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1103: The Four Universal Patterns of Winning Innovation with JoAnn Garbin

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Former Microsoft leader JoAnn Garbin reveals the patterns and principles behind Microsoft’s biggest innovation wins.

You’ll Learn

  1. What most people overlook about innovation
  2. The secret to getting executives on board
  3. The four patterns responsible for Microsoft’s success

About JoAnn

JoAnn Garbin is a sustainability and technology entrepreneur with a 25-year track record of leading teams “from nothing to something to scale,” creating numerous innovative products and profitable businesses. During her tenure as Director of Innovation in Microsoft’s cloud business, she guided her team in developing billion-dollar opportunities, including the Regenerative Datacenter of the Future. In 2024, she founded Regenerous Labs, a collaboration committed to creating cross-sector transformations. 

JoAnn is an active alumnus of Villanova University, where she studied mechanical engineering and philosophy. Her fresh eyes and thought leadership were instrumental in driving novel insights into The Insider’s Guide to Innovation at Microsoft.

Resources Mentioned

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JoAnn Garbin Transcript

Pete Mockaitis
JoAnn, welcome!

JoAnn Garbin
Hi, thanks for having me.

Pete Mockaitis
Oh, thank you. I’m excited to talk innovation, and I want to hear your backstory. I understand, one of your earliest tech innovations occurred at a mascot-cooling system company. Tell us the whole tale, please.

JoAnn Garbin
Well, it was my company, a brave 22-year-old that I was, and it was an innovation that came out of being a mascot. And if you, which I’ve heard a rumor that you were a mascot, if you’ve ever been in a mascot suit, you know that it takes about two minutes before you’re completely overheated. And I was a mechanical engineering student, and I was, like, “I can solve this problem.”

So, what turned into a senior project with some friends, then after school, became my first company, and I actually managed to sell a few, which was really cool, including to the Seattle Seahawks, which, full circle, I live in Seattle now.

Pete Mockaitis
Well, I was a mascot way back in, maybe seventh grade, eighth grade. I was the Holy Family Hornet. So, I don’t think I ever got crazy hot because I was mostly at basketball games, inside airconditioned gyms, as opposed to being in a brutally hot outside baseball, football stadium. Whew.

JoAnn Garbin
And you were in seventh grade, and we seem to be able to tolerate anything when we’re kids.

Pete Mockaitis
Yes, that, too. So, how does the cooling system work?

JoAnn Garbin
It was a passive system, which, today, when I look at the tech we use, so this is late, early ‘90s, we, as students, we reached out to DuPont, and they had just come up with this new fanciful material called wicking material, which is now in every sports garment you wear. And we reached out to this Danish company that had something better than ice, what’s called a phase change material, which is essentially a salt that has a higher capacity to absorb heat.

Phase change materials today are also in everything. Like, you can get a cooling vest for your dog that, from like Chewy or the local pet store, that is essentially what my classmates and I designed in the early ‘90s.

Pete Mockaitis
That’s intriguing. And just because I’m full of curiosity, we’ll get into how it could be more innovative shortly. But a phase change material, so does that mean it changes phase from solid to liquid at a different temperature, or it takes more total energy to pull off the phase change, or both?

JoAnn Garbin
Both. And so, the practical advantages of it, is that if I put ice packs against my skin and then put a mascot suit on, that ice melts in minutes, and now you’re carrying around pockets of water on top of, you know, already having this heavy suit on.

But this one, this salt pack that we found back then, if you put it in the Gatorade cooler on the football bench, so just iced water, essentially, it would refreeze.

And then because it had a higher capacity to absorb heat, you could wear it for two or three times longer than an ice pack before you needed to refreeze it.

Pete Mockaitis
That’s cool. Well, now I’m thinking about coolers. It sounds like we could probably do a lot better than ice, but I don’t see much stuff, according to America’s Test Kitchen, that freezing packs are performing any better than just normal ice.

JoAnn Garbin
I haven’t done the research since the early ‘90s. But I do know, like, I get meal kits delivered half a dozen meals a week so that I eat, and it comes with non-ice packs.

Pete Mockaitis
Yeah, the gel stuff.

JoAnn Garbin
Yeah. And the really cool ones are the kind that, once they thaw, they’re biodegradable and non-toxic, so you can just pour them down the sink, so now you don’t have this massive collection of ice packs. We could talk all day about packaging innovation. I’m a total packaging nerd, but I would venture to bet that a lot of those gels are phase change materials.

Pete Mockaitis
Well, you’re a packaging nerd, I’m a packaging sucker, “Oh. that looks pretty. It must be a great product.” “That’s what they want you to think, Pete. Be a critical thinker.”

JoAnn Garbin
Well, that’s why YETI can charge what they charge.

Pete Mockaitis
That’s right.

JoAnn Garbin
It’s not that dramatically different than a regular cooler. It just has the brand appeal of being a brand of mountaineers, and they use, this is marketing innovation, “How can I make you feel like a mountaineer? I can sell you the same cooler the mountaineer uses.”

Pete Mockaitis
I remember, I was with my buddy, who is a long-term Nike employee, and we were at the Nike employee store, which is fun because he’s got a big old discount. And I said, “Ooh, I really like this backpack. And it has these grooves in the back. And I wonder if that would facilitate airflow to cool my back down a little when I’m walking on a hot day and I got all that backpack sweat?” And he just said, “Hmm, do you perceive it to?” I was like, “That’s your whole game, isn’t it?”

JoAnn Garbin
That is a big part of it in a lot of products.

Pete Mockaitis

“Do you perceive it to?” Okay. Well, we’re talking more broadly and, hopefully, actionably about innovation. And, boy, you’ve spent decades directing innovation and teaching it and consulting on it. So, can you share with us, for starters, what’s one of the most surprising or counterintuitive discoveries you’ve made in your career about how innovation happens?

JoAnn Garbin
This is something that pops up every time I start a company, I join a company, I have a crazy idea and I start executing, but it’s really shown through in the book case studies, The Insider’s Guide to Innovation at Microsoft Dean Carignan and I, we studied all these cases across Microsoft history.

And, time and again, we go into innovation discovery thinking it’s that lightning strike. It’s that moment of genius where the dots just connect, that’s innovation. It’s totally not. It is the 99.9% of the sweat and effort that comes after that. That is the biggest thing that comes up again and again throughout innovation, that doesn’t surprise me so much anymore, but I think it does surprise people because we just get, again, perception is everything.

We get sold the story that it’s the genius idea, or the lightning bolt, but it’s actually execution. So, Dean and I set out to write a book on how to innovate. And one of the major themes that came out of it is, it’s all about execution.

Pete Mockaitis
Okay. And what is that, was that Edison, the famous quotation, that, “Genius is 1% inspiration and 99% perspiration”?

JoAnn Garbin
Yeah.

Pete Mockaitis
So, execution is where it’s at, and understood. Well, then tell us, what are some of the key places that folks go wrong when they’re executing, “Ooh, we got a cool idea. Let’s go make it happen”? What are some of the common pitfalls?

