Oh, sure.

Nilofer Merchant
And one of the things that people often think is that, “If a management norm has been here for a long time, it must be like working for a reason.” And I’m basically saying, “Listen, just because it exists does not mean it’s persuasive, right? It’s just persistent.”

Pete Mockaitis
Or helpful, useful, beneficial in any way, yeah.

Nilofer Merchant
Yeah, right. So we get a chance to examine that water that we swim in and go, “Hmm, is this helping or hurting?” And I think the book is really doing that sort of, “Is this helping or hurting?” examination. And then, more importantly, “What else could we do?” And holding open that space for, “What else could we imagine that we could create as a norm at work?”

Pete Mockaitis
Now, in that story, we had some concern about idea theft. What became of it?

Nilofer Merchant
Well, so she had actually been working on a plan with her team for six months, had conceived the plan, had gotten the plan funded, had done all the vendor management, in addition to their day job. So it’s not like they got relief.

And so they were really pushing for a brand new thing that they thought the team would benefit from. And somebody else came along and basically presented that idea to the CEO and CMO as if it was theirs, not so explicitly, but enough where it kind of gave that appearance.

And when this friend came to me and said, “What should I do?” I said, “Well, if your boss is unwilling to protect your team, then what’s going to happen is the idea might be executed, but it won’t link back to the original genesis, right?”

Like, all of us, when we come up with an idea, have a rootedness and a fullness of an idea that we want to see manifest. And so if they sort of take credit and we do the skimmed version of the idea, it will never actually be what it needs to be.

So that idea ended up becoming an ad for a Super Bowl. And then by the time they kind of came around to, “Oh, gosh, we need the next new idea,” my friend had already left because she wasn’t going to stay in an organization that didn’t respect her and her ideas.

And so the organization lost the ability to do the next big success because they lost the person who was that great idea generator. And so I always define success as not the ability to do one thing well, but the ability to do things well over time. Like, that’s what causes real growth.

And so they lost the ability to do things well over time. And my friend was disillusioned and disheartened, but she also knew that talent doesn’t beg. And she was able to go on and find another place that really respected her.

Pete Mockaitis
Yeah. And just to close the loop here, when it comes to idea theft, call me naive, idealistic, a softy. But so, my understanding of idea theft is just that folks want the credit and the status and the advancement and the associations of it, “There’s a clever, smart, creative professional right there.” And that’s why they do it.

But, I mean, in my world, I just think, “Wow, like, that’s so easy just to say, ‘Oh, yeah, Nilofer has been working on this and it’s brilliant. Why don’t we loop her in and see how far we can take this thing?” I mean, that takes like a sentence.

And I’m thinking like, if I witnessed that behavior, I think more of that person. I think more of the person who’s sharing credit and including other folks. I think that person’s more awesome than the person who I’m misled to believe has had the idea.

Nilofer Merchant
Yeah, it’s a difference between scarcity and abundance. Like, if I believe, “Hey, man, I’m talented and you’re talented, then I’m going to give credit to a whole bunch. I’m going to figure out how to get all of our talents on the table.”

But if I believe that the world is a scarce world, and only so many of us can get credit, and only so many of us can win, and I have to out compete you, then I’m going to nudge you aside from the table. I’m going to use all my elbows doing it, and in order to “win.”

And so it’s also the cultural norm that that CEO and CMO didn’t ask, “Hey, who all has been working on this? And tell me more about what the genesis of the story was?” and so on and so on. They could have just asked in a couple questions and been able to go, “Oh, let’s bring those people in,” so they could have also been the fix. So that’s where it becomes more than the people involved. It becomes, “What do we accept as valid behavior within an organization?”

Pete Mockaitis
Okay. Well, I’d love to dig into your chapter four, “If you don’t ask, you don’t get.” I think that there’s a lot of wisdom there. Can you unpack a little bit about what’s the norm you’re zeroing in on and what is to be done about it?

Nilofer Merchant
Yeah, so the norm in that chapter is the fact that a lot of people inside organizations have been taught that politics is icky. And it is that person elbowing at the table and getting credit and getting advancement because they play politics well.

And so one of the things I was doing there was saying, “Okay, politics is about the icky behavior of shoving other people aside in order to win, and it’s been labeled as icky,” none of us really want to be icky. And so we’ll go, “Oh, we’ll leave politics to those self-serving people, and we’ll do what’s right for the business.” So we kind of, like, distance ourselves from it.

And I’m actually arguing that we ought to think about the definition of politics a little here, and understand why we need to play. And I basically define politics as the way we decide what we’re going to do. And so if it’s about the way we decide what we’re going to do, then you’re really hurting yourself, your team, the work, if you’re not sitting in there advocating for what you need.

It’s the people who say, “Well, so-and-so is going to get credit anyway, and so-and-so is going to do it, then I will just pass.” And I’m like, “The minute you stop showing up for yourself, you’ve actually given up on yourself.” And so at least you owe it to yourself to be able to say, “Hey, this is what I think we need and this is what I think we want.”

And in this idea’s economy, original ideas come from that place, only one stance. And so we actually need to put ourselves back on the table and go, “Yeah, I owe it to myself and to the business to show up and advocate for what I want.” And it’s hard, right? It’s really hard to do.

Pete Mockaitis
Well, I really like that definition. Let’s hear it again. Politics is…?

Nilofer Merchant

The way we decide what it is we’re going to do.

Pete Mockaitis
And what I like a lot about that definition is it’s neutral as opposed to, “Aargh, politics are just the worst.” Or, maybe if you’re one those rare birds, like, “Ooh, I love politics. Let’s play the game,” you know? But it’s neutral. like, that’s what it is.

And then it also inspires you a bit, I’d say, to not accept as an explanation for something. “Oh, politics.” It’s like, “That goes without saying, it’s politics. That’s because, definitionally, according to this definition. So let’s specifically say, what does that mean?”

“Oh, well, the SVP of operation was concerned about this and how that impacted that. And so he said, ‘Let’s not do that this quarter.’” It’s like, “Oh, well, now that’s something we can get our arms around and deal with.”

Nilofer Merchant
Exactly. And so the more transparent we are with that, it could be, you know, we actually think marketing is a bigger feature set in our team success than product, right, because we’re a plus one product or something. Then all of a sudden you kind of know where you are.

And so when we start saying what the actual thing is, it gives everyone more context to go, “Oh, this is what’s going on.” And that’s what we really want to do. We want to engage so that we have transparency. One of the stories I told in the book was when I was working with a big company who was really good at doing trade-offs.

It’s REI. So in America, one of the best sports retailer kind of organizations, one of my favorite places to go hang out. And I was working with the team, and they started to say, “Well, we can’t do that because so-and-so won’t like it.” And I go, “Have you asked if so-and-so won’t like it or do you just think so-and-so won’t like it?”

