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851: How to Reclaim Your Confidence with Nicole Kalil

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Confidence sherpa Nicole Kalil busts the myth about confidence and validation and shows you how to develop true confidence.

You’ll Learn:

  1. What confidence really means
  2. The four questions to ask when you have low confidence
  3. How to build trust within yourself 

About Nicole

Nicole’s passion for eliminating gender expectations and redefining “Woman’s Work” is both what keeps her up at night, and what gets her up in the morning. Well that, and an abundant amount of coffee. 

An in-demand speaker, author of Validation is For Parking, leadership strategist, respected coach, and host of the “This Is Woman’s Work” Podcast, her stalker-like obsession with confidence sets her apart from the constant stream of experts telling us to BE confident. She actually shares HOW you build it, and gives actionable tools you can implement immediately. 

A fugitive of the C-suite at a Fortune 100 company, she has coached hundreds of women in business, which has given her insight as to what – structurally, systemically and socially – is and isn’t serving both women and leaders within an organization. 

Maintaining some semblance of sanity in her different roles of wife, mother, and business owner successfully is an ongoing challenge… in whatever free time she has, she enjoys reading and wine guzzling, is an avid cheese enthusiast, a hotel snob, and a reluctant peloton rider. 

Resources Mentioned

Nicole Kalil Interview Transcript

Pete Mockaitis

Nicole, welcome to How to be Awesome at Your Job.

Nicole Kalil

Thank you so much for having me, Pete. I am thrilled to be here.

Pete Mockaitis

Well, I’m thrilled to be chatting. And I want to understand what’s up with you and blue ink?

Nicole Kalil

That’s so funny. I don’t know why it makes me nauseous. Any time I have to write in blue ink, I get this sinking feeling. I don’t know if I was traumatized by a pen in my past, or what happened, but it just is not my thing. It must be black ink at all times.

Pete Mockaitis

So, that’s when if you write in blue ink, you get nauseous.

Nicole Kalil

Yes.

Pete Mockaitis

Now, if you read blue ink on a screen or that someone else has written it, is it fine?

Nicole Kalil

It’s fine. It doesn’t bother me. It’s just when it’s like coming out of the pen that’s in my hand.

Pete Mockaitis
Interesting.

Nicole Kalil
Yeah.

Pete Mockaitis
What if you’re, like, not looking at the paper while you write with the blue ink?

Nicole Kalil

You know, I haven’t tried it that hard to overcome this particular challenge or to test it out. I just know, I mean, I have drawers full of black pens, so it doesn’t happen that often. I haven’t tested out if I closed my eyes, or didn’t look, or if it’s a certain type of blue, or any of that stuff.

Pete Mockaitis

Yeah, fascinating. Well, sometimes I think some documents I think I’ve had to sign them in blue ink. Every once in a while, that comes up.

Nicole Kalil

Yes, it does come up. Typically, like when you go sign lawyers’ documents or things like that, and I just take a deep breath, and work my way through it, and keep my eyes on the prize. I do not like it.

Pete Mockaitis

Okay. Well, I’m glad we established that, and I will not ask you to write anything in blue ink. But I will ask you lots of questions about confidence, one of our favorite topics here. So, you have the title confidence sherpa. Is that accurate?

Nicole Kalil

Yes.

Pete Mockaitis

I love it.

Nicole Kalil

Thank you.

Pete Mockaitis

I could see you in a large coat as I visualize.

Nicole Kalil

Exactly, with the fur. It’s more interesting than founder or the more traditional titles. And I think it’s a little bit more telling, about what I’m passionate about and also how I see my work, climbing the mountain along with you, as opposed to somebody standing at the mountain top telling you what to do or how to do it.

Pete Mockaitis

Okay. Now, when it comes to confidence, I’d love to hear, is there any particularly fascinating, surprising, counterintuitive discovery you’ve made about confidence in your years of working in this space?

Nicole Kalil

Definitely, yes, but I’m going to start with probably the most surprising thing, is I think most of us don’t have enough confidence because we, literally, have no idea of what confidence is. It’s one of those words that’s been thrown around left and right, and leveraged, and utilized in so many different ways that I think it’s, somewhere along the line, lost its meaning.

So, I went back to the etymology, the root of the word confidence to try to really understand what is it that we’re talking about, what does this ever elusive confidence that we’re all trying to buy, produce, seek, create. And, ultimately, the most surprising thing to me about confidence is that it wasn’t what I thought it was.

I thought confidence was a little bit more associated with arrogance, or ego, or courage, or feeling good, or being attractive. Ultimately, confidence is firm and bold trust in self. The root of the word confidence is trust, faith, belief. Any translation to any language, if you look at it where confidence comes from, even if you look at the iterations of the word, like a confidante, it’s a close trusted friend, confidential, a confidence con, or a con artist. It’s all about, the root of it is all about trust.

So, at least for the purposes of my conversations when I talk about confidence, I’m talking about firm and bold trust in self.

Pete Mockaitis

Yeah, I think I could just sit and meditate upon that for a few minutes.

Nicole Kalil

It’s a big one.

Pete Mockaitis
Because that, in and of itself, is juicy, because some academic definitions is like, “Okay, tactically, you’ve distinguished that from other constructs. Great job, professor so-and-so.” But this is weighty.

Nicole Kalil

No, it’s big. It felt really big to me. And even today, I find myself using the word wrong or thinking something is going to bring me confidence that doesn’t because my whole life I’ve been socialized to believe at something else. And as a woman, I think there’s a little bit of a nuance that tells me that my confidence is wrapped up in how I look and how other people perceive me. And that flies completely in the face of this definition of firm and bold trust in self.

Pete Mockaitis

And as I chew on this definition, as I think about trust, it’s almost like, “Well, to what end?” I trust that I’m not going to burn down my office. I am 100% confident that will not happen today.

Nicole Kalil

At least not today.

Pete Mockaitis

I have a Jetboil, I tell my landlord, “I only use it outside.” So, tell us more about that. Trust in self to do what or just for everything?

Nicole Kalil

I would argue just about everything but I think sometimes trust and competence get confused. And, also, one of the other surprising things I learned about what builds confidence is failure builds confidence. Why? Because it’s easy to trust ourselves when things are going according to plan, when we’re winning, when we’re achieving, when we are checking all the boxes.

Trusting ourselves is easy during those moments. It’s when fear and doubt, or when you make mistakes, it’s the trust that’s required to pick ourselves up, dust ourselves off, get back into action. It’s the “I’m still okay. I trust that I’ll be okay on the other side of this, trust that I will learn, I’ll grow, I’ll come out better, that it served a purpose.”

I think choosing to trust ourselves during the harder times is where this skill, this muscle gets developed at a much deeper sustainable longer-lasting way. So, that was another surprising thing, is that failure actually builds confidence, if you choose it, if you let it, because, again, trust isn’t necessarily “I have all the answers. I know what I’m doing. I have it all figured out.” It’s trusting that “I’ll be okay no matter what, and that I can come out better on the other side.”

Pete Mockaitis

Okay. Well, can you tell us an inspiring story of a professional who was able to develop extraordinary confidence?

Nicole Kalil

What I would argue that we’re all doing it all the time, and I think any one of us who have taken big risks, chased any dreams, had difficult conversations, raised their hand for something they wanted, put one foot in front of the other towards what matters, is exercising and building confidence. And I don’t know that any human feels a hundred percent confident a hundred percent of the time. But I would just argue that the skill is required to both get what we want and, also, gets developed in the action that it takes to move toward what we want. It feeds off itself.

Pete Mockaitis

Okay. Well, could you maybe give us an example of that playing out?

Nicole Kalil

Yeah. So, I’ll use myself. I don’t know that I’m the most successful person or the best example but it’s the one I know inside and out. I was an executive at a Fortune 100 financial services company, very male-dominated industry. I was the first female in my role in the company’s 160-year history. And I was doing well from the outside looking in, looked the part of the independent successful woman on the rise with my “Who needs a man” attitude.

But the way that it was on the inside did not match at all the way that it looked on the outside. I was living for the validation of others. I was chasing the next promotion, the next achievement, and I had this false equation in my mind that if X happened, and fill in the blank of X with whatever you want. If I fit into a certain size, if I bought the right car, if I lived in the right house, if I got a certain level of income, whatever it was, when X happened, then I would feel confident.

That never worked. I would get the thing, or achieve, or accomplish, and I would feel temporarily satisfied until all the feelings of fear and doubt, and whether or not I could do the job, whether or not somebody saw me a certain way, came rushing back in, and I began to realize that my confidence was tied to everything and everyone outside of me. I had my confidence living out there.

And in doing the work that I talk about in my book, and really focusing on this true definition of confidence, and all the things that build confidence, all the things that were chipping away at it, in doing this work, I uncovered that the role that I was in, at the company that I was at, was, ultimately, not where I wanted to be anymore. There wasn’t anything wrong with it. I could’ve been retired there and been successful and all that, but I wasn’t living my true purpose. I wasn’t doing what I felt I was really put here to do.

And so, with a lot of courage and a lot of confidence, I stepped down from this very big, multiple six-figure role to start my own business, and that took a ton of confidence, and then building that business, and pivoting during COVID, and entering this year without any business goals for the first time in my professional life, and still doing more, chasing more, risking more. I think all of those, hopefully, are demonstrations of confidence in action.

And that’s not to say that I feel confident a hundred percent of the time. I’ve messed up. I made mistakes. I’ve learned. I’ve grown. I’ve been afraid. I have doubts. I have days where I’m not at my absolute best, and yet I still get to choose how to interpret those events. I get to choose to see them in a more productive, more empowered way, and come out better on the other side.

Pete Mockaitis

Beautiful. Okay. Well, let’s hear a bit about your book Validation Is For Parking: How Women Can Beat the Confidence Con. What is the confidence con?

Nicole Kalil

So, the confidence con is this idea that our confidence is built externally, it’s built through validation, or compliments, or achievements, or successes. By the way, I’m not saying that there’s anything wrong with any of those things. I’m just saying that those are not, in fact, what bring you confidence. Your confidence isn’t out there. No one or nothing is walking around with your confidence waiting for you to find it and get them to give it to you.

Your confidence is an inside job, it’s an internal thing and skill that you can develop and grow any time you want, which is contrary to the messages, I think, we receive very often out there. So, I call that false messaging the con, and the book is really focused on the things that actually build confidence, build trust.

Pete Mockaitis

Okay. Well, tell us, what are the things that actually build confidence and trust? How do we pull it off?

Nicole Kalil

Okay. So, there are five confidence builders that I identify in the book. I also identified five confidence derailers because there are things that are chipping away at doing damage to our confidence. If we’re not mindful of those things, we can do all of the building work we want, but we end up feeling like we’re on a hamster wheel. We’re doing a lot of work but not moving very much forward.

So, I’ll identify the five confidence builders quickly. Action. Action builds confidence. I can’t find a single expert or research or article on the topic of confidence that doesn’t agree with that. You don’t think or hope or fingers and toes crossed your way into confidence. You get into action towards it. So, action, failure, we talked about that a little bit already.

Giving yourself grace. The way you talk to yourself matters. So, this can be mindset work, this can be speaking to yourself the way you would, somebody else that you love, respect and admire. The fourth confidence builder is choosing confidence, which I know sounds a little obvious, but I think a lot of us think confidence is a feeling that we either have or we don’t, as opposed to a choice we can make anytime that we want.

And then, finally, the fifth confidence builder is building internal trust. It’s the things that we can do to establish, grow, develop, build trust in ourselves.

Pete Mockaitis

Okay. Lovely. So, those are the builders. And then what are the derailers?

Nicole Kalil

So, the five derailers, the first is perfectionism, this idea that we’re supposed to have it all, do it all, be it all, and look good while doing it. Perfectionism is the enemy of confidence because it’s not an achievable goal. Head trash is the second confidence derailer. This is the voice inside of our own minds that says things to us about us that are never kind, and very rarely based in fact or in truth. So, head trash, that internal negative voice.

The third confidence derailer is judgment and comparison, this thing that we do where we compare ourselves to other people, and we either fall short or think we’re better than. Confidence is not comparing yourself to somebody else and feeling superior. Confidence does not even mean compare yourself to anyone at all.

The fourth confidence derailer is overthinking. Thinking is not a problem. We should all be doing it. Overthinking is problematic because overthinking leads to inaction. Inaction creates regret. And then, finally, the fifth confidence derailer is seeking it externally. It’s hoping that the person of your dreams is going to give you confidence, or the weight loss, or the certain level of income, or certain amount of followers on social media. This idea that something external, something outside of us is going to infuse us with confidence.

Pete Mockaitis

Okay. So, that’s a nice lay of the land there in terms of the builders and the derailers. Can you share with us perhaps some of the best practices in terms of bang-for-the-buck, what are the practices we should take on that makes a world of difference in terms of having more confidence?

Nicole Kalil

Absolutely. So, I’m going to walk through an exercise. In my book, I think have ten different exercises that are all designed to help because I’m more of a tactical-oriented person. I don’t want somebody to just tell me to be confident. I want them to give me action steps, tactical steps, so there’s a lot of that in the book, but I’ll give one as an example.

And it’s the process that we can go through inside of our own minds of either overcoming or rethinking about failure. So, if you made a mistake, or you’ve experienced failure, or you’re worried about it, ask yourself, first and foremost, “What are the facts?” So, let’s say, and, Pete, this is actually true, “I feel like I’m having a little bit of an off day. I, hopefully, am not blowing it but I don’t know that this is the best podcast I’ve ever done in the history of ever.”

So, my brain is starting to go into head trash, and I’m screwing up, and, “Oh, my gosh, all these people are hearing me mess up. And what if…? This is a top podcast and Pete is awesome, and he thinks I’m an idiot,” so my brain is going crazy. So, here’s an exercise in action. First, I ask myself, “What are the facts?” The facts are it’s 24 minutes into a recording with Pete on the How to be Awesome at Your Job podcast.

The facts are it’s a top 1% podcast. The facts are I got invited to be on the show. The facts are that I’m speaking about confidence. What are the facts and only the facts? This is important because we often interact with our interpretations or our perspectives as if they’re facts. We don’t want to do that. So, step number one is, “What are the facts and only the facts?”

Step number two, “What am I making up about the facts? I’m making up that I’m having an off day. I’m making up that I forgot to mention this. I’m making up that I spent a little bit too much time explaining that. I’m making up that I’m the worst guest you ever had. I’m making up, I’m making up, I’m making up.”

And for a lot of us, what we’re making up is a negative, disempowered, unproductive version or interpretation of the facts. It doesn’t support us. It doesn’t help us in moving toward what we want, what matters, the risks we want to take, the dreams we want to chase. Okay, so that’s step number two, “What am I making up about the facts?”

Step number three, “Is there a different, more empowered, more productive way to see it? Is there a different interpretation of the facts other than the one I made up?” And a little pro tip here. While any of us can do this for ourselves, sometimes it’s helpful to engage a trusted friend, or a colleague, or a coach, or a mentor. It’s sometimes hard to see things clearly from the inside. There’s an expression that says, “You can’t read the label from the inside of the bottle.” And that’s what I think of here.

Sometimes that different, more productive, more empowered version of the facts can come to you from somebody outside, telling you how they see it. Now, it is still your responsibility because nobody gives you confidence to go from there, and you get to decide which interpretation you choose, or which one you believe, but another interpretation of the facts is, “What an honor it is for me to be here. Whether it was perfect or not, I took the risk, I was excited about the opportunity.”

“I am sure that there is at least one person listening who’s going to be impacted in some way. Somebody is going to be thinking about confidence in a new way, in a different way that maybe is more supportive. Somebody might take a risk on the other side of this. I’m going to learn. I’m going to get better as a guest.”

So, which of those two interpretations of the facts is more true, is more factual or more correct? The answer is neither. I’m making up both interpretations, but one of those is more productive, one of those is more empowered, one of those is going to support me in moving towards what matters, is going to support me in doing bigger and better things.

Which leads to step number four, which is, “What action do I take from here?” So, now with us more productive, more empowered, interpretation of the facts, “What action do I take from here?” Maybe the action is sharing this episode on social media in my platforms. Maybe this action is asking if there’s another podcast that I really want to be on that maybe you would make an introduction. Maybe the action is listening to this episode and really thinking about, “What are the learning opportunities? What could I do better? What skill can I develop from here?”

There are so many actions I can take, but action builds confidence, and so the problem with mistakes, or failures, or head trash, or all, is often, it puts us in a spin and we end up physically or mentally in the fetal position doing nothing. And so, this four-step process, hopefully, helps to get outside of our heads and towards what really matters.

Pete Mockaitis

Okay. Yeah, that’s cool. Thank you. I dig it. And then the facts and only the facts, and then what are you making up, and then what is a different interpretation. That’s cool. I’m curious, are there also some practices that are handy outside the heat of battle but just, as a general thing to do, maybe daily, weekly, quarterly, in terms of, “Huh, this is wise and will keep that confidence boosted over the course of the year”?

Nicole Kalil

Yeah, so the example I just gave and a few others, I would say, are more reactive or more, like, “Hey, I’m struggling. I need something to get me back on track.” I think there are some things that you can do that are more proactive, or even preventative, or that help you from getting into that place. So, there are a few things.

The first I’ll mention is something called “The things I know to be true about me at this point in my life.” I know that’s a ridiculously long title for an exercise but, ultimately, in order to trust yourself, I believe you need to know yourself. This is an exercise in self-awareness and self-appreciation. So, you spend some time thinking about, “What do I know to be true about me at this point in my life? What are my superpowers? What are my unique abilities? What makes me different? What comes more naturally? What do I count on about myself? What do other people count on about me? What might be my unique purpose?”