JoAnn Garbin
There are so many missteps to be made. And then there’s just bad luck, bad timing, bad environment. But if we look at the things we can control, one of the hardest things for the person with the insight, or the idea, to accept is that it won’t be so obvious to everyone else.

Just because you have connected the dots and are so psyched about this doesn’t mean your boss will be, your coworkers will be, your vendors or suppliers will be. And you have to recognize that it does take all of those people to bring something into the world. There’s a great quote in the book by the head of the developer division at Microsoft, Julia Elgluisen. And she says, “If your idea hasn’t made it into the world and isn’t changing someone’s life, it’s not innovation. It’s just a cool idea.”

So, when you frame it that way and realize just how many people it takes, the very first thing you have to do is get them excited about the big vision. Once you do that, and that’s, like, that’s not engineering, that’s storytelling, that’s, you know, passion, that’s meeting people where they’re at and connecting into what wakes them up in the morning, and gets them out of bed, not what gets you out of bed.

So, there’s a whole mechanism and process and tools for doing that. Marketers know this. This is how they get us to buy the YETI cooler. You got to tap into that skillset very early on so that you get the people you need on side with you. And then you got to give them a path forward. You can’t keep people bought in for the long run on a hope and a prayer, right?

You have to lay down stepping stones, little wins, quick value creation, things that return investment to the company right away, but are in the direction of your big idea so that you can point to it and say, “Look at what we just did. Isn’t that great? We’re on our way.” And then you do the next one. And those stepping stones give you the confidence, and your teammates the confidence, that you might actually get to that horizon point you laid out.

Pete Mockaitis
Yeah, I like that a lot. And talking about that marketing skillset, it seems that many of the top luminaries, visionaries, billionaires, at the heads of tech companies that are super famous, that seems to be one of the top things they do, is that the storytelling and the framing of their thing. And I’m thinking about the TV series, “Silicon Valley,” and it’s almost sort of like a joke. It’s like, “And we’re changing the world.”

And it’s like, “Okay. Well, you know, it’s a website and people post their pictures and stuff.” It’s like, “Okay, we’re changing the world to be more connected.” And so, it sounds lofty. And yet, at the same time, this storytelling, this framing, it seems to do the trick for investors and for users and for customers to hop on board.

JoAnn Garbin
Yeah, it’s how we’ve communicated since the beginning of humanity. We’ve told stories, and there’s plenty of science and research to support it. Actually, one of my friends just has a new book out called Primal Intelligence, by Angus Fletcher.

And he’s a neuroscientist, and what he calls a professor of story-thinking, and he breaks down why we respond so strongly to stories, and how to construct stories to get people bought in and moving along with you, whether that’s external marketing or internal rallying for the troops and innovation.

Pete Mockaitis
Okay. Well, can you share with us any top tips or stories about stories that really got the job done?

JoAnn Garbin
Yeah, one of the favorite examples is the original Nike “Just Do It” commercial. So, if you remember, it was an octogenarian, an 80-year-old marathon runner. And when the commercial starts, they zoom in and he’s running across the Golden Gate Bridge, and he’s shirtless and he’s got this big tattoo on, but he’s this older man and you’re already like, “What is even happening here?”

But you’re brought right into the middle of the action, and then they back up and they explain, “Here is this 80-year-old marathon runner who runs 17 miles a day, but he didn’t start running until he was 70. Just do it.” And now your brain is going, “Oh, what do I want to just do? What’s my future? How do I get there? If he can run 17 miles a day at 80, I can do it, too.”

Pete Mockaitis
Yeah, I like that. It is, and primal, I think, is the word. It goes beyond an intellectual understanding of, “Ah, yes it’s possible even for someone who was elderly to embark upon ambitious endeavors.” It’s more of a, “Aargh, yeah. Let’s get after it.”

JoAnn Garbin
Yeah. So, Angus knows I love his book, so highly recommend diving into storytelling, story-thinking and all the tools around it.

Pete Mockaitis
Super. Thank you. Well, so could you share with us, perhaps the big idea in your book, The Insider’s Guide to Innovation at Microsoft?

JoAnn Garbin
Yes, of course. Dean and I set out, we’re both innovators at Microsoft. I was leading the data center of the future program in our cloud business. And my background is really as a repeat entrepreneur, figuring out a problem I want to solve, building a team, going out and trying to solve it.

So, I came into Microsoft, this big organization, I’m like, “How the heck does innovation happen here? I’m in an innovation role and nobody can tell me how it happens here for real.” So, I sought out Dean, we got to know each other. And as we started trading what we joke are war stories about innovation, because it’s often a rebel cause or a battle, we started seeing that we had a lot more in common than different.

So that set us on this path of there must be common principles and tools and processes and insights that just cut across industry, time, and business model, right? So, we set out to talk to as many innovators from past and present Microsoft as we could. The company just turned 50, so there was just this massive history of stuff we could dig into.

And we came out, you know, that was our hypothesis, “We’re going to uncover these commonalities.” So that’s what we set out for, and we were very pleased that it showed to be true. We ended up finding four big patterns of innovation.

And we broke it down into everyday things you do, things you do over the years to be continuously and adaptively innovative, how you innovate with everyone, which goes back to that storytelling, and then everything beyond technology, because, too often, we think about the lightbulb and we don’t think about the marketing and the pricing and the supply chain, and all of those things matter.

So, within those four patterns, we identify a set of tools and a way to put them into use together to go from what we call nothing to something to scale.

Pete Mockaitis
And could you give us the one-minute version of what are each of these four big patterns, one minute-ish each. No pressure.

JoAnn Garbin
So, no, no, no, I’ve read the book a few times. Everyday stuff is building up habits. So, you’ll hear this from coaches and leaders alike in all walks of life – musicians, artists, professional sports player. Anybody that has become a master of their craft, they will talk about the habits that they form and that they practice every day, so that what they’re doing isn’t something they have to write a checklist to do or think about doing. It’s just how they function.

So, the first pattern of every day is, “How do you do that as an individual? But also, how do you build that habit-building cycle into your organization?” Because it’s one thing for you to be doing discovery by design as an individual. It’s another thing if you have your entire company doing discovery by design. Or, another one is double-loop learning, where you don’t just iterate on the solution to whatever problem you’re solving, but you iterate on the assumptions that you’ve made about the solution. So, there’s a whole toolbox just to that.

Over the years is, “Great. You have all these habits now, and you have all these ideas.” But if you’ve paid attention at all, disruption comes all the time. So, the idea that you’ve set out five years ago is either dead or dying right now. It’s just not going to be what you can run your company on. So, we spend a whole chapter talking about that pattern of continuous innovation.

It’s the theme of the cover of the book, which looks like an infinity. And we talk about both how to stay on that curve and keep going around and around so that you, like Microsoft, can say you’re 50 years old and have done it a few times. But we also talk about how you get kicked off the curb and you end up in the very deep pool of companies and great ideas that came, died, and disappeared.