And they were like, “Well, the team in Tennessee always gets what they want. We never get resource, so we think that’s a no-go.” And I go, “You know, it’s totally cool if that turns out to be a no-go. Like, I get it. But if you haven’t asked, then you haven’t gotten clarity on what really matters here.”

And I’m always like, “Deny me, turn me down. That’s your job. If you’re in a leadership role and you have to make those kinds of resource allocation decisions, that’s your job to figure out what to say yes to and no to. But you owe me an explanation so I can understand how that fits in with priorities so I can make better decisions myself.”

“But I owe myself the full proposal. Like, let me bake it, let me complete an idea, let me pitch it to you, let me tell you it in context with other things, all of that. I owe it to my own belief system to show up and advocate for it.” And then if I get shut down, I get shut down and we can go, “Gosh, it’s just not a priority.” But you owe it to yourself.

And I always think the times I’ve regretted in my own career not showing up to myself are like the times when I feel crappiest about my career. And I feel the same way about every team I’ve ever worked with when they say, “Oh, so-and-so won’t care.” I’m like, “Well, give them a chance. Give them a chance to care.”

And, first, you start that by you caring about your own ideas and your own principles. And then you get to advocate for that, show up with your best work, and then people can decide if that’s also our best work.

Pete Mockaitis
And I like your perspective there that we start learning something and we illuminate what’s going on in terms of the priorities or the people or the power structures that are behind things, as opposed to if we just say, “Oh, well, they wouldn’t like that.” You’re just quiet and just do nothing with it. Well, then you’re completely stuck.

Nilofer Merchant
Exactly. And it’s like The Wizard of Oz. You know, we all think there’s a man behind the curtain who is managing everything and making everything happen. And then we pull back the curtain and we realize no one’s really there.

If we can pull back the curtain and realize most of the reasons why decisions are being made the way they are is because no one’s made a better argument. No one has shown us what the trade-offs are. No one has shown us what the downstream effects are.

And so if we can go upstream in our own thinking and say, “Let me at least show up to it,” then we get transparency and visibility and understanding. We’ve shown up for our own agency and we’ve revealed that, quite often, we don’t know why we’re making the decisions we’re making. It’s just what we’ve done. And so we get a chance to help the business grow, right, and show up.

I guess that part I feel like we all stand a little taller when we can show up and be our fullest self. Because work is a place where the self can meet the world, it’s not just what we do for money. It is also the way we become who we are. And so this is a way to practice becoming who you are and showing what you care about, even if we’re scared.

Pete Mockaitis
Well, we also have to hear this Marie golf story.

Nilofer Merchant
So I was working at Apple in my 20s, and one day, one of the people that I worked with said, “Do you know, doesn’t it feel to you like the meetings are perfunctory, like the decision has already been made?” And I said, “You know, that’s funny, I was thinking that too. Like, every single thing I say, I feel like it’s just, you know, hitting a wall and kind of sliding down. And I keep thinking it’s me, like it’s a communication issue, I need to learn how to pitch this better or whatever.”

And she goes, “No, I have this other feeling that something else is going on.” And so we took that conversation to a couple other people down the hall, and everyone was like, “Yeah, actually, that’s it. That’s exactly what it feels like as the decisions are being made somewhere else.”

So we ended up thinking, “Well, how would we suss that out?” And a couple of us knew the admin. So we said, “Are they having a pre-meeting like the morning of or something that’s causing us to kind of go into meetings that are already decided?” And they said, “No, there’s no pre meeting, but they are playing golf the day before. They have an offsite every Thursday before the Friday meeting.”

So we said, “Oh, who’s invited?” Just like out of curiosity, right, like, “Oh, who’s coming?” And it was basically every decision-maker in the room was going to the golf game. And we thought, “You know, this is not Machiavellian. This is just opportunistic.”

They know there’s a bunch of decisions to be made. It’s on their minds. They’re probably just talking about it together to be like, “Hey, what do you know? And what do you know?” and blah, blah, blah. And they’re making some pre-decisions. So by the time they come into the room, they’re not probably listening very much.

So one of us decided that we weren’t game for that, but we didn’t know quite how to say anything or do anything without sort of it seeming like we were calling them out. We wanted to call them in. And we wanted to figure out how to participate in this conversation.

So one of the people, a really tall woman named Marie, Marie Schmidt, six-foot tall woman had played volleyball in college, like had played a bunch of sports. She’s really athletic. And that was the point of that story.

And she goes, “You know what? I’m going to learn to play golf. I’ve never learned, but I could do it.” And she went and took lessons. She played every single weekend. She got really good. I remember she even bought custom clubs so that it would suit her body type, which I thought, “Wow, that is a big investment.”

And then after her scores got good enough, she actually emailed the group and said, “Hey, I hear you guys play golf. I’ve actually come to recently love golf. And here’s my scores. And I wonder if I can join in on the team.” And, right away, the golf game went away.

Because what was being called out was, “Listen, you’re doing something that’s actually excluding a bunch of us. And maybe you meant to, maybe you didn’t.” But as soon as it became visible and got called in to that conversation, they ended the golf game. And they showed up to the meeting not predisposed to certain answers so that we could actually have the conversation in the room with all the people who needed to be in the room.

And that, to me, shows the power of showing up for yourself and just advocating for what you believe is right. Because it’s not like she made some overt like, “Oh, you guys suck,” kind of thing. She just did this beautiful, “Decisions need to be made in the room. Let’s make them in the room.” And have that changed to happen.

And I love that it also shows, like, you can play the long game quite literally and not do it as, you know, “Oh, tomorrow we got to fix this.” It can take a little bit to be like, “Hmm, how do I maneuver the chess pieces on the board so I can actually play the game really well?”

Pete Mockaitis
I like the story a lot for the similar reasons, in terms of that proactivity. Because, in some ways, it just feels natural emotional response to say, “Oh, that’s not fair. That’s dumb. I don’t like that.” And it takes quite a lot of effort, you know, to learn a new sport and get custom clubs and all the things. And then there could be an interior reaction of, “I shouldn’t have to do that and, therefore, I won’t,” and then it’s over and done.

But it’s also a choice of what we are free to engage, it’s like, “Well, you know what? If that’s where it’s happening and this is important to me, even though it’s pretty dumb and I shouldn’t have to, I’m going to go ahead and make the sacrifice and then see what unfolds.” And what might happen is you’re included, “Hey, great to have you.”

Or, what might happen is they say, “Oh, I guess, actually, this is not appropriate. That didn’t occur to me before you brought this up.” And either way, you’re making some advancement. Of course, it’s entirely possible they might just say, “No, you can’t play golf,” and they keep doing their thing.

And then, again, that is illuminating. You have additional information from which to decide, “Should I find another workplace? Should I challenge this in a fresh way?”

Nilofer Merchant
That’s right. It’s making progress. And making progress is how we actually, all of us, really can measure success. And one of the beautiful things about what you just, you know, we’re chatting about Pete, was that in that story, there are no villains and there are no victims.