[24:19]

Any of those questions, you just start laundry-listing them out. I’ve done this exercise more with women than any other gender, but I’ve found that the average number of things people can come up with is six. Six things they know to be true about themselves, which is mind-blasting to me because with all of our life experience, with all of our complex things that make us us, it is just an indication of how little time we are spending building our own self-awareness, getting to know and appreciate, and respect, and admire ourselves.

Pete Mockaitis

And could you give some examples of some of these things?

Nicole Kalil

Yeah, absolutely. So, I’m a good decision-maker. I mean what I say, I say what I mean. I love my family. Full stop. No negotiations. I have a sarcastic personality. So, those are some examples. My list is much longer now but those are some examples of things that are on my list, things that I know and can count on about myself. These aren’t wish lists. This isn’t who I want to be. And nobody is anything one hundred percent of the time.

So, let’s take that I’m a good decision-maker. It doesn’t mean I’ve only ever made 100% good decisions. It just means that that is a skill that I rely on regularly, that other people have admired about me, that often gets leveraged or utilized in my work.

Pete Mockaitis

And so, these things, I’m just thinking, in terms of, like, the filter or the relevancy is, like, I could name dozens of things I know to be true about myself that are somewhat inconsequential, “I like drinking LaCroix.” Like, okay. And so, that’s true, I know that with confidence, Nicole, I could tell you that. I don’t know if that’s getting me anywhere though. Can you help me out with that?

Nicole Kalil

Yeah, sure. I would say, as an initial starting point, put anything that comes to mind with no judgment. This list is between you and you. You don’t have to necessarily go out and share it with anybody. I would, as a starting point, lock yourself in a room, or go outside with a beautiful view and fresh air, or wherever your mental juices get flowing, and just allow yourself to ask the question, “What do I know to be true about me at this point in my life?”

And if “I love LaCroix” ends up on the list, let’s leave it there for now. At least as a starting point, try not to judge, try not to kneecap, try not to find evidence for what comes out. So, I’ll give another example. I’ve had people say “I’m honest to a fault.” Just cross out the “to a fault.” Just “I’m honest.” If somebody takes fault with that, that might be a ‘them’ problem, not a ‘you’ problem. But we have a tendency to say something about ourselves and then kneecap that sentence, or soften, or add disclaimers, “I’m pretty smart.” It’s okay to just be smart. Cross out the pretty.

So, Pete, I don’t know if that answered your question but I would start with putting everything on. And then, at some point in time, you’re going to edit the list and refine it to maybe what matters most. But back to your earlier question, this is something you can read at the start of each day. This is a more personal, more customized mantra, or something that you can tape on your mirror, or something that you read right before you’re about to do something big or take a big risk, so you’re really grounded in who you are and what makes you unique, what makes you special, what are the unique abilities you’re bringing to the table.

And my hope is that it encourages you to trust yourself because you’re grounded in what you can count on, but it also encourages the risks, it’s also a good thing to go, “Oh, I want that. What do I know about me supports me doing that?” So, for example, I launched my own podcast. That was really scary for me, but my ‘things I know to be true’ list encouraged me, it aligned with this thing that I wanted to do, so it made it clear for me that I knew I was going to be able to make it happen.

Pete Mockaitis

That’s just really cool, Nicole. And I’m reminded of a conversation I had with Hal Elrod with The Miracle Morning, talking about six morning habits, about affirmations. And so, he really emphasized making truthful affirmations as opposed to “I am a money magnet, and money flows to me effortlessly.” You’re like, “No, no, it didn’t. I really had to hustle to get that money.”

And so, if you start not so much from a “How could I affirm myself?” but rather “Oh, what do I know to be true?” I’m imagining, as you edit that, you get to a pretty powerful rundown that, as you look at and you say, it’s sort of like an affirmation, but the way we got there was starting with foundations that are true about you as opposed to, like, wishes and desires.

Nicole Kalil

Yeah, I find it harder to trust a wish or a desire. I don’t have much evidence. And, of course, trust implies a little bit of not having all of the evidence. But I want to ground myself in what I trust, what I feel confident about, what I know to be true first. And, I don’t know, I think affirmations and mantras have a wonderful place. The more aspirational ones, or the ones that, as you mentioned, just hasn’t resonated with me personally. I am not suggesting that people shouldn’t do it or that it doesn’t work. I’m just saying it didn’t work for me. So, this is my sort of tweak on it.

Pete Mockaitis

That’s cool. Okay. Well, tell me, Nicole, any other favorite practices that really pack a wallop?

Nicole Kalil

I start with a list of ten things that build internal trust, and it’s not, by any means, limited to ten, and I won’t go through ten today, but when we think about confidence as firm and bold trust in self, and we understand that it’s not going to come to us from the outside, and it’s built from the inside-out, then it begs the question, “How do I do that? How do I build trust with myself?”

And so, first, I would encourage you to think about how you build trust with others, and how others build trust with you. That will give you some insight into what’s most important to you. But there are a few things that I think are fairly universal. For example, keep your commitments. We trust people more who do what they say they’re going to do. We trust people more who follow through on their commitment. We tend to trust people who flake or don’t show up when they’re going to less. This is not a hundred percent true across the board but I’d say pretty general.

So, if you think about that, then, “How do I build trust with myself?” You take those things and you take it internal. Well, first and foremost, keeping the commitments you make to yourself, at least as much as, if not more, than the commitments you make to others. I think so many of us follow through on the commitments to our colleagues, to our bosses, to our children, at a much greater level than the commitments we make to ourselves. And, unfortunately, that’s doing damage and chipping away at our own trust.

We also have the tendency to overcommit, and that can be problematic as it relates to building trust. Now, again, perfectionism is the enemy of confidence, so this isn’t about keeping 100% of your commitments 100% of the time, but it is about doing it more often than not. That’s how we build and grow trust within ourselves.

Some other examples. Standing up for yourself builds self-trust. Speaking your truth. Saying what you mean, meaning what you say. Communicating boundaries can be a big trust builder. Being your own hype person. There are so many examples but it’s really thinking about, “What matters most to me as it relates to trust?” and then turning it inward and thinking about, “How do I do this with and for myself, for my own confidence?”

Pete Mockaitis

Well, now I’m intrigued, Nicole, about any number of situations. We had on the show Carol Kauffman who had a great question, “Who do I want to be now?” in terms of different circumstances, and there’s repeat thoughts connecting. It’s funny. I’m thinking right now, if someone provides you with service that is not quite acceptable, usually, I’m like, “You know, I don’t want to make a big issue of it. It’s not that big a deal. I don’t want to hurt their feelings.”

I got a little bit of people-pleaser in me, “I don’t want to hurt their feelings or put them on the spot. And, really, I’m so blessed in so many ways. Am I really going to make an issue over this carpet isn’t cut quite right or they forgot something with my restaurant order.” And so, usually, I kind of say nothing. But what you described makes me think, “Huh, there may be a whole lot of value in kindly, lovingly, diplomatically, saying, oh, speaking up for myself in those environments.” What are your thoughts here?

Nicole Kalil

I’m right there with you. I’m also a recovering people-pleaser, and I have to check in with myself. If I don’t say anything, how will I feel on the other side of this? Will I feel frustrated? Will I feel disappointed? Will I feel like I let myself or someone else down? Will I be pissed off? And if the answer to any of those questions is yes, then I probably should say something.

But, Pete, you hit the nail on the head. How I say it is a big differentiator and how I feel about myself. So, like you said, maybe it’s not that big of a deal, maybe it’s just, I had this recently with a contractor, “Hey, you’ve done phenomenal work. I could not be more pleased. I would recommend you to people. But can I give you one piece of feedback, one thing that I didn’t particularly enjoy in my relationship, and that would prevent me from referring you in certain situations or to certain types of people? Are you open? Would that feedback be valuable?”

So, I got to speak from what was true for me. I got to share something that was on my mind, and that was really bothering me. But I got to do it in a productive way for both of us and, by the way, I also have had the moments where I’ve gotten so pissed off that I over-rotated and the guys standing up for myself just ended up being a big jerk.

And I had to check in with myself on that I think the judgments and the things that we say, always tell us more about us than the other person. And the only thing I have any control over anyway is how I show up.

Pete Mockaitis

And what’s interesting as I imagine this conversation with contractor, whomever, felt like the worst-case scenario play out like wildly unrealistic, they start screaming at you, like, “Well, Nicole, it is absolutely outrageous that you would expect such a thing given the timeline and the budget, and it’s, frankly, extremely rude of you to throw this minor foible in our faces when we’ve bent over backwards to over deliver and be awesome for you.” Okay, so that’s, like, over-the-top negative reaction to a piece of feedback.

And that, in and of itself, could be a confidence builder in terms of, “Hey, you know what, I just survived the worst-case scenario, and it didn’t damage me,” assuming, hopefully, that you’re not going to then prosecute yourself, like, “Oh, I shouldn’t have said that. That was so bad of me.” Hopefully, you’re not at risk for going down that pathway. But, yeah, tell us about that.

Nicole Kalil

You hit the nail on the head. First of all, the worst case very rarely happens. We always make up the worst case in our minds, and it’s almost never that. And the other thing that you said that’s so important, it’s a confidence builder either way. I get to be proud of myself that I spoke my truth. I am not responsible for how they respond, or how they react, or what they choose to do with it.

He was lovely. He was like, “I so appreciate the feedback.” He could’ve walked out of here, and was like, “She’s full of crap. I’m not taking any of that.” I don’t know. All I know is I was willing to get uncomfortable to share something that was important for me to share. I trusted that my voice mattered. I trusted that my opinion mattered. And I trusted that this feeling that was existing within me was worth putting words on.

Pete Mockaitis

That’s cool. Well, Nicole, tell me, any other key things you want to make sure to mention before we hear about some of your favorite things?

Nicole Kalil

There’s an expression that we hear a lot in professional environments, the “Fake it till you make it.” This is going to sound like semantics because it’s just a different word choice, but I prefer “Choose it until you become it.” Faking it sends the message of inauthenticity, and I think when we separate from our authentic selves, we create tears in our trust.

When we try to show up as someone or something that we’re not or be another person, fake it, I think we actually inadvertently do some damage to our trust and to our confidence. And so, my spin on it is “Choose it until you become it.” Choose to trust yourself moment by moment, day by day, until the feeling catches up. Choose confidence until you become it.

Pete Mockaitis

All right. Well, now, Nicole, could you share with us a favorite quote, something you find inspiring?

Nicole Kalil

Yes, so I have this in my office that says, “You’ll be too much for some people. Those aren’t your people.”

Pete Mockaitis
Okay. And a favorite study or experiment or bit of research?

Nicole Kalil

So, I am not an avid researcher. I rely on other researchers to find the information. So, Adam Grant, I’m just a huge fan and I follow all of his stuff, and his book Think Again was really impactful for me.

Pete Mockaitis

I was about to ask for a favorite book. Is that it or is there another?

Nicole Kalil

I could use that but I read 80% of the time for pleasure, and maybe 20% of the time for self-development or work-related things. So, on the personal side, Louise Penny mystery books are favorites.

Pete Mockaitis

All right. And a favorite tool, something you use to be awesome at your job?

Nicole Kalil

Airtable, the app. I would literally would be lost without it, so that’s my go-to.

Pete Mockaitis

Nicole, you are an entry in one of our Airtable’s guest CRM.

Nicole Kalil

Oh, I love that.

Pete Mockaitis

It’s just magic.

Nicole Kalil

You are on mine. That’s how I prepped.

Pete Mockaitis

And a favorite habit?

Nicole Kalil

I’m an avid reader, that’s probably my favorite thing I do. I read 50 or more books every single year, but what is a unique take on it is I read during my working hours because I consider it professional and personal development. It helps me be better at my job.

Pete Mockaitis

Okay. And is there a key nugget you share that really seems to connect and resonate with folks; they quote it back to you often?

Nicole Kalil

So, the “Don’t fake it till you make it. Choose it until you become it.” But also, the expression “You can’t learn to park in a parked car.” Just a reminder that action is how we learn and grow and do just about anything.

Pete Mockaitis

And if folks want to learn more or get in touch, where would you point them?

Nicole Kalil

My website is probably the best place, NicoleKalil.com. It has all the things.

Pete Mockaitis

Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Nicole Kalil

My call to action is to trust yourself, to choose confidence on the road to competence. The reality is you can’t be competent at anything when you’re trying it for the first time, or when you’re doing something new, or when you’re taking on a new challenge. Competence is something that’s gained and earned over time. And so, since you can’t be competent day one, the option is to use confidence because you can do that any time you want. So, confidence on the road to competence.

Pete Mockaitis

All right. Nicole, thank you. This has been a treat. I wish you much fun and confidence.

Nicole Kalil

Thanks, Pete. I appreciate it. Thanks for having me.

805: How to Boost Your Confidence and Advocate for Yourself with Kelli Thompson

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Kelli Thompson shares strategies for overcoming impostor syndrome and asking for what you need.

You’ll Learn:

  1. When self-doubt can be helpful 
  2. The exercises to boost your confidence
  3. What not do when advocating for yourself 

About Kelli

Kelli Thompson is a women’s leadership coach and speaker who helps women advance to the rooms where decisions are made. She has coached and trained hundreds of women to trust themselves, lead with more confidence, and create a career they love. She is the founder of the Clarity & Confidence Women’s Leadership Program, and a Stevie Award winner for Women in Business—Coach of the Year. She is the author of Closing The Confidence Gap: Boost Your Peace, Your Potential & Your Paycheck, releasing fall of 2022.

 Resources Mentioned

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Kelli Thompson Interview Transcript

Pete Mockaitis
Kelli, welcome to How to be Awesome at Your Job.

Kelli Thompson
Thank you so much for having me, Pete.

Pete Mockaitis
Well, I’m so excited to chat with you and hear your wisdom. And I thought, for starters, could you share with us a wild tale of salary negotiation, something that was funny or dramatic? You’ve seen a lot of this stuff and so I just imagine you’ve got some cool stories here.

Kelli Thompson
Oh, my gosh, I have to just pick one? I think sometimes the wildest tales of salary negotiations was when I was sitting on the other side as an HR person, and people would come in and they would put down this salary that was just wildly above the range for the job. Like, a quick Google search could’ve told you, “Hey, this is kind of the range for this job.”

And lots of times they would get defensive on why they wanted that number, and they would give you really un-work-related reasons, like, “I want my partner to stay home, and so I need to make this much money,” or, “I have plans to buy this house, and so I need to make this much money.” And just keeping a straight face in those moments, and I get it, lots of times we want to make a certain salary so that we can have things in life that we want.

But to use it as a negotiating tool of saying, “You need to pay me this much so that I can do that,” without even having any reference of, “Hey, this is kind of the range,” those were always really entertaining, and just moments where I really just had to stay cool and calm and just practice that poker face.

Pete Mockaitis
Yes, it’s really interesting. And we had a great chat with Steve Dalton about negotiation sorts of matters, and he said sometimes if you share those things…I’m thinking about sort of when you’re starting a new job. When you share some of those things that could be helpful in terms of understanding your goals and how they might be able to say, “Well, you know what, we don’t actually have the ability to meet that salary number but we do have some cool benefits associated with interest-free loan for a down payment or whatever.” But saying, “I need this money because of this now, so make it happen, Buster,” ain’t going to cut it.

Kelli Thompson
No, no, not going to cut it.

Pete Mockaitis
Okay, good to know. Well, so we’re going to talk a lot about confidence, particularly within your book Closing the Confidence Gap, confidence and advocacy in particular, as well in the zone of asking for more money. So, could you kick us off by sharing perhaps one of the most surprising and fascinating discoveries you’ve made when it comes to professionals and getting more confident?

Kelli Thompson
Yeah, I think one of the most fascinating things I’d found about really helping with confidence, and maybe it’s one of the simplest, is actually how I open the book. I think, a lot of times, we think that we will get more confident if we follow a certain set of rules. So, for instance, in my own life, my rules were, “Okay, you need to go to college. You should get this type of degree. You should find this type of job because, you know, it’s stable, it’s going to pay well, and you have promotion opportunity, and you have benefits.”

And my family origin was, “Hey, get married young so that you can have kids when you’re young and you have energy, and then you should go get a graduate degree,” like, there’s all these rules. That’s just my family’s rules. And when I talked with, especially women, that’s the majority of my clientele, they come to me saying, “Why do I not feel more confident because I literally followed all the rules, I took all the career advice I was supposed to? I followed this path but why do I feel so blech?”

And I think one of the things and one of the most surprising discoveries that they have is there’s no “Happy when…”, there’s no “I’ll feel confident when…” They think it’s going to be on the other side of a promotion or a title or a salary boost, and what they find is there’s just nothing there. And so, a lot of the things, what they actually find helped them close the confidence gap and become more confident is to live a life that’s actually aligned with their values, and stopping and asking, “What do I really want? What do I truly enjoy? And how do I say no to everything that isn’t that?”

Pete Mockaitis
Okay, interesting. So, there’s almost an invisible script or an implied assumption, implicit and are operating mental frames, to say, “If I follow these rules, the result will be confidence, success, money,” any number of things. And people seem to discover again and again, that just doesn’t quite come to pass that way.