Then we have innovating with everyone. And I think, Dean and I talk about this. This is probably the most important of the four because it takes so many people to bring something into reality. And that’s recognizing that change is hard, that most people are not pioneers or cliff divers or adrenaline junkies, that want to be the first one out on the big wave or whatever.

So, you’ve got this whole group of people in your company, you’ve got to figure out what moves them and how to speak to them in their terms, and how to connect with them and bring them into your idea so that it’s their idea too.

And then, finally, is the last one, we have this predisposition to think that innovation is technology, but there’s lots of books beyond ours that talk about all the innovations that have happened throughout history. Most of the value has been created by everything upstream and downstream of the innovation. A simple example, Uber or Lyft, these rideshare companies.

They didn’t create new cars, new scooters, new bicycles. They created a new business model in the sharing economy and how to connect people to the mode of transportation that they need. That’s not technology. Like, their applications aren’t all that wild. It was thinking through the problem from a different angle. There are all these aspects to innovation, and that fourth chapter goes into that.

Pete Mockaitis
Okay. Well, let’s perhaps zoom into a typical professional, mid-level at a mid-size company, not necessarily a tech giant, and they would like more cool, innovative stuff to be happening more often. Do you have any top do’s and don’ts you’d suggest for right away today?

JoAnn Garbin
Yes. First thing is you have to find your tribe. You’ve got to find other people looking to fix something that you think needs fixing. There is a lot you can do. You got to make time for learning and exposing yourself to what other companies are doing and the new science or tech or marketing. That you can do on your own.

But to really innovate, you’ve got to find other people that want to do it too, because that’s where the magic happens. Right now, it’s Hack Week at Microsoft. So, 70,000 plus Microsoft people are coming together in Hackathon to go from idea to prototype in one week. That started way back before Satya was CEO. He’s the CEO that brought Hackathon into being.

But before he existed, a bunch of people that just felt like the company wasn’t innovating enough at their level, at that mid-level, it was all like big guys coming up with ideas and passing it down the chain for execution, this group started what has now become the garage, but they called it a speakeasy.

And they would just get together and they would brainstorm and they would prototype and they would try things and they would bring other people in and tap into everybody’s skills to propose solutions to problems they saw every day. Again, practice, right? So, they started innovating by innovating. So, find a problem you want to solve, find some friends that want to solve it too and just start trying to solve it.

But then there’s the other side of it. No matter if you’re in anything other than a solo company, you’ve got to get buy-in from leadership. And every single case study, we’ve studied everything I’ve ever done in my career and Dean’s career, you have to have the executive champion. Especially, the bigger the initiative, the more important that becomes.

So, if you’re going to do the speakeasy in your organization, only push that rock up a mountain so far before you find your executive champion who can pull it to the top, because, otherwise, it gets a bit exhausting to keep pushing against what everybody else is looking to the leadership for what’s important.

Pete Mockaitis
Okay. Now in your book, you have many case studies. Could you share, which story do you think is perhaps the most illustrative and full of actionable wisdom for everyday folks looking to be awesome at their jobs? And can we hear that tale?

JoAnn Garbin
Everybody loves the Xbox story. The Xbox story is one of innovating culture. And what’s really cool about that one is that, at the time, this little team was challenged with creating gaming at Microsoft, actually, two teams were spun up to do it and one won out. That was the Bill Gates-Steve Balmer way is put people head-to-head and see who wins. But it was a productivity company. It was SQL Server.

It’s cubicles and, you know, pocket protectors and it’s not the thrill and the excitement of a gaming company. So, this group of people, from the very outset, had to overcome a cultural disconnect with the rest of the company. And they’ve had to do that four more times, if not more, since then, because of all the industries we deal with, gaming has changed the most and fastest. It’s always on the cutting edge of tech. It’s always using the fastest processors and doing the most incredible things.

And so, this little group of folks, back in the day, they first had a challenge, the perceived, things like Bill Gates saying, “I want this to obviously run on Windows. Like, our gaming platform is going to be a Windows platform.” And this group of people saying to Bill Gates, “Hmm, no, it can’t run on Windows. Windows is too bloated and slow. Nobody will want to play our games.”

So, those types of challenges are just so fascinating that you see in practice how having that tight-knit group of people that are passionate and productive in solving the problem can convince somebody like Bill Gates to invest in them.

One of my favorite pieces is, in the early days, they had this role, this middle management role called the business unit manager. And that person owned…

Pete Mockaitis
The BUMs, if you will.

JoAnn Garbin
The BUMs. I love that it was called the BUMs. And they had profit and loss control, right? Like, so each one of them had their own little fiefdom, their own little business. And Robbie Bach, who was the head of Gaming at that point, looked at it and said, “They’re all preserving their own fiefdom. They’re not working together because they want their P&L to look the best, get the biggest bonus, etc.”

So, he blew it up, and he said, “We’re going to have one P&L, the Gaming P&L.” And they got rid of the BUMs. And that changed everything at a critical moment for the organization to be able to come together and innovate cohesively, moving forward, without the inner competition between the teams.

And they didn’t know. It was an experiment. They didn’t know if those senior leaders, used to having P&L responsibility, would be okay with it being taken away from them. And once they put it out there and they did the storytelling and the reasons why, and they brought people along, all but one BUM transitioned, one left.

Pete Mockaitis
Well, and I also recall, I saw a YouTube video about the history of the Xbox, and I have all sorts of fun little memories associated with, I don’t know why, I guess it really left an impression, when Dwayne “The Rock” Johnson was on stage with Bill Gates, and they presented the first Xbox.

But I heard that, in one of the meetings, a transformational moment, to the point about storytelling and talking about what people really, really value and what moves them, is I heard, and tell me the inside scoop here, that Bill Gates was kind of on the fence, like, “Ah, okay, maybe, yeah.”

And then someone said, “What about Sony?” And then that was pretty transformational in terms of it’s like, “Well, we can’t let Sony just take this. Let’s go. Yeah, we got to do it.” And so, just like that. Can you share about that?

JoAnn Garbin
Yes. So, if you remember the old Microsoft mission statement, it was “A personal computer in every home and office.” Well, they were doing great with the work, and they were doing great at home, to a certain extent, you know, PCs were leading the way. However, you have Sony, all of a sudden, and they own the gaming console, the TV, the radio, like, all of a sudden, the living room is starting to be Sony’s world.

And what Bill and Steve Balmer heard from the team was, “All right, if you don’t want to do this for the opportunity, how about fear? Sony owns the living room. How long is it going to take them to move into the home office?” And that little nugget, that little insight was enough, I’m sure among a few other things, to get them over the hurdle, and say, “Oh, that’s an existential threat.”

And we actually saw that come up in other case studies as well, like the Bing case study. I love the Bing team. I am their biggest fan after I heard their story, just blown away by what they were able to do for the company that nobody even knows about. But one of the biggest things that answered a question that I long had is, “Why does Bing exist? Like, if Google owns 90% of search, pre-AI, why does Microsoft keep investing in Bing?”