And I love it when we move past this architecture of bad guy, good guy, right? Or the person who says, “Oh, I don’t want to go and, therefore, I’m the victim in this situation.” I’m like, “Well, we all have choice. We all have choice.”

And the question is, “Do we understand our choices? And can we create more choices for them, for us, for all of us?” And as soon as we’re working from a place of choice, we have an ability to actually influence a lot of things. And so it’s more how we hold the mindset, how we invite people into conversation. And then as we move on in our careers, we get a chance to go, “Okay, what are the cultural norms I want to help create?”

And so if we create a culture where we say, “Listen, we’re going to call people in when things aren’t working. We’re going to be able to say, ‘Dude, do you realize that you monologue a lot? And when you monologue a lot, it takes up all the oxygen in the room. And it’s probably not the kind of behavior you really want to do. And do you want to change?”

And that person could go, “Oh, yeah, I was kind of taught that behavior, right? And the only way I ever got things amongst my siblings was to just talk it out with them. And so I need to change my ways.” Like, that kind of conversation can now start to happen instead of saying, “You’re an asshat and I don’t even want to deal with you.”

Which, by the way, might be true. It’s like, “Okay, well you’re here. So now what do you want to do as an agent of change? And how do you show up ready to create that best work? How do you show up with that agency and that power?” Not because we give in to people, but because we say, “What else is possible here?” And it’s going to be a test of imagination for us to reinvent how work works.

The engagement data, whether it’s Gallup or other data, says that we have something like 80% of people at work disengage. It’s crazy. And that number, by the way, hasn’t changed. It just keeps getting worse. The latest statistic was that middle managers were the group that dropped out last, and so they’re just miserable.

So many of the statistic at work says work isn’t working for most of us, which is why people become entrepreneurs and they find other ways of manifesting themselves, because work just generally sucks. And I think it’s about like, “Okay, well, yes, it does suck.” And the question is, “What part of the solution are we?”

Pete Mockaitis
Yeah, that’s good. And talk about solutions, you’ve got some pro tips, some key steps, some key questions you recommend folks engage with as they’re navigating the political side of things.

Nilofer Merchant
Yeah, one of the things I really want to do with this book is not to say, “Hey, here’s what’s not working,” but how do we become, you know, in just the smallest way, more agentic in our power? And so in the power, that politics chapter, I talked about how do you show up and actually ask people, ‘What’s happening here?”

So if you have an idea about the decisions being made a certain way by certain people, you might want to kind of map that out and then go to other people that you work with and say, “Is this how we’re making the decision?”

And have people have that conversation with you and say, “Okay, I’m interested in influencing that decision. How might I do that?” And enrolling other people with you, because this is not meant to be a go-at-yourself kind of work.

Change at this magnitude of actually changing our norms is going to take at least two of us gathering together and saying, “ I’m not in it by myself,” right? Because it’s easy to think, “I’m the problem or you’re the problem.” And, actually, if it’s the norm, then what we want to do is have a couple of us kind of sit at the same side of the table and look at it and go, “Hmm, what is that? What is the situation?”

And then, as we kind of kibitz about that, we can go, “Oh, well, then what are different ways we might navigate that situation?” And we can start helping each other to do that. So I think, my goal is read it with someone else, a bud at work, and then figure out if something’s important to you, how do you team up together and start doing this work? And then you can problem-solve and get creative about that because, otherwise, you’re going to feel alone and not as powerful.

Pete Mockaitis
And you mentioned, you know, “Who is the problem versus what’s the problem?” You mentioned William Ury and the distinction between people and positions, it can be easy to just accept something when, in fact, that is a position that ought to be challenged. Can you speak to that?

Nilofer Merchant
So when I was in community college, I got an opportunity to also represent the entire student body of the community college, not just at my one school, but then for the entire state of California. So for all 106 community colleges at the time, so it was a million plus students.

We were lobbying for community colleges to actually change from being trade schools, which they were at the time, mostly teaching mechanics and nursing and that kind of work, to actually being the front load for your education.

And he got brought in to teach us how to do that negotiation. And one of the things he said is we often assume what people’s interests are, and we assume that they’re baked. So we assume we know what they are, and then we assume that they’re unmovable.

And if we can actually really figure out what’s underlying someone’s interests, then we can often find other ways to accomplish that. So we might say their interest is, oh, what’s a funny one? Their interest is to have lunch. And then we go, “Well, it’s dinnertime, so we really can’t solve that problem of lunch.”

But if we sit there and go, “Oh, the goal is to have food,” or, “The goal is to have nutrition,” or, “The goal is to feel satiated,” there are other ways to solve that problem just by changing what the goal is from lunch to satiation, or lunch to nutrition.

And that’s where I think we kind of get stuck. We get stuck with the initial definition of, “This guy says he wants lunch.” And so then we go, “Oh, well, we can’t give him lunch because it’s dinner time.” And I know I’m making up a funny example, but that holds true for even the most complex situations.

And we can go, “Oh, what actually is he trying to solve for? What is it that we can then create together?” And we’ve just got to figure out how to show up and assume that most people don’t really know what they want. They only know what they can have right now. And so they state the thing they think they can have, like they think it’s lunchtime kind of thing.

And if you can go, “Let me learn more. Let me explore,“ then everyone’s in a learning mode, you know, using Carol Dweck’s beautiful framework of growth mindset, then we’re just going to learn together. And then as we learn together, we can actually find multiple ways to solve any problem.

And if we kind of assume that abundance mindset, the growth mindset, and kind of show up with sort of really deep curiosity, we can usually figure out that the presenting problem is not the actual problem. And no one is a villain and no one’s a victim, and so then we start getting creative together.

Pete Mockaitis
I’ve taught my children, when someone says no, a great thing to say next is, “What are your concerns?” And it is so hilarious to see my sweet little seven-year-old girl, Mary, when she’s told no, and she’ll say, “What are your concerns?”

And it does, it gets right to the heart of that, in terms of we might assume that we’re getting a no because, I don’t know, they don’t like us or they’re obsessed with power and money and prestige or whatever. We just have any number of assumptions about what they’re after.

And then the no is really just like, “Oh, I’m not scheduled to have a meeting with that person for another three weeks.” It’s like, “Oh, okay. Well, how about we talk then?” It’s like, “Oh, that was way easier than I expected.” And your example about lunch, nutrition, it can be quite surprising what you learn in terms of, “Oh, they don’t even want food of any sort. They just wanted a break and some socializing.” “Well, we can do that. Let’s, yeah.”

Nilofer Merchant
Exactly. I love this. I love your example of your daughter because you can imagine her asking for ice cream after dinner, “What are your concerns?” “Well, I’m concerned you’ll get too much sugar before bed.” And I can imagine her turning to you saying, “Well, then after school tomorrow, right?” Like, she can negotiate really well. You’re teaching this kid to become a monster in the best possible way.