Kelli Thompson
Absolutely. And I think that’s just common because in the world of work, there’s just so much advice. There are so many well-intentioned, “Hey, you should do this, you should try this.” I know, even as an entrepreneur, I still get a lot of well-intentioned advice. And so, one of the things I really encourage my clients to do is really to stop, check in with your gut, “Do I even agree with that advice? Is this someone I should be taking advice from? Does this even align with my values? Does this even support what I want to do with my life? Does this even make me happy?”

Pete Mockaitis
Okay. Well, thank you for that. And now could you share the main message or thesis or core idea behind your book Closing the Confidence Gap?

Kelli Thompson
The central question behind the book is, “What would you do if you had a little more confidence?” And it really encourages to ask the readers to slow down and think about that, “What would I do if I had a little more confidence? Would I run for office? Would I ask for a raise? Would I try to set stronger boundaries at home? Would I go for the promotion? Would I quit my job?”

I’ve asked over 500 women this question, and the answers are just all over the board. But the central question of the book is, “What would you do if you had a little more confidence?” And then the book just unravels some tools, stories, lots of stories, strategies, frameworks to help you put into place some things, some actual tips that you can do, and do that thing that you said you would do if you had a little more confidence.

Pete Mockaitis
Okay. And this might be a basic question, but how would we define confidence and the opposite of confidence? Because, in a way, it’s a big word that can encompass a lot of stuff.

Kelli Thompson
I have a line in the book that says, “A confident woman trusts herself. Her body is trustworthy.” And so, I really define confidence as trusting myself, like trusting my gut, my inner knowing, my nudges, and taking action on that because the actions of confidence come first, the feelings come second. And I think we can all put ourselves there where we felt nervous about doing something.

Maybe we’re going to hop on a podcast, or we’re going to give a presentation and you feel all the butterflies and got the splotchy neck and the sweaty palms, and you get into action, and when you’re done, you have the feelings of confidence. So, it’s getting into action that produces it. The opposite of confidence, a lot of people think that it’s doubt, but I think that there’s always a healthy level of doubt that comes along with confidence. And so, I like to think of confidence as a verb, and so to me the opposite of confidence would be stalling, inaction, and just being frozen.

Pete Mockaitis
When you said confidence is a verb, I was thinking of a confidence man, a con man, a flimflammer.

Kelli Thompson
That’s awesome.

Pete Mockaitis
Not that kind of confidence verb. Okay, that’s cool. As opposed to just sort of hanging back, which makes sense. It’s not so much that we’re terrified necessarily, though we might be. It could just be, “Nah, I don’t quite know about that. Maybe a little later.” So, stalling, being in a state of not doing action. Okay. Well, so let’s say we want more confidence, how do we go get it?

Kelli Thompson
So, the first place I like to have my clients start is, especially when they come to me…I work with primarily women in my private coaching practice, and when they come to me and their confidence is totally shot, they’re also usually dealing with a lot of burnout. They’re overworked, they’re exhausted, they’re not even doing work they love. They may be doing work that was delegated to them, and they just said yes because it was the “right” thing to do – and I’m putting right in quotation marks – and they just don’t feel good about themselves and their abilities anymore.

And this might seem overly simple but sometimes when someone has come to me in that sort of state, I know I’ve been there in my personal life, the first place I have them start is to write down everything they don’t want. You might be surprised on how long that list of things becomes of everything that people don’t want because they said yes to it four years ago and we just keep doing it because we don’t want to go, we don’t want to set a boundary, we don’t want to say no.

Or, we said yes to be nice, we said yes to keep a relationship that maybe isn’t serving us any longer because a lot of times when women come to me, and I say, if I would try to work on confidence and build their confidence, they are just so overwhelmed, they don’t even know what they do want. So, we always start with, “Let’s make a list of everything you don’t want, and start saying no to some of those things.” Because when we can start to clear out the things we don’t want, it removes all that noise and that interference to help us get more clear about what we actually do want, what do we value, and how we say yes to the right things in alignment with those values.

Pete Mockaitis
Okay, that’s handy. And then, I’m curious, when you’re in sort of the heat of things, like a big presentation is coming up, you’re about to ask for more money, or a high-stakes something, and you’re feeling all sorts of doubt, anxiety, do you have any tips for what you do acutely then and there?

Kelli Thompson
In the moment. Great. Yes, so all the time, I am speaking, and I’ve been a corporate trainer, I’ve been a public speaker for almost 15 years, and I still get nervous, so I just want to normalize that. But what I have them do in the moment, is I like to just encourage them to not only just use their thoughts, but I want them to use their body.

So, some things that they can do in their body. If you ever see me before a presentation, I will be standing in the corridor, doing four-count breathing. Breathing in for four counts, breathing out for four counts, and doing that over and over again because what that does is it can calm down our nervous system, get more oxygen to the brain, and kind of get us out of that fight or flight mode that likes to hijack us. Actually, the Navy Seals use that when they need to calm themselves down.

Another tip in the moment that I always encourage my clients to do, and I always do, is to always have ice water. Ice water can also just calm down the body. So, I really encourage clients to prepare, like, “Let’s have a plan for breathing, let’s have a plan for ice water. Let’s get our body regulated because then my next tips are going to help you a lot more.”

The next one is just to notice it. I think sometimes we get nervous and we get flushed, and we feel all this doubt, and then we start to shame ourselves, and, “Oh, I shouldn’t feel this way,” but I have yet to meet a person who has shamed themselves into a higher level of confidence.

Pete Mockaitis
“Stop feeling that way.” “Oh, okay. That worked.”

Kelli Thompson
I know, right? Because if you say, “Stop it. Stop it,” like, it just gets worse. So, let’s just notice it, and just notice it with a ton of compassion, and then let’s just give it a name, “You know what, this is doubt. This is doubt that comes with speaking up. This is imposter syndrome. This is nerves. This is anxiety.” Naming our emotions doesn’t give them power. It actually clarifies our language so we can have more resilience in the moment, and go, “Oh, yeah, this is just that doubt that comes.”

Then I want you to normalize it. Like, I think the statistic is 90% of people are scared of public speaking, 70% of people have experienced imposter syndrome. It is just so normal to feel doubt and nerves. In fact, I always joke with my clients that, “If you never felt doubt, we would probably be having a conversation about you being on the sociopathic spectrum.”

Like, doubt is a normal and healthy human emotion. It keeps us humble. It keeps us curious. It keeps us connected. So, let’s get back into our bodies. Let’s notice it with a ton of compassion. Let’s give it a name. Let’s just normalize it. This is normal. It’s normal. It’s normal. You can do great things while also feeling doubt. And then just reframe it.

One of my favorite reframes is, “I feel a lot of doubt, and this is good because it means I’m stretching my comfort zone today. I’m getting out of my comfort zone. This is where the learning is happening right now. This means I’m taking a brave next step, doing something that was on my goal sheet two weeks ago.”

Pete Mockaitis
Oh, Kelli, there’s so much good stuff here I want to dig into. And I was really connecting with the notion of not shaming the emotion, and when you said, “This is normal, this is normal, this is normal,” that actually felt soothing as you were saying it, as opposed to, “I shouldn’t feel this way. I should be stronger.” The should statements – I’ve been listening to a lot of Dr. David Burns lately, hope we get him on the show later – in terms of they really do contribute to not the feelings that you’re going for.

Either the world should be different and you feel angry and frustrated that it’s not, or you should be different and then you feel sort of smaller or lame or inadequate because not only are you feeling the thing you don’t want to feel, but you are doubly cursing yourself because you shouldn’t feel that way, versus “This is normal, this is normal, this is normal” just has a calming effect right there.

Kelli Thompson
Yes, I’ve nothing to say to that than yes, it does.

Pete Mockaitis
Well, then I want to talk about ice water. No joke, I was dorking out and reading all about the mammalian dive reflex which is so wild that if you put your face in cold water, you will literally have a bodily reflex that lowers your heart rate. I have tested this in my office with a heart rate monitor, because that’s what I do for fun, and it’s handy. So, that’s one approach is dunking your face in cold water. I have a feeling you have a different view when you said ice water. What’s your ice water approach?

Kelli Thompson
So, my ice water approach is, and if you are watching us on video right now, you would see me holding up ice water. Like, I always have ice water every time. I’m even talking to you on a podcast because, again, I want to normalize, normalize, normalize. I get nervous and I feel doubt even before I hop on podcasts, I have ice water. As you said, it feels like it slows the heart rate down because I get warm, I get flushed. I’ll just be honest. I start pitting out in my clothes.

And so, when I have ice water, whether I’m going on stage to speak, whether I’m going to be doing a webinar or a podcast, or speaking in front of a room, I always have ice water because it just helps bring that body temperature down a little bit and just slows everything down. And you have the proof, I’ve never done this on my iWatch, but now I’m going to try. I’m going to actually watch my heart rate on my iWatch and have a little fun with your experiment.

Pete Mockaitis
That is good. And, in addition to the cooling, I think it also – is the word somatic awareness – it’s just a sensation that it’s a little jolt, like, “Oh,” and just sort of brings you into your body in terms of, “Oh, this is a thing that I’m feeling now,” as oppose to, you’re projecting all these worst-case scenarios or whatever that could be unfolding from your mind.

Kelli Thompson
Absolutely. And you used the word somatic awareness, so I’m going to go there because I actually talk a lot about somatic awareness in my book. In fact, one of the things that I talk about when it relates to confidence is I say that a lot of leadership development is what I call neck-up leadership development. And I know this because I design and develop leadership training programs for decades, and everything is, “How do we build more confidence?” And it’s all in our brains and our thoughts and thinking differently.

And when we teach leadership, it’s like, “How do we teach how to give feedback, performance reviews, ROI, look at the PowerPoint deck, the financial statement?” But one of the things that we don’t pay enough attention to that I talk about a lot in the book, and I talk about a lot with my clients because it’s worked for me too, is dropping below our neck and asking ourselves, “How am I feeling in my body? What is my body doing? What can I do with my body to…?” sometimes rev ourselves up.

I’m taking this podcast standing up because I know I sound different. I feel different when I’m talking and presenting when I’m standing up versus sitting down. How do those emotions actually feel in my body? And how can I just feel them, just as you’ve said, instead of constantly ruminating around what I’m making this feeling mean? Like, “Oh, my gosh, I’m not qualified. I’m going to fail, blah, blah, blah.”

No, I can just feel that in my body. I can breathe through that emotion. I can name that emotion. I can drink my ice water. I can change my posture to make me feel a different way. So, thank you for bringing that up because really getting in tune with our bodies is not something we talk about in the workplace, and it is so important when it comes to just changing our level of awareness and, I think, ultimately, boosting our confidence.

Pete Mockaitis
Okay. You also mentioned imposter syndrome a couple times. Tell us, what precisely is imposter syndrome? Is that any different than regular old doubt? Is there a different approach we should take when we’ve got it? Can you unpack that?

Kelli Thompson
Yeah. So, I was speaking at a women’s leadership conference, and I actually asked that question of the audience, and one of the women just blew everyone away. She said, and I think she defines it best, she said, “You know what, doubt is just kind of an emotion that we feel. An imposter syndrome is self-sabotage.”

And how it’s actually defined, it was coined in 1978 by two researchers, Pauline Clance and Suzanne Imes, and this study was done on women. It is a belief that despite a woman’s accomplishments, her credentials, her success, her accolades, she still feels like she’s going to be found out at any moment, or that she doesn’t belong in the room, or that she wasn’t worthy of what she’s accomplished, and all of this has been a source of luck.

And so, that causes women, and now the most recent studies, I think, have really broadened that to say, actually, 70% of people feel imposter syndrome, especially if you’ve experienced racial discrimination, if you work in a very gender-dominated industry where there are certain gender norms, or you work in a field like academia where brilliance is prized, that levels of imposter syndrome are really high.

And just because of this belief of being found out, or that “I’m not qualified,” or, “All my success has been luck,” it this consistent kind of self-sabotage to say, “Well, I’m not going to apply for the promotion. I’m not going to ask for what I deserve. I’m going to hold back,” and sometimes it can cause individuals to play small.

Pete Mockaitis
Okay. And if we find ourselves doing some of that sabotage, entertaining some of those beliefs, what should we do?

Kelli Thompson
A lot of the techniques that I use are very similar to what I just already described in terms of let’s just notice it with a ton of compassion, “You know what, this is imposter syndrome. This is just what this is. It’s just I’m not going to shame myself out of this,” and giving it a name. But what I really encourage my clients to do is I like to think of imposter syndrome as like kind of an umbrella emotion.

Underneath imposter syndrome you might feel doubt, worry, insecurity, overwhelm, excitement, and really getting granular about that. But I want to normalize it but one of the things that I also talk about is I believe that I don’t even like to use the word fix imposter syndrome because I don’t think people need to be fixed.

But one of the things that I want folks to be aware of is that let’s also make sure that we are not working for an organization who does not have diversity in the room because imposter syndrome is more prevalent when people have not seen themselves in the highest levels of leadership. So, if you’re working for an organization that continues to have all white men in the senior leadership team, notice that maybe that imposter syndrome is not your fault, and it could be because, gosh, I literally cannot see myself in those rooms where the decisions are made.

So, I really encourage a both-and approach for imposter syndrome. One, if you are a leader of an organization, how are you creating a diverse workforce and psychologically safe environments where people feel seen? They watch people like themselves get promoted, speak up, make decisions while also knowing that imposter syndrome is a very real feeling. And I can also use some of the same techniques I provided earlier in the podcast to help me move through those feelings – because that’s what it is, it’s a feeling – and take action.

Pete Mockaitis
Okay. Well, let’s shift gears a little bit and say that we’ve done a lot of the internal work in terms of the breathing, the ice water, thinking this is normal, this is normal, getting clear on what you want and what you don’t want, and these sorts of things. And then the time comes, we are about to advocate for ourselves. What are the best practices in executing that well?

Kelli Thompson
So, in advocating for yourself, I think it really depends on what you are advocating for. So, let’s just use the example of a salary ask. And so, if we are advocating for ourselves in terms of a salary ask, I really like for folks to, and this is coming from my HR perspective, come with the data. There is so much available data out there right now so that you can look at your job, and say, “Hey, what are the ranges that this should pay?”

So many states are requiring now jobs to put the salary ranges on the job posting so that we can kind of get a sense of what it’s paid. So, Glassdoor.com, PayScale.com, you can Google your state, BLS Wage System, and that will actually give you…

Pete Mockaitis
Oh, the Bureau of Labor Statistics. I’ve spent a lot of fun time there, actually, the website.

Kelli Thompson
That’ll give you hard data. So, find your data. And so, I think if you’re going to advocate for yourself, finding the data is always a great place to start. And then I think when we’re going to advocate for ourselves, I think step two, it’s really important to own what’s unique about you. Like, own your unique talents.

So, if you’re advocating for a raise, you’re advocating for a salary, maybe you’re advocating for a promotion, or you should be the person they pick for that project, own what is unique about you. Like, what is the thing that only you can bring to the table? Because I think that really helps reduce some compare and despair.

And then list that out to say, “Because I am able to do these things, here are the results I’ve been able to accomplish for the organization.” I can’t stress enough, as someone who’s been an HR leader in excellent times and has been an HR leader in the 2008 recession in banking, nothing is more important than to be able to communicate your talents and how that has correlated into results for the organization. Organizations and leaders love results.

And I think the third step really is working through that doubt, the imposter syndrome, just noticing that those feelings are normal, “This is normal, this is normal, this is normal,” and just reframing your mindset, like, “I am worthy of making this ask. This feels uncomfortable because I’m stretching my comfort zone.”

And then I just really encourage folks, when they’re advocating, I love to write things down first. In fact, there’s some neuroscience that shows that when we kind of go to the act of writing, it’s like pre-gaming. It’s like imagining in our heads so that way we can actually get to the thing, our brain is like, “Oh, we’ve done this before. I know my script. I have it written down. I’ve practiced it,” and then make your ask with confidence.

So, I think just to sum that all up, it’s really knowing your data, knowing the facts, owning who you are and how your unique talents have contributed towards results, and then taking action, knowing that the actions of confidence will probably come first and the feelings will come second, but being clear about your ask, practicing it, so you can make that clear ask, and ask for what you want.

Pete Mockaitis
Okay. And when making the actual ask, are there any key words, phrases, choice gems of verbiage you’d recommend we do or don’t say?

Kelli Thompson
Oh, I love how you said don’t say because lots of times, and, again, I’m talking with women who may have been conditioned, through no fault of their own, that they shouldn’t ask, it looks greedy, “You shouldn’t talk about money,” there can be messages. So, what I hear sometimes is tentative thinking, like, “I was kind of thinking that…” or, “Would you be able to blank? But if you can’t, that’s okay.” So, I would avoid that, “So, if you can’t, that’s okay.”

I even really encourage them to notice, like when you go in and say, “Hey, I’ve been taking a look at the salary data. And based on my unique skills of X and Y, I’ve been able to deliver A, B, and C this year, so I’d like us to take a look at my salary, and I think a salary of $100,000 is fair.” And what they do is there’s that silence that happens, and a lot of us aren’t okay with the silence.

So, what they shouldn’t do is jump to fill that silence because I think sometimes what happens is they fill the silence, and like, “But if you can’t, that’s okay.” So, I really encourage them to avoid doing that and just allow the silence to be, because lots of times the other person just needs time to process that. So, make the clear ask and allow for the silence.

Pete Mockaitis
All right. Kelli, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Kelli Thompson
I think the biggest thing when it comes to advocating, boosting your confidence, all the salary-ask conversation, it’s just to be clear. People are horrible guessers and so I think it’s really important to be clear about what you don’t want when it comes to building your confidence, and then ultimately clear on what you do want. I think it’s important to be clear on what you’re advocating for and making clear asks. So, I often say that success loves clarity because our world is noisy. So, the more clear you can be, I think the more successful you can be.