But it was for the same reason they started Gaming. Google, owning all of search with no competition biting at their heels, that’s a bad thing for everybody. So, Microsoft has stayed in to just be a thorn in the side of Google for all these years, chewing away half a percent of the market share at a time, so that Google couldn’t just say, “Oh, well, we won search. Let us go win productivity and let us go win these other markets that are the Microsoft bread and butter.”

Pete Mockaitis
Well, it’s interesting. The notion of winning dominance, influence, power, it’s a theme or a force or a motivator, I guess it’s primal, it’s emotional and present within some of the leadership there at Microsoft. And then I guess another theme is the being able to just jettison the old stuff that wasn’t working.

Because my understanding now, in the world of gaming, like Microsoft, as far as I know, is winning big with, like, the Game Pass and the monthly subscription. And part of that was they have chilled out a lot on the notion of, “We have to have these exclusive titles because we have to have them by the Xbox because they want the coolest games that are only available on Xbox.”

And now it’s shifted a bit to, “Yeah, we kind of don’t care what device you’re bringing to the table. We would just love for you to have a subscription to all these games, whether you’re playing them on an iPad or a TV or an Xbox or anything.” And it seems to be financially working out quite well.

JoAnn Garbin
Yes. And again, this is business model innovation, right? This isn’t technology. It’s actually decreasing the emphasis on the tech itself, because consoles, there’s only so many you can sell. There’s only so much diffusion of that tech out into the world.

And as Phil says in the book, Phil Spencer, the CEO of Gaming, “When you have 3 billion gamers, is there one device or one business model that is going to be affordable and enjoyable to everyone? No.” And, in fact, most games to this day are played on PC or laptops and mobile, not consoles.

So, it takes a lot of really good innovation discipline to look at your prized thing, like, in this case, a console, and say, “You got us here. You got us to a hundred million players, or maybe even 500 million players, but you’re not going to get us to three billion players. So, how do we get those three billion?”

And flipping those questions around, and it’s not, “How do we get more people to play our games, or play our games on our consoles?” It’s, “How do we get into the hands of three billion players?” Well, let them play games anywhere. Let them play any game. Let them play games with their friends that aren’t on the same technologies.

So, when you turn the problem around and really focus on how to win the gamer, not win the console war, it changes what you bring to market.

Pete Mockaitis
Well, JoAnn, tell me, any final quick tips, tricks, do’s, don’ts before we hear about some of your favorite things?

JoAnn Garbin
I’m going to steal from another friend who I think is brilliant, Michael Gervais. Michael Gervais has a show called Finding Mastery, and he’s the former advisor to the Seattle Seahawks, a theme that keeps coming up. And he’s a sports psychologist for high performance.

And again, we can learn a lot, looking at professional athletes because they’re at the top of their field. And it’s about breaking it down. Like, if you have an intention or a purpose, maybe your life purpose, that’s overwhelming. But if you can take that life purpose or intention and bring it back to, “What’s my purpose today?” and then live into that, “Tomorrow, what’s my purpose? Today, live into that.” And then gradually build that up into a weekly habit, monthly habit, annual habit.

This is the same thing we see in the innovation world of, “If my first instinct becomes curiosity, not assumption, ask more questions, don’t try to answer things right away, I’m going to be a better innovator because that’s just habit.”

So, I would say take whatever big thing you’re trying to do, bring it back down to those stepping stones, or what Michael calls the thin slices, and just start stacking them and make progress. And then congratulate yourself on the progress that you’re making, because that matters. You need to own up to what you do, both good and bad.

Pete Mockaitis
All right. Well, now could you share a favorite quote, something you find inspiring?

JoAnn Garbin
So, this is not a famous quote unless you happen to be in Goju-ryu karate. But the rules of the dojo that I practiced in with my oldest brother when we were teenagers and into college. They’ve really become guiding principles for me in pretty much everything I do. “Everyone works. Nothing is free. All start at the bottom.”

But those middle three, I see them again and again. And it just reminds me, when I’m not the best at something, I’m like, “Everybody starts at the bottom.” You got to do the practice, do the work, move up. “Everyone works.” You don’t age out of doing the work. You don’t get promoted up above the work. Everyone works and, “Nothing is free.” There’s always a tradeoff. There’s always a cost. You have to determine whether it’s one that’s suitable for you.

Pete Mockaitis
Okay. And a favorite tool?

JoAnn Garbin
My favorite tool is the question. I love, like, if I’m stuck on anything, I get a couple people together and we throw a hundred questions at it, and I never have walked out without some forward progress.

Pete Mockaitis
Oh, that’s beautiful. We had Hal Gregerson talk about question-storming and how transformative that can be to unblock things. So, it’s cool.

JoAnn Garbin
It’s one of my favorite practices. I talk about it in the book, and I’ve taken the class with Hal.

Pete Mockaitis
Oh, cool. And is there a key nugget you share that folks really love and quote back to you often?

JoAnn Garbin
It’s, “Say it ugly.” So, this is a mantra my teams use to remind ourselves that there’s no ego, there’s no holding back, no toes are going to get stepped on. Say it ugly. Put it on the table. We’ll pretty it up together. Because if you keep it stuck in your head, it’s not doing anybody any good. So just get it out quick and often.

Pete Mockaitis

All right. And if folks want to learn more or get in touch, where would you point them?

JoAnn Garbin
We’re everywhere at this point, except TikTok, haven’t really.

Pete Mockaitis
You do some dances, get them worked up, some choreography.

JoAnn Garbin
Yeah, pull out the old mascot-ing moves. LinkedIn is our favorite platform, not just because Microsoft owns it, but because we are predominantly a business conversation. So, Dean and I are both on LinkedIn. The book is on LinkedIn and you can follow us there.

But we also have our website, InnovationAtMicrosoft.com, and we have a free Insiders Group where we share articles and new bonus chapters for free in the book. And we intend to keep it free forevermore. So, if you just want a place to go and continuously learn about innovation and meet other innovators, we would love to see you there.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

JoAnn Garbin
Be honest with yourself. That’s the final call to action. Taking in all these things about building habits and thin slices and stepping stones, like really wake up every day and be honest with yourself about what brings you joy. And if you don’t have it right now, start laying those stepping stones down toward it.

Pete Mockaitis
Beautiful. JoAnn, thank you.

JoAnn Garbin
Thank you. Really appreciate you having us on.

1102: How to be “Lucky” by Hacking Hidden Markets to Get More What You Want with Judd Kessler

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Judd Kessler discusses how to navigate the hidden markets that decide how scarce resources—like time and attention—get distributed.

You’ll Learn

  1. Why some people seem to score more coveted resources
  2. The counterintuitive advantages of settling
  3. An easy way to become the more appealing candidate

About Judd

Judd B. Kessler is the author of LUCKY BY DESIGN: The Hidden Economics You Need  to Get More of What You Want and the inaugural Howard Marks Endowed Professor of Business Economics and Public Policy at the University of Pennsylvania’s Wharton School. For his work on the hidden market of organ allocation, Kessler was named one of the “30 under 30” in Law and Policy by Forbes. He is an award-winning teacher as well as a sought-after speaker.

Resources Mentioned

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Judd Kessler Transcript

Pete Mockaitis
Judd, welcome!