Because you can then go, “Oh, well, we can get that. We can solve your concerns and get what it is I want at the table.” And that’s exactly right. It’s that, “What are your concerns?” and what else is possible.

Pete Mockaitis
Yeah, certainly. Well, tell me, Nilofer, any other key things you want to make sure to share before we hear about some of your favorite things?

Nilofer Merchant
Well, I hope we’ve communicated that it’s not you or them. It’s us. I hope we’ve communicated that management norms aren’t so much persuasive as they are persistent. I hope that we’ve communicated that politics is simply the way we decide what we’re going to decide. And I hope people understand that it’s a way for them to join together and figure out how to fix work.

Like, none of us are happy, really, very few. And even the bosses aren’t happy and I get a chance to talk to a lot of really top leaders, and I can categorically say people are miserable. And so this is, hopefully, a hopeful book and a hopeful set of ideas about how do we pay attention to the intangibles around us and make work better.

Pete Mockaitis
All right. Well, now could you share with us a favorite quote, something you find inspiring?

Nilofer Merchant
You know, there’s a beautiful quote somebody just reminded me of Nelson Mandela said, “Don’t measure me by my successes. Measure me by how many times I got up off the floor.”

Pete Mockaitis
Yeah. And a favorite study or experiment or bit of research?

Nilofer Merchant
I love the one where a team, basically a group of people are asked to watch how often the ball is passed. And between, I think, it’s like some of the teams wearing black shirts and some of the teams wearing white shirts, and they’re asked to count the number of times the ball is passed between the team and who had the ball most in terms of like which shirt.

And a big hairy gorilla, like actually a person in a gorilla outfit walks through the scene. And then after the experiment is over, people are asked how many people notice the gorilla. And something like 50% of the people don’t notice the gorilla at all. And it’s huge. You can’t miss it.

But there’s something about how, when our attention is directed one way, we can get kind of lock scoped and not see the full range, the full aperture of what’s going on in the room. And it reminds me that if we can actually stop being so obsessed about the specific and start just really opening up our own apertures, we can see more of what’s going on and, more importantly, navigate that more of what’s going on.

Pete Mockaitis
And a favorite book?

Nilofer Merchant
I’m going to choose Mary Oliver’s Devotions, which is a beautiful book of poetry collected over her lifetime. So it was published towards the end of her life, so it’s really a beautiful body. And I find it one of those books that you can open up and have it speak to your day about how to be more present to yourself and to the world.

Pete Mockaitis
And a favorite tool?

Nilofer Merchant
I’m pretty much loving all the tools right now that let you do coding online and just, like, create websites and stuff. I’m playing with quite a few of them, so I can’t say I love one particular one, but I love that I can now go back to coding using natural language and having it actually translate that to all the code because it gets you back to that place of being a creator again.

Pete Mockaitis
And, well, just a quick follow-up. In terms of the quick creation of a website with natural language, just like the chatbots, Claude, Gemini, ChatGPT, or is there something special that seems kind of cool there?

Nilofer Merchant
Oh, there’s like 12 of them so far that I’ve tried so I can’t even tell you all their names.

Pete Mockaitis
Twelve.

Nilofer Merchant
But one of the things that you can now do is, like, go from, “I want to build a data tool set that tells me the answer to X.” And within, like, really short window of time, it can pull all this data that, literally, would have taken three researchers a couple of weeks to do, and organize it in a way that it would break Excel. And I think that gives us the opportunity to sort of prototype ideas.

We can always work with a bigger team later and kind of get it better, but to go, “Oh, what if I could do this? What if the business team could do X or Y?” And just play around with it to go, “This is what an early idea could be.” Because sometimes if we show up with an idea that doesn’t have proof of concept, it’s hard to imagine.

But if you can show up with a nascent idea that also is associated with a thing, then people can go, “Oh, I can see how that would work,” and it would just help that imagination process go forward.

Pete Mockaitis
And a favorite habit?

Nilofer Merchant
I think that habit that Duhigg said, which is “Choose the one thing you’re going to do the next day before you go to bed,” because if you can do that, your brain can actually start solving that problem as you sleep. And then you wake up just ready and charged up to go. So I love that habit.

Pete Mockaitis
And is there a key nugget you share that seems to really connect and resonate with folks, they quote back to you often?

Nilofer Merchant
The one quote that people always say back to me is they say, “Any good work is not created, it’s co-created.” And I wrote that in my very first book, which was called The New How, and it was about collaborative leadership. And I am so surprised at how many people have turned that into T-shirts and pins and just different ways of communicating all work isn’t created, it’s co-created.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Nilofer Merchant
Website is NiloferMerchant.com.

Pete Mockaitis
And do you have any final challenge or call to action for folks looking to be awesome at their jobs?

Nilofer Merchant
Showing up over and over again to yourself. It’s not about proving to other people how good you are or how worthy you are. It’s showing up to yourself and making progress against your own goals that helps you actually become the person you’re meant to be.

Pete Mockaitis
All right. Nilofer, thank you.

Nilofer Merchant
Thank you for having me, Pete.

1129: Unlocking Your Best Performance through Rituals with Michael Norton

By | Podcasts | No Comments

Michael Norton reveals the science behind rituals that can help us change the way we feel and perform.

You’ll Learn

  1. What makes rituals more powerful than habits
  2. How rituals help you get into the zone
  3. Simple team rituals to build closeness

About Michael 

Michael I. Norton is a professor at Harvard Business School. Michael’s research focuses on behavioral economics and well-being, with particular attention given to happiness and spending, income inequality, the IKEA effect, and, most recently, rituals.

Michael Norton’s research has been published in popular media outlets such as The Wall Street Journal, CNN, Forbes, and The New York Times, as well as academic journals like Science, The Quarterly Journal of Economics, and the American Economic Review. His “How to Buy Happiness” TED Talk has been viewed over 4 million times, and his work has been parodied by The Onion. 

In 2013, Norton co-authored Happy Money: The Science of Happier Spending with Elizabeth Dunn. His recent book The Ritual Effect focuses on the surprising and versatile power of rituals.

Resources Mentioned

Thank you, Sponsors!

Michael Norton Interview Transcript

Pete Mockaitis
Michael, welcome!

Michael Norton
Great to be here.

Pete Mockaitis
Well, I’m excited to talk about your book and rituals. Could you kick us off by sharing one of the most important or meaningful or fun rituals for you personally and what makes it special for you?

Michael Norton
One of the weird or most specific idiosyncratic ones in my family is that we do, we started this during COVID, during the pandemic when joy was in short supply, I guess I would say. And so, we decided that we would start sticking candles in foods other than cakes. And so, we have a tradition now of happy meatloaf to you where we sing, we put candles in meatloaf and sing the happy birthday song to the meatloaf, and then blow out the candles and then have the meatloaf.

