Thinking Archives - How to be Awesome at Your Job

Pete Mockaitis
Susan, thanks for joining us here on the How to be Awesome at Your Job podcast.

Susan Robertson
Thank you. I’m really excited to be here. Looking forward to our conversation.

Pete Mockaitis
Oh, me too. Well, I’d love to get started by hearing, I understand you love salsa dancing. Can you draw the connection, has dancing helped you be more creative, and how?

Susan Robertson
I think, in many ways, yes, because I’m a social dancer, not a competitive dancer. So, competitive dancers learn and practice a routine, but social dancers, you are improv-ing in every moment. So, a leader is leading and a follower is following, and together you are creating the dance as you go. So, it’s a completely creative act in every dance. So, I do think that’s helped me be creative and allowed me to be more spontaneous and sort of let things flow.

Pete Mockaitis
All right. Well, so let’s talk about being spontaneous and creative and letting things flow. Can you, first of all, maybe make the case for why the typical professional should care about creativity or being creative in terms of like the tangible benefits? I think some folks might say, “Oh, you know, I’m not a designer or a musician. Why do I have to follow these processes that are quite spelled out at work?” So, can you lay it on us for why creativity is useful for everyone to have more of?

Susan Robertson
Yes, because when you’re a more creative thinker, you can more effectively solve whatever challenges appear in your life and you can more effectively seize whatever opportunities appear in your life. When you’re not a creative thinker, your thinking is limited in many ways that you are not aware of. There are a lot of neuroscience-based reasons behind that, but the bottom line is your thinking is limited. So, when challenges or opportunities arise, if you’re not familiar with some creative-thinking tools, your tendency is going to be, “I have a fairly limited set of ideas or reactions in response to those challenges or opportunities.” And if you have some creative tools at your disposal, you’ll have a broader range of possible ideas, actions, possibilities, outcomes.

Pete Mockaitis
All right. Well, could you make that all the more real for us by maybe sharing an inspiring story of someone who upgraded their creativity and saw really cool benefits as a result?

Susan Robertson
I will, actually. This is someone who happened to take a workshop of mine, it was a multiple-day workshop. And she, at the time, was working in a huge corporation. And she was working in a job that she was technically trained for, that’s what her degree was in, but she was bored. She’d been there for 15 years and she was just tired of it. And she was seriously thinking about having to leave her company because she didn’t think there were any other options within her company for her.

So, she happened to take this workshop of mine on creative thinking, and about three months later, she called me and she said, “As a result of the creative thinking tools that I learned in your workshop, I went back to my office, I explored what it was I really wanted to do, and I looked around at what the company actually really needed, and I made a match between what I wanted to do and what the company needed. I created a new job title and a new job description, and I sold it into management and I now have that job.”

Pete Mockaitis
Oh, there you go. Very cool. All right. Created the job and now you’re enjoying the job. I love it. Well, so you’ve got a big toolkit when it comes to boosting creativity. You said that particular person used some of the tools. Could you maybe give us some of the greatest hits right away? What would you say are maybe one of the top one, two, three tools from that toolkit for boosting creativity?

Susan Robertson
So, I’ll give you a couple. One that’s sort of easy and quick to describe and a couple others that maybe might take a little bit longer to describe. So, the first one that’s easy and quick to describe is one of the best ways, you know, to increase your creative thinking is to make a conscious separation between what’s called divergent thinking and convergent thinking.

So, divergent thinking is when we are looking for new ideas, exploring the blue sky, reaching, stretching, seeking newness. Convergent thinking is when we are evaluating ideas, deciding which ones are the best or have the most promise, and then optimizing those ideas and then choosing from amongst them. So, we do divergent and convergent thinking every day. All of us do both of them. But we don’t very effectively separate them in our everyday life. What we tend to do is mix them. We’re not aware that that’s what’s happening but that’s what’s happening.

And if you’re in a meeting, for example, here’s what it often looks like. Somebody says an idea and someone else says, “We don’t have time for that one.” And then somebody else says an idea, and somebody says, “That one will cost too much.” So, there’s an attempt at divergent thinking because there’s one idea and there’s an immediate convergent thinking, an evaluation or a judgment, and quite typically it’s a negative judgment. And if people are willing to continue to throw out ideas, like, “Okay, here’s another idea,” somebody else says, “Well, that won’t work with IT.”

So, we mix these convergent and divergent thinking all the time and it’s a bit like driving a car and having your foot on the gas, the break, the gas, the break, the gas, the break. You don’t really go anywhere very efficiently. It’s all kind of stutter-stop. And if what we can do instead is diverge for a while, meaning come up with many ideas with no judgment, neither negative nor positive, and then when we have a lot of ideas, then we start the convergent thinking phase which is evaluating which ones seem to have the most promise, optimizing those, and then deciding amongst them.

So, again, that’s making a conscious separation between divergent thinking (generating ideas) and convergent thinking (evaluating, optimizing, and choosing from ideas). So, that’s a foundational principle in creative thinking.

Pete Mockaitis
So, it’s a foundational principle, and so we’ve got an analogy there in terms of the car, you’ve got your feet on the gas and the break at the same time. In terms of how that plays out, let’s say we’ve got a meeting, so what would be the expected impact of, let’s just say we have a 30-minute meeting? If we have 30 minutes that went divergent, convergent, divergent, convergent, divergent, convergent, you know, the shift off that happens a lot versus 15 minutes divergent, 15 minutes convergent, I mean, in a way, you might say, “Hey, we’re spending the same amount of time on each mental function, why does it matter if we have it together versus separated?”

Susan Robertson
Because you will actually get many, many more ideas if you do a conscious divergent phase, you will get more ideas. That’s been proven through research, and there are many reasons for it. But one of the reasons is because you’re go, go, go, go, go, go and you don’t have to stop and evaluate. If you have an idea then you evaluate, you have an idea, you evaluate, it’s a slower process.

A second reason why you’re going to have more ideas is because we know, again from both research and experience, that there’s something in creative thinking that’s called the rule of three. And what it really means is you have to sort of attack something three times before you get to the really good stuff. The best ideas come out later in a divergent thinking process. The most blue-sky ideas come out later.

What tends to happen early is the easy thought-of-before, tried-it-before, sort of tweak-on-what-happens-now ideas come first. And if those are constantly getting yes-but-ted, “Yes, but we don’t have time,” “Yes, but that’s not what IT wants,” the group will simply shut down. They’ll just stop generating ideas because no one has the wherewithal to just keep going at it when everything gets shut down. So, you won’t get as many ideas and you won’t get to the good ideas because you don’t get as many ideas.

So, when you make a conscious separation between divergent and convergent thinking, you’re going to get, one, more ideas. And, as a result of more ideas, you’re going to get, two, better quality ideas because it takes a while for the top-of-mind ideas to get spit out, and people have to dive deeper, think harder, to get to the newer and better ideas.

Pete Mockaitis
Yeah, that’s interesting in terms of the dive-deeper, think-harder, if you’ve established for 15 minutes for generating ideas and then, I don’t know 4 minutes in, “I’ve got a few ideas,” and then there’s just the silence, that’s just kind of uncomfortable for people.

Susan Robertson
Yes, it is.

Pete Mockaitis
So, you’re going to think of something else, if nothing else, but to escape this discomfort for the remainder of the 11 minutes.

Susan Robertson
Right. And can I explain to you kind of the neuroscience of what’s going on when that silence happens?

Pete Mockaitis
Oh, let’s hear it.

Susan Robertson
Because there is a reason for it. So, in our brain, we have two systems of thinking called system one and system two, sometimes known as fast thinking and slow thinking. And system one thinking is the sort of quick everyday intuitive thinking that most of us do most of the time. System two thinking is deeper thinking, it’s harder work, it literally takes more calories for our brain to do system two thinking. So, as a result, our body tries to stay in system one thinking as much as it can because that’s an energy conservation principle, so we avoid going into system two thinking.

So, what you just described happens all the time. People throw out a few ideas and then they think, “I’m done. I don’t have anymore,” and the silence happens, that’s because all the system one ideas got exhausted, and those are the ones that I said they’re the easy to think of, tried-it-before, just a slight tweak on what exists today. Those are the ideas that come from system one thinking and you have to spend enough time and work hard enough to get your brain into system two thinking for the better ideas to come.

So, when that awkward silence happens, and people say, “I don’t have anymore ideas,” whoever is facilitating the meeting needs to, at that point, do something to help people stimulate more ideas that sort of forces them into system two thinking. Because if you just say, “Okay, people said they’re out of ideas, so I guess they are,” they’re not out of ideas. They’re only out of system one easy ideas and you have to go longer, work harder to get to system two ideas.

Pete Mockaitis
Okay. Well, that’s a nice explanation and it rings true. That’s just not what happens very often unless you’re really aware of it and consciously thoughtful about doing it. And so then, well, let’s hear that. You mentioned there’s a silence, and then something needs to be done to get them fired up again. What is that something?