Judd Kessler
Thanks for having me.

Pete Mockaitis
Well, I’m so excited to talk about this stuff. This is a concept I don’t think people even know exists. Can you share with us what is a hidden market and why should professionals care about them?

Judd Kessler
Great question, my favorite question, because I’ve been thinking about hidden markets for a long time. So let me tell you what I think of as a visible market, the kind of markets we’re used to, and that’ll help us think about what a hidden market is. So visible markets allocate things by prices changing. And they’re easy to do business with, and we’re used to them. If you want something at a store, you go, you see what the price is, you decide whether to buy it. If it’s worth the price, you buy it, and if not, you don’t.

And this is how economists often think about markets. We think that prices move around to decide who gets what. But that’s not how all markets work. A lot of markets don’t have prices that decide who gets what. There’s a lot of people who want something and either the price is too low, so there’s more people who want it at that price than we have things to give. Or we don’t have a price at all. There’s lots of markets where we decide we don’t want to let kind of the richest buy access to the thing.

And in that second case, we have what I call a hidden market, where there’s something that decides who gets what, it’s just not prices. And so, you have to understand what it is that’s allocating the scarce resource.

Pete Mockaitis
Okay. That’s as fun, brain expanding. Can you give us an example of how this might apply in the professional world?

Judd Kessler
Yeah, it’s much easier with examples. I give you the theory bit first, but the examples are lots of products that you purchase have prices that are kind of too low from the standard economics, kind of sense of what prices are supposed to do.

So, if you want live event tickets or you want a restaurant reservation at a kind of popular place, in these cases, there are more people who want the thing than they have available to serve. And for a variety of reasons, the artists that are having that concert decide that they don’t want the price to just rise until only the rich can afford to go.

Pete Mockaitis
You know, I was going to ask, is that why? Because I’m thinking, if these Taylor Swift tickets or whatever sell like within seconds of them opening up, like, my immediate thought is, “Well, shouldn’t they just increase the price?” So, is the artists or others making the request to keep it at a lower rate?

Judd Kessler
Yeah, and people debate about why they do this. So, one argument is, well, think about the restaurant first. That, I think, is a little easier for us to think about. Like, the restaurant might like a line around the block or stories about how hard it is to get a table. They might think that kind of keeping prices low enough that they’re getting a lot of people who want to eat there, and that’s kind of creating its own buzz, is going to be helpful to be able to fill the restaurant for months and years.

I don’t think Taylor Swift needs to do that. Like, I don’t think she needs more buzz, but she might have different reasons to keep the price low because she has a bunch of fans, and if she were to set kind of market-clearing prices, prices where only one person wants to buy the ticket for each seat, then those prices would have to be very high and that would make it untenable for a lot of her fans to actually be able to afford tickets.

And as a billionaire, it might not be a good look to be charging $1,000 for a ticket. She’d much rather charge $99. But, of course, then it creates a frenzy for getting the tickets and a hidden market that pops up to decide who gets the tickets and who doesn’t.

Pete Mockaitis
It’s probably less fun, I’m imagining as well, as a performer if it’s like everyone in the seats is a multimillionaire. It’s like, “Okay, the vibe in here is not as enjoyable.”

Judd Kessler
No, and that is an absolute issue that, you know, kind of we think about in lots of different markets. So, it’s not just concerts, right? If you think about a baseball fan who sits in the cheap seats all season, and then the World Series comes along and prices are much higher, right, well, that fan might be the one who’s going to enjoy the seat the most and also kind of bring the most excitement to the stadium.

But if you price that fan out and you sell the ticket to somebody who’s never been to a game, but wants to say they’ve been to the World Series, that might not be a good use of that resource, and it might be less fun to kind of be in the stadium on that day. And the same thing is true in hidden market. I mean, there’s lots of hidden markets. I’ll give you a million examples, I’m sure, during the conversation.

But we also don’t, at Wharton where I teach, we don’t just raise tuition until only we can fill the class with just people willing to pay a very high price. That would not be a cohort of students that we would kind of think are the best fit for our school. We have different market rules, a hidden market that decides, “Okay, who is going to get admitted to our program this year?” And we don’t base it on price because we care about who actually is filling the seats in our classrooms, just like the artists might care about who’s filling the seats of the stadium.

Pete Mockaitis
Understood. Okay. So, there’s our concept. And your book, Lucky by Design: The Hidden Economics You Need to Get More of What You Want, you suggest that there are things that we can do to have more luck, to be the ones who are in the seats more often.

Judd Kessler
Yeah, so there’s lots of different examples in the book of these hidden markets. Basically, any time there are more people who want something than we have goods or services available to give to everybody. And so, what we need to do as market participants, as people who want those things, that scarce resources, we have to see that the hidden market is there. We have to be able to kind of see through the hidden nature of it and identify it.

Then we have to learn what the rules are. And that’s kind of a key thing, because there’s lots of different rules that determine who gets what in these markets. And the rules differ by which market you’re in. But then once we see the hidden market and understand the rules, then we can develop a strategy that actually lets us succeed.

Then we can figure out, “What is it that I have to do in this market to actually get what I want?” And that’s what I mean when I say getting lucky by design. It’s kind of you’re figuring out the hidden market, its rules, and how to play in it.

Pete Mockaitis
Okay. Well, so in the case of concert tickets, it seems, as far as I understand, maybe you got some inside scoop, Judd, a music fan, it seems the name of the game is, get on your computer, poised and ready to go, the second tickets become available.

Judd Kessler
This is what we call a first come, first serve race. So, we’re familiar with first come, first serve, but this is a race. It’s whoever clicks the fastest, gets the thing. And this is a very common type of market rule. So, it’s for the tickets for a lot of shows and sporting events. It also happens for restaurant reservations. If all the reservations for next month are released at the same point in time this month, you have to be there ready to click.

And, there, one key strategy, obviously, is, like, you have to know that this is a race and then you have to be ready to go on your highest speed internet, with your finger on your mouse.

Because a lot of times you’ll be playing in a hidden market, not realizing that the market is there, you’ll show up to make a reservation or to buy a ticket, only to find out that everything is taken. And it was taken weeks ago when the race started and you happen to not know that the race was on, you’ll miss it entirely.

Pete Mockaitis
Well, it’s funny, it sounds so simple, but you say, you have to see that there’s a hidden market there. You need to know the rules and then you need to develop a strategy to do so. That seems, in some ways, very, “But of course,” and yet I think that we overlook a lot of these things, like, “Hey, I want a lot of stuff. And it seems like I keep missing out.”

Judd Kessler

Yeah, “How did that person get that reservation? How did that person get the tickets? How were they able to do it? I showed up to Ticketmaster an hour after the tickets were released, and everything was gone.” It’s like, well, it turns out an hour is too long a period. You have to be there the minute it opens. And that might not be obvious to folks. But even if it is obvious, there’s other ways, other kind of strategies you should be thinking through when you’re running in these first come, first serve races.

Pete Mockaitis
Ooh, tell us, Judd. What do we do?