And it’s, on the one hand, completely ridiculous. On the other hand, it’s completely ridiculous we put candles in cakes also, it’s just that we’re used to it. So, for me, it’s just an example of how random rituals really are. Even the ones we’re used to, when you unpack them, turn out to be often pretty strange in their own right.

Pete Mockaitis
But what I love about that is, yes, it’s weird and it’s idiosyncratic and all that, but it does, I think there’s more joy, there’s more connection, there’s more family fun in the food experience by doing that. So why the heck not? Just go ahead and do that.

Michael Norton
This is one of these things that many, many rituals can bring much more emotion to things than, otherwise, we can get out of them. And I think that’s kind of a gift, actually, of rituals is that they can elevate things from boring to something more meaningful.

Pete Mockaitis
Well, it’s fun, now you got me thinking about family food times and whenever I make something and the kids ask, “Oh, what’s in it?” I think they know what’s going to come. I’ll mention a few of the ingredients, but then I’ll take on sort of a super sweet tone of voice, I’ll say, “But you know what the most important ingredient of all is?” And they’re very much onto those, they’ll say, “Love.” And I don’t know, it’s just fun. It’s just fun, so we do it.

Michael Norton
The other day I made a “joke” that I thought was funny, and my 9-year-old daughter, she didn’t react, she was silent. And so, I said, “You know, that was supposed to be a joke.” And she said, here’s how she did it. She paused and said, “Sadly, I know.” That was the biggest burn maybe of my life from that. So, I feel your pain on they know what’s coming and they’re not always super impressed, yeah.

Pete Mockaitis
Well, so, Michael, rituals are kind of fun. They’re kind of nifty, but could you share with us, what makes them a potentially valuable, important things for folks looking to be awesome at their jobs?

Michael Norton
Yeah, I think that when you look at people’s work lives, what we found was, so one of the things we did with rituals is we started in a couple of domains like grief. And then we would talk to people and they would say, “Oh, but have you looked at it in this domain, like marriages? Have you looked at it in families? Have you looked at it?” And, eventually, of course, “Have you looked at these at work?”

And one of the things we found was that rituals really pattern our entire workday because, starting at home, actually, because we have our morning ritual that we do with our coffee and the things we read and the people. Many people have stuff they do on their commute. That’s kind of a ritual that they do every single time.

Then you have something when you get to your desk. Often people have a thing that they do every morning. Then there’s lunch, they have a thing that they do. Then there’s team meetings and different teams have different rituals. Then at the end of the day, you close stuff down to leave. Then when you get home, you’ve got something to kind of leave work behind and get back into your life mode.

And so, you just have, I’m speaking quickly because all of these we’ve looked at, but you can just see how they, we think of rituals as these weddings or something, kind of they happen very rarely, but we see, really, that they’re embedded in our lives at home and at work.

Pete Mockaitis
Well, so they happen, sure. They are ever-present. And you make a distinction between a ritual and a habit. What is that distinction?

Michael Norton

Can I ask you a ridiculous question?

Pete Mockaitis
I’m listening.

Michael Norton
Do you, in the morning, brush your teeth first and then shower, or do you shower and then brush your teeth?

Pete Mockaitis
Oh, I shower and brush my teeth.

Michael Norton
You’re saying that as though it’s obvious.

Pete Mockaitis
More specifically, I dip into cold water and then brush my teeth while warming up with hot water simultaneously because it was cold in that cold water.

Michael Norton
Interesting. And how would you feel if tomorrow I said, “Change that up. Change the order”? Can you do the toothbrush first?

Pete Mockaitis
I mean, we could. It just feels disappointing.

Michael Norton
So, the first question, oddly enough, about half of people brush first and then shower, and the other half shower and then brush, this is true like all over the world, so humans haven’t decided what the right order is. But the more important question to your question about habits versus rituals is about half of people, if I say, “Do you mind switching the order tomorrow?” they say, “Sure, absolutely. No problem.”

And about half of people say something like, “I don’t want to. It would feel weird,” you said disappointing, “I have some negative emotion around changing the order.” And for me, I mean, those are the simplest behaviors we engage in, but you can see, for some people, brushing their teeth and showering, it’s like a habit, “You know, I have to do these six things in the morning and I can check them off in any order. It doesn’t matter to me.”

And for other people, even these silly innocuous behaviors, have something in them, some emotion in them that makes them quite different from just a boring habit because we care about what order they’re done in. And when we do it in the right order, people say, “I feel ready to face the day.” And when they do it in the wrong order, they say, “I’ll feel weird all day.”

So, rituals, you know, people in robes with candles is further out on the continuum. But even with tooth brushing and showering, you can see how the same behaviors, for some people, they’re kind of black and white, “Let’s get them done.” And for other people, they get imbued with something more, like putting candles on meatloaf imbues it with something more.

And one thing that I like about the shower and toothbrush thing is you can see it’s not just that rituals are good. Rituals provoke emotion in us, which can be very positive, but sometimes very negative as well. So, it’s almost like a risk-reward. If you have a morning ritual, if you do it the way you like, you feel great, but you run the risk of, you know, your kid comes in and interrupts you, and now you can’t do it the way you like, and now you feel worse than you would have if you never had the ritual to begin with.

Pete Mockaitis
Well, yeah, that’s a helpful distinction. There are some emotional stakes in the world of ritual. Okay. And tell me, any other surprises you’ve learned as you were studying this in depth?

Michael Norton
I asked people, so if something bad happens and you have a superstition and you say, “Knock on wood,” how many times do you knock?”

Pete Mockaitis

About two-ish?

Michael Norton
Two-ish. So, about half of people knock twice and half knock three times, and they don’t know why. They don’t know when it started. They get very upset with each other. I can do it in a classroom and see half of them do it one way, half do the other way. They look disgusted at the other people, like, “What is wrong? What kind of a person would only knock twice instead of three times?”

And if you’re a three-knock person, and someone knocks twice, you have this potential energy of you’ve got to have the third knock or everything’s going to go really wrongly. And this is, again, this idea that, first off, it’s just knocking on a thing. We knock on things all the time and we don’t worry about how many times we knock, but it gets imbued with a crazy amount of emotion and meaning that I actually feel like I’m warding off bad things happening to me and my loved ones if I knock the right number of times.

And that’s what’s, to me, really so surprising about it is that, again, like brushing your teeth, knocking on a table, they’re so mundane. They’re so, in a sense, unimportant. Well, dentists would say brushing your teeth is very important, but in the grand scheme. But they provoke this insane amount of emotion, feeling good, feeling bad, with knocking on wood, feeling angry at other people for doing it “wrong” so that it constantly surprised, honestly, in all the work that we did, and how it’s often the small things that provoke an enormous amount of emotion.

Pete Mockaitis
Yes, that is surprising. And I’m intrigued, when it comes to rituals and work, you opened the book sharing tales of writers Flannery O’Connor and Maya Angelou with their rituals. How might we get some of the reward side of these rituals and more of it?