Susan Robertson
Well, some sort of stimulus activity that prompts people’s brains to sort of turn back on, and they can be easy or complicated. But an easy one would be, “Okay, how would a submarine captain solve this problem, or what ideas would they have? Or what ideas would Oprah Winfrey have? Or how would a kindergartener solve this problem?” And any of those kinds of prompts will help people start to come up with new ideas.

Pete Mockaitis
You know, it’s so funny, I’m on a board and we frequently reference another nonprofit, it’s like, “So, what’s FOCUS doing here?” And it has served us well again and again. But it need not be sort of a direct corollary analogue. It can be kind of whacky like Oprah or something.

Susan Robertson
And, actually, it probably sparks more creative ideas if it’s not sort of a direct competitor or a similar industry. If it’s something actually radically different, will spark more creative thinking.

Pete Mockaitis
Well, so let’s have some fun and play that out in practice. So, let’s say we’re trying to figure out how to reduce costs, let’s make it real broad, and we’ve had a couple ideas, like, “Oh, we can print double-sided on the printer, and we can switch to a cheaper caterer for the team lunch,” whatever. Okay, so we’ve got some lame ideas. No offense if you just proposed that idea, anybody. And so then, we’re kind of stuck, so you might throw out a stimulus. And can you play it, a demo, how would that unfold then?

Susan Robertson
Okay. So, will you play along with me?

Pete Mockaitis
Let’s do it, yeah.

Susan Robertson
Okay. So, this is one of my favorite types of stimulus, and this is called a get-fired idea.

Pete Mockaitis
All right.

Susan Robertson
All right? So, I want you to think of an idea that would solve the problem, in other words, it would dramatically reduce costs. But if you actually did it, you would get fired. So, again, I’m going to repeat the instruction. It would solve the problem. But if you actually did it, you would get fired because it’s so ridiculous in some way. It’s either illegal, it’s dangerous, it’s immoral, or it would cost us a million dollars before we got to the cost saving so it would solve the problem but it’s completely ridiculous. So, can you think of an idea like that to save costs?

Pete Mockaitis
Oh, sure thing. We cancel the lease on the building, and say, “You know what, no thanks.”

Susan Robertson
Okay, excellent. That’s perfect. Cancel the lease on the building. All right. So, now what you need to do is you need to go through a process, which I’m going to describe, that helps you extract something interesting from that idea so that you can take the interesting piece and lose the problematic piece, all right? So, now this process I call GPS thinking.

And GPS stands for great problem solving, and it’s a three-step process. G, great, you have to first list everything about that idea that is potentially great. What’s potentially great about that idea? You make a long list. Step two, you articulate the problems in that idea but with one critical difference. And that critical difference is you need to articulate the problem in the form of a how-to question. And then step three is you solve for those problems by modifying the idea but keeping something you thought was great. So, we’re going to play that out on your idea.

Pete Mockaitis
Okay.

Susan Robertson
So, the idea is, “Cancel the lease.” So, G, great, what’s potentially good about that idea of cancelling the lease?

Pete Mockaitis
Well, the rent on the office building we inhabit is a pretty significant recurring expenditure, so we’re striking at it. It’s a big pie that we go after. That’s something good about it.

Susan Robertson
What else? What else might be good about it?

Pete Mockaitis
Well, right now, in COVID, landlords have less bargaining power and negotiating power. In a corporate lease office space, I don’t know how it works. But, like, there’s eviction clauses that say you just can’t kick people out for not paying. There’s more interest in people working from home, so there’s probably less overall, there may be, to be determined, less interest in office space to be leased, so you might have a strong negotiating position to work from.

Susan Robertson
Yup. And let’s broaden it out even besides things that might not be solely cost-related. Like, if we let people work from home, they might have a better quality of life.

Pete Mockaitis
Okay.

Susan Robertson
They might be able to spend that one hour that they typically commute doing a little extra work. We might be able to find better employees that are in a remote city that we, otherwise, wouldn’t have been able to hire. So, you want to come up with a divergent list of lots of things that are potentially interesting about that idea, not just the one sole thing, okay?

All right. So, now we’ve got a list of potentially good things. So, now let’s go to the P, problem, that’s step two, but, again, we’re going to articulate that problem in the form of a how-to question. So, instead of saying, “We can no longer work effectively,” instead you would say something like, “How do we continue to work effectively without our offices?” Are there other problems in that idea that you see?

Pete Mockaitis
Sure. How do we escape a lease that is legally binding?

Susan Robertson
Yes. What other potential problems might you see in that idea?

Pete Mockaitis
How do we continue looking legit to clients and customers without a proper office?

Susan Robertson
Uh-huh. And do you see what I’m doing? I’m pushing you to continue to diverge because in divergent thinking you want to make a long list of ideas or, in this case, of questions. So, in the interest of time, I’m not going to keep pushing you, but if you were doing this in reality, you actually would. I would’ve pushed you harder on what else is great about it, and I would’ve pushed you harder on more questions. But in the interest of time, let’s move on.

All right. So, let’s move to step three, solving. So, which of those problems do you think is the most urgent or the biggest one that we would have to solve for first before we would ever kind of begin to move forward on a modified version of this idea?

Pete Mockaitis
How can we escape a lease that we’re legally bound to?

Susan Robertson
How can we escape? All right. So, let’s now start solving for that idea by changing the original idea but keeping something about it you thought was great. So, for example, instead of simply abandoning the lease, we could renegotiate with the landlord for we would sign on for more years at a lower rate, might be one potential idea, right? What other potential ideas might you see?

Pete Mockaitis
Sure thing. We take an underutilized wing of our floor and convert that into a hip coworking space that we rent out, earning revenue to offset some of our lease bill each month.

Susan Robertson
Excellent. And that makes me think of another idea which is we renegotiate with the landlord for a smaller space and we desk rotate. So, today, I work in the office and you work at home, and tomorrow you work in my office and I work at home.

Pete Mockaitis
Certainly.

Susan Robertson
So, this process of taking a crazy idea and then working it to extract the interesting parts and to let the bad parts fall away is exactly what you want to have happen in creative thinking. And when I said earlier that you want to do divergent thinking first and then convergent thinking, part of convergent thinking is improving and optimizing ideas. So, we were doing some divergent thinking in what’s good about it. We did some divergent thinking on what are the questions or problems we have to solve. And we’ll do now a little bit of both divergent and convergent thinking in optimizing.

So, we’re optimizing that original idea. And if we were to continue to do this, we would probably come out with several potential ideas that we thought were viable. Now, not that that’s the end. Obviously, we’d have to go explore whether they really are viable or not. And that fact-finding piece that sort of developed the idea is another part of the creative problem-solving process. But to stimulate ideas, that get-fired idea, which is where we started, is one of my favorites. And then you have to go through a conscious process to extract the interesting parts and solve for the parts that are not working.

Pete Mockaitis
Certainly. And before we go into that GPS process, we’re going to get lots of ideas before we even start on one of them.

Susan Robertson
Exactly. We’re going to get lots of ideas, we’re going to diverge on lots of ideas, then we’re going to converge on a few, which ones we think hold the most promise or going to make the biggest dent. And, as you said early on, rent is going to make a huge dent because it’s one of our biggest costs. So, that would probably be one that would stay on the list when we converge. And then we’d go through that GPS process on the short list, on each of them individually.

Pete Mockaitis
Okay. Lovely. Well, so it seems like we’ve kind of gotten into it, but you’ve got “10 Rules for Brainstorming Success.” I have a feeling we’ve hit a couple of them already. Can you lay it out, quick time, 1 to 10?

Susan Robertson
So, the first rule is freedom from the fear, and that is the fear of saying a crazy idea. Because, in a group, people are very afraid of saying a crazy idea so you have to make it okay to do that. And the easiest way to make it okay to do that is to pull aside, in advance, the most senior person who’s going to be in the room and tell them, “Your job is to throw out the craziest idea you can possibly think of early on so that people know they have permission to do that.” So, that’s the easiest way to free them from the fear.

Pete Mockaitis
Okay.

Susan Robertson
The second thing, use the power of the group. And what I say use the power of the group, that means you want to build and combine ideas. Don’t just have a bunch of people, they’re all doing something individually. You want to have them working together, working in pairs, and saying, “Oh, that idea made me think of this,” or, “What did you think of when you heard his idea about the cookie?” That’s numbers two, use the power of the group.

Number three, get some outside stimulus. And that’s like, I talked about, what would Oprah do, or what would a submarine captain do. That’s outside stimulus. But outside stimulus can also be, literally, leave your office, go somewhere else, go to an art museum. Those kinds of things also make a big difference. Talk to your customers, that’s also outside stimulus. You have to let some crazy in the room.

So, I often hear people say at the beginning of an idea session or a brainstorming session, “We don’t need a lot of ideas. We just need a few good ones.” Yeah, we know. But the research shows us that in order to get to a few good ones, you have to have, one, a lot of ideas and you have to have, two, some completely ridiculous ideas, like that get-fired idea we just talked about. Like, getting out of the lease on the building. Because if you don’t have some crazy ideas, you’re never actually going to have newness. You’re only going to have tweaks on what you do today or what you know today. So, encourage the crazy, that’s number four.