Judd Kessler
So, this is a strategy that comes up a lot in a lot of different hidden markets. And it kind of works against our instincts. And so, we have to think about when we should use it. But then we could potentially use it successfully. And I call it settling for silver. So, silver as in silver metal, as opposed to going for gold. So going for gold, being going after the thing that you want more than anything that kind of is, the most desirable option for you.

So, imagine, I tell the story in the book, I’m trying to get my wife a reservation at a very difficult to get reservation restaurant called The French Laundry in Napa Valley. They have only 60 seats. It has three Michelin stars. It’s also crazy expensive, but it was her 40th birthday. So, it was like, “All right, let’s give it a shot.”

They release all of the reservations for a given month on the first of the preceding month. So, at 10:00 a.m. you have to be there, ready to click. And in that situation, I might decide I want to go for gold. I might decide that I want to get the absolute best reservation that I can, the thing that I think my wife would want the most, maybe 7:30 p.m. on Saturday night.

The problem with that strategy is that a lot of people want to eat dinner at 7:30 p.m. on Saturday. It’s a very desirable time. And so, if I go for that, if I go for the thing that I really want, then I’m facing a lot of competition. There’s a lot of people that are trying to click at the same time as me.

It also turns out, this is very true in the live event space, also now more so in the restaurant space as well, there are also bots and, like, computerized programs competing against me to get those so that they can secure them and then sell them to me later at a higher price, if I’m unlucky.

But while I’m kind of going for gold, there are other people who are settling for silver, who are saying, “Look, I would love to eat at 7:30, but maybe that’s too aggressive a strategy. Why don’t I try for something less desirable? What if I try for a 5:00 p.m. reservation or 4:30 reservation? There’s going to be a lot fewer people racing for that. And if I go for that, I’m substantially, more likely to get it.”

And so, you, as a participant in this market, you have to think like, “All right, do I really want to go to the restaurant and I kind of care less about exactly when I go? I prefer 7:30 to 4:30, but it’s not that big a difference. Like, the key thing is getting to eat there.” If that’s the case, maybe settling for silver, even though it kind of feels tough because you’re settling, it’s right there in the name, maybe that’s a better strategy.

If you absolutely want to go at 7:30, you only want it if it’s the best, you know, the ideal thing for you, then you go for gold, but you kind of deal with the fact that you’re less likely to get what you want.

Pete Mockaitis
Yeah. You know what’s funny, this brings me back to, I’m thinking about high school, Model United Nations. And so, the most desirable countries to represent were those who had the permanent five seat veto power on the Security Council.

Judd Kessler
The power. The power in Model UN.

Pete Mockaitis
And we’re just, like, well, “Hey, if we want to be in the Security Council, everybody wants the permanent five seats, so let’s go for some nations that are on the Security Council, but don’t have one of the permanent five seats. In that way, we can get what we want with less competition. And is it such a big deal if we don’t have that veto vote? It’s fine.”

Judd Kessler
And this settle for silver strategy is one that students, you know, time of the year, you’re starting to think about applying to colleges, this is where this strategy might come into play.

So, college admission is another hidden market. And this time, there’s a participant on the other side of the market who’s deciding whether or not to admit you. So, I call these choose me markets, right? Unlike first come, first serve, where whoever clicks fastest gets it, and it’s kind of algorithmically decided who wins the race and who doesn’t.

With choose me markets, the market participant on the other side is trying to kind of suss out whether you’re going to be a good fit for them. It turns out, colleges in the US, they really like when they get high-quality candidates, but they also really like to have high yield. They want a large fraction of the folks who apply and are admitted to matriculate.

So, their concern with yield, their concern with getting people who they admit to matriculate, leads them to like applicants who apply early, and in particular early decision, where you’re basically committing to go if you are admitted. Now what’s the difficulty with early decision as an applicant? You can only apply to one school early decision, because if you get in, you’re committing to go.

And so, the colleges reward you with a higher chance of getting in if you apply early. But this is a case where you, as an applicant, have to decide, “Are you going to go for gold or are going to settle for silver?” Because if your dream school, your actual first choice is, like, really a reach and really unlikely to admit you, even if you apply early decision, then that might be a waste to go for gold. Like, you might use your application, your early application on your ideal place, but it might be that the competition is too stiff.

Go to your second or third choice school, maybe that’s a school that will admit you if you apply early, but might not admit you otherwise. Then, all of a sudden, you’re using your early application kind of effectively, it’s kind of getting you into this second or third choice. Sure, it’s not your dream school, but it might be the more realistic option for you. And that might be the strategy that you want to play in that market.

Pete Mockaitis
Well, now let’s not just talk about admissions. Let’s talk about career, job-hunting stuff. These principles sure seem to apply. We have one role opening available and hundreds of candidates applying on LinkedIn jobs, etc. So how shall we think about this hidden market strategery to boost our odds?

Judd Kessler
Yeah. So, again, this is a choose me market. There’s you as the applicant applying, maybe there’s 250 applicants applying to the same job posting. I’ve seen those numbers as estimates for how many people apply on average to a given job. And there’s a firm on the other side that’s trying to screen through those job applications.

So, I think from us as the applicant, on the applicant side, I think the traditional thing to think about is making sure that we look good as a candidate. We want to kind of make it so that the firm finds us very appealing. And one of the ways we do that is by kind of making, you know, being great and investing in skills and things like that.

What we often don’t think as much about is kind of the firm’s thoughts about us and our interest in that job relative to other options. So, in a lot of these choose me markets, just like the college wants to know that you will matriculate if you are admitted, like they kind of care about yield, firms care a lot about it for a different reason.

They want to hire folks who will stay with the firm for a while, “If I’m going to hire you, if I’m going to train you, I’m going to invest in you, I’m to plug you into my team, I want to make sure that you’re actually going to be a good investment and be with the firm for a while.” And so, one thing that we don’t think about as much, or maybe as much as we should, is, “Are we communicating to the firm that they are actually, like, are one of our top choices?”

And we would not only be happy to accept a job, right? Obviously, we’re applying, so we would think you would apply only to jobs you would take, but also that we’re likely to be there for a while and add a lot of value to the firm. And the way we used to send those signals, and maybe in some markets we still can, is through things like long, detailed cover letters, right?

So, the reason we have so many people applying to every job posting is it’s so easy to apply. You press a button and your application goes. But to signal that this is actually, like, one of your favorite job opportunities and, thus, probably a job that you would stick with if you were given the opportunity, those jobs we give extra attention to.

We write kind of long, detailed cover letters that explain why we would be a good fit for the firm, how we see our background fitting in and adding value, and we’ve researched the firm, and so it’s clear that we care. And in the old days, you would only do that for, you know, it takes a bunch of hours to write that cover letter, and you would only do it if the job was really one of the few that appealed to you.

The reason I say it’s kind of something that used to work, and might not work for all that long anymore, is that large language models are making writing that cover letter kind of vanishingly easy. And so, that way that we used to signal to firms that we were a good fit for them, that we were really excited to be there, it’s kind of, it’s not going to be something we can rely on forever.