Michael Norton
You can spend, basically, a day of your life, if you want, Googling a celebrity’s name and the word ritual. Any athlete, any musician, any politician, just type their name and then type ritual, and it is astonishing how many of these people have some kind of ritual that they do at some point during their day or during their life. And they’re very elaborate and they’re very idiosyncratic.

And so, one of my favorites is Rafael Nadal, who has, if you are a tennis fan, you already know where I’m going. Before every serve, he has a very elaborate thing that he does with his forehead and his wristbands and everything. And he even, it’s been described as he picks his wedgie before every single serve. So, he’s got very elaborate sort of thing.

And when you ask him, “Why do you do that? Would you be okay without it?” he will say, “Yeah, no, of course, I could still serve without it. But when I do it, I feel ready.” And I think that’s really, really key because it’s not that…well, there’s two things. One is, if he doesn’t do it, he’s still Rafael Nadal, one of the greatest tennis players ever.

The other thing is, if I copy his ritual, I still stink. Unfortunately, rituals aren’t magical, where somehow if I turn around three times, I get to be amazing. That’s not how they work. But what they can do, again, is change how we’re feeling. And he’s telling us that he’s feeling nervous about the next serve. And this ritual that he’s come up with makes him feel like he’s in the zone and ready to go.

And we see people using those kinds of rituals, even every famous person, as I said, but also people just in their everyday lives. And one of the most common ones that people will say, if I say, “Have you ever done anything before a meeting or before a big talk or you had to present to the whole team?” and people say, “You know what, I do actually do something.”

And I say, “Well, what do you do?” And they kind of lean in kind of like they’re conspiratorially, and they say, “Well, I go into the bathroom and I check under the stalls to make sure nobody else is there. And then I stand in front of the sink and look at myself in the mirror and tell myself, ‘You can do this.’”

And I say, “You’re like the ninth person today to tell me that you do that.” So, people think it’s very weird to do that. And yet it’s incredibly common in our, again, everyday lives that people do something when they’re feeling nervous to help them feel subjectively like, “I’m ready to go.”

Pete Mockaitis
Well, that’s intriguing. But that specific ritual of going to the bathroom, making sure it’s empty, and then checking, looking at yourself in the mirror and the pep talk is something you’re hearing again and again.

Michael Norton
That’s right. And what I love is it’s not like it’s in some ancient text, and it’s been happening for thousands of years. For example, there weren’t mirrors at one time, so you couldn’t do it even if you wanted to.

But people often develop independently the same kinds of rituals. Because if you think what they’re doing, you need privacy in order to do this, to psych yourself up, because you’re going to talk to yourself sometimes. And the place to do it is in the bathroom rather than in the lunch room or something like that.

So, we’re pretty creative when we come up with rituals, like picking your wedgie also is not in ancient text as far as I know. But then once we have them in place, they’re our go-to. And we really try to do the same thing every time when we’re feeling nervous before something big.

Pete Mockaitis
Okay. And so, does it work? Will we give a better speech if we give ourselves the pep talk or we pick a better serve if we pick the wedgie?

Michael Norton
This is, mean, the sad thing is, so when we started studying rituals, we did have the hope that, somehow, we would discover some magical sequence that humans could engage in that actually would make them different people. You know, that somehow if you clapped 19 times, you had the strength of, something like that. And, unfortunately, again, that’s not what we see there. They’re not magical.

But what I teach undergraduates, many of them are really gifted athletes who, by the way, all have their own pre-performance rituals as well. And one of the things that they say is that when they do their ritual, they’ll often use the phrase, “It kind of helps me get out of my own way, that my thoughts and nervousness are getting in my way of performing the way I know I can perform, and making me actually mess up in a sense. Like, I’m not in the zone, I’m not ready to go.”

And so, I see these rituals, it’s not so much that they make us magically better, although I wish they did. It’s that sometimes they’re actually just allowing us to perform at the best level that we’re capable of. And that, in and of itself, is a useful tool to have. For me, even if rituals didn’t affect performance at all, one reason they’re so ubiquitous is because they’re still working in the sense that they’re helping us psychologically deal with something that’s very difficult to deal with.

And we often see that with rituals, is that they work not so much that they change something dramatic in the world, it’s that they change something dramatic within ourselves. And that’s very, very useful for humans in all sorts of different situations.

Pete Mockaitis
Oh, certainly. Well, if I can go from, I don’t know, average level of Pete Mockaitis, sharpness, creativity, enthusiasm, empathy, whatever, whatever I’m trying to drum up to, you know, near peak levels relatively quickly with a ritual, that sounds super handy. So, let’s go for it.

Well, now you got me thinking about Tony Robbins and Power Moves, and some of that “Rah! Rah!” I guess that’s just one of many flavors of ritual that some folks may engage in to shift their internal state to something that’s helpful for what’s ahead of them.

Michael Norton
That’s right. And we do see, we’ve looked both at the level of the individual, “What do I do when I need some emotion that I’m not having?” And we’ve also looked at the level of the team or the group and see whether those are the same or different.

So, for example, I will sometimes have, like an audience will stand up and I’ll show some things on the board, like clap twice, stomp three times, clap six times, stomp six times, etc. And I just kind of show it to them and see what they do. And what audiences do is they start clapping and stomping and they very quickly sync up with each other.

So, they’re all stomping, I didn’t tell them to sync up, but they all sync up. So, by the end, they’re really, really in unison, everybody doing the same thing. And when we asked afterward, “How close do you feel to these people?” they say, “I feel closer than I did before.” So, we can a little bit engineer via group rituals, something that changes how we feel about the group.

But the other thing that’s important, again, it’s the risk-reward thing with rituals, that’s true that it can make us feel connected to people like us. But if I have people who do the ritual on purpose wrong, so everyone else is stomping and I’m still clapping really loudly, people are enraged at the person because they say, “You’re doing it wrong.”

And so, at the same time that they’re helping us sometimes bond together with people, they’re also making us dislike people who are doing it differently from us. And it’s this fine line between, if I’m doing a ritual or we’re doing a ritual and we think it’s good, that’s terrific. But if we start to think that our ritual is right, is correct, that’s where we start to see, “Well, now if we’re correct, anybody else doing anything different is incorrect.” So, we’re not just good. It’s that they’re bad.

Pete Mockaitis
Well, this is fascinating. It reminds me of some of Bob Cialdini’s work with regard to troops marching in unison and formation, it has an impact, or siblings or friends doing a song dance piece that’s coordinated, it has a similar uniting impact.

And you used the word enraged. It’s so funny because I have had the experience of like I’m in church, right? And someone is praying the prayers way slower or way faster than the collective, and I find that irritating. And then I’m like, “Hey, Pete, we’re in church. We’re doing a good thing. Maybe, like, just try to be patient with it,” you know.