Number five, it’s a numbers game so it is about quantity. Quantity will lead to quality. And that’s, again, because we know we have to get past those system one ideas to get into system two. That’s where the better ideas come so you need lots of them. Number six, laugh a lot because humor always helps and stimulates creative thinking.

Number seven, homework is required. There’s a lot of research that proves that if people are warned in advance what the topic of the meeting is, and they have some time to incubate it in advance, they will come to the meeting prepared and better ideas will come. So, do tell people the objective of the meeting, ask them to start thinking of it in advance, and it will happen.

Number eight, it’s not for amateurs. I am giving you tips to do this on your own, but actually if you’re going to do it on something truly significant, it’s better to hire a facilitator, and even if that means pulling in someone who’s not working on the project. What I really mean is the owner of the project, the one who’s ultimately responsible for the result should not be running the meeting because it divides their attention too much.

They’re having to pay attention to the content or the ideas but they’re also having to pay attention to the time and, “Is lunch coming?” and, “Who’s late?” and, “Do we need a bathroom break?” And if you have, if you can separate the content and the process, you’ll have a much better result. So, when I say it’s not for amateurs, hire a facilitator. It does mean hire a professional facilitator if you can. But if you can’t, you need to get someone in to run the meeting who has nothing to do with the content. They’re going to manage the process.

Number nine, if it looks like a duck but doesn’t act like a duck, it’s not a duck. Meaning, if you’re not going to follow the rules for good creative thinking or good brainstorming, don’t bother because it’s not going to be effective, and people are going to realize in the moment that it’s not effective. And if you want to invite them back another time to do it again on another topic, they’re not going to come if they know it wasn’t effective, so you need to follow the rules for good brainstorming.

And, number ten, you’re not done until you decide, meaning you have to have the convergent thinking, and I recommend that you have it in the same session, that you don’t postpone it for later. So, that’s why I said the rule is 50% diverge, 50% converge. Don’t postpone the convergent thinking for multiple reasons, because often it just gets postponed indefinitely, but also because people feel no sense of closure around it.

If you leave with a hundred ideas and no closure, people, again, feel like it wasn’t effective and it then becomes much harder for someone to make a decision on which ideas are best, and, also, the people who participated in the brainstorming should also participate in the converging so that they have some say on which ideas go forward so that they can tell why they think this idea is a good one or not, as opposed to some individual person reviewing all the other ideas later and making a decision. So, those were the 10 rules. That was really fast.

Pete Mockaitis
Oh, thank you. I like it. I like it fast. Well, I think one of my favorites is right toward the beginning in terms of eliminate the fear by having a senior person, told quietly in advance, to say an outrageous idea. I think that’s probably a lot of fun for everybody, especially if that someone is pretty reserved and they don’t do that, they’re like, “Well, we can hire a bunch of convicts from the prison to do this at a great price.” It’s like, “Whoa,” it seems like that can just instantly say, “Okay, this is what we’re doing right now.”

Susan Robertson
Yeah. And sometimes if that senior person is a little bit more hesitant or a little bit more introverted, you might have to seed the idea.

Pete Mockaitis
Oh, sure.

Susan Robertson
Like, you tell them an idea and just say, “Just say this idea.” That will help them make it easier for them, too. So, what you’re trying to do here is make it as easy as possible for everyone, including that person.

Pete Mockaitis
That’s great. That’s great. Well, so we’ve got so much to hear. Let’s talk about the curse of knowledge. What is it and how does that make things tricky for us?

Susan Robertson
The curse of knowledge is the phenomenon that any topic that you have some experience or some expertise in, you actually have a curse of knowledge, meaning your thinking around it is limited in ways you don’t realize. So, again, I’m going to play a game. Will you play along with me?

Pete Mockaitis
Oh, sure.

Susan Robertson
Okay. All right. So, give me some new ideas for salad dressing, as quick as you can. Whatever comes to mind.

Pete Mockaitis
They have to be new, huh?

Susan Robertson
Yeah.

Pete Mockaitis
Like, I’m just thinking of old ones. Ranch. Caesar. Italian. Okay, I could use one as a salad dressing, it’s pre-existing. I could use fish oil and pepper. Zesty.

Susan Robertson
Oka. All right. That’s good. That’s enough. So, you actually went a little more divergent than many people often do. So, I’ll tell you what typically happens when I have people do that exercise. Typically, what people do is name flavors, and you sort of did that. I mean, you named unusual flavors, I’ll give you that, but you basically combined some flavors in a liquid, which is what salad dressing is.

And here’s the reason why our thinking is limited and it is the curse of knowledge. So, what happened in your brain when you heard me say salad dressing is you made a bunch of subconscious assumptions about salad dressing and also about salad. And they were things like, “Well, salad dressing is liquid. It comes in a bottle. I put it on lettuce. I probably store it in the refrigerator, and I probably eat the resulting salad from a bowl or a plate with a fork.” Right? You probably made some or maybe all of those assumptions about salad and salad dressing, and that is the curse of knowledge because that is your experience with current salads and salad dressing.

But if you could say, “All right. Let’s take one of those assumptions and say, ‘How can we make that not have to be true?’” So, let’s take you don’t eat salad with a fork. How can we take the idea of salad dressing and to make it so you don’t eat salad with a fork? Now, give me an idea for a new salad dressing.

Pete Mockaitis
Oh, you know, what’s funny, what I thought you’re going with that is this is one to take away would be a lettuce, “Oh, it could be a fruit salad, it could be a taco salad,” then that changes everything in terms of what you think you want to stick on it. But if I don’t eat it with a fork, I guess if I eat it with a spoon, well, now I’m thinking about those quinoa bowls. It’s not a salad per se but it’s salad-esque. There are some veggies mixed in with quinoa or beans with a spoon.

Susan Robertson
But can you think of something to make salad dressing enable that?

Pete Mockaitis
The salad dressing enables it.

Susan Robertson
Yeah, for example, salad dressing is no longer liquid. It now comes in a skewer and you skewer the vegetables onto this edible stick which is the dressing.

Pete Mockaitis
Well, that’s definitely innovative.

Susan Robertson
Right. And that’s the point, right? That’s the point. I said I want new ideas for salad dressing. New. Really new. Truly new. So, when you’re looking for truly disruptive ideas, like radically new ideas, you have to get out of your curse of knowledge. And we all have a curse of knowledge around anything we have experience in, but we have even more curse of knowledge around something that we’re very expert in. Because when we’re very expert, we have many, many, many of those subconscious assumptions that we’re not aware that limit our thinking. And you have to break out of those to get to truly disruptive ideas.

I’m going to tell you a story about the curse of knowledge, actually, about my grandmother. So, my grandmother was an excellent bridge player, the card game bridge. I don’t think anybody plays anymore of it, but my grandmother was really…

Pete Mockaitis
Warren Buffett and Bill Gates, they play bridge.

Susan Robertson
Yeah. My grandmother was really good, I mean, to the point that other people would ask for advice, and they would say, “I had this hand the other day and it was like this. What should I have done?” and she would give them advice. Anyway, one year at Christmas, my brother, my sister-in law, and I decided to ask our grandmother to teach us how to play bridge because that seemed like a good idea. And she attempted it and it turned out to be a disaster. She was a terrible bridge teacher.

And, in hindsight, I now know the reason why. It was because she had this curse of knowledge. And the exchange I remember the most vividly was she was trying to explain to us the concept of a singleton, which is a single card in a suit, like you only have one diamond in your hand. And we said, “Why is that good? Why is a singleton good?” And she said, “Because it’s a single card in one suit.” And we said, “Okay, but why is that good?” And she said, “Because it’s a singleton.” And we said, “But why is that good?” And she repeated, “Because it’s a single card in one suit.”

And, obviously, she wasn’t explaining it because she didn’t understand what we didn’t understand because her knowledge was so high, she didn’t even understand what we didn’t understand. And my aunt was sitting off to the side laughing as she’s listening to all this, and she finally said, “It’s good because you can play it early. And once it’s gone out of your hand, you’re now allowed to play a trump card when you no longer have any more of that suit.” And my grandmother actually said, “Well, everybody knows that.”

Pete Mockaitis
Well, everybody knows that.

Susan Robertson
Like, “No, you know that because you’re an expert.” And do you see how it truly limited her thinking? Like, she couldn’t even understand what we didn’t understand. So, the more expert you are, the more curse of knowledge you have around your own topic. So, one of the things you can do, in a creative session to get around the curse of knowledge, is bring in people into the session who are not experts, which is counterintuitive.

Most people think that when you have a brainstorming session, what you need to do is gather a bunch of experts and have a brainstorming session, and that’s not exactly true. You do need some expertise, yes. Absolutely, you do. But you also need some people who aren’t experts because they don’t have the same curse of knowledge.

And the other thing you can do is very specific tools, like the one I just showed you, that help break our curse of knowledge. And the one I just showed you I call assumption busting. So, in our salad dressing example, I said, “Okay, here are the assumptions you were making, right? You have to surface those assumptions and then consciously break them to get to the breakthrough ideas.”