Pete Mockaitis
Just very recently, I had a podcast guest, Madeline Mann, who’s discussing some of these ideas. And one alternative signal is, if your LinkedIn profile headline is matching the kind of role that they’re thereafter. So, if you say “food marketing” and, sure enough, it’s a food marketing role, “Well, that looks good.” Like, you are for real. You’re into this. As opposed to just any kind of marketing or any kind of food.

Judd Kessler
And that’s great because that’s the kind of signal that you can’t send to multiple different firms about different roles, right? You have to pick one and it’s a public statement that you’re making to kind of everybody that, “This is the thing that I care about.”

There’s a tradeoff there because it could be kind of limiting. Like, maybe you do have multiple interests, not just food marketing, but marketing of other products, other consumer packaged goods, for example, then you are kind of, you might want to have signals that you can send to a subset of firms.

And those might be things, like on LinkedIn, kind of engaging in a real way with folks that are already at the firm, kind of engaging with their content and making comments. It could be networking.

There’s a way there to signal that, “This is a firm that I care about. I clearly have talked to a bunch of people that work there and gotten to know the place,” in a way that can’t be replicated with AI.

Pete Mockaitis
Well, and in terms of knowing the rules, I mean, that can be so wildly different, job post to job post. Some job posts, unfortunately, aren’t even really available to outsiders. That’s just a formality. They got to check the box, the legal, the HR, the whatever, compliancy thing. So, there’s that.

Or other times, it’s like, “Well, we’re going to do this just in case someone just blows our mind with a wildly awesome resume, but most likely it’s probably going to be someone that we’ve talked to at some point earlier in the process and we’re vibing with.”

Judd Kessler
Yeah, and it’s funny, when you think about how much energy to put into a job application, say, or networking with the firm, then it’s you on the other side of that. You want to know that the firm is actually serious about hiring somebody before you invest. And that’s the analog to the firm wanting to know that you’ll stick with it if you get hired. It’s the same problem, just from the other side.

So, I think probably seeing if the job posting is being advertised widely by the firm, they don’t do that when they’re posting the job just for a legal requirement, just to like kind of say they did it. But if you’re starting to see them kind of posting, or people that work there being like, “Hey, we’re looking to fill this role. Great people, come apply,” all of a sudden, that’s a signal to you, like, “Oh, maybe they actually are looking for somebody. Maybe the person they met early in the process turned out to take another job, and now it’s up for grabs.”

But again, in that environment, you’re on the side where you have to decide how real is this job opportunity. So, I can understand why people play a numbers game applying to lots of jobs. You want a job, but a successful kind of efficient outcome, in the econ speak, efficient way of kind of that market resolving is when a firm finds somebody that’s going to be a good fit. And that means both they like the candidate and the candidate likes the job.

Pete Mockaitis
Well, let’s say we’re zooming into, okay, you’re in a job right here, right now, and you would like to have cool projects, cool opportunities, advance, receive promotions, etc., are there any hidden market principles or strategies that you’d surface for us here?

Judd Kessler
Yeah, so I love that because if you start to think about what a hidden market is, it’s when there’s a scarce resource, “We’re not going to just raise the price to decide who gets it. We’re going to have some other set of rules.” Well, that describes our time and attention very well.

We have a limited amount of it. We’re not going to have people pay us to respond to their emails or take a meeting. Maybe some consultants or corporate lawyers might do that. But for the rest of us, we are deciding how to allocate our scarce resources to the projects and the people and the activities that matter most to us. And so, thinking about the same principles of, “What is this market trying to achieve? And is it doing it? And is it doing it in a way that we kind of value?”

So, when I look at a hidden market, and particularly as a market designer, kind of deciding how to allocate my resources and in this case, my time in my email inbox or the time on my schedule or kind of which projects I focus on, I think about whether the allocation is efficient, meaning it puts my resources to the best use. I think about whether it’s equitable.

Like, if I want to treat two people kind of fairly, the same, am I actually doing that? If I have two managers, and I want to make sure that, kind of, both are happy with me, like am I doling out my resources appropriately?

And then is it easy for market participants? Are the people who are trying to get my time and attention, like am I making them go through an ordeal to get it? Do people, do my subordinates have to send me 12 follow-up emails to get me to respond? Like, that’s not an easy way to operate.

And so those same principles can help us kind of think about, “All right, are we designing this in a way, our own allocation of time and attention, in a way that actually achieves our goals?”

Pete Mockaitis
Yes, that gets me thinking. And so, do you have any fun examples or stories of any clever professionals who were doing some things?

Judd Kessler
Yeah. So, this was something that I came to when I was doing research for the book. So, it’s going to start out outside the office, but I’ll bring it in. So, the Colorado River runs through the American Southwest and delivers water to California and a lot of the states in the Southwest, into Mexico. And the way that the rights to the water in the river were allocated was using a hidden market with the market rules, “First in time, first in right.”

And what the rules were was that whoever was the first to tap the water from the river to kind of pull it out of the river for their use, it turned out to be California in 1901. They pulled it out to irrigate their farmland and they’ve been using it ever since. And the rules were, whoever tapped the river first, if there was a drought, that state got their water rights kind of guaranteed.

And the states that tapped it later, like, think Arizona, their rights were subordinate. So, if there was a drought, California would still get their water, but Arizona would not. And you think about that and you think about, this was a race that was run 120 years ago. And at that time, Phoenix, Arizona was less than 10,000 people and now it’s almost 2 million, so it doesn’t seem like, like those rules don’t make sense, “Why should we give California all the water that they want and Arizona has to cut back? Should we care about how efficient the water use is and whether the allocation is fair?”

And I was reading about this, and I was like, “Yeah, this is so silly. Why would anyone have these rules?” And then I looked at my calendar for the week, and I was like, “I’m doing this constantly. Every recurring meeting that I’ve set up is first in time, first in right. A year ago, I started this project. I set up a meeting. Once a week on Thursday, 10:00 a.m., we’re going to meet every Thursday. And now I schedule a meeting for a new project.”

I have to squeeze it between these meetings I set up months or years ago for projects that, independent of how valuable that hour of my time is, I’ve kind of set up a system that looks like the system I was making fun of when I was reading about it.

And so, that for me has got, I basically pulled off all my recurring meetings. My teaching, obviously, sacrosanct, I teach when I teach, but any kind of project, it’s like, “We’re going to decide case by case whether we should be meeting or not.”

Pete Mockaitis
Well, yeah, that is compelling, to look at those recurring meetings and see, “Is that sensible?” And it’s funny how we just accept, “Well, this is what the calendar says.” It’s like, “Well, wait. Wait a minute. Wait a minute. I actually have some authority, autonomy, in driving this thing here and saying, ‘Hey, like I recently changed my recurring podcast meeting times to facilitate school pickups.’”

It took me weeks before I was like, “Oh, yeah, it’s kind of tricky. I mean, I got podcast interviews there.” It’s like, “Oh, I could just change the slots available for people to take for their interviews.”