Pete Mockaitis
All right. Well, now, Kelli, could you share a favorite quote, something you find inspiring?

Kelli Thompson
So, there are so many but the one I think I absolutely have to go with is the Ruth Bader Ginsburg quote. It informs really my entire business mission, and that is, “Women belong in all places where decisions are being made.”

Pete Mockaitis
Okay. And a favorite study or experiment or bit of research?

Kelli Thompson
Well, right now, it should definitely be the confidence gap. That is a real study that was done by Wharton who studied the gender-based differences in confidence and how well people performed versus how well they advocated. And, as it showed, men tended to advocate a little better even though women tended to perform a little better. So, that’s the research right now that I’m obsessed with and it’s featured in my book.

Pete Mockaitis
Okay. And a favorite book?

Kelli Thompson
My favorite book, the one that I have read three times, I’ve taken the online course, and I give it away to everybody I can, is The Gifts of Imperfection by Brene Brown.

Pete Mockaitis
Okay. And a favorite tool, something you use to be awesome at your job?

Kelli Thompson
Calendly. I literally cannot live without Calendly. I don’t know where it was for the early majority of my life.

Pete Mockaitis
And a favorite habit?

Kelli Thompson
I love getting up and working out in the morning. If I don’t get up and work out, especially lift weights in the morning, like, I am just unfit for human consumption.

Pete Mockaitis
We’ve all consumed you.

Kelli Thompson
It just makes me a nicer person, right? It goes back to the whole body thing you talked about, the somatic awareness. When I get into my body, I just feel better, I have more confidence.

Pete Mockaitis
All right. And is there a key nugget you share that really seems to connect and resonate with folks; they quote it back to you frequently?

Kelli Thompson
One of the things that has been highlighted in my book, because there’s been a group of readers who’ve had early access to it, and it’s a quote that I didn’t even think of when I wrote it, but it’s the number one highlight in my book. And it says, “A woman does not need to have a title to be a leader. She is any woman who wields influence.”

Pete Mockaitis
Okay. And if folks want to learn more or get in touch, where would you point them?

Kelli Thompson
Come visit me at KelliRaeThompson.com. You can learn more about my book and there’s lots of free downloads on my site, including a salary negotiation tool.

Pete Mockaitis
And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Kelli Thompson
Yeah, let’s just practice some compassion. I love the tip that you said, in your next moment where you’re feeling doubt, let’s just all, together, say, “This is normal, this is normal, this is normal, this is normal.” And then, remember, take your bravest next step, the actions of confidence come first, the feelings will come second.

Pete Mockaitis
All right. Kelli, this has been a treat. I wish you much confidence and success in the weeks ahead.

Kelli Thompson
Thank you so much for having me.

744: Mastering the Skill of Confidence with Nate Zinsser

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Nate Zinsser reveals practices that athletes and military cadets use to overcome pressure and build the confidence to perform anytime and anywhere.

You’ll Learn:

  1. Why confidence is a skill–not a quality
  2. How to make affirmations work for you
  3. What to do when you feel unmotivated

About Nate

Dr. Nate Zinsser is the Director of the Performance Psychology Program at the United States Military Academy at West Point, the most comprehensive mental training program in the country, where, since 1992, he has helped prepare cadets for leadership in the U.S. Army. He also has been the sport-psychology mentor for numerous elite athletes, including two-time Super Bowl MVP Eli Manning and the NHL’s Philadelphia Flyers, as well as many Olympians and NCAA champions.

He has been a consultant for the FBI Academy, U.S. Army Recruiting Command, and the Fire Department of New York. He earned his Ph.D. in sport psychology from the University of Virginia and his senior black belt rank from Shotokan Karate of America.

Resources Mentioned

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Nate Zinsser Interview Transcript

Pete Mockaitis
Nate, welcome to How to be Awesome at Your Job.

Nate Zinsser
Pete, thanks for the invite. Wonderful to be here.

Pete Mockaitis
Well, I’m so excited to chat with you. One of my best friends went to West Point, and you’re the director of Performance Psychology, and I love performance psychology, and you’ve got a really cool background and resume with being a wrestling champion, a mountaineer, a karate black belt, working with elite athletes like Eli Manning. Could you share with us maybe one fun story that cues this up in terms of a transformation and what’s possible when we get a handle on some of this mental stuff?

Nate Zinsser
Okay. Well, here’s one fun little story about how I actually ended up at West Point.

Pete Mockaitis
All right.

Nate Zinsser
I had been prepared for a fairly traditional academic career in the field of sports psychology, although I was very interested in doing applied work, and I had gone to a graduate program, a PhD program at the University of Virginia that was very much emphasized on applied work, actually dealing with athletes and helping them rather than just being in an Ivy intellectual tower.

And I found out that there was a job opening at West Point, and I found out that on Thursday but I also found out that I had to get the credentials in and the application materials done by Monday. So, I had to believe in myself enough that I could assemble everything, and this was not your standard application. This was a very complicated federal employee application process, so I had to believe in myself to get all that stuff done rather quickly, get it in the mail, and then be patient while the system works through.

As the system worked through, I was not originally selected as one of the finalists for the job. And when I found out about that, I took the bull by the horns, I called up the United States Military Academy, I eventually got through to the gentleman who I would eventually be working for, and I said, “Colonel, you have got to look at my resume because I am the guy for this job.” And the rest, ladies and gentlemen, as they say, is history.

Pete Mockaitis
Yeah, you know, I love it. It’s so bold and, in some way, I’m just putting myself in the colonel’s shoes there in terms of it’s sort of like you’re taken aback, like, “Well, this doesn’t really ever happen. I’m intrigued and curious. Okay, Nate, why? I’m all ears. You have my attention.”

Nate Zinsser
Yeah. Well, I explained to him that I was the guy for the job and I had everything that he was looking for, and he was open enough and relaxed enough about the process, not being able to go by the rules, play by the rules, but interpret them a little bit here and there, and the rest is history. I’ve been there for almost 30 years.

Pete Mockaitis
Yeah, that’s good. You know, it’s funny, I think I did that technique way back in college when I wasn’t interviewed. I did not get an interview. I think it might’ve been for Walgreens for an internship, and I thought, “Well, I can see some of the people who did get interviews, and not to be totally arrogant, but I’m smarter than them, just like from grades or extracurricular achievements or whatever.”

And I thought, “If you’re interviewing them, you’d be interviewing me.” And so, I said that. I think I found a more diplomatic way to say that so they don’t say, “Who is this arrogant jerk?” And they said, “Oh, okay. Sure. We got a slot open here.” I was like, “Oh, cool.” And so, it worked. It worked for you, it worked for me. I guess I didn’t get it after the interview but it’s fine. Things worked out just fine in the summer.

Okay, cool. So, that’s some confidence and your book is called The Confident Mind, so it seems like you’re walking the talk here.

Nate Zinsser
I do, indeed, try to practice what I preach, and it was indeed a process of believing, having a sense of certainty about myself that I was indeed the right guy for the job, so I was not hesitant or nervous or afraid to put myself forward.

Pete Mockaitis
That’s cool. Well, so then tell us, what is the big idea behind your book, The Confident Mind, the thesis, if you will?

Nate Zinsser
The big idea is that confidence is a skill that you build and you apply the same way you would build and apply any other skill. You work on your backhand or your second serve if you’re a tennis player. You work on your understanding of organic chemistry and gross anatomy if you’re a medical student. You work on understanding your product and your audience if you’re in the sales business. You work on that stuff. It takes practice. Confidence is the same thing. It’s not a mysterious quality that magically descends upon you. It is a quality that you develop through the practice of specific thinking skills.

Pete Mockaitis
All right. Well, let’s say I want that confidence, what’s my practice look like? What is my gym exercise equivalent for building the confidence muscle?

Nate Zinsser
Okay. In broad strokes, the exercise regime consists of being very careful in the management of your memories, both long term, short term, and immediate memories that accumulate over the course of a day. That’s one component. Another component is being careful about how you think about yourself, the stories you tell yourself, the way you think of yourself and your various capabilities in the present. How do you think about yourself? There are guidelines and techniques to manage that.

And then there are also guidelines to help you think about your future. What are the pictures? What are the short video clips that your imagination produces when you think about things that have not yet happened? By combining all of those effective thinking skills about your past, about your present, about your future, you can build the psychological equivalent of a bank account – a whole lot of constructive useful thoughts.

And when you have that, it contributes to a sense of certainty which allows you to step into an arena, a game, a contest, a negotiation, a presentation, and be rather automatic, rather instinctive, rather natural in your execution.

Pete Mockaitis
Well, that sounds really good. I’d like all of that. And so, that’s an interesting word you’re using, management of memories and managing the way you think about yourself and the way you think about the future. So, management implies proactive, assertive, the will, as opposed to just, “Hey, man, thoughts come up and that just happens, man. Thoughts are thoughts.” So, you say it’s a little bit different than that.

Nate Zinsser
Well, thoughts are indeed thoughts. They do come up, but you have to manage them. You have to manage the weeds that grow in your garden. You have to get rid of things that aren’t helpful and you’ve got to nurture the plants that are helpful. That’s management but you have to manage your own cognitions. And a lot of people, unfortunately, are the victim of their cognitive habits rather than the master of their cognitive habits.

And those cognitive habits either create or contribute to that sense of certainty or they erode it. And it’s a simple matter of exercising your free will to use your mind effectively. I say it’s simple. I didn’t say it was easy all the time. There’s a difference, but it is the matter of taking control, intentional control, of how you think about yourself in the past, in the present, and in the future. When you do that, the certainty builds.

Pete Mockaitis
Okay. And is this certainty or confidence more like a universal, like I can do anything, or is it more of a specific, like, “I excel at tennis”?

Nate Zinsser
Well, it is entirely situation-specific.

Pete Mockaitis
Okay, entirely.

Nate Zinsser
One of the misconceptions is that confidence is this all-encompassing quality and once you have it, it applies everywhere in your life, and if you don’t have it, it applies nowhere. That’s not really accurate. Confidence is highly situation-specific. You can be very confident about your tennis game, and you can be very worried and insecure about your knowledge in your mandatory statistics scores for your business major.

Interestingly, even within your tennis game, you can have varying degrees of confidence about forehand, backhand, volleying, serving, etc. But the good news is that you can develop confidence in any area of your life that you choose to by following the guidelines, by managing your thoughts, by creating a mental bank account that is specific to a particular skill or particular set of skills that you wish to have.

Pete Mockaitis
Particular set of skills always makes me think of Liam Neeson in “Taken” so thank you for that. Let’s develop some of those in a different context for a different purpose. So, I want to dig into some details of the management of thoughts in the past, present, and future, and how precisely that is done. But, first, if there’s any skeptics thinking, “Oh, that sounds kind of woo-woo and I don’t know,” could you give us a story of a client or a cadet or someone who really saw a pretty cool transformation from not so confident and not performing well to super confident and super performing well, and/or, for stacking the evidence, some excellent research or studies underscoring this?

Nate Zinsser
Well, to give you an idea of a case study, just this very afternoon, I was contacted by a West Point graduate who was the captain of our women’s tennis team back in the early 2000s, and she is now a very successful entrepreneur. She has served with distinction in her combat deployments before she retired from the Army. And she recounted to me how clearly her experience working with me changed her ability to believe in herself, and that belief led to greater execution.

She came in as a relatively low-level recruit to our women’s tennis team, but she graduated playing number one in her junior and senior year, and graduating as captain. And it was not a matter so much of her having to redefine herself physically and technically, although, let’s face it, she did a heck of a lot of work on that stuff too, but she was very clear that so much of her development had to do with her ability to manage her thoughts, to get through those tough matches, to handle criticism, to handle setbacks, and that is all just an internal process of being in control of your own mind.

Pete Mockaitis
All right. Cool. Well, let’s do it. So, how do I go about managing my memories, in the past side of things?

Nate Zinsser
Well, let’s first take a long look back. When you consider your experience in your profession of choice, or in your sport of choice, let’s go back and let’s take a look at the memory, the moment where you’ve discovered that, “Hey, this is pretty cool. I kind of like this, and maybe I’m pretty good at it.” What’s the feeling that that moment creates for you as you think back upon it? And then, as we move forward in our memory from that moment, let’s notate, record, write out the memories of a few other powerful moments that create a similar kind of feeling.

I refer to this as the top ten exercise. What are your top ten moments as a tennis player, as a medical student, as a sales manager, as a white-collar athlete, as I like to put it in any other sport? What are the major contributions you’ve made to your organization? What are the projects that you’ve completed? What are the recognitions or awards that you have accumulated in the course of your professional development?

In a way, it’s like writing a resume but you’re writing your accomplishments, you’re writing your top ten fulfilling memorable moments. That list of top ten things, those are your original deposits into your mental bank account. That’s taking ten checks down to the local savings and loan, and say, “I’m opening an account. Here’s my money.” And so, that’s how we take a look at our long-term memories.

Pete Mockaitis
Okay. And so, I like that notion of it’s like a resume but it’s a bit different in that the audience is just you, and you pick what’s meaningful as opposed to what you’re thinking someone else might find impressive, and you’re prioritizing based upon the emotional juice, as oppose to someone else’s perceived valuation of that thing.

Nate Zinsser
Exactly. This is a very personal exercise. And so, once we’ve established our bank account with those top ten moments, then it becomes a matter of managing our memories day by day by day. What did you accomplish today as you look back on the day? What did you accomplish in terms of effort? Where did you give quality effort? What moments in your day were characterized by maybe pushing through something that you knew you had to do but really didn’t want to do? Where did you overcome a little procrastination, which plagues us all, let’s face it?

So, record an episode of effort, and then look at the day, and ask yourself, “What did I get right? What little successes did I have?” Record some episodes of success, be they ever so small and ever so humble. And, third, think about your day, think about maybe some of the previous days, and record an episode of progress, “What am I getting better at? What do I seem to be improving?” And so, you have a daily ESP reflection. E for effort, S for success, P for progress. And that is an exercise that you conduct at the end of every day some time before retiring. And those are some deposits that you make daily into your mental bank account.

And we can take it one step further. Looking at how you manage your memories in the course of a day, “I finished a meeting. I have five minutes before the next one. I can take 30 seconds of that minute, of that five minutes, and say, ‘Hmm, what was the best moment for me in that meeting? Where did I hear properly? Where did I respond properly? What did I understand?’” And just that little tiny memory, of a little very small highlight, with a very small H, that’s a deposit.

And so, you can make many small deposits throughout the day, some bigger ones at the end of the day, and they are complemented by your top ten, and so you’re in this process of daily and, indeed, hourly building up a sense of certainty about yourself.

Pete Mockaitis
And, again, all these are within a particular context.

Nate Zinsser
Absolutely.

Pete Mockaitis
Okay, what’s your advice on this one, Nate? How many domains can we tackle concurrently? Because I love the notion of focus, but if it’s sort of like, “Oh, boy, I need more confidence in my professional life, and as a parent, and as a spouse, etc.”

Nate Zinsser
You can do it for as many different performance arenas or performance situations as you care to. I would start out with the one that’s most important to you in the long term to get that started. But you could, indeed, conduct a daily ESP for your physical training if you’re working on your fitness training for a 5K or a 10K or a marathon. You can do a daily ESP for your professional work. You could do a daily ESP for your relationships that are key. And, again, this daily ESP is about a three-minute exercise, ladies and gentlemen. And we all got that kind of time.

Pete Mockaitis
Okay. All right. So we covered the past nicely, and it seems we did the present as well in terms of the super recent past. Or is there more that you’d like to add about the present in terms of the way you think about yourself right now?

Nate Zinsser
Yes, the way you think about yourself right now revolves around the stories that you keep in yourself about yourself. We all have opinions about how smart we are, how good we are at this, how bad we are at that. So, telling yourself stories that contribute to a sense of optimism and energy is really important.

The key skill here is to think about a particular skill you’d like to have, a particular quality you’d like to have, a particular accomplishment that you would care to achieve, and phrase your desire for those things in the present tense, “My crosscourt backhand goes deep and scores points.”

That’s a skill I want to have so I am affirming it, I am saying yes to it, and I’m very specific about what I want, the story I want to tell myself about myself, “My backhand is…” “I listen carefully to each of my subordinates,” “I easily stay in the moment to solve problems as they come up.” Telling yourself these stories are further deposits into your bank account, and they kickstart effort and action that is consistent with what you are affirming.

If we continue, if you tell yourself, “I’m really not good at that particular technological application. I really struggle with some of the remote platforms,” if you tell yourself that, if that’s a story you tell yourself, you will be less likely to work at that enthusiastically and with an open mind so it’ll be really hard for you to get that technology down.

If, on the other hand, you change the way you think about yourself in the present, “I easily learn new skills,” “I easily learn new applications.” If you’re a student taking a graduate course, “I easily retain the origin, insertion, function, and intervention of each skeletal muscle.” If you’re talking to yourself that way about yourself in the present, first person, present tense, very detailed, you initiate a very functional constructive self-fulfilling prophecy.

Pete Mockaitis
And so, I’m curious then, and there’s been some really cool studies on affirmations. I’ve dug into them in terms of, sure enough, like salespeople getting superior results and so very quantifiable and such. I’m thinking about how we had a great conversation with Hal Elrod about the six morning habits of high performers. And he said, when it comes to affirmations, we got to be careful that they’re truthful enough such that you don’t respond internally with, “No, I don’t, and that’s bull crap.”