And there’s a way to help people surface their assumptions because they’re not conscious of them at the beginning. And the way to help people surface their assumptions is to give them some sentence starters, like, “Well, in our industry, we always…” fill in the blank. Or, “Well, of course, we can’t…” fill in the blank. Or, “Our customers would never…” fill in the blank. Or, “We can’t…” fill in the blank.

And when they fill in the blank, they’re going to be listing those assumptions that were before subconscious, and you’re making them conscious. And then you do that exercise that I just did, “So, what if we can make that not be true?” And that’s how you break them, and then you come up with more disruptive ideas.

Pete Mockaitis
That’s cool. And I guess with salad, it’d be like, “Hey, salad is typically…” blank, or, “Salad is always…” blank, or, “When I order a salad, I expect it to be…” blank. And the surface is we lose the things.

Susan Robertson
Exactly. Exactly.

Pete Mockaitis
And that stick, it really does kind of bend my brain, the stick. I’m thinking about, well, it’s a sponsor, Athletic Greens. It’s a delicious green fruit-vegetable powder supplement you typically drink with water, you blend it in. But I’m thinking about what’s the Lick Em Dip Em sticks with the sugar. Like, if you can have a dressing for that salad that complements the flavors of the green powder which is kind of wild.

Susan Robertson
Exactly. Or you just sprinkle it on the lettuce and it’s active. The flavor is activated by the moisture of the lettuce.

Pete Mockaitis
Sure, yeah. Activated flavor. Well, let’s talk about that fear point. So, you shared, “Hey, if you’re facilitating the meeting, here’s the easiest thing you can do to bust fear.” If you’re not facilitating the meeting and you feel some internal fear, how do you recommend we just kind of push past that psychological resistance so that we are bold and proclaim what we have to say?

Susan Robertson
Well, I think it’s less about an individual pushing past it and it’s more about creating the climate. So, it is about the group. It’s very difficult for an individual to push past it particularly if the rest of the group has a tendency to do that quick convergent thinking that shows up as yes-but, “Yes, but it won’t work,” “Yes, but we don’t have time,” “Yes, but it costs too much.” If that’s the environment, it’s very difficult for any individual to step out of that. It almost requires too much. So, it is about the group.

So, if you’re in a group, even if you’re not leading the meeting, theoretically, and you see this phenomenon happening, the yes-but-ting happening, what you can do is very gently suggest, “Hey, how about if we just try throwing out a bunch of ideas without responding to any of them, and then when we have a bunch, then we can respond?” So, what you’re doing is encouraging them to diverge, give a bunch of ideas before they converge because that converging is almost always negative when it happens in the moment.

If you want the neuroscience behind why that is, we can go there. But it is really more about a group than an individual just…I mean, you can as an individual say, “I’m just going to ignore whatever everybody else thinks, and ignore what anyone else is saying, and ignore when I get yes-but-ted.” But it’s hard to persevere in a yes-but environment on your own.

Pete Mockaitis
Okay. Well, tell me, Susan, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Susan Robertson
I do want to mention the reason why that initial reaction to most ideas is negative.

Pete Mockaitis
All right, yeah.

Susan Robertson
Because it’s really also a foundational principle in creating thinking and it’s important to understand. So, I mentioned earlier a little bit about neuroscience, like we have two systems in our brains, system one and system two, and our brain tries to stay in system one to conserve energy. And one of the challenges that arises from that is a set of things called cognitive biases. And you already mentioned the curse of knowledge which is one cognitive bias.

But another cognitive bias that really gets in our way is called the negativity bias. And the negativity bias is the phenomenon that negative experiences have a more powerful impact on our thoughts, feelings, and behaviors than positive experiences do. And as a result, we are highly motivated to avoid negative. We’re much more motivated to avoid negative than we are motivated to seek out positive. And that’s the reason why the gut instinct response to any new idea is, “Yes, but…” and here’s the problem.

Because we are trying to avoid the negative, and we’re more motivated by that than we are motivated by looking for the positive. So, one of the things you can do to set a climate that helps get past this negativity bias is teach everyone that GPS method that I already talked about.

And the way we used it as a specific tool to evaluate an idea, but it is also, and probably more importantly, simply a mindset to adopt when you’re generating ideas. So, if you can teach people that GPS thinking as a mindset and as a climate that you’re going to adopt when you’re generating ideas, you will automatically reduce the fear because people are going to see, “When I throw out a crazy idea, everybody is going to respond to it in this more positive way by saying, ‘What’s potentially good about it?’ and then they’re going to help me solve for the problems in it, instead of just saying, ‘Yes, but…’”

Because when you say an idea and somebody else says, “Yes, but…” it makes you feel like you were stupid for saying the idea. But when you say an idea and other people say, “Here’s what’s good about it Here’s what we might need to solve for,” then you feel like, “We’re collaborating now,” instead of, “They just judged me and found me stupid.”

Pete Mockaitis
Yeah, totally. And then that momentum is just flowing in that place.

Susan Robertson
Yup.

Pete Mockaitis
All right. Well, now, could you share with us a favorite quote, something you find inspiring?

Susan Robertson
“I can’t control everything that happens in life but I can control how I respond to it.”

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Susan Robertson
There was some research that they did with kids. They gave a bunch of kids some tests of creative thinking, and 95% of the kindergarteners scored in what would be termed highly creative. And then they gave the same kids in fifth grade the same tests and the results had nearly reversed. Now only about 5% of the kids scored in what was highly creative. So, the moral of the story is we un-learn our creativity. But the good news is we can re-learn it and regain it and leverage it to our benefit.

Pete Mockaitis
Okay. And how about a favorite book?

Susan Robertson
Actually, instead of a book, can I give you a TED Talk?

Pete Mockaitis
Oh, sure.

Susan Robertson
I love Sir Ken Robinson’s TED Talk on “Do schools kill creativity?” It’s an excellent, excellent talk. He makes amazing points and it is a powerful learning.

Pete Mockaitis
And a favorite tool, something you use to be awesome at your job?

Susan Robertson
I use a website called Stormz, and it is designed specifically for brainstorming and creative thinking sessions, and it makes it so easy. And it’s enabled for online so you can have a remote brainstorming session, everybody working remotely, but they put all their ideas in one place. It’s a brilliant tool.

Pete Mockaitis
Okay. And a favorite habit?

Susan Robertson
Yeah, you’re probably familiar with the idea that some people are people-oriented and some people are task-oriented. And I find that I’m very task-oriented in particular when I’m writing or responding to emails. So, my habit has become when I write an email or respond to an email, I type whatever it is I think I need to say, and then I pause before I hit send, and I read it again, and I make sure to change it to say something like, “How are you doing? How’s your son? Did he pass that test you were talking about?” because, otherwise, my emails are, very…they sound very cold because they’re so task-oriented, and I warm them up with some people orientation as an afterthought.

Pete Mockaitis
And is there a particular nugget you share that really seems to connect and resonate with folks quoting it back to you frequently?

Susan Robertson
“Let some crazy in the room.”

Pete Mockaitis
All right. And if folks want to learn more or get in touch with you, where would you point them to?

Susan Robertson
My website SusanRobertson.co.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Susan Robertson
Start keeping track of how many times you say or hear, “Yes, but…” in a day, and it will motivate you to stop doing it and start responding more creatively to ideas.

Pete Mockaitis
All right. Susan, this has been a treat, and I wish you lots of luck in your creative endeavors.

Susan Robertson
Thank you.

Pete Mockaitis
Stephen, thanks for joining us here on the How to be Awesome at Your Job podcast.

Stephen Shapiro
Well, I’m very excited to be here.

Pete Mockaitis
Well, I’m excited to have you. And I, first, want to hear a little bit about your childhood dream of being a gameshow host. What’s the story?

Stephen Shapiro
Growing up, I would watch The Gong Show which was one of my favorite shows because it was just so ridiculously goofy and, in particular, Chuck Barris, who was the host, was just, I mean, I loved how animated he was and how crazy he was, and I just became so fascinated with him. And, in fact, I got to meet him at BookExpo one year, which, to me, was sort of a weird dream come true.

Pete Mockaitis
That’s cool. Do you have a particular game show host voice or style that you would engage in, and could we hear a sample?

Stephen Shapiro
Oh, I think it’d probably be Chuck Barris, like, “Oh, man, this is like just the craziest act I’ve ever seen.” I just loved his physical animation, his voice animation, the craziness, the antics. It was, I don’t know. I just thought it was a lot of fun.

Pete Mockaitis
You know, I think that in high school I actually won the award for, you know, the senior superlatives, like, “Most likely succeed, yadda, yadda,” Most Likely to Host a Gameshow, which was very specific and a peculiar category that they had. It’s not a game show but, sure enough, I’m hosting a show. The seniors were right.

Stephen Shapiro
Well, that’s awesome. So, if you were to do a gameshow, I’m just curious, what gameshow do you love? Like, if you were to be a gameshow host, which one would you want to be a host of?

Pete Mockaitis
Well, you know, I’m not an aficionado by any means, but I thought the most ridiculous concept, which was cracking me up, was Awake, it was on Netflix, it’s newer. And it’s about people who are sleep-deprived and have to tackle these challenges because I’m a big fan of sleep. It’s a recurring theme on the show. And I think that that just very much resonates, like, “Yeah, I can’t do jack when I’m sleep-deprived,” and neither can many of these contestants.