But so, I find that encouraging. It’s like, “Okay, that is a common human phenomenon. When the vast majority of people are doing a thing in unison and someone is deviating, it’s irksome.”

Michael Norton
George Carlin had this line where he was talking about driving a car, and he said, “Anyone going slower than you is a moron. And anyone going faster than you is a maniac.” And I think, unfortunately, it’s still true that we feel that way about people doing things differently than we’re doing them.

But when you add this ritual element, you’re talking about religious rituals, but even with clapping and stomping in a classroom, we do see that people start to say, “We’re doing it right, you’re doing it wrong. And I don’t like you. I don’t like what you’re doing over there.”

Even though I’m aware, it’s fine. As you said, they’re praying. It’s not that they’re disrupting everybody on purpose or something like that, but we have it in us to say, “No, no, this is the way that we do this. Everybody should agree on this is exactly how we’re going to get this done.”

Pete Mockaitis
Well, that’s eye-opening in and of itself in terms of human nature and what’s inside us. I’d love to hear, since you’ve talked to so many people about their rituals, we’ve heard a common ritual associated with doing a speech or presentation. What are some useful rituals for we’re about to hunker down and enter into some productive deep work focus mode?

Michael Norton
So, again, there’s the individual level, and then there’s the if we have to do it on a team. We’ve done lots of research on the team dynamics on how to think about rituals and how they affect teams. And one of the things, so if I go to a company and I’m supposed to be some ritual guru or whatever I’m supposed to be, even though I’m not, what often companies want is, “Can I give them kind of an out-of-the-box ritual that they can have all their employees do that will somehow make the employees really happy and everybody likes it?”

And if you’ve ever been in a company where they tried to do that, your number one reaction is not, “I love this.” It’s, “Why do I have to do this stupid thing?” It’s like everyone’s had a manager who watches TED Talks over the weekend, and then comes in and demands that you do whatever the TED Talk told them to do.

So, there’s this sense that what organizations want is, it’s a pejorative word, but like a cookie cutter ritual, and that can lead to real reactance from folks and from teams. And so, what I do instead is I encourage people and their teams to think about what they’re already doing, “So, what are things that your team does that other teams don’t do that are kind of idiosyncratic to you that are meaningful to you?”

And teams will have all kinds of different things. Once they start to think about it, inside jokes are a good example, actually, that we have this little ritual where, you know, we always say this one thing. Those are the kinds of rituals that are already having an emotional impact on us. We see that.

We see that teams at work that report having these rituals actually report having more meaning in their work, that there’s some transfer between this meaning of this ritual that we’re sharing and the meaning of the work that we’re all doing together. And so, lots and lots of examples.

One of my favorite examples of a team ritual actually happened again during the pandemic when people were working from home. This team that had daily meetings and had had them for years had to go remote. So now, of course, they’re all on Zoom with little faces on the screen. And what they started to do was, at the beginning of every meeting, everyone would click the emoji that reflected how they were feeling.

And so, you would look at this screen with 20 faces and you could quickly see kind of the average, sort of extracted from emojis, but also see who’s doing well and who’s not doing that well, “Maybe I should follow up with them later.” And it became a ritual at the beginning of every meeting.

And what was fascinating to me is they had never done anything like that when they used to meet in person. So, there was no going around the table and saying how you’re feeling, because you can see how different that is. It’d be weird to make everyone at the table, one by one, go around and say, “I’m struggling today.” That’s not typically something we do at work.

So, even though remote work distances us from people, this team used it actually as a way to use the technology to bring them closer together via something silly, like clicking emojis. And so, the randomness again of the things that people come up with on their teams, that very quickly become very meaningful to them, where if someone starts to start the meeting without the emojis, people will stop them and say, “No, no, no, wait, we have to do the emojis first and then we can start the meeting.”

Pete Mockaitis
Well, Michael, it’s interesting, you say going around and saying how you’re feeling is not typical of meeting behavior, but I have been in some workplaces where they do that. They call it check-in and that’s come up a couple of times with the podcast.

And so, in a way, that’s kind of intriguing how a ritual that emerges in one context can really serve as an inspiration for, like, when they do go back to the office, like, “Hey, you know what, it’s like, it feels like we’re missing something. Well, this is, maybe feels out there to us, but let’s give it a shot in person,” and away you go.

Michael Norton
And my guess is, I don’t have the data just to be clear, but my guess is that the average report when you’re doing it in person one by one is more positive than the average report if you’re clicking emojis. Because it’s much harder as a person in a meeting to say, “I’m really struggling today.”

People do, of course, but it’s a bigger barrier. So, it is this question of, “How do we do a check-in in a way where people feel that they’ve been heard and also that they’re able to really share how they’re really feeling?”

Pete Mockaitis
Yeah, certainly. Okay. Well, lay some more on us, favorite rituals that seem to really be impactful for folks at work.

Michael Norton
Very, very simple one, and this will be no surprise, is how teams deal with lunch. Lunch at work is a funny thing because we have to eat lunch. We usually eat it, in the US anyway, we usually eat around noon.

And other than that, what we do and how we do lunch is really up to us. So, you can go and get something and eat it in your cubicle by yourself and never talk to anybody. Or you can, you know, go out to a 300-person restaurant. You can do whatever you feel like doing.

But what we see teams doing, and they report it when we survey them, is they often have something they do at lunch that makes lunch just a little bit, back to our earlier conversation, a little bit more emotional, a little bit more meaningful, not just putting food in our faces because we need caloric intake.

And just as an example, one team, it’s a five-person team, they would, every day of the week, was one person brought lunch for everybody else. So, you do it on Monday and then I do it on Tuesday. And in the end, what they’re doing is everybody’s eating lunch every day. That’s not that interesting.

But if you think of what they’re signaling with that ritual, it’s that on one day a week, I’m taking care of everybody else on the team. And every other day of the week, the team is taking care of me. It’s a very strong signal.

And this team felt it was very important to be not just like automatons at work, but human beings. And you can see how their ritual that they came up with really, actually, tries to reinforce this idea that we care about each other. It’s not just that we’re here to punch the clock.

Pete Mockaitis

I like that a lot. Well, tell me, Michael, anything else you want to make sure to mention before we hear about some of your favorite things?

Michael Norton
I guess I would say, if you think of how to kind of incorporate rituals, I think people often are thinking, you know, “Should I add something to my life to make it more ritualistic?” And the idea, of course, is not that the more rituals you add, the better your life is. I can get messy very quickly.

But what I do encourage people to do is kind of take almost an audit of your current rituals and see when you’re doing them and how you’re doing them. You can think of family dinner, what do you do? You can think of you and your spouse, do you have little things that you’ve been doing for years? Your teams at work, even what you do in the morning.

And just notice, actually, all the places that you have these little behaviors that you’ve been doing for a long time that are meaningful to you. And even if you don’t add new ones, appreciate those ones a little bit more so the next time you do it, you’re really owning it as, “Oh, we’re doing our silly thing we do when we have dinner every night. We’re doing it again. This is our family thing that we do.”