Nate Zinsser
Yes, exactly.

Pete Mockaitis
So, if I don’t easily remember these bones, or new software programs, what’s my gameplan here? But I want to.

Nate Zinsser
I want to remember so I would phrase your affirmations, at first, for things that are just a little bit out of your reach or just a little bit different from the way you’ve been thinking about yourself in terms of something that you do. One of the stories that I cite in the book comes out of Harvard where hotel workers, the folks who make the beds, vacuum the floors, scrub out the bathrooms every day, hour after hour after hour, they were taught to think of their daily work as good exercise, so the thought, “I’m getting good exercise every day.”

A group of workers were given that instruction and taught how to talk to themselves and think about their work, their daily work, as good exercise, and the control group received a placebo treatment. Well, the group that changed the way they thought about their daily exercise lost a significant amount of weight, lowered their blood pressure over a period of time while not doing any more work, while not doing their work any faster or harder, but simply as a function of changing the way they thought about themselves. That actually changed their physiology.

And there are plenty of other studies along that line, really looking at the effect of just this element of mindset on not just our mood but our actual cardiovascular, endocrine, and neurobiological systems. It’s interesting stuff.

Pete Mockaitis
Oh, absolutely, it is. That is a really cool study. And so then, I’m curious, in terms of like the specific phrasing of the affirmation. So, if I am having trouble with a software but I want to be learning it easily, if I say to myself, “I learn the software easily,” my mind will say, “No, you don’t. That’s bull crap. You’ve been struggling mightily with this while your colleagues seem to be getting it just fine.”

Nate Zinsser
Ramp it back a little bit and think, “I’m getting one piece of this down every day.”

Pete Mockaitis
Okay, that’s true. I love it. That is not a lie and you can look back, and say, “Sure enough, that happened yesterday and the day before.” Boom! Cool. All right. So, then that’s the present. How about the future?

Nate Zinsser
How about the future? The question is, “What kind of future do you want? And what kind of future are you allowing your wonderful imagination to create?” We have this fantastic audio and video production studio in our imagination. We can dream up all kinds of things. And the things that we dream up have direct, again, physiological effects.

Every one of your listeners could deeply imagine holding a nice ripe juicy lemon in their hand, and smelling the lemony smell, and feeling the waxy texture, and they could imagine cutting open, cutting that lemon in half, and bringing it up and really smelling the fresh juice, and then taking a small careful lick of it, then maybe a bigger lick, and then maybe even biting into it.

And everybody will experience their mouths watering while they do that because just the thought, when you combine the picture of it with the sensation of smell, with the sensation of taste, with the sensation of texture, that literally fools the taste buds which sends messages back to your brain, and the messages come from your brain back to your salivary glands, you’re actually fooling your nervous system into creating the experience that you want.

And this is why athletes and other performers will very carefully mentally rehearse in as much real time as possible, with as much realistic detail as possible, the game-winning field goal, or the closing argument in a legal case, or that great homerun point of the sales pitch, and they’ll feel themselves in the room giving that pitch, they’ll hear the tone of their voice, they’ll see the respective faces of the audience and create a multisensory representation of that experience that they wish to have.

And when they do so, they’re actually manipulating, working their nervous system so that when they get to that moment, they’ll have a sense of familiarity about it, “I’ve been here. It’s an important moment but I have seen it happen, I felt it happen, I’ve envisioned it carefully, and my nervous system believes that I’ve already done it.” So, the experience, when you get there, while still having some excitement and some emotion, for sure, but there’ll be an element of comfort in that experience that you might not have had you not done this kind of mental preparation.

Pete Mockaitis
Lovely. Thank you. All right. So, past, present, future, the mental management we do in order to have that confidence going. I’m curious, when we hit rough patches in terms of maybe it’s a number of failures or just, “Hey, I’m tired, I’m stressed, I’m overwhelmed, I’m de-motivated, I don’t give a hoot anymore right now,” is there any sort of acute or emergency stuff you recommend we do in our brains in those moments?

Nate Zinsser
Yeah, welcome to the real world that we all live in. We are going to make mistakes. We are going to experience setbacks. This is one of the important points about confidence, in general, is that it’s not a one-time thing that you do. Confidence is fragile. You have to rebuild it. There is no decisive victory that one can win over fear, doubt, worry, insecurity, etc. It is a relatively ongoing war of attrition, as one of my cadet advisees understood it as. There’s no decisive victory. I can’t just get it and expect to have it all the time because the world is going to kick back.

We have a saying in the military, “The enemy gets a vote,” and we all got to be aware of setbacks, difficult things that happen around us that can negatively affect our confidence, and then there are the things that we say to ourselves internally that also negatively affect our confidence. So, a few safeguards in this context, Pete, is how you look at those inevitable failures and how you respond to your own inevitable simple human imperfection.

You have to look at those moments and acknowledge that they happen, but one way to think about them is that they’re temporary, “It happened that one time. It happened that one time. It happened. It happened that one time.” As opposed to having something go wrong and you sort of unconsciously assume that it’ll continue, and you fall into the, “Oh, here I go again. Same stuff all over again.”

You’ve got to protect yourself from that trap by keeping it in the time that it occurred, “It happened that one time. It’s temporary.” And you may have to do that four or five times, “It happened this time. It happened that time, but it’s just those times.” You keep it in that context.

The second rule about this is to look at those imperfections, those mistakes, those setbacks as limited in where they occurred, “It happened in that situation,” “It happened in that game,” “It happened in that moment of my day, and that moment is just a moment by itself, that situation. And I don’t know why something that happened in one situation, in one setting, to sort of ooze out and affect my feeling about what’s going to happen in other situations.

I don’t allow a mistake in one part of my game to make me think, “Uh-oh, my whole game is in trouble today.” No, no, that one part of my game. “Okay, my second serve isn’t getting in very well. That’s just my second serve. My first serve can still be a bomber. My forehand, my backhand, the rest of my game can be fine. I got to keep my mistakes and my thoughts about my mistakes limited in where they occur.”

And then, finally, and this might be the biggest one for most of us, when the setback occurs, when I experienced some of my own imperfection, I got to be able to say to myself, “Look, that moment, that mistake is not representative of who I am as a player, as a performer, as a professional, as a person. It doesn’t tell the truth about me,” even to the point where you can say, “Okay, yeah, that happened. I did blow that but that’s sort of a fluke. That’s really not me.” So, to keep your mistakes temporary, limited, and non-representative are ways of protecting this bank account that you’ve built up through the other methods that we’ve been describing.

Pete Mockaitis
Perfect. Thank you. And now, as I think about just before the moment of performance, the big game, the big speech, or even just an afternoon in which you’ve got to be productive and you’re not feeling it, what are your top perspectives on how to get into the right state, mood, emotion, the mindset place to rock and roll and perform well the thing you want to perform well at even if you’re not feeling it in the moment?

Nate Zinsser
This is the million-dollar question that we all face many times in the day. The answer is, as you’re about to enter that performance, if you’re about to get down to the workload at 3:00 o’clock or 4:00 o’clock, and you got to get it done before you can leave, that’s when you have to look at yourself, and say, “Okay, I’m an athlete, I’m contending for this prize of winning this moment right now, and I have to be willing to think back, maybe access my mental bank account, look how far I’ve come. I did this. I’ve done this. I’ve done this. I’ve done that.”

And then you take a few breaths, and I give some advice on breathing in the book. I’m not an expert but I’m pretty knowledgeable about it. And then it’s getting out of your mind and just getting into your senses, “What’s the one thing I have to pay attention to now? I have to pay attention to that column in these spreadsheets to get through this task. I have to pay attention to this comment from these people in my work team in order to get through this day.”

I kind of have to limit my mind to something that is important so I cue up some confidence, I breathe, and I attach my attention, attach my awareness to what’s important. And I may have to do that several times over the course of the task but I will continue with that, I will continue with that, I will continue with that. In many ways, it comes down to a matter of willpower but willpower, in and of itself, doesn’t work great unless you have some tools. And these mental-focusing tools, combined with your will, can make a big difference in your day.

Pete Mockaitis
Well, since you mentioned breathing, I’m intrigued. Is there a particular formula, timing, counting, approach that makes a difference?

Nate Zinsser
Well, breathing, in general, is another rather misunderstood process for most of us. When we take a deep breath, we tend to lift our chests up and sort of breathe up, up, up high, when a really effective breath is a breath that expands your midsection, it goes down and out using the downward action of the very important diaphragm muscle.

So, I encourage people, if you want to take control of your breath, first, exhale, and have the feeling that there might be a python squeezing you around your waist, and that’s squeezing you in and it’s squeezing air out, squeezing you in, and that air is escaping upward and out your mouth, and then that python relaxes, and now have the feeling of breathing down and out, almost like you’re inflating an inner tube around your waist.

And then you can squeeze it to put it out, and then you can open it up, down and out to get maximum oxygen into your lungs because you really want to get the lower part of your lungs where the most effective oxygen-carbon dioxide transfer takes place. You really want to activate that lower part of your lungs. Do that a couple of times, you will feel a change in your mood.

Pete Mockaitis
All right.

Nate Zinsser
And that’s when you open your eyes, and say, “Okay, this is what’s important. I’m just going to focus there and I almost allow myself to get into that highly focused zone-like state. I can make myself very friendly to the zone when I do that.”

Pete Mockaitis
Okay. Well, Nate, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Nate Zinsser
I would just reinforce for people, it’s a skill, it takes work, but the work is well within your capabilities, and it is a constant thing. And, very importantly, if you develop the quiet internal sense of certainty I’m describing, you can remain, indeed, a very polite, modest, respectful, pleasant person to be around. One of the misconceptions is that confidence equals outspoken, chest-beating arrogance. No, no, no, no, no.

We occasionally see, and unfortunately the media likes to highlight these loud, brash, outspoken individuals, but what the media doesn’t often help us understand is how many quiet, introverted, yet very confident people there are out there. And so, for all you quiet introverts, plenty of hope for you, folks. It’s about how you think. It’s not necessarily about how you open your mouth and portray yourself.

Pete Mockaitis
All right. Now, could you share with us a favorite quote, something you find inspiring?

Nate Zinsser
A favorite quote that I find inspiring is from the great folk rock poet of the ‘60s, Bob Dylan, and the phrase reads, “He not busy being born is busy dying.” It’s from a song “It’s Alright, Ma.” And I’ve always liked that quote because you are either in a process of developing, expanding in one way or another, or you’re in a process of shrinking and stagnating.

If we look at developmental psychology, this is, indeed, a theme that takes place throughout each stage of development right through our most senior years. Are you generating things even in your 70s and 80s? Or are you stagnating? “He not busy being born is busy dying.”

Pete Mockaitis
Okay. And could you share a favorite study or experiment or bit of research?

Nate Zinsser
Okay, here’s one. And I included this in the book because I think it’s really important. We’ve been talking about the way you talk to yourself, the stories you tell yourself, and we’ve been talking about how you get rid of the internally generated negativity. A study that took place in the University of South Africa took trained cyclists, highly trained athletes, and they were all tested on a time-to-exhaustion test, meaning, “You’re going to go as fast as you freaking can until you just can’t.” So, we get a baseline of what they’re absolute maximum output is.

Half of those trained cyclists were taken through a course in what you would call motivational self-talk, learning to talk to yourself in the moment while you are working very hard, “Keep this going. You can handle this.” Essentially, talking back to that voice of worry and doubt and fatigue that every middle-distance athlete knows it’s that fear of not being able to maintain the pace, “I can’t hold this during my mile run, or my two-mile run.” “I can’t maintain this for the duration of my swim workout.”

But these athletes were trained to start and continue and finish with a very powerful group of affirmational statements, “Get this down. You’re fine. Keep the hammer going,” etc. And then the other group were given a placebo treatment. Three weeks later, everybody was retested. On the average, the group who had learned to talk back to their voice of negativity lasted 18% longer than the non-trained subjects. They showed an 18% improvement over their previous baseline and they had a lower sense of perceived exertion while doing so.

Eighteen percent improvement? Who wouldn’t want that in their batting average, shooting percentage, sales figure growth? Who wouldn’t want an 18% improvement? That’s a pretty powerful study. And it all had everything to do with how you talk to yourself.

Pete Mockaitis
Beautiful. Thank you. Well, that’s really compelling study, Nate. Do you happen to know the principal investigators or have a citation?

Nate Zinsser
Yes, I’ve got that. Samuele Marcora, University of Kent.

Pete Mockaitis
Awesome.

Nate Zinsser
Yeah, you want to look at the book Alex Hutchinson’s Endure: Mind, Body, and the Curiously Elastic Limits of Human Performance. That’s a William Morrow 2018 reference, page 260.

Pete Mockaitis
Perfect. Thank you.

Nate Zinsser
Yeah.

Pete Mockaitis
And a favorite tool, something you use to be awesome at your job?

Nate Zinsser
I make sure that I practice 15 minutes of very careful but very energizing breathing every morning. I make sure that I am working that diaphragm muscle, I’m working those abdominal muscles, I am massaging the liver, which is what happens when you breathe properly, and it’s a very relaxing experience but, at the same time, it’s somewhat exhilarating.

Pete Mockaitis
And do you have like music or an app or a track that guides you?

Nate Zinsser
Nope, I do this simply seated on a small cushion. I don’t need any guidance. I have been practicing meditation since 1971 where I learned the technique that involved the repetition of a sound, the repetition of a mantra that you do over and over again with sub-vocally. But these days, it’s all breath training.

Pete Mockaitis
Okay.

Nate Zinsser
And, by the way, I keep my own ESP daily journal as well.

Pete Mockaitis
Oh, cool.

Nate Zinsser
I’m still practicing Japanese karate, and so every day, I’m looking at my physical practice and making notes about this movement, this feeling, this interpretation. It’s an ongoing iterative process.

Pete Mockaitis
And is there a particular nugget that you’re known for or people quote you on often?

Nate Zinsser
Doc Z says, “A little bit of delusion is the origin of every major important change in your life.”

Pete Mockaitis
All right.

Nate Zinsser
A little bit of delusion, yeah.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Nate Zinsser
I have a website, DrNateZinsser.com. You can reach me there. And the book The Confident Mind has a lot of good nuggets in it.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Nate Zinsser
Yeah, here’s the call to action. Is the quality of your thinking consistent with the quality of life that you want to lead and the quality of the performances that you want to experience?

Pete Mockaitis
All right. Thank you. Nate, it’s been a treat. I wish you much luck with your book The Confident Mind and all you’re up to.

Nate Zinsser
Well, thank you, Pete. This has been a wonderful interview. My best wishes and best luck for all your listeners. Let’s have a great 2022.

663: How to Stop Negative Self-talk, Beat Impostor Syndrome, and Feel Confident with Melody Wilding

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Melody Wilding says: "Confidence isn't a prerequisite for success. It's a byproduct of success."

Melody Wilding shares powerful strategies to stop overthinking and deal with your inner critic.

You’ll Learn:

  1. The two behaviors that greatly hinder sensitive professionals
  2. Three tactics for silencing your inner critic
  3. Powerful questions to counter negative thinking

About Melody

Melody Wilding, LMSW is an executive coach, human behavior expert, and author of Trust Yourself: Stop Overthinking and Channel Your Emotions for Success at Work. She has coached hundreds of private clients, from CEOs and Fortune 500 executives to leaders from the US Department of Education, the Federal Reserve, and the United Nations. She teaches graduate-level human behavior and psychology at the Silberman School of Social Work at Hunter College in New York. Her writing is regularly featured on Medium and in Harvard Business ReviewFast CompanyForbesBusiness Insider, and Quartz. Her advice has been featured in the New York TimesThe CutOprah MagazineNBC NewsUS News and World Report, and more.

Resources mentioned in the show:

Thank you, sponsors!

Melody Wilding Interview Transcript

Pete Mockaitis
Melody, thanks for joining us here on the How to be Awesome at Your Job podcast.

Melody Wilding
Thank you so much for having me. I’m so happy to be here.

Pete Mockaitis
Well, I’m so excited to talk about your latest work Trust Yourself: Stop Overthinking and Channel Your Emotions for Success at Work. I do some overthinking and could use some help channeling emotions, and I’m pretty sure I’m not alone, so lay it on us. What’s maybe the most surprising and fascinating discovery you made as you’re putting this together?

Melody Wilding
I think the concept that really underbeds the entire book of being a sensitive striver was the biggest lightbulb moment for me. Personally, yeah, I am this personality type and it was the huge discovery for me to put together and put words to something that I had struggled with for most of my life up until that point but also, after coaching people for 10 years, I had just seen this really repetitive and consistent constellation of challenges that I couldn’t put words to.

And so, when I was writing the book and I was really struggling with the proposal, trying to figure out what I was writing about, I just took a whiteboard and wrote down on it all the different challenges my clients had, grouped it into two different categories, and kind of stepped back and had that lightning bulb moment of, “Oh, sensitive and striver,” those two sides together. So, that was the biggest aha for me.

Pete Mockaitis
Well, that’s a great turn of a phrase – a sensitive striver. I think I am one, and I think that’s a resonant term for many of our listeners. But can you unpack it for us? What exactly does that mean to be a sensitive striver?