Stephen Shapiro
Oh, that’s awesome. I’m going to have to check that one out.

Pete Mockaitis
They have to like count quarters, like, all night. It’s a goofy concept but it provides a powerful, I think, reminder for being awesome at your job is get enough sleep. So, that’s one tip. But I want to hear, you’ve got more than one, nay, 25 lenses that reframe and help solve difficult business problems in your book Invisible Solutions. And so, I’m intrigued because, wow, that’s a lot of lenses. I like that. So, lay it on us, you’re an innovation expert. What’s the big idea behind this book here?

Stephen Shapiro
Well, we’re always trying to solve complex problems and, unfortunately, the biggest mistake we make in trying to solve problems is to focus on the solution, because if we’re solving the wrong problem, we’ll never get the right answer. And we don’t take enough time to step back and say, “Am I asking an important question? Am I solving an important problem? And have I reframed the problem in a way that will allow me to get better or at least different solutions?” And so, it really comes back to the question. The questions we ask are going to drive the solutions that we get.

Pete Mockaitis
Well, so that makes sense to me. Could you perhaps make it come to life for us with a vivid example in terms of a person or a team banging their head against the wall, making minimal progress, because they weren’t asking a great question and then the transformation they experienced when they started doing right?

Stephen Shapiro
Sure. So, one which I really like because it demonstrates a really great thought process is a team of dental experts who were trying to create a whitening toothpaste. And pretty much all whitening toothpaste uses abrasives or bleach and they decided they wanted to tackle the problem, “How do we create a whitening toothpaste that doesn’t use abrasives and doesn’t use bleach?” and they spent a lot of time and spent a lot of money trying to come up with complex chemical compounds and new formulas, and they didn’t find anything until somebody shifted the question. And it’s a really profound question because it’s only two words, it’s, “Who else?”

And so, when they shifted it to instead of saying, “How do we, the dental experts, solve this particular problem?” they asked, “Who else has solved a similar problem?” And so, they asked, “Who else makes whites whiter?” and in this case, they realized it’s laundry detergent, and the company that was working on this problem, in addition to having a dental care division, also had a laundry detergent division, and they found the solution by talking to the people in laundry care…

Pete Mockaitis
Convenient.

Stephen Shapiro
…which is a completely…and it was a totally different solution, a crazy solution, but it actually worked.

Pete Mockaitis
It’s like, “Ooh, what do you know, we’ve got laundry experts in our same company.” That’s really handy. So, okay, “Who else?” that’s a handy question. So, then let’s talk about just that. So, you say, in many ways, it starts by asking better questions. So, what are some of the best ways we can go about doing just that?

Stephen Shapiro
Well, the first step is to recognize that we have a lot of assumptions in the questions that we’re working on. We do tend to limit our ability to find new paths because we tend to do what’s worked in the past. So, the first thing is to just really question, like, “We’ve always done it this way. We’ve never done it this way.” Once you start hearing people say that, that really, to me, should be a red flag to say, “Hmm, are we really moving in the right direction or are we just moving in the direction we’ve always moved in the past?”

And then, once you acknowledge that our questions tend to be not well-formulated, then you need a process of deconstructing the problem. So, in a lot of cases, for example, we’ll ask big broad questions, like, “Okay, how can I improve the business?” Well, that’s a big question. If I asked a thousand people who worked for a company to give me their ideas on how to improve the business, I’d probably get 10,000 ideas, of which almost none of them will really be valuable. So, we need to go through that process of stepping back, and saying, “What are we really trying to solve here?”

Pete Mockaitis
Okay. Certainly. So, then that’s so broad. We might zoom into, I don’t know, well, now my strategy consulting hat is coming on, it’s like, “Well, hey, there’s either, financially speaking, increasing revenue or reducing costs.” And then you could talk even more broadly in terms of like environmental, stewardship, corporate responsibility. Like, improve business, I hear you, has many, many different lenses or layers to it. So, I guess what is the right level of broadness or breadth? Because in your example, I can see it’s too broad but I think you might get maybe too narrow in the sense of, “How can we increase our toothpaste revenue by 4% or more?” I feel like you’re probably going to be missing out on some real gems if you get that narrow.

Stephen Shapiro
Well, exactly. I mean, I call it the Goldilocks Principle because sometimes they’re too soft, the bed is too soft, or they’re too broad, too abstract, and sometimes they’re too specific, they’re too hard. And so, we need to just make sure we’re asking questions that are just right, and that takes practice. Like you were saying, there are some fantastic examples of where a problem was framed to assume that the solution came from a particular area of expertise, and by opening it up, new solutions were developed.

So, my favorite story is actually the Exxon Valdez oil spill back in 1989. For 20 years, for nearly two decades, they were trying to solve the problem of, “How do we prevent an oil water mixture from freezing?” and couldn’t find a solution. And when they shifted the question to something that was less specific that had nothing to do with oil or temperature, but it was actually a common food dynamics issue which is called viscous sharing, which basically means a dense liquid, if it’s put under force or acceleration, it will start to act like a solid. They found a solution in six weeks by somebody working in the construction industry working with cement. So, there’s that little art of being able to ask better questions, not too broad or too specific.

Pete Mockaitis
Well, so lay it on us, it’s an art but for us non-artisans, how can we start to do a little bit better right away?

Stephen Shapiro
Well, the first thing is to ask yourself, “Am I assuming that the solution is going to come from a particular area of expertise?” And if it is, well, then try to broaden it. If it’s too generic… so I’ll give some of the lenses. That’s probably the best way to go. So, if I’m asking the question, “How do I improve revenues?” One of the lenses that I might want to focus on is what is called the leverage lens. The leverage lens is the first one, and it basically says, “If I could only solve one part of this problem, what would it be?”

[09:07]

So, you might ask, “Well, where do we get our greatest revenues right now? Who are our most profitable customers? Where are our most profitable geographies? What are our most profitable products? Wherever it might, how we maybe focus on that.” So, that might be the first step is to find the leverage point. Or you can use the second lens which is to deconstruct it, to say, “Well, I don’t even know what’s most important but let me break it down.” Like you did. “Well, revenues could be made up of a combination of a number of different factors. There’s financial factors, there are social factors, and so how do I break it down to smaller parts and figure out which one to solve?”

Pete Mockaitis
Okay. Well, hey, let’s keep it running. Let’s hear about reduce, eliminate, and hyponym. I don’t know if I’m saying that right.

Stephen Shapiro
Oh, yeah, that’s perfect. So, the reduce lens basically says, “If we’re trying to solve something that’s too big, how do we sort of reduce it down to something smaller?” Let’s talk about the eliminate lens first because I think it’s a really good one. We, so often, ask ourselves, “What can we add? What features can we add? How can we make something better?” But we rarely ask, “What can we remove?”

So, like right now, everything is meeting on Zoom at this time because we can’t meet in person. Well, what most people have done is just automated the meeting. But what if you started eliminating meetings? What aspects of meetings could you eliminate? So, what can we remove from the solution that will, in many cases, give us a much more elegant solution? So, those are two.

But let’s talk about the hyponym and hypernym. Basically, what these are, are lenses which are about abstraction. So, if I want to make something more specific, what I’d want to do is take a word. So, for example, if I’m trying to solve a transportation problem, maybe I need to break it down into vehicle, which is a more specific version of transportation, and maybe from vehicle I could go down to car or motorcycle or bicycle. So, by changing those types of words, we now start shifting the language because the important thing is we could change one word in a problem statement and get a completely different range of solutions.

Pete Mockaitis
And so, I guess hypo and hyper just mean less than or more than, or below or greater, I believe. Latin or Greek roots here.

Stephen Shapiro
Yes.

Pete Mockaitis
And so, I guess you’re just suggesting that we have, as artisans practicing this art, we have the ability to choose specifically as opposed to like a synonym or antonym, meaning the same thing or the opposite thing, something that means the thing more narrow or more broadly speaking.

Stephen Shapiro
Right. So, for example, I wrote a book. If I look at a hypernym for a book, which is a higher-level thing, well, offering…

Pete Mockaitis
Media.

Stephen Shapiro
Media, yeah, or product, or offering. I mean, these are all higher-level words.

Pete Mockaitis
Content.

Stephen Shapiro
Yeah, exactly. But if you think about it, “How do I create a great book?” is a different question than “How do I create a great offering or a great product?” And so, we started to look at, “Okay, well, if it’s a product, what are the range of products we’re going to include with the book?” and that’s how we started getting into multimedia and a number of different tools that go along with it. So, you can just change one word and get a completely different range of solutions.

Pete Mockaitis
Okay. So, I’m hearing you there. And then, by doing this, all those five lenses there give us an approach to reducing the abstraction and getting clear on, “Hey, what do you mean by book, or whatever word, or problem that you’re after?” So, then let’s just keep it rolling from your table of contents, if we may.

Stephen Shapiro
Sure.