Pete Mockaitis
Okay, I like that a lot, and I think you can bring savoring to so many things and enhance them.

Michael Norton
Love that.

Pete Mockaitis
I remember, I was at a class and someone talked, we were talking about rituals or things they really appreciate. This man talked about how he savors the candy, if I’m saying it right, Ferrero Rocher, you know, those little balls with the crunch.

Michael Norton
My daughter loves them.

Pete Mockaitis
And he described it with such detail and sensory language, it’s like, “Is this person a poet?” And it really struck me, it’s like, “You could do that to anything, savoring the warm water or scent of soap on your hands you wash them.” And I think it speaks to what you brought up at the beginning, the difference between a habit and a ritual, “Yeah, I wash my hands,” or it’s like, “Ooh, I savor the multi-sensory experience of hand washing.”

Michael Norton
One of my favorite examples on savoring is Oreos. So, Oreos are just a cookie like any other cookie and, yet, there’s an entire culture around eating Oreos, which is, “Do you twist them apart or not? Do you lick the filling out first?” And people have very strong preferences about this. If you go online, you’ll see, actually, there are serious debates about the correct way to eat an Oreo.

From my standpoint, it’s not that there’s a correct way. It’s that you’re taking a cookie, which is a nice thing to eat, and you’re turning it into something a little more interesting. It’s got a little, to your point, a little more in there because, “You know what, I’ve been dunking it this way for 20 years. And, by the way, my mom used to dunk it this way as well.” So, you get these really strong emotional reactions on, as you said, things like eating something or washing your hands.

Pete Mockaitis
I love it. Thank you. All right. Well, let’s hear now about a favorite quote, something you find inspiring.

Michael Norton
I heard a quote a few years ago, “Fame is a mask that eats at the soul.” And I think of it, not that I’m a famous person, but all of us in life, we move forward in our job and we start to feel like we’re important. And so, it’s fame, it’s going to give us, it’s like importance is a mask that eats at the soul.

And I think, and I should say, and also my tendency to, as I move forward in my career, start to think that people are treating me a certain way because I’m amazing, instead of because I’m their boss is a very common mistake that people make. And it does change who you are.

So, I think a lot about, and I can see people the world where fame or importance kind of changes their soul a little bit. And I’m always on the lookout in myself and in the people I love, we check each other to make sure that we’re still staying true to ourselves even if we got a big promotion or we get famous or whatever it might be.

Pete Mockaitis
Well, Michael, after this conversation, you’re slightly more famous in the world. So, I hope your soul doesn’t get any nibbles from this conversation.

Michael Norton
Well, I was at zero, so anything is going to bump me up past my current level.

Pete Mockaitis
And a favorite study or experiment or bit of research?

Michael Norton
I completely love this study. Chris Hsee, who’s at the University of Chicago, the paper is called “Overworking.” And he sets up this thing in the lab where you can do two things. You can watch funny videos, or you can do a really boring task and get a Hershey’s Kiss. And you can do this for a while.

So, you can always choose to watch a video or you can choose to work in order to get paid with a Hershey’s Kiss. So, he’s basically setting up life, which is you can work for future rewards or you can goof around right now.

And the thing that he finds is what people do is they overwork, meaning, he’ll say, “The only Hershey’s Kisses you can eat are the ones that you eat. You can’t take any with you,” which, again, is a metaphor for life, like you can’t take it with you. But what he finds is people can’t stop working. They just keep accumulating Hershey’s Kisses, and there’s this giant stack of them.

And then when the thing is over, they try to eat as many as they can. They don’t feel good about it because they’re eating too many, and they leave them behind. And I love, obviously, the metaphor that he has in that thing, which is we really get stuck sometimes in there’s some currency that we’re earning, often it’s money, but it could be respect or fame or anything like that.

And we become so consumed with getting more of it that we forget everything else about life that might be an enjoyable kind of thing, like our families and our hobbies and things like that. So, I think of that very, very frequently. One, I just love the elegance of the design and also the funniness that it’s Hershey’s Kisses. And it really relates to this fundamental human question about how we’re managing our well-being and our time here.

Pete Mockaitis
Okay. And a favorite book?

Michael Norton
My favorite book is The Gift by Lewis Hyde. And it’s a book about gift giving across kind of the human lifespan, meaning as long as humans have been around, we’ve been giving gifts to each other. And so, he really looks to see what’s the role of gifts in human life. And they play an incredible amount of roles in everything, in our relationships, at work, at home, all of these little gifts that we’re giving.

Pete Mockaitis
And a favorite tool, something you use to be awesome at your job?

Michael Norton
That would be, I guess the tool, not quite a tool, but my lab group. So, we have some faculty, some PhD students, some postdocs, some undergraduates, we meet and we brainstorm. And social science really is about trying to notice things in the world that nobody has noticed, and then trying to study them. And the only way to do that is to use a bunch of brains.

Yes, you could sit in your office by yourself and try to come up with all the ideas, but, really, when you’re thinking about social life, social brainstorming is the way to get it done. So, I couldn’t do any of the things that I do without the luxury of using all these other smart brains that are around me.

Pete Mockaitis
Okay. And is there a key nugget you share that really seems to connect and resonate with folks, they quote it back to you often?

Michael Norton
I think one thing that people have told me is that when someone says something like they’re struggling with something in their life, having a problem at work. And then they say something like, “I know it’s not that big a deal in the grand scheme of things, you know, there’s wars happening and things like that.” We have a very common instinct to do that, to downplay our own problems.

And I think one of the things that I always say to people is, “Whether that’s true or not doesn’t help you with your own problem. It’s still your problem and it’s still very important to you or we wouldn’t be talking about it.” So, let’s not judge our problems against other people’s problems to determine how important they are. Let’s deal with them together because they’re problems that are affecting you and we’d like to do something about it.

Pete Mockaitis
Okay. And if folks want to learn more or get in touch, where would you point them?

Michael Norton
It’s very difficult to remember. It’s MichaelNorton.com. It’s a very boring website, I’ll say, but there’s one part on it that is a quiz. It’s a rituals quiz. And it doesn’t take that long, but we ask you questions about rituals in different parts of your life. And then we give you a little feedback on how you’re doing and where you might think differently about it. And it’s fun to do with your spouse or partner as well.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Michael Norton

I would think about being intentional in meetings, actually, like thinking about what the beginning of a meeting is supposed to do and what the end of a meeting is supposed to do instead of just starting and just trailing off at the end. Really think, it could be a ritual, obviously, that you do at the beginning and end.

But even more, I think, just kind of making the meeting about something, and then at the end summarizing what the meeting was about so we don’t just feel like we’re sleepwalking through everything all day.

Pete Mockaitis
All right. Michael, thank you.

Michael Norton
Thank you so much.