Melody Wilding
Of course. So, being a sensitive striver means that you are highly sensitive and high-achieving so you are someone who thinks and feels everything more deeply, you process the world around you more intricately, but you’re also very driven, you want to succeed, and you want to advance in your career. So, it’s that combination of sensitivity and striving.
Biologically speaking, this is about 15% to 20% of the population that has a genetic trait difference so we’re actually wired differently to pick up on more of the environment. So, we have a more highly attuned central nervous system, which means that we’re more perceptive, observant. We’re more attuned to our own emotions as well as those of the people around us. We’re deeply caring. We give our 100% to our work but we tend to have an inner world that’s on overdrive. And that’s because we process more deeply than other people that leaves us more susceptible to some of the downsides of stress, emotional overwhelm, overthinking.

Pete Mockaitis
And I’m intrigued and I think that we’ve got plenty of applicability whether you happen to have that genetic switch going for you or not. Well, first of all, tell us, can we get a genetic test? How do we confirm this quickly and easily?

Melody Wilding
Yeah. So, I actually have in my book, there is a quick quiz, and I can run through some of the items in the quiz if that would be helpful. But this quiz is drawn from the research, from what we know about high sensitivity as a trait, and from what we know about high performance in the science. So, some of the signs, you’re someone who experiences emotion to an unusual level of depth and complexity. You have that desire to exceed expectations in everything that you do. You need time to think through decisions before you act, since the hallmark of sensitivity is pausing before acting.

You tend to have an inner critic that never takes a day off. You’re kind, compassionate, empathetic to others. You find it difficult to set boundaries and say yes too much. You struggle to turn your mind off because it’s constantly filled with thoughts. You hold yourself to very high standards and you judge yourself harshly if you make mistakes.

So, those are just a few of the signs but we can actually dive into, I actually have a framework that explains the six key qualities that all sensitive strivers have so we can dive into that if you like.

Pete Mockaitis
Well, yes, I’d love to hit the quick version of checking to those six. But, first, I’m thinking, let’s distinguish a bit. Everything you said resonates with me a bundle. I suppose it’s hard to say if we use words like unusually high or more than others, it’s like, “Well, I don’t know what others are experiencing in their interior life.” But I suppose what would be the insensitive striver, for example? So, I guess there are people who are ambitious but don’t have that going on. What is it? Just like, “You can’t make it on without cracking a few eggs. I don’t care who I have to dominate to win.” Is that what the insensitive striver sounds like?

Melody Wilding
The insensitive striver, I love that. No one has said that to me before so I love that. Sensitivity is a spectrum. So, as you were saying, people, you fall on that just like you would any personality trait. So, people who are highly sensitive are much more affected by the world and the environment that they’re in.

So, for example, if you’re someone who is utterly drained at the end of a long day with meetings where your partner is not. So, for example, my partner, the things that drain me and are very taxing to me, my partner, it doesn’t faze him at all. Or, things that I pick up on in a situation where I notice certain subtleties or nuances goes right over his head. And I love him with all my heart, so that is said with kindness.

Pete Mockaitis
And can this also be true about just actual physical stimuli, like sandpaper feels rougher, a loud noise is more jarring and painful?

Melody Wilding
One hundred percent, and that’s actually the first of the strive qualities is actually sensitivity which sounds obvious but it refers to exactly what you’re saying, which is sensory – sensitivity. So, we startle more easily. Yes, we’re more sensitive to smells and fabrics and bright lights, for example, so that’s why Zoom tends to be really fatiguing because it’s just visual stimulation and you’re self-monitoring all the time.

Pete Mockaitis
Oh, yeah.

Melody Wilding
And so, sensitive strivers can become really highly overstimulated and operate at that level for a long time, kind of just pushing themselves through it, that’s the striver side, and being burnt out. So, yes, you’re exactly right on.

Pete Mockaitis
And so that’s helpful there in terms of, okay, there is a spectrum and so it’s not necessarily binary, on/off, you got the gene, you’re in the 15% versus you don’t, you’re not. And one thing I think about sensitivity in terms of like when I’m dealing with people, I get the impression that some people I know seem to really feel, I don’t know, I guess, sensitivity, I mean, they feel the pull of like guilt and/or reciprocity significantly, and others seem completely immune to it. Like, there’s just no sense of they owe you.

And, in a way, I envy that. This is like, “Man, you’re such a killer negotiator. Like, you don’t care at all about all the things I’ve done for you. Wow, I just can’t be that heartless,” although I’d probably be more lucrative if I could be. So, does that fit in the mix or is that a totally different construct?

Melody Wilding
No, you’re 100% right. So, actually, you’re kind of leading down this framework, so the way to identify your qualities as a sensitive striver, conceptualize them, it conveniently spells out the acronym STRIVE. So, we first have sensory sensitivity, that’s the heightened nervous system response that we talked about. Then we have the T which is thoughtfulness. So, you’re contemplative, you’re reflective, you’re intuitive but you can overthink situations, worry more, get into indecision and doubt.

Next would be responsibility, which is part of what you were talking about, being dependable always, being counted on to follow through for other people but we also can’t bear to let people down so we will take on actual responsibility even when it means sacrificing our own wellbeing. Then we have inner drive which is that desire to exceed expectations, set a lot of goals. Sometimes we can set our goals so sky high that it’s unrealistic and we fall into perfectionism.

Fifth, we have vigilance, which is also being attentive to other people’s needs, having the keen awareness for those subtleties, a change in your boss’ body language, the general mood of a meeting. So, you’re constantly on high alert, taking on what’s going on around you but you may sometimes read danger where there is none.

And then, last is emotionality, so that’s our E in our STRIVE. And that is having complex more intense emotional responses, so you’re more emotionally reactive, so to speak, both positive and negative. So, we get the joy of experiencing life in full color, of the full emotional spectrum of gratitude, excitement, but we can also get stuck in negative emotions, like anger, fear, anxiety, and stay stuck there longer than most people.

Pete Mockaitis
Well, it’s funny, I’m not a hoarder, like, “Where is this going, Pete?”

Melody Wilding
I like that, whenever a sentence starts that way.

Pete Mockaitis
But sometimes I do have a lot of complex emotional relationships associated with objects in terms of, “Are we just going to let that go and what does that mean? Does that mean that I’ve failed, I made a poor decision, that we’re no longer committed to this thing I thought we were committed to when we embarked upon this path and acquired this?” So, it’s like I really do have a lot of complicated emotions associated with several things, like, “Hey, are you going to use it? Well, then get rid of it.” It’s like, “Well, there’s a little more to it than that.” Not every item in my home but there’s like a sliver of things that fall into a weird category.

So, it sounds like, okay, there’s a spectrum. It sounds like I’m on it and I think a lot of our listeners are. And for the insensitive strivers, well, maybe you’ll learn what the rest of us are dealing with and interact with us.

Melody Wilding
That’s right because this is 20% of people, so this is one in five people. So, if you’re not one, you definitely work with one, love one, are friends with one, so it’s good to know about this personality, and in terms of how to get the best out of them, how to communicate with them, so definitely something here for everyone.

Pete Mockaitis
Okay. Well, so then could you maybe share with us an inspiring story of a sensitive striver – I’m really going to put you on the spot here – who was having some stresses, some difficulties, but then, gaining some awareness and some tools about the sensitive striving, was able to open things up and make a positive impact?

Melody Wilding
I do. I do. And this one is timely because this actually happened last year when the pandemic really hit. So, I have one client who is in a senior leadership position at his organization, it was a nonprofit and he characterized himself as a reluctant leader. He actually consulted with the organization before, and the organization was in a transitional period, let’s put it that way. It was really, the leadership was in disarray. They had really been managed by an old-school model, kind of managed by fear and dictating what people should do, and just kind of your old-school management style.

And so, people had left, there was a lot of turnover, there was a lot of upset on the board about the organization not hitting their targets. And so, my client was thrust into a full-time senior leadership role when someone very suddenly exited. And so, all of a sudden, he sort of found himself as this reluctant leader of this broken organization and then the pandemic hit shortly after that, and there was, all of a sudden, a lot of pressure from the board.

This was really a catalyzing moment but, for him, it was also an opening to say, “We can’t do things the way we’ve always done. If we don’t change something, we’re not going to survive,” because, actually, his organization, what they did was in-person teaching. They would bring people to teach in-person classes which, as you can guess during the pandemic, was not possible, so overnight, pretty much their entire revenue stream evaporated.

Now, what my client was able to do and what we worked on together during this time was, first, his confidence of shifting from, in his mind, keeping himself and that identity of the reluctant leader, “This is only temporary and part time, and they didn’t really want me and I got here by luck.” A lot of getting past a lot of his hang-ups around the impostor syndrome and fully stepping into, “I’m the leader of this organization,” and owning that identity.

Second was really starting to leverage how his qualities as a sensitive striver could really uniquely be huge strengths in this situation. And a big one is that sensitive strivers, because we’re processing, we’re taking in a lot of information, we tend to anticipate eventualities, we tend to be able to spot opportunities that others miss, or anticipate roadblocks that may come up.

So, my client, even before the pandemic hit, he had been very vocal about the fact that, “We need to get our online learning up and running. We need to really be going deep on that as a different revenue stream.” And so, when the pandemic hit, he was very well-poised to push that through and very quickly was able to help the organization pivot their entire business model to an online revenue stream because he had seen that opportunity coming.

And then last was using his sensitivity, his empathy, his emotional intelligence, his high value for integrity and diversity, he completely rebuilt the team from the inside out. As I had mentioned before, the culture of the company was very much by fear, by criticism, and he completely changed that to be a very psychologically safe place, to be a place that people were going from a 50% turnover to people saying, “I never want to leave this job. I love working here so much,” and people referring their friends to the organization.

So, really, he completely turned around the inside of the organization and that’s primarily through his skills as a sensitive striver, his problem-solving, complex thinking, his empathy, emotional intelligence. All of those things, combined together, was the perfect combination needed to help the organization get through the pandemic.

Pete Mockaitis
And that’s lovely in terms of the reluctance from which we started there, I guess impostor syndrome is huge there with regard to, “I don’t know enough. I’m not worthy of this opportunity. I’m a fraud.” And, yet, it seems like those same kinds of instincts that lead to you thinking you’re a fraud are actually the sorts of instincts that are assets in terms of helping out in terms of the sensitivity and the empathy and whatnot there. So, that’s cool right there in terms of just having that awareness. Okay, this is good.

Melody Wilding
Yeah, those strive qualities I mentioned before, they can all be strengths. You want to think of them almost like dials on the stereo. You can dial them up and you can dial them down. And when your qualities are well-balanced, for example, when your thoughtfulness is well-balanced, you’re able to be reflective and problem-solve and bring creative original ideas to the table. But when your thoughtfulness is not balanced for whatever reason, you’re stressed, you lack the right tools, you lack the awareness, well, then it can turn into impostor syndrome, overthinking. And so, they’re two sides of the same coin.

Pete Mockaitis
Well, I think I’ve got a good picture for how the strive qualities can be assets, and I’ve got a little bit of a picture for how that could be unpleasant as you’re inside the head of a sensitive striver. Could you paint perhaps a detailed picture in terms of the six strive qualities and how they can be working against you or feeling not so great?

Melody Wilding
Yeah. And I think many people will be familiar with this part. So, let’s take some of the most common examples. We talked about impostor syndrome. So, that is that feeling of being a fake, a fraud, despite your accomplishments, so it’s really just being really hindered by your insecurities. So, a lot of the clients I work with come to me because they say they are playing it safe in their career. They’re running away from more responsibility because of their lack of confidence. They don’t want to put themselves out there or take higher leadership positions, or they do take higher leadership positions and they self-sabotage or flare out early on. So, that is one common thing we see.

Also, something I call the honor roll hangover. And that is a combination of people-pleasing, perfectionism, and over-functioning. So, it’s called the honor roll hangover because many of our habits that many sensitive strivers are grownup A+ gold star students, who bring that same sort of mentality, “Be the best. Do everything right,” they bring that mentality with them into their careers. And while that helps them be successful then, that it’s not necessarily the same skillset it means to be successful particularly as you advance in your career.

Pete Mockaitis
And when you say over-functioning, that sounds like a good thing. But over maybe not so much, what do we mean by that?

Melody Wilding
That’s right. So perfectionism, most of us know perfectionism is not really the desire to be perfect, but it’s more the self-recrimination. It’s being highly self-critical, nothing you ever do is good enough, beating yourself up relentlessly for everything that you do, all or nothing thinking, that’s perfectionism.

People-pleasing can also look good, “I want to be helpful to people. I always want to be of value.” We hear that constantly from people in the workplace. But people-pleasing can look like agreeing to someone’s not-so-great idea when you don’t actually agree with it; morphing your opinion so someone likes you; or, a lot of folks I worked with who are managers and leaders will sort of downplay their opinions because they want their team to like them, or not give feedback. So, that’s people-pleasing.

And then over-functioning can look like a few things. It can look like swooping in to fix situations. You always have to be the one putting out fires. If others around you are very dependent on you, so if everybody comes to you for answers to the point where people don’t know how to do the work themselves, so you are basically an enabler. So, when you’re over-functioning, you tend to overwork as well. You tend to take on more than your share of responsibility.

So, if you take on emotional and mental responsibility for situations when it’s really not yours, an outcome of a meeting or a project and you are just beating yourself up and feeling horrible because it went sideways when, really, there was so much out of your control, then you’re over-functioning. And the problem with over-functioning is it causes other people under-function.

So, you can actually create this cycle where other people don’t take responsibility, they don’t step up, they’re not empowered, which only reinforces it because you feel more resentful, you feel like the kid in the group project who does everything by yourself and nobody else steps up, and it might be because you’re not giving them a chance.

Pete Mockaitis
Okay. Thank you. Well, let’s zoom in on some solutions here. When it comes to your inner critic, when it comes to second-guessing or rumination, when we’re in the heat of that battle in our brains, what do we do?

Melody Wilding
So, one of my favorite strategies and one my clients love is naming your inner critic, personifying it, giving it an identity that is separate from you. And this is simple but powerful because so many of us over-identify with that inner critic. It is the loudest voice in our head. It drowns out our intuition or our wiser self, the more balanced and calm self. And so, it’s so automatic and what we need to do is be able to gain distance from it so that we can hear what it’s saying but not necessarily buy into and act on what it’s telling us.

So, when you personify your inner critic, I recommend giving it a silly name or imagining it as a character from a movie. So, one of my clients named his Darth Vader, and actually got a Darth Vader Lego figure, put it on his desk so that every time his inner critic was acting up, he was able to look at it, yeah.

Pete Mockaitis
Well, Darth Vader is uniquely perfect because he’s so critical and so overreacts, like he’s going to choke you if you make a mistake, and so that is perfection. What are some other examples?

Melody Wilding
Well, I’ve had a lot of people call theirs the little monster or Gremlin. Some folks, a lot of Karens this year with the rise of…

Pete Mockaitis
Poor Karens in real life.

Melody Wilding
I know. I feel very bad for real Karens.

Pete Mockaitis
All listeners named Karen, we love you.

Melody Wilding
I know. Yes, that is very true. So, yeah, that’s a few of them.

Pete Mockaitis
Okay, yeah. Okay, so we give it a name. That’s a great tip. And then what?

Melody Wilding
And so, once you are able to gain distance from it, that’s half the battle. Half the battle is even recognizing when it comes up so that’s not so automatic. But where the greater power is starting to change your thoughts, starting to reframe the impostor syndrome dialogue that’s going on in your head. And so, this is really a process of self-coaching, and so much of my job as a coach is to put myself out of a job because I want to give my clients the ability to have a Melody in their head so they can coach themselves to better thoughts and better solutions.

And so, for example, if your impostor syndrome is saying…well, what are some critical thoughts that you struggle with?

Pete Mockaitis
Let’s see. I don’t know if, you call it negative self-talk but I don’t know if it’s so much of a criticism, it’s not like, “You screwed up. You’re bad. You suck. You’re unworthy of love.” I don’t have much of that going on but I can sort of dwell on the, “Ugh, I’m tired. I’m exhausted. This is too much. I don’t know if I can handle all of this.” Some sort of like, “Woe is me. Tired. Overwhelmed.” So, does that count as an inner critic? It’s not helpful.

Melody Wilding
Well, that’s what I would say, yeah. And so, one kind of coaching question, or coaching questions I come back to again and again and again, one of them is, “How is this thought serving you? How is that thought helping you reach your goals?”

Pete Mockaitis
Fantastic question. Usually, it’s not at all. Occasionally, it might help me anticipate something, like, “Hey, yeah, good point. That’s probably going to pop up so let’s prepare.” But more often than not, it’s just bellyaching in the moment which does nothing for me.

Melody Wilding
Yeah, exactly. And negative or critical thoughts stick around because there’s always a kernel of truth and usefulness. As you said, it helps us anticipate or prepare whatever it is but they become so outsized that it’s not helpful. So, that’s one question is, “How is this thought serving me?”

Another one that really stops people in their tracks is, “What am I making this mean about me?” That’s my golden coaching question that I come back to again and again, because, so often, we are personalizing other people’s actions and behaviors to mean something. We interpret it as something negative about us, “My boss used a period instead of an exclamation point. Well, that must mean they’re mad at me, they’re going to fire me. I knew he thought I did a bad job on that,” instead of looking at the facts of the situation, which is, “He used a period instead of an exclamation point.”

Pete Mockaitis
Oh, that’s so good.

Melody Wilding
And we go down this narrative, right?

Pete Mockaitis
And the stimuli doesn’t even need to be external. Like, in terms of me saying, “I feel tired,” I could say, “What does that mean about me?” I could leap to conclusions, it’s like, “Well, yeah, I’m out of shape. I haven’t been doing much working out. I’ve been neglecting my health and vitality. I’m getting older. I’m not as motivated as I used to be. I’m losing the fire. I used to be such a go-getter, and now I’m getting weak and soft.” Whereas, it could really just mean, “Yeah, you didn’t get enough sleep last night,” or, “Yeah, it’s been about seven hours since you had a meal. That’ll do it.”