Pete Mockaitis
Then on the flipside, if we want to increase abstraction, I guess the benefits of that are that we get a broader array of potential solutions that fit into there but, again, if you’re too broad, then you just might be kind of all over the place and not grabbing onto something. So, what are some of the best tools or lenses for increasing abstraction?

Stephen Shapiro
Well, so we talked about the analogy lens, which is the toothpaste example. And, by the way, the solution to the toothpaste example, I think, is actually pretty cool, because when the toothpaste people went over and asked the laundry care people, “How do you make whites whiter when you’re not using bleach?” They were told something interesting. They were told, “We don’t? We don’t make whites whiter. We actually make whites bluer. Laundry detergent is blue for a reason because it creates an optical illusion that prevents the reflection of yellow.”

Pete Mockaitis
No kidding.

Stephen Shapiro
And so, the toothpaste they created actually has a blue dye in it that is the same blue dye that’s in laundry detergent. So, the analogy lens is all about, “Who else has solved a similar problem but in a different place?” And I think that’s just always a fun one to use.

Pete Mockaitis
Well, let’s talk about a few more examples of analogies there. So, we’ve got the toothpaste whitening versus laundry whitening. Lay on us a few more examples for how we might draw analogies.

Stephen Shapiro
Sure. So, probably one the more powerful examples is how an oil pipeline engineer helped a cardiologist solve a medical problem. Basically, this cardiologist was talking to an oil pipeline engineer, he said, “Look, one of the problems we have as human beings is we get clots. We get clots in our body. And if the clot goes up into the brain or the heart, we’ll get a stroke or we’ll die. And we’ve not figured out a way of preventing that from happening and when it does happen, how do we remove it?”

And the oil engineer said, “We have that problem all the time. We call it sludge, which is basically dirt and muck that gets in the pipelines.” And he created this filter that goes in pipelines to filter out and break up the sludge. And the two of them worked together to create a product which actually goes in the body that does exactly the same thing, and it saves thousands and thousands of lives. And I think it’s just so fascinating that an oil pipeline engineer found the solution to our health problem.

Pete Mockaitis
That is cool. Well, what do we call that thing? I think I’ve heard of it before. What’s the medical device called?

Stephen Shapiro
It’s called the Greenfield Vena Cava filter.

Pete Mockaitis
Okay, there you have it. That’s nifty. Well, then, I’ve heard of these stories and they’re kind of cool and fun in hindsight, like, “Well, how about that, that these different disciplines got together and then made something cool.” But I wonder, sort of when you’re in the heat of it, how would you go about getting those analogies flowing? Like, it probably wouldn’t occur to you, “You know what I got to do is I got to call a petroleum engineer or a pipeline?” You’d say, “Who else has solved a problem like this?” So, that’s one way to start triggering some of that. Although, if you’ve got no familiarity with oil pipelines, you may have no idea that they’ve solved problems like that. So, maybe can you walk us through perhaps a thought process by which we’re utilizing analogy to spark new promising pathways of exploration?

Stephen Shapiro
Sure. So, the first step is to pause and just say, “I never assume that I have all the answers, so maybe somebody else has the answer.” And when you ask, “Who else?” sometimes  you can just reframe it in a lot of different ways. So, for example, I focus on innovation. Okay. Well, who does innovation? Well, that’s a little broad. Then I start thinking about, “Okay. Well, I’m trying to solve difficult problems or I’m trying to make impossible things happen?” It’s like, “Okay. Well, who else makes impossible things possible?” And it’s like, “Bingo! Magicians.”

And so, I spend a lot of my time hanging out with magicians, studying the way they create their magic tricks because I learn as much from magicians about the thought process of solving a complex problem as I would with a fellow innovator. And it’s just that inquiry into, “Okay. Well, who else could it be? Who else could it be?” And it’s like if I’m trying to deal with something with speed, I’m trying to make something faster, okay, maybe I’d talk to a racecar team, or I might be talking to anybody who deals with speed and movement. As you start thinking about it, things become obvious pretty quickly.

Pete Mockaitis
Well, yeah, that’s fun. And this reminds me, when you said speed, we had a previous guest who said that, “Ideas are feats of associations.” That was a nice little quotable gem. When I think about speed, I’m reminded of the book The Goal if you’ve read it about his theory of constraints and how his epiphany, aha moment, about how to make his manufacturing plant better occurred when he was leading his Boy Scouts on a hike. And there was one Boy Scout who had way too many items in his backpack which was weighing him down, slowing him down, and they could only move as fast as Herbie, the slowest-moving person. And he’s like, “Aha, one of the Herbies, the slowest-moving elements, the bottlenecks, in our plant,” and then away you go.

So, what I think was nifty about that is that, I guess, on the outside looking in, when you start going down that pathway of talking to a magician, “You know, let me talk to a magician or a race car team,” you have no idea yet what they’re going to say and how it may be applicable. But I imagine, is this far to say, once you get into the details of, “Oh, yeah, but we do this, or the wheels for that reason,” then it may very well be that that next level down that you’re starting to get those sparks of aha. Is that fair to say?

Stephen Shapiro
Absolutely. So, for example, an insurance company, their customers were complaining that when somebody filed a claim it’s like filing a claim into a black hole. They they didn’t know who their adjuster was, they didn’t know how much money they were getting, when somebody was going to show up to look at their house. And they’re working on this problem, and I love the way they found the solution, which was, having the question in their mind, “How do we create transparency in the claims process?” And it wasn’t like they sat around and they brainstormed.

Actually, as it turns out, they were sitting around and brainstorming, didn’t come up with an answer, somebody went off to order dinner, and came back and said, “I have the answer. It is Domino’s Pizza. Because if you order a pizza at Domino’s, you got the pizza tracker which tells you basically every single step of the process. Okay, the pizza is in the oven, it’s being made by a certain person, it’s out of the oven, it’s in the box, it’s out for delivery, it’s at your house.”

Well, they modeled what Domino’s did for the pizza tracker and created a claims tracker. So, it’s just amazing sometimes how the solutions can come from totally different industries. Pizza delivery and insurance, you would never think of having anything to do with each other, but actually you can get some great solutions when you start thinking that way.

Pete Mockaitis
Okay. Very cool. So, that’s the lens of analogy. Can you share some of your other favorite means of increasing abstraction?

Stephen Shapiro
In a lot of cases, you just need to start thinking more broadly. Again, it could be broader words. You can use hypernyms which is what we talked about before. To me, sometimes the best thing to do is just ask, “How do we make this less specific?” And that tends to be a very simple way of getting to a higher level. We can talk more about the lenses specifically, but I find sometimes those two lenses are pretty straight, those two categories, the reduce abstraction and the increase abstraction lenses are relatively straightforward. You just need to give it some thought. It’s the other ones that become a little more interesting because then they’re really starting to twist and turn the questions a lot.

Pete Mockaitis
Okay. Well, let’s hit those in just a moment, but I’ve got to know. Number seven, result. What is this lens?

Stephen Shapiro
So, the result lens is asking, “What is the outcome?” So, instead of focusing on the process, which is what we often do, and the process tends to be maybe the solution, “We need to focus on the results.” Let me give you a quick example of two lenses, one that increases abstraction and one that reduces abstraction for the same problem. So, some work that was being done in the UK around the education system, so the question was, “How can we improve the education system?” What they realized was that the education system was actually a means to an end. The goal, the result lens, would be, “Why do we have an education system? It’s to improve a child’s learning.”

So, when it was changed from education system to child’s learning, they then used the leverage lens, and they asked, “Okay. Well, if we’re trying to improve a child’s learning, what does science tell us in terms of the factors that have the greatest impact in a child’s learning?” And the greatest impact in a child’s learning, based on many studies, is actually positive parental involvement, not helicopter parenting the way some people do it, but like really getting actively involved in the child’s learning. And so, when that question was asked, the solution was found very quickly that there was an experimental school that had a 100% positive parental involvement. So, we focus on the result first and then we focus on the leverage lens and got a very elegant solution.

Pete Mockaitis
Well, now, we got to know, Stephen, what was the elegant solution? Tell us the story.

Stephen Shapiro
Well, the elegant solution was the school in Bogota, Columbia, of all places, where people are super busy, is they actually had parents come into the classroom and sit in the chairs that the students would sit in, and actually go through the process. It didn’t take a lot of time, but going through that experience gave the parents a deeper appreciation for what the children went through when they were in the classroom. And then, when they went back home, they were given some tools to help them engage the child during the learning process. I mean, here are people who are busy, they don’t have a lot of money, but they got 100% of the parents involved in that process.

Pete Mockaitis
And I think that’s so powerful in terms of there’s a world of difference in terms of hearing, “This is what the lesson was about,” versus, I don’t know how long they were in the seats, they’re probably kind of small.

Stephen Shapiro
Right.

Pete Mockaitis
They were in small seats for 15 minutes squirming, “Uncomfortable,” is to say, “Oh, okay. I see exactly what that experience is like in doing so. So, all right. Well, thank you.” Yeah, let’s talk about some of that changing perspective stuff. How do you recommend we go about making that happen?

Stephen Shapiro
Yeah. So, a lot of times, the best thing to do is look at the problem from a different angle. So, one of my favorite lenses is the re-sequence lens. And the re-sequence lens basically says that if your problem or even your solution assume some level of timing, how do we shift the timing on it? So, how do we predict or how do we postpone? How do we do something earlier? How do we do something later? So, for example, paint. If you go into a hardware store, it used to be that if you wanted green paint, you would walk down the aisle and you would grab a gallon of green paint. Now, if you want green paint, they ask you, “Well, what color of green? What tone of green?”

Pete Mockaitis
Oh, yeah, there are hundreds of greens.

Stephen Shapiro
Yeah. And then they mix it for you there. So, they postponed the mixing of the paint. They actually create the color of the paint after you know what color somebody wants. And that’s just a great way of getting lower levels of inventory, for example, greater customization for people’s needs. So, it’s like if you go into McDonald’s, if they make it to your order, well, that would be postponing it. They would wait until somebody comes in, but during the busiest times, they might have to predict, they actually might have to make 20 Big Macs so that if somebody walks into the store, they’ve got a Big Mac ready and they know that 15 people in the next hour are going to order Big Macs so we’ll have it ready for them, and it gives us a lot greater efficiency.

Pete Mockaitis
All right. And let’s hear about the emotion lens.

Stephen Shapiro
The emotion lens says that we tend to ask questions that are very analytical, but what if we add some emotion to it? In many cases, positive emotion is really one of the goals. So, for example, instead of saying, “How do we engage our customers? Or how do we get our customers to like us?” “How do we get our customers to feel like they’re at home when they’re in our stores?” They actually have some emotion to it. Or maybe we can ask the question, “How do we create a wow experience for our customers?” Or if it’s our employees, instead of saying, “How do we increase employee satisfaction?” maybe it’s, “How do we get a five out of five on our customer surveys?” And so, it’s more of a positive spin and a more emotional spin rather than just numbers and facts. But you can also go on the negative side too which is pretty fascinating.

Pete Mockaitis
I liked the way you articulated that in terms of because, frequently, the difference between something that I really kind of get and resonate with versus just sort of like, “Hmm, okay,” it is the emotion element. So, if we’re talking about, I don’t know, employee engagement, okay, so there’s a term and a tool and a metric and best practices and all that associated with it. So, if you ask a question, “How can we improve employee engagement?” you’re going to get a very different set of responses than if you asked the question, “How can we make a work experience so awesome folks never want to leave?”

Stephen Shapiro
Exactly.

Pete Mockaitis
And they’re like, “Ooh, well, I’ll tell you,” and so things can really fly in terms of, “Well, I never wanted to leave this workplace because this manager really cared about my development and invested in all these things. I never wanted to leave this workplace because they had kegs of…” I don’t know, whatever, “…delicious beverage.” So, yeah, I really dig that. I think, there’s probably good science on the brain, neuroscience here, in terms of you are tapping into different part of the brain straight up when you are posing the questions in that way.

Stephen Shapiro
And what’s interesting is the way you originally framed it as, “How do we improve?” Anytime you say improve, you imply there’s something wrong. And so, the brain now starts processing the information differently, “Okay. Well, I’m trying to fix a problem rather than elevate and lift something up.” Even those very, very subtle words can have a huge impact.

Pete Mockaitis
And I think what’s intriguing about this is it’s almost like, maybe we’ll zoom out for a bit in terms of just how our brain works, I don’t think this is just me. Stephen, you let me know. Once a question is posed, it’s like, I’m just off to the races in terms of generating answers for it, and it’s just like, “Away we go sprinting forward. Like, I’m answer-generating machine.” And so, it follows that almost like…I’m thinking, I’m imagining like a compass here in terms of like 360 degrees. If you have a subtle difference in your question, that might be off by like just three degrees from the other question, I am effectively pointed in a new direction for my answer-generating brain that can lead to a wildly different final destination.

Stephen Shapiro
Spot on. Spot on. In fact, I think it’s useful for us just to step back, and since we’re talking about the brain, look, the brain’s primary function is survival. And so, if you think back to the way that we’re originally wired, we would, especially in times of a crisis, run quickly away from the threat. But the problem is if we run quickly, we might be running in the wrong direction which means we’re moving further away from the ultimate goal. And so, even though we’re wired to, as you said, identify the problem quickly, find a solution quickly, and move as quickly as we possibly can, that doesn’t mean that’s going to give us the best result.

And so, when you can put the pause button on it, it’s like Einstein reputedly said, “If I had an hour to save the world, I’d spend 59 minutes defining the problem, one minute finding solutions.” And I just think that’s…he never actually said exactly that but I love that, metaphorically speaking, as a mindset of saying, “Look, if we’re going to move somewhere, let’s move in the right direction.” But in order to do that, we need to make sure we know what the right direction is.

Pete Mockaitis
Yeah, Einstein, I mean, if you compare that to Justin Timberlake and Madonna, was it four minutes to save the world in the song? Well, that’s pretty impressive work, Einstein.

[30:02]

Stephen Shapiro
Yeah.

Pete Mockaitis
Okay. Thank you. Now, back to business, Stephen. So, that’s a bit about changing perspective. Let’s hear a bit about how you switch elements. What does that mean and how do we do it?

Stephen Shapiro
So, switch elements have some really great stories. I’ll give you one. So, one of the lenses is called the flip lens. And the flip lens is basically saying instead of solving for this, we solve for that. And the short version of a story that I love is an airport that had its passengers complaining that the bags took too long when they were waiting at baggage claim. So, they spent a ton of money trying to solve the problem, “How do we speed up the bags?” And they basically cut the wait time, they cut the amount of time in half from about 15 to 20 minutes down to 8 to 10 minutes. And so, they thought, “This is a 50% improvement. This is awesome. People are going to be excited.” But passengers were still complaining. They were still waiting too long. And they realized they couldn’t speed up the bags anymore. Then they had an epiphany. It only took the passengers 1 to 3 minutes to get to the baggage claim so that’s why they were waiting.

So, instead of speeding up the bags, they slowed down the passengers. They literally reconfigured the airport so that it would take, on average, 8 to 10 minutes for the passengers to get from the plane to the baggage carousel. And now they get to the baggage carousel, their bags are waiting. We experience wait time differently than we do walk time. And I think that’s just a really fun example of how solving a different factor, like, wait time is actually the speed of the bags and speed of the passengers, and they were only looking at one aspect of it.

Pete Mockaitis
And I’ve heard that software user interfaces will do this too in terms of what they are displaying so that you feel as though you’re waiting less even though the actual stopwatch time between when you’ve, I don’t know, clicked the thing and when you get what you want is unchanged. So, you could see that in the reality of physical space as well as digital spaces. So, that’s flipping. Tell us what’s the lens of pain versus gain?

Stephen Shapiro
Well, pain versus gain is basically saying that most people will take action to eliminate a loss, prevent a loss, or to eliminate a pain rather than trying to get a gain. So, if one of the things you’re trying to do is, let’s say you’re a bank, for example, and you’re trying to sell people financial wealth, and that might be a nice gain, but if people aren’t able to pay their bills right now, maybe the focus, the pain that you want to solve is, “How do you make sure that, even in a time when people are out of work, their bills are still being paid?” So, it’s flipping it so if you can be the aspirin for somebody’s pain, that will typically get greater reaction and adoption from people than it will be if you give them something nice to have.

Pete Mockaitis
And that financial bank example reminds me, I don’t know who said this but I think it’s so true, like about sort of about financial planners, financial advisors, they say, “Oh, if you call your client and wake them up at 3:00 a.m. to tell them about an investment opportunity that’s going to make them $20,000, then they’re going to fire you, and say, ‘Don’t wake me up.’ But if you can wake them up at 3:00 a.m. to tell them what they’ve got to do to avoid losing $20,000, they’re like, ‘Wow, this guy is amazing. I’ve got the ultimate financial planner on my team.’”

So, that’s handy in terms of sort of getting urgency. I wonder, we talked previously about positive emotions triggering happy things in terms of results of creativity ideation. I don’t know, when we focus on brainstorming about removing pain, is there a sense of constraint that happens on us mentally?

Stephen Shapiro
Well, you say it like constraints are bad. I’m actually a big fan of constraints. I think, in fact, constraints are the key to good problem-solving and innovation. So, we always say, “Think outside the box.” But come back to those first of lenses we were talking about, when we have a big broad abstract problem, well, we tend to just come up with a lot of boring, obvious, and irrelevant solutions. So, I say, “Don’t think outside the box. Find a better box. Shift the question.” Instead of speeding up the bags, how do we slow down the passengers? We could shift it from, “How do we reduce the wait time?” to, “How do we improve the wait experience?” We could change just a couple of words and now, all of a sudden, people don’t mind waiting if it’s a great way to experience. So, it’s really shifting the language, shifting the box and the constraints, but we still have constraints and those are valuable constraints.