So, that’s awesome whether it’s coming from the external or the internal. We could personalize and make it mean something about us that’s not so handy.

Melody Wilding
Yeah. And two other helpful tools to get past that then when you do find yourself personalizing or getting hooked by those stories, one is another acronym, that is THINK. So, you’re going to be thinking anyway, but THINK stands for, “Is this thought true?” Do I have factual evidence? Or is this an interpretation or an opinion? A fact is, “I made a typo in an email,” whereas an opinion is, “I’m horrible at my job.”

Is it helpful? “Is it serving me or others?” Is it inspiring? “Does it help me move closer or away from my goals?” Is it necessary? “Is it necessary that I focus on this thought now, that I act on it, or even pay attention to it or can I let it go?” And then last is kind. “Is it compassionate? Is it caring towards myself or to others?” And even just that, I’ve a lot of clients who just keep a sticky note on their computer with THINK. And whenever they find themselves going down that spiral, it’s an instant reset to help you access some of that more balanced, calmer, compassionate thinking.

Pete Mockaitis
Oh, I love that so much. Boy, this reminds me of, every once in a while, something reminds me of a verse, “Whatever is true, whatever is honorable, whatever is just, whatever is pure, whatever is lovely, whatever is gracious, if there is any excellence, and if there’s anything worthy of praise, think about these things.” If there’s any Christian in the house, that might resonate, like those are similar things and themes to think in terms of those are the kinds of things that are going to serve you and help get you where you want to be.

Melody Wilding
Yeah, that’s beautiful.

Pete Mockaitis
Right on. Okay, so we catch ourselves, I guess, in the moment. We go through the THINK acronym. And then what if we say, “Hey, you know what? No, it’s not true or it’s not helpful,” how do we kind of shimmy from there?

Melody Wilding
Yeah, part of it is even practicing on, practicing new thoughts, because new thoughts then lead to different actions. Because if your thinking is, “I’m not worthy. I’m not capable. I’m inadequate,” well, your actions are going to be congruent with that. You’re not going to put yourself out there. You’re going to diminish your successes. But if your thinking is more constructive, well, then you are going to put yourself out there, you are going to feel more confident.

And so, so much of overcoming impostor syndrome comes down to changing your thoughts, yes, but then taking a leap to act differently so that you get evidence to build your credibility with yourself. And so, when I have clients in my group coaching program, the first thing I say in our initial session to them is that, “You build confidence and credibility with yourself in proportion to the number of promises you keep to yourself.”

And so, if so many of us put other people first in our careers and in our lives, and we are the last person on the list that we say, “Well, I’ll take my lunch break today,” “I’ll finally take that course that I’ve been wanting to take,” that always falls to the wayside, or, “I’ll speak up in that meeting and I’ll share my idea this time,” “I’ll give feedback or I’ll ask feedback from my boss,” and we don’t hold ourselves accountable. And that only reinforces the negative thinking, the inner critic, the impostor syndrome thoughts, because, look, you are such a scaredy cat. You can’t even ask your boss for feedback? Who does that? No wonder you’re not successful at this job.

But if you take a leap and you keep that promise to yourself, well, you start changing. You have evidence to back up that new story that you’re telling yourself. You’re depositing in your confidence bank, so to speak.

Pete Mockaitis
That’s beautiful. Thank you. Well, tell me, Melody, anything else you really want to make sure to mention before we shift gears and hear about some of your favorite things?

Melody Wilding
I think the last thing I wanted to mention around impostor syndrome is really internalizing your achievements because so many times, sensitive strivers, again, we place all of our attention externally on other people versus channeling it internally. Most of the time, when we channel our energy internally, it’s to be critical, it’s about how we’re not measuring up, or we need to be stronger, our weaknesses.

So, I have my clients keep a brag file, which is an ongoing place of work journal, essentially, where, on a daily basis or on Monday and Friday, they are talking about their biggest achievements, their biggest wins. And what’s important about this is it’s not to think of wins in the glorified sense of, “I made the company a million dollars,” but in the, “What moments of strength did I have? Did I overcome resistance? Did I do something that was hard?” It can be wins, like positive phrase and feedback, but it is important to do this because, if we don’t, the negativity bias will take over. It’s very easy to get to the end of a day or week, and feel like, “I did nothing productive or worthwhile today.”

And so, your brag file is a force point of reflection for you to do that and to help you really take in, internalize and appreciate how far you are coming. And through that, you can see your strengths, your talents, what type of work you are good at, so it can be useful in a number of different levels.

Pete Mockaitis
Beautiful. Thank you. Well, now, could you share with us a favorite quote, something you find inspiring?

Melody Wilding
Mine would be a quote from Charles Dickens that says, “Have a heart that never hardens, a temper that never tires, and a touch that never hurts.” A very sensitive striver.

Pete Mockaitis
Oh, lovely. Thank you. And how about a favorite study or experiment or bit of research?

Melody Wilding
Lately, I have been reading a lot of future of jobs reports from the World Economic Forum, for example, about what are the skills, workplace skills that are going to be most valuable in the future, and it’s all things sensitive strivers are strong in – emotional intelligence, empathy, complex thinking, problem-solving. So, I have really just been fascinated by where the future of work is going and how much those skills are in demand.

Pete Mockaitis
And a favorite book?

Melody Wilding
Thanks for the Feedback by Sheila Heen and Douglas Stone. Fantastic book. If you have ever struggled with taking feedback or criticism personally, you need to read it. It completely changed the way I see communication and conversations in general.

Pete Mockaitis
Okay. And a favorite tool?

Melody Wilding
With this, I’m going to go with the Oura Ring. Not sure if you’ve heard of it.

Pete Mockaitis
Oh, yeah, it’s like a Fitbit except it’s a ring.

Melody Wilding
Yes, and I have mine on right now.

Pete Mockaitis
Okay, good.

Melody Wilding
And it’s fantastic. It tracks your sleep so it’s been really helpful to help me spot patterns in my sleep. It tracks your heart rate so it has really been helpful for helping me manage stress and build more healthier, productive habits.

Pete Mockaitis
Now, if I can dork out here for a moment.

Melody Wilding
Yeah.

Pete Mockaitis
Does it do stuff above and beyond what a Fitbit does or is it just more a form factor thing?

Melody Wilding
I think the sleep might be superior and deeper to what you can get with a Fitbit but I think beyond that, most of it is the same and it’s, yeah, it’s a fit and form thing.

Pete Mockaitis
Well, it looks cool. All right. And how about a favorite habit?

Melody Wilding
For this, I’m going to go with every Saturday I do a weekly reflection. I call it my CEO report, and it’s a time for me to sit down, quiet, no other distractions, and really log different metrics for my business, but also ask myself big questions about, “What is going well? What needs to be improved? What’s on the horizon?” So, it just really helps me feel grounded.

Pete Mockaitis
And is there a particular nugget you share with your clients, something that really connects and resonates, they quote it back to you frequently?

Melody Wilding
Yes, “Confidence isn’t a prerequisite for success. It’s a byproduct of success.”

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Melody Wilding
You can head to MelodyWilding.com/book. That’s where you can find more information about me, my website, but also get your copy of my new book Trust Yourself.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Melody Wilding
Start viewing your sensitivity as a strength and the world will change.

Pete Mockaitis
All right. Melody, this has been a treat. I wish you lots of luck in your sensitive striving.

Melody Wilding
Thank you very much. Thanks for having me.

571: How to Crush Self-Doubt and Build Self-Confidence with Dr. Ivan Joseph

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Dr. Ivan Joseph discusses the critical practices that build unshakeable self-confidence.

You’ll Learn:

  1. The fundamental building block of self-confidence
  2. How to control the negative tape in your head
  3. A powerful trick for overcoming impostor syndrome

About Ivan

Dr. Ivan Joseph an award-winning Performance Coach, Sports Psychologist, author and recognized educator and mentor. His TEDx talk on self-confidence – with over 18 million views to date – has been selected by Forbes magazine as one of the 10 Best TED Talks about the Meaning of Life. 

Dr. Joseph travels extensively around the world to speak to organizations and teams about the power of self-confidence in leadership, career, sports and life – and how to build high-performing teams that exceed expectations. 

Resources mentioned in the show:

Ivan Joseph Interview Transcript

Pete Mockaitis
Ivan, thanks so much for joining us here on the How to be Awesome at Your Job podcast.

Ivan Joseph
Thanks for having me, Pete. Appreciate it. Looking forward to this conversation.

Pete Mockaitis
Oh, I’m looking forward to this conversation as well. And I have to chuckle a little bit. So, your book is called You Got This: Mastering the Skill of Self-Confidence and I couldn’t resist sharing that my mother really hates the phrase “you got this.” And I want to hear if you’ve heard that before.

Ivan Joseph
Yes, indeed. In fact, I’m looking behind you in your bookshelf to see if you have it. I don’t see it back there, so, clearly, your mother has won the day.

Pete Mockaitis
I’ve clicked in depth on your virtual version, so. So, yeah, tell me, what’s…I’ll tell you my mom’s take, but what are you hearing in terms of the pushback on the title?

Ivan Joseph
You know, there’s two things. People say it’s really catchy, and they love it. It’s easy and it’s a good affirmation for themselves. And then some folks say, “Oh, man, I wish it wasn’t so contemporary and so pop culture-ish.”

Pete Mockaitis
Oh, pop culture-ish. Well, I kind of like it. I think the first time I heard the phrase was in a movie or something, I was like, “Ooh, yeah, that resonates.” But I think my mom, it’s the specific context in which someone’s on social media, they’re sharing like a real challenge, like someone has cancer or something, and then people comment, “You got this.” And my mom is like, “That is so inadequate. What they’re going through deserves so much more than a flippant…” That’s kind of her thing.

Ivan Joseph
When we were writing the book, we were vacillating back between You Got This, and The Skill of Self-Confidence. If I had to do it again, I’d probably stick with The Skill of Self-Confidence.

Pete Mockaitis
And so, that is your area of expertise. I’m really excited to dig into it. So, self-confidence sounds like a good thing. We’d all love to have it. Could you maybe share some research that reveals how more self-confidence can really translate into actual results for professionals, particularly if you’ve got those examples, as opposed to just feeling good?

Ivan Joseph
Absolutely.

Pete Mockaitis
I mean, it’d be nice to feel confident, but what does it mean in terms of results and victory?

Ivan Joseph
Well, I think the first thing you have to recognize is let’s start with the definition of self-confidence. So, everybody’s playing and starting at the same place. And so, the definition I use in the research is this genuine belief in your ability to accomplish the task at hand – self-confidence. And I want everybody to know it’s not this magic pill that you just take and you can swallow, and you can just, “Oh, I’m, all of a sudden, self-confident.”

But the research that started looking at this goes way back to some foundational work that talks about optimism and happiness. But the big one that I started that got me in this venue was looking and reading about Angela Duckworth and Grit. And she was studying grit, which is the belief in your ability to accomplish tasks despite setbacks, and she was looking at how people, what they’ve told themselves, how they believed in themselves, how that really influenced their ability to move forward.

And she studied a bunch of military personnel. It was Beast Barracks week during West Point Military Academy. And, you know, the Military Academy, they’re really interested in, “How do people decide that we should make it through candidate training school?” because it’s hell. They don’t get to sleep, they don’t get to eat, there’s noise pollution, all these things, because they’re testing those candidates to make them ready.

And so, they did aptitude tests, they did physical testing, they did all these leadership scores, they did a battery of tests. And when they looked at these tests, they were somewhat predictive of who would be successful. But when Angela Duckworth came to these 13 items to predict grit and resilience, she found those 13 items more reliable than those hundreds of questions combined.

And when I read that, I’m like, “Whoa! Grit is a reliable predictor of performance and your ability to succeed?” And when I started really looking into grit, I studied just the first half of it which was this genuine belief in your ability to accomplish the task at hand. And then there was further research that went into how affirmations played a role in that, which is another word for self-talk, how focus played a role in that, how repetition played a role in that. The research is out there and it’s all saying the same thing. you can’t start with talent. You have to start with this belief in your ability, and only then will the talent get a moment to shine.

Pete Mockaitis
it’s intriguing. You talked about a given task at hand in terms of self-confidence. Then I imagine you may very well have self-confidence in one domain and not at all in another because those are very different tasks, and some you think you’ve got totally covered, and others you feel woefully unprepared for. Is that accurate?

Ivan Joseph
This is really accurate, your concept about, “Is it global?” I want you to think about the first time you had your first job, right? You’ve got it, you’ve mastered that skill, and, all of a sudden, your boss comes in and says, “Here’s your promotion and you’re ready to roll.” And imagine the doubt and the fear. We all hear about impostor syndrome, that now starts to creep in. You are master of your domain, you had it taken care of, you were the queen of your ship, or the king of your castle, whatever it is, the term you want to use, and, all of a sudden now, you’ve got to manage people, or you’ve got to lead this presentation.

And because these tasks are typically novel to you, and you haven’t had the affirmations and the feedback that says, “You got this,” to coin a phrase from the book, then that whole self-spiraling doubt and negativity starts to spiral into you, which affects your performance.

Pete Mockaitis
Certainly. Well, so then if we find ourselves in a space where we’re not so self-confident, and we would like to be, what do we do?

Ivan Joseph
That’s a great question. And I always tell people this story, you heard me earlier in the podcast talk about this magic bullet. When I give a speech about this topic, I say it’s not like you’re at the Las Vegas, and Celine Dion is on stage, and I’m Canadian so I’m going to pick Celine Dion, and she gets food poisoning. And, all of a sudden, the manager comes in and says, “Ladies and gentlemen, we can no longer close out the show. Celine Dion can’t sing her amazing closing song because she’s sick.” And you stand up, Pete, you say, “Yeah, I got this. I’ve watched Titanic a hundred times.” That’s not really confidence. That’s somewhere on the edge of delusional, I’ll say.

When I talk about confidence, the task can’t be novel to you. So, there’s a series of steps to really move towards confidence, and the first one is repetition, repetition, repetition. Gladwell talks about it, there’s a 10,000-hour rule, whatever it is for you to have confidence and genuine belief in your ability. And so, I want you to think about it. For some folks and some listeners out there, about the first time you drove stick shift. You drive stick, Pete?

Pete Mockaitis
I tried a couple of times then I stopped. It didn’t go very well.

Ivan Joseph
Right. The first time you drive stick on a hill with a car behind you, oh, my God, your heart is racing 100 miles an hour. By the time you’ve driven stick for a year later, a year and a half, whatever it is, that skill is so automatic. And so, the number one thing is, like, find a way to get to your practice, to your repetition.

And if you’re a leader and you’re getting ready to present, present in front of the mirror, present in front of your partner, present in a small group of friends, get the feedback, so by the time you got onto that big stage, you’re no longer scared. So, that would be the first step.

Pete Mockaitis
Certainly.

Ivan Joseph
After you get to repetition, for me, the next thing to do is to really control that negative tape that plays in your head. You know that tape, “I wish I was this. I hate myself in this look. Oh, I can’t do this job.” As a sports psychologist and a performance enhancement consultant, I work with a lot of athletes. I’ve been lucky enough to work with Olympians and NBA athletes and the national team of basketball for Canada, and we do a lot of what we call centering or thought-stopping.

The next time you’re watching a professional athlete, watch the different physical cues that they’ll use: pointing, clapping, finger-snapping. Whenever they make a mistake, they don’t dwell on the mistake. The phrase we use is “Live in the moment,” or, “Be in the presence,” right? And what that is about is about being in the moment, meaning forget about the mistake. Stop that negative talk, whatever that negative doubt is. Use a physical cue to bring you to the present and replace it with a positive talk, whatever that might be, “You got this,” “I got the next one,” “I’m ready.” The power of affirmation is really critical.

Pete Mockaitis
That’s intriguing. So, are you telling us that frequently, when we observe such physical snaps, claps, etc., from athletes, this is exactly what they’re doing?

Ivan Joseph
Oh, 100%. I guarantee it. I remember one time, the first time I noticed it many years ago into my dissertation, there’s a famous soccer player by the name of Thierry Henry, and this is a guy making millions of pounds a year. And he missed a wide-open goal, right? And all he did was point back to the person that passed him the ball, and said, “Nice job. I got the next one.” And you could read it on his lips and see it on TV. You don’t get to be excellent by focusing on all the mistakes and all the inadequacies that you have.

Pete Mockaitis
Okay, excellent. Well, so then I like that notion of the physical gesture to kind of just make it really clear, “Hey, we’re stopping that now and we’re transitioning to something else.” So, snaps, claps. What are some other good ones?

Ivan Joseph
You’ll see some athletes that will take a little rubber band and move it from one wrist to the other, sometimes they’ll snap it. You’ll see some folks that will jingle some coins. Watch the next time you’ll see an athlete just take a deep breath in, and that reminds them, “Okay, I got this.” I remember the one time, the very first time I was doing a big speech, and I’d spoken before, but you get paid in a bottle of wine or like a coffee mug. But the very first time I was on stage and it was 4,000 people, and then the night before Maya Angelou was on stage, and this was like the big deal. I was about to be big time, at least as big as C-level celebrities are, or maybe E, or G, or whatever the number is. But I was so nervous. Behind the stage, I had to clap, clap, clap, “You got this. You got this. You got this.” I had to physically remind myself that I was good at what I do, and that was really critical for me to be able to get on stage and speak in front of 4,000 people.

Pete Mockaitis
Okay. Excellent. So, well then what’s next? So, we got the physical indicator or anchor, and then shifting gears from the negative to the positive talk. What’s the next step?

Ivan Joseph
Well, I want to remind folks that the affirmations must be really simple and bite-sized, right? Mine is, “I got this,” “Nobody outworks me,” and, “I can learn anything.” And you asked me about research before, I want to turn your readers to a study from Harvard that talked about how three affirmations a day, if you’re in the problem-solving world, increased your efficiency to solve that problem, something like 26%.

Pete Mockaitis
No kidding?

Ivan Joseph
And if you’re in the sales marketing world, your revenue went up 30 some odd percent by using three affirmations a day. And that’s that. What you tell yourself you start to believe and how it translated directly to the output of your work, your production, your ability to solve complex problems. And so, that affirmation and that self-talk moves right into that next thing which is reminding yourself of how good you are.

Pete Mockaitis
Oh, yes. Well, this affirmation stuff, that’s juicy. I love a good study with some numbers behind it. So, we had Hal Elrod who talked about the six morning habits of high performers. He wrote the The Miracle Morning and such on the show earlier. And he gave some great distinctions associated with what makes an affirmation good versus delusional and problematic. So, I’d love to hear your take. So, from the research, what are some of the ingredients or do’s and don’ts for a positive affirmation? What I’m recalling, I think Hal used the example of, “Money flows effortlessly to me. I am a magnet for wealth,” is not so helpful because your brain goes, “No, it doesn’t. I’ve got to hustle and bend over backwards to make things happen.” And so, can you give us some pro tips on making those affirmations effective?

Ivan Joseph
I think it’s a great question. And one of the things I recognized early on is in order to have an affirmation be meaningful and have genuine belief, you have to have genuine control over it. And so, that locus of control for an affirmation is really important and critical. “Nobody outworks me,” so I can control that. “I can learn anything,” I can control that too, right? And so, when you listen to those things, are they within your circle of influence? “I’m the wealthiest guy in the world,” I mean, maybe if I was reading The Secret and I wanted to put that out there, and I wanted to start putting it out there. But the magic, for me, as a sports psychologist, is to always give agency to the people to control their affirmation. So, it has to be something that you can master and you can own.

Pete Mockaitis
Okay. Lovely. Well, then proceed. So, that’s the affirmation side of things. What’s next?

Ivan Joseph
So, then from there, I talk about a letter to yourself. And I think this is a really important piece. We all will feel self-doubt, or it will creep into us when we get a promotion, when we get a new opportunity, or when somebody will criticize us, or be really hard on us, and you have to be able to pull out a letter that you’ve written to yourself at good times.

I remember when I became the Director of Athletics at Ryerson University, it was a university of 40,000 people. I came from Iowa, a university of a thousand people. Oh, my goodness, I’m in charge of millions of dollars, I have to manage people, and I remember that whole impostor syndrome kicking in, and I read this letter to myself.

And my letter goes something like this, “Dear Ivan, thanks for choosing the right person to marry. Nice job on accomplishing your Ph.D. before you hit 40. You’ve launched a business with an amazing partner.” All these things I wanted to brag to myself. It was my own personal brag sheet to remind myself, when I was going in the dumps and going this way, “No, no, no. Let’s remember all these things and all these challenges that you’ve had.” And I pull it out and I needed to read that day in, day out, day in, day out.

Now, a lot of folks out there will say, “Well, a brag sheet, that’s ego, man.” And I want people to recognize this is not a letter to others. That is arrogance, right? This is a letter that you’re writing to yourself. And so, people are like, “Well, how do you define confidence over arrogance and ego?” That’s it. Confidence is what you tell yourself. Arrogance and ego is about what you’re telling others about yourself. And so, it’s important to take this letter, look at yourself in the mirror, take your quiet spot, and engage in this personal reminder of all the amazing things you’ve done.

Pete Mockaitis
You know, I really like that. You had it in a letter, I have it on my shelf. There is a black Mead spiral notebook. I haven’t looked at it lately, which might be good or I don’t know if it’s good or bad. I haven’t needed it or felt the need.

Ivan Joseph
Well, that’s it, Pete, right? When you get to that next space, wherever your career or your life will take you when you’ll need it, you know where to get it. You found it.

Pete Mockaitis
That’s true. And it really is so handy. And I think I borrowed this from maybe Tony Robbins who talked about if you have a belief, I still see this diagram in my head. I read this when I was a teenager. It’s like if you have a belief, you need to have some supporting legs, like a table, for your brain to be like, “Yeah, okay, that’s true.”

And so, I think this was in college, I was feeling kind of like a loser because in high school I was just like, I don’t know, I was kind of the man, if you will, in terms of, “Oh, I’m valedictorian and homecoming king,” and I was getting lots of praises and affirmations in all kinds of directions, and then in college, I was like rejected from the sketch comedy team, and the business consulting group, and the other business club, and then the other…and I was like, “What is wrong?” And so, I was feeling pretty down about my capabilities.

And then I just sort of thought, “Well, hey, maybe I’ll just make a list of reasons why the belief that I’m capable of rocking and rolling is true.” And I was like, “Holy smokes, this is a pretty long list. Okay, I guess I’ve just had a bad luck streak, and I’m going to keep trying.” And, sure enough, I found some clubs that would take me and a good college career.

Ivan Joseph
I love what you’re saying because you’re doing what we call as self-confident people interpret feedback differently. And what you’re able to do right now is, “I guess I had a bad streak.” After using some skills, instead of like, “My God, I’m a loser. I’ll never do any good.” And then you start to dig yourself what we call, “Lord, the snake’s belly and a wagon rut,” right? You interpreted those failures differently. That is so key. How we interpret setbacks really sets us apart.

Pete Mockaitis
Oh, well, thank you. And it’s funny, and it wasn’t immediate. I’d say there’s definitely, I don’t know what the time period was, some weeks or so of just like, “Ooh, I suck.” But, eventually, that turned around. So, now, let’s talk about, Ivan, right now, as we’re recording, the coronavirus is a hot topic everywhere on the news, etc. and I’ve been chatting with a few people who have admitted to really experiencing a healthy dose of depression, anxiety, mental health challenges, that is not so typical for them under normal circumstances but, hey, not getting out, not seeing people, not as easy to get to the gym, or all these sorts of rituals habits, routines, healthy good things they got going on are disrupted, and they’re now kind of reaping what they’ve had to. So, hey, help us here. If listeners are experiencing this right now, how might we apply some of these tools to help shorten the time and the funk?

Ivan Joseph
Well, it’s a great question again, right? And so, one of the things you recognize is that we know that thoughts influence our beliefs which influence our actions. And so, when you’re in a funky space, you know that’s you’re thinking, and then it’s influencing your beliefs, and then how you get to the action part.

And so, one of the things that’s really important is in this whole world that we’re using the term social distancing, and the psychologist in me says, “I don’t know if that’s the right term that we should be thinking about. I think the term should be physical distancing, and we should be engaging with the people that are important to us, who add value to us.”

A lot of times when I talk about the lens of confidence, I talk about getting away from the people who will tear you down, which is the negative people, the people who are giving you negative feedback versus critical feedback. But I think the opposite is also true, which means get close to the people who will build you up.

And so, you know who are you and who those people are, and you can know and you can see what are the tells that are telling you, and you’re going off into a place. And you need to pay attention to your physical tells that say you’re getting to a point of stress, and then you need to put yourself in a place where you can connect with those people. And, in today’s world, it’s going to have to be virtual, but with Zoom, with Microsoft Teams, with FaceTime, with Google Hangouts, there’s a way to infuse yourself and your relationships with positivity to help build you up and to help pass you through these troubling times.

When we say we’re all in this together, nobody does it alone. And sometimes we’re so proud and we’re so afraid to share our vulnerabilities, that’s not what confidence or high-performance life is all about. It’s about recognizing that we are in this together.

Pete Mockaitis
Okay. That’s good. Now, you mentioned physical stress tells. Please, flag them right up front. So, some listeners might be like, “Huh, that’s been going on.”

Ivan Joseph
You think about it, right? We don’t recognize we need to always talk about stress. There’s two types of stress. There’s distress and there’s eustress. Eustress is the positive pieces that raise our levels and help us perform better. And distress is the one that overwhelms us, how we react to that stress overwhelms us.

I remember when I was first leading, a stressor for me that I was not ready, the skin on my hand started to peel. I started to get like serious, like bad cotton ball mouth. But there’s also a point where I need to be at the right level of performance anxiety in order to get the best out of me. When the butterflies are in your stomach, when you’re feeling your heart start to raise, I know I’m ready. I’m at my peak game.

Have you ever had a client or a guest on your show where you are like, “Man, I was on. I brought my A-game to this guy,” and thought about how you felt just before that moment?

Pete Mockaitis
Yes. Well, you know, it’s funny, just before we spoke, I was feeling a little bit like, “Meh,” my energy level was sort of lower and, yeah, I was just sort thinking, “Well, how would I prefer to feel?” I was like, “Well, I’d like to be fascinated and powerful and curious.” So, yeah, I guess that’s how I feel before a great interview.

Ivan Joseph
Right. I think it’s really important about how we connect with those around us, and not just the energy we give but the energy we draw from those people.

Pete Mockaitis
That’s good. Thank you. Well, let’s see, so in your book you mentioned five skills, and it sounds like we’ve hit a few of them: positive thought, team building, grit, higher expectations, and focus. Are there any of these that you think we’ve covered too shallowly and we got to give a little bit more love to before we shift gears and hear about some of your favorite things?

Ivan Joseph
Well, I think the one that we haven’t touched is this ‘higher expectations’ one, and I think this is really key about we talk about it from the Pygmalion Effect is what we call it in the world of leadership or sport in which people will rise through a minimum level of expectations. And I think this is really important for leaders that are out in the field. It’s about, “How do you lead people to be excellent and confident? And how can you influence them?” And one of the ways is about catching them when they’re good because they’ll raise your minimum level of expectations.

And what I mean by that is we know that if you are critical, if you give negative feedback, “Hey, I need this presentation to look like this. Hey, this chart didn’t have what I needed on it. Hey, I need you to do this, this, and this,” that we know that we’ll get the behavior we want. But, typically, it erodes the relationship. Typically, it creates conflict.

If we can, instead, forget about that, the negative things that people are doing, and instead focus on the team member that might be doing it right, meaning, you’re in a meeting, “Hey, folks, thanks for coming on time to this meeting. It helps us get started.” Or somebody presented a report, “Hey, I love how this report was. Notice the font size is the way I want it. I love that the logo is here on the bottom left.” Instead, what happens is you catch people when they’re good. And what we’ve known and what we’ve seen in the research is that improvement exponentially improves over when we catch them when they’re bad.

In the world of psych, we call this the social learning theory, is that people learn through observation. If we can focus on the excellence, now, what happens is instead of us tearing down a player over here who was really sour or bitter or angry because of our feedback, we built up somebody else, and they feel great and aligned to you and really increase their loyalty and their willingness to follow you, and we’ve said somebody else over here is like, “Oh, I better pay attention. I want that same feedback.” And the whole organization rises because you catch them when they’re good.

Pete Mockaitis
Oh, it’s excellent. Thank you. Well, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Ivan Joseph
Well, I think the last piece is just to remind people that this is a skill. The skill of self-confidence isn’t about just sitting here and, “Okay, I’ve tried. I wrote this letter, I read it once, it didn’t work.” “Oh, I said my affirmation today, and it didn’t happen.” “Well, I tried praise and it still hasn’t happened.” We have to be willing to persist just like the master of any task in the workplace, and give it an opportunity to grab hold.

And so, for the listeners that are out there, be patient with yourselves, and be patient with the people that you’re leading, because good things will happen if you give it an opportunity to shine, and you will see a cultural shift in the people, and, most importantly, or just as importantly, a cultural shift in yourself in how you approach leading.

Pete Mockaitis
Oh, beautiful. Thank you. Well, now, could you share with us a favorite quote, something you find inspiring?

Ivan Joseph
Well, one of my favorites is an old Apple commercial. I always attribute it to Steve Jobs but I know it’s somebody different, but it was after Steve Jobs had been kicked out of his company and he came back, and they launched this commercial in the Super Bowl, and it was called “Here’s to the crazy ones.” I don’t know if you know. It’s really a poem. “Here’s to the crazy ones. The misfits. The rebels. The troublemakers. The round pegs in the square holes. The ones who see things differently. They’re not fond of rules. And they have no respect for the status quo.” And I’ll fast-forward to the last line, “Because the people who are crazy enough to think they can change the world, are the ones who do.” I love it because it speaks to a higher purpose.

Pete Mockaitis
Thank you. And how about a favorite study or experiment or bit of research?

Ivan Joseph
Oh, gosh, being a psychologist, I have a whole bunch. But one of them is a study by Jacobson and Rosenthal. Jacobson and Rosenthal studied the Pygmalion Effect in a New York high school, and what they did was they brought some teachers, and then they said to these teachers, “Hey, we developed this late-blooming acquisition test. It’s an amazing test. It will tell of all your students who the best late bloomers are.”

And so, of course, the teachers said, “Yeah,” and so they administered the test. And these students in the back of the class, the very back, the ones you would think would be the dumbest, most bonehead, because that’s what they sit. At least, that’s where I’ve sat but don’t tell anybody. They said, “These students here scored the highest on the late-blooming acquisition test. We’re going to come back at the end of the year and see how our test works.”

So, Jacobson and Rosenthal show up, and sure enough, at the end of the year, the teachers were excited, “Ah, your late-blooming acquisition, this was amazing, it worked. It did everything what it’s supposed to do.” But, as you can imagine, the magic of it was there was no such thing as a late-blooming acquisition test. It was a confederate. It was a ploy. In fact, what happened was the teachers, because they expected more from these students, they called on them more. They didn’t ask, they didn’t take the dog-ate-my-homework as an excuse. They didn’t say, “I don’t know good enough.” They didn’t say, “Okay, you know how you avoid eye contact when you don’t know the answer?”

By those teachers interacting differently with those students, those students exceeded their own expectations and rose to the expectations of the teachers. And this has been a key tool in my leadership toolbox.

Pete Mockaitis
Thank you. And how about a favorite book?

Ivan Joseph
Oh, well, one of my favorite books, and don’t tell anybody because it’s one of those things. It was Awaken the Giant Within by Tony Robbins.

Pete Mockaitis
Oh, hey, we have some more Tony Robbins references here, yeah.

Ivan Joseph
Right. Have you read that one?

Pete Mockaitis
I believe it is on my shelf, yeah. When I was a teenager, Tony Robbins was who I wanted to be. Fun fact, I was a weird kid. But, yeah, what’s something useful from that book that was impactful for you?

Ivan Joseph
You know, at the time I read that book I’d flunked out of school and I hadn’t told my parents. And, for me, what I liked about it was it gave you the ownership and the control. It was about awakening the giant within. Stop blaming everybody else outside, external reasons for why you’re not succeeding. It’s time for you to really take ownership, and you have the ability to control your destiny, where you want to be, who you want to be, and what you want to do. And I remember taking that to heart and really just taking my life right by the scruff of the collar and just deciding I was going to drive where I wanted to be.

Pete Mockaitis
And how about a favorite tool, something you use to be awesome at your job?

Ivan Joseph
Well, I’m a big believer in surrounding myself with the right talent. And so, for me, that tool is I’m really careful about who I choose, and I really pay particular attention about who I hire and how I hire. And you always talk about it, it’s like fire fast, hire slow. I don’t think people think enough about building culture, and these other things that when you’re asking the questions around the workplace or in the interview process that will get at, “Who do you want and do they fit?” because that fit is so important. That values alignment is mission critical.

Pete Mockaitis
And how about a favorite habit?

Ivan Joseph
I’m a morning person and I found this out by accident. But one of my favorite habits is getting up early to make sure I align my day up right. That time before anybody gets up is so productive. I’m not part of Sharma’s, 5 AM Club. I’m not that, but I’m probably a 5:30-5:45 club. But the ability to set your day out to really think about what those three big buckets, or four big bucket things are, that’s the way you move your needle.

Pete Mockaitis
Okay. And tell me, is there a particular nugget that you share and you’re known for, people quote it back to you often?

Ivan Joseph
I think it’s about getting away from the people who will tear you down. I think that’s really important because you will start to believe them. And if you can’t be really careful and mindful of who those people are, then you’re setting yourself up for failure, and they will undo all the good work you’re doing for yourself.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Ivan Joseph
Well, I would point them to You Got This launching soon as an Amazon website, or an Amazon book but I’d also point them to my website Dr. Ivan Joseph coming soon, so stay tuned. You can find me on Twitter, I guess, @DrIvanJoseph.

Pete Mockaitis
And do you have a final challenge or call to action for folks seeking to be awesome at their jobs?

Ivan Joseph
I think one of the things that I want to remind people is that you’ve got to remember that if you don’t think you can or if you don’t believe in yourself, nobody will. And I want to remind them that they’ve already achieved success, if they’re in a position right now where they’ve done a really nice job, or they’ve been promoted, and so we already know that you’re capable and competent. Just remind yourselves of that and keep reminding of yourselves of that when you go out into that next-level job and opportunity.

Pete Mockaitis
Well, Ivan, thanks so much for taking this time. And I wish you lots of luck in all your adventures.

Ivan Joseph
My pleasure. Thanks for having me, Pete. I really appreciate it.