Pete Mockaitis
Yeah. You know, that reminds me, I’m thinking about one of my favorite restaurants, Bakin’ & Eggs here in Chicago, and it doesn’t seem that hard at all, I don’t know why all restaurants don’t do this. You can get a mug of coffee started and going and sipping as you’re chilling and waiting for your table, and it’s like I don’t even mind waiting for my table, it’s like, “This is part of the experience of Bakin’ & Eggs, is we’re over here with our coffee, chatting away with my party, comfortable. And, oh, here’s the table.” We feel great about it even though we still had to wait but the experience was awesome.

Stephen Shapiro
Yeah, that’s a great example. Another one, which is maybe more about distraction rather than great experience, but you think about Uber and Lyft. You get off the plane, you’re standing outside. What is everybody doing? They’re staring at their phone. So, what are they looking at? They’re looking at this, like, microscopic car that’s moving infinitesimally slow on their screen, yet somehow it gives them a sense of comfort to see it move like a millimeter every minute.

Pete Mockaitis
Like, it’s working, it’s happening, it’s in process.

Stephen Shapiro
Something is happening, so we feel movement, and that’s also a way. So, we can distract people, we can engage people. The point is there’s never one solution because there’s never one question, and the more we question our questions, the more we’ll be able to find better solutions.

Pete Mockaitis
All right. Well, then the final set of lenses is about zeroing in. Can you regale us with this?

Stephen Shapiro
Sure. I think these are a great place to start. So, you have, for example, the real-problem lens, which is just to make sure, “Am I solving the right problem?” One of my favorite ones though is the real-business lens, and it’s to really even just question, “What business am I in?” So, for example, if you asked me, let’s say, a year ago what business am I in. I would say, “I’m a keynote speaker. I give speeches. I talk about innovation but I’m a keynote speaker.”

And then what I realized was, well, especially now where we can’t meet in person, being a keynote speaker, there are no stages to speak on. And if you’re so focused on being a keynote speaker, if that’s your business, you’re in trouble. But if you shift things, so I think of myself as a problem-solver and an innovator, so I help companies solve their problems and help them be able to solve their own problems. Well, that’s shifting my business. And by really asking, “What business am I in and what problems am I solving?” as a result of that, it helps me identify new opportunities.

Pete Mockaitis
All right. Well, if I can put you on the spot, Stephen, could you give us a kind of a capstone finale story or example in which we are utilizing multiples of these lenses to get from stuck to somewhere really cool?

Stephen Shapiro
Well, let me give you a story that I think really wraps it up nicely. It only uses one of the lenses but it’s one we haven’t talked about and I think it really makes a powerful point. I lived in England for five years, and, of that time there, I worked for a Formula 1 race car team for three years. So, if you don’t know Formula 1, they’re basically fast cars. And the thing which I loved were the pit crews that would be able to change the tires, and back when I worked for them, fuel the car, do minor maintenance in a matter of seconds. And so, I would watch them and I was always amazed.

And I remember having a conversation with somebody from the Formula 1 team, I said, “How did they get them to go so fast?” And so, the way they would typically do is they’d sit there with a stopwatch and they would tell them to go fast, and they would time them over and over and over, and no matter what they did, no matter how hard they tried, there was a point that they couldn’t go one one-thousandth of a second faster. They decided to try a number of different techniques, and the one that they landed on that was quite interesting was they told the pit crew members, “You’re not going to be timed, but rather we’re going to be evaluating you on your smoothness, your style. And so, as you’re changing the tires, think smooth.”

Back when I worked with them, they’d fuel the car, think smooth. And they, of course, were timing them but had them go fast but thinking about their movements. And they found that they were able to shave off two-tenths to three-tenths of a second off of their best previous time. And the pit crew, when asked if they thought they were going faster or slower, felt they were going slower. And I call this the performance paradox which is one of the lenses, which is paradoxically sometimes the more we focus on a goal, the less likely we are to achieve that goal. And I think the same thing is true with solutions. The more we focus on the solution, quite often, the less likely we are to find a solution. But if we can stop, pause, and ask a better question, and make sure we’re reframing it and moving in the right direction, we’ll find better solutions faster paradoxically than if we just jumped and try to focus on the solutions.

Pete Mockaitis
That’s good. That’s good. Was it Coach John Wooden who said something like, “Move very quickly but don’t hurry”? Something. I’m butchering it. But that notion that really does resonate. And I think maybe in terms of, hey, if you’re keynote speaking, if you’re dancing, if you’re doing any number of things that have some precision and elegance to them, fixating on, “I got to nail this. I got to crush this. I got to knock it out of the park. I got to go fast, fast, fast,” can be just the opposite of what you want for that smooth flow, and then that can carry over. Share another one, please, if you could with the performance paradox. So, there’s the notion of speed. What would be another place where we overfocus on performance in a work story detriment?

Stephen Shapiro
One of the other examples which someone told me once, which I thought was just really fascinating, was he worked in a home for people who are the elderly. And one of the concerns that everybody had was that if you were to fall, you would break a hip or break a bone, and it’s one of the leading causes of trauma and death and everything else. And so, what they initially started doing is trying to get people to not fall. And the problem was when people started focusing on not falling, they would actually fall more and they would hurt themselves more.

So, what he did was he actually decided to totally do exactly the opposite. And he said instead of getting them to worry about not falling, he’s actually going to get them comfortable with falling. And he created classes around people falling, and “How do you fall?” and having fun with falling. And the second that people stopped focusing on not falling, they stopped falling. And so, it’s just interesting to just see, and a lot of it has to do with stress.

If you’re thinking about creativity, we know that if I put you under a stopwatch, and I said, “Come up with a thousand ideas,” or however many ideas, you would really struggle because the stress associated with the time will cause you that. And that’s why a lot of times when we’re goal-oriented in companies, we’re less likely to achieve those goals because we get so focused on the goal that we stop actually focusing on the process and the whole creative endeavor that takes place beforehand.

Pete Mockaitis
All right. Well, Stephen, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Stephen Shapiro
I think that the most important thing for me just to say is that being able to ask better questions to question your questions, I found to be one of the more important skills. I know in a lot of companies, people will tell you, “Don’t bring me problems, bring me solutions.” My perspective is I don’t want solutions. I want better problems, well-thought out problems, reframed problems. And if you become a master of problem-solving and problem-reframing, according to the World Economic Forum, that is the number one skill that people in organizations need right now in order to stay competitive. And so, I think that’s hopefully just proof enough to keep focusing on that.

Pete Mockaitis
All right. Thank you. Now, could you share a favorite quote, something you find inspiring?

Stephen Shapiro
There’s one which is from Mark Twain, I won’t get it exactly right, but basically he said, “There’s nothing new. It’s impossible because basically everything is just old-color pieces of glass that get twisted and turned around and create something new.” And I love that perspective because I’m inspired to think about, “How do I, instead of trying to invent something every time, how do I connect new ideas in new ways?” And I think that’s just a great way to look at it.

Pete Mockaitis
And how about a favorite study or experiment or bit of research?

Stephen Shapiro
For me, anything having to do with confirmation bias. Basically, anytime we have a strongly-held belief about something, we’re only going to find evidence to support that belief. And so, for me, that’s a really fascinating part of business and life is understanding that.

Pete Mockaitis
And how about a favorite book?

Stephen Shapiro
Probably, my all-time favorite book is Surely You’re Joking Mr. Feynman! by Richard Feynman.

Pete Mockaitis
That is a great title.

Stephen Shapiro
It’s a great book.

Pete Mockaitis
Well, I’m intrigued. I’ve heard of the legend of Richard Feynman but I haven’t read the book. So, thank you. And how about a favorite tool, something you use to be awesome at your job?

Stephen Shapiro
One which just keeps me sane is something called SaneBox, which is an email tool.

Pete Mockaitis
Oh, I use it too.

Stephen Shapiro
It’s just like I look at my inbox and it’s very, very little, and then my SaneLater folder is like humongous, it’s like, “I won’t worry about it till later.” So, that definitely keeps me sane.

Pete Mockaitis
And a favorite habit?

Stephen Shapiro
Hot tub. I try to, when I can in the morning, wake up, just sit in the hot tub to just meditate, quiet my brain. I find it just prepares me for the day.

Pete Mockaitis
And is there a particular nugget that you share that really seems to connect and resonate and gets quoted back to you often?

Stephen Shapiro
When it comes to innovation, the one which a lot of people resonate with is my expression, “Innovate where you differentiate.” So, not all problems are important, but if you can focus on the problems that actually help your organization stand out from the competition, and you put more energy into solving those problems, that really has a huge impact.

Pete Mockaitis
All right. And if folks want to learn more or get in touch with you, where would you point them?

Stephen Shapiro
To learn about the book, InvisibleSolutionsBook.com. And there’s videos and tools, you can download the 25 lenses and everything from there. That’s probably the best place to just learn more about me and the book.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Stephen Shapiro
I think the challenge really is to, coming back to something you said earlier, we are solution machines. If we can just stop focusing on our ideas and actually put the pause button and make sure we’re really focused on what will create the greatest value, what will move us forward in the best way, what will create the most elegant solution, that will always give you a better result than if we just run with our top-of-our-head ideas.

Pete Mockaitis
All right. Stephen, this has been a treat. I wish you all the best.

Stephen Shapiro
Well, thank you so much. I really enjoyed this.