Judd Kessler

This is like so much, so many of the hidden markets that are out there, and that I talk about and saw when I was researching the book. Like, a lot of them are just historical accident, like, “We always did it this way, and so we continue to do it this way.” So, it’s true of, when you put a meeting on your calendar that recurs, it’s kind of set it and forget it, and you have to remind yourself, “No, it is under my control,” as you just said.

But we talked at the beginning about live event tickets and having to click faster than everybody else. It is not clear to me why we use first come, first serve races for ticketing. Like, I understand why when, before credit cards and before the internet, like it made sense to say, “All right, people have to be there physically to buy tickets from the box office or buy tickets from a record store that would sometimes sell them for concerts.”

And you want it to be efficient so you want people who care more to get the ticket. So, what are we going to do? We’re going to have a line and the people who wait the longest, like they’re clearly the most kind of motivated. Now there’s some efficiency gains there, in the sense of like you’re giving the tickets to the real diehard fans because they’re spending the night, you know, overnight, camped out in front of the Box Office.

It might not be equitable. There are some people who don’t feel safe sleeping on the street in front of Box Office or a record store. And it’s not easy. I mean, it’s an ordeal to spend the night there, but you could understand why you would do it that way. You move it to the internet and now it’s whoever can program the fastest bots gets to buy up the tickets.

And it’s like, “Why are we still doing first come, first serve?” Like, when you look at these markets and the market rules, and you think, “Oh, well, of course we do first come, first serve. That’s how we’ve always done it.” But maybe that’s not the right way to do it anymore.

Pete Mockaitis
Well, yeah, absolutely. Well, you got me thinking in terms of there is…well, that’s a fun title you have – market designers. I was like, “What exactly does that mean? Oh, that’s what this means. Thank you.” There are so many ways that can achieve the outcomes that you’re after, it’s like, “Yeah, we want the diehard fans.” And so, it could be very well, especially with all this technology, it’s like, “Okay, well, if you’re on the email list, how long you’ve been on that email list? How often?”

Because, I mean, my own email software will tell me who are my most engaged email subscribers, in terms of opens and clicks, and how long they’ve been around and they’ll even, like, put some numbers on it. So, it was, like, you could very well roll that out in terms of the super-engaged email subscribers are the ones who get the first crack at being able to buy these tickets.

Judd Kessler
And there are innovations in that direction. Like, the Ticketmaster has something called “Verified Fan.” I think it’s more about, like, trying to figure out who’s a bot and who’s a real person. But you can, and they have kind of built-in, like, “Okay, do you stream Taylor’s videos? And are there ways to kind of indicate that you are more engaged?”

But another way that I like, and I talk about in the book, is how about just flexibility in when you will see the show and where you will sit? So, if you asked me how to allocate tickets to The Eras Tour, I would say, “Well, what if we just did, like, kind of lottery section by section? And you could say, ‘I will sit in any section of any stadium within these four cities on any night.’”

That person will have a higher chance of winning than somebody who’s like, “I only want to sit in the premium seats on the Saturday performance in my hometown.” And that is a way of indicating that you are a real fan of basically being, ultimately, flexible to move around the rest of your schedule. And so, kind of a lottery structure, which gets used for kind of rush tickets and in other contexts.

That strikes me as a nice way of saying, “These are the people who really value it because they are basically entering themselves in for every possible chance to get to see this artist perform live.”

Pete Mockaitis
And it also has me thinking about the movie “War Games,” where the computer says something like an interesting game, the optimal choice is not to play. And sometimes, as you really think through these hidden markets, and you understand the rules and how they work and what you have to gain or lose by participating, you may make smarter choices, like, “Oh, it’s not worth playing this game at all. Maybe I need to try to invent my own game over here. I got to invent a different opportunity to accomplish what I’m after, rather than entering the meat grinder mosh pit over here.”

Judd Kessler
No, and people do that. They look at markets and they think about, “How difficult will it be to be a market participant? And what is the chance that I get what I want?” And when you look at that, when you see the hidden market, you understand the market rules, and you think about what strategy you’d play, you might decide, “You know what? I’d rather not.”

There’s a great ice cream parlor about 10 blocks from my apartment, and on some Sundays, they give away free sundaes at 3:00 p.m. And my kids are like, “Oh, it would be great if we get a free sundae.” And it’s like, “Yeah, but I think it’s going to be crazy when we get like, we’re either going to have to arrive super early or there’s going to be shoving matches.”

And it’s, like, even if the whole family goes and we get five free sundaes, like, it’s probably not worth it. We’ll pay full bore for the sundaes some other time, right? But we have to decide in these situations, like, “Is this a market that is really worth it for us to be in?” Or should we be trying to go to a different restaurant, go to a different live event, wait until there’s less demand for this kind of very popular show and go see it later?

Pete Mockaitis
Lovely. Well, Judd, tell me, anything else you really want to make sure to mention for professionals looking to be awesome at their job, thinking hidden markets and being more effective?

Judd Kessler
Yeah, I mean, there’s other examples in the book that are kind of about not just how we allocate time and attention, but how we allocate other resources within the firm, like financial resources or kind of budgets that you might be in charge of allocating. And it’s the same kind of logic of thinking through “What are the incentives you’re creating for people on the other side of the market?”

So, I teach in one of my classes for executives in the executive MBA program at Wharton, about American Airlines had their AAirpass, and other airlines had similar products where they basically sold unlimited first-class tickets. Like, you could buy a pass that basically gave you as many first-class ticket flights as you wanted for as long as the pass holder lived.

And it was a strategy in the late ‘80s and early ‘90s to get a bunch of cash early when the airlines needed it. But it turned out that when you set the price of an airline trip to be free, but it’s very costly for you to provide that because it’s crowding out a paying customer, then, all of a sudden, you are kind of creating this incentive for folks to fly constantly.

Many of them are still alive and they cost the airlines millions of dollars a year. And it might not be a smart move for you to offer kind of membership style services where you give a lot of benefits away for free that kind of continually costs you. And it kind of speaks more broadly.

Like, if you’re in charge of budgets, like use it or lose it budgeting where you give folks money, and you say, “If you don’t use it, we’re going to take it back. Or, worse, if you don’t use it, we’re going to take it back and give you less next year.” Like, you’re creating the same kind of incentives of people to just, you know, at the end of the year, be like, “Oh, we haven’t spent this all. Let’s go on a spending spree.”

Pete Mockaitis
“All right, 50 iPads. I guess we’ll buy them.”

Judd Kessler
“Yeah, that’s what we need.” And research shows, like when the government does this, and they evaluate the projects that get bought at the end of the fiscal year, they’re bad. They’re not good projects. They’re the groups that have these funds kind of just spending the money so they don’t have to give it back to the US Treasury.

Pete Mockaitis
And really thinking about the market participants and their incentives can really help cut through a lot of the noise. And I’m looking at on my bookshelf, I got Thomas Sowell’s “Basic Economics,” in which he says that, “We really shouldn’t evaluate policies based on their intentions because most of them are great. But we should really think about what are the incentives that are creating and, thus, the likely behaviors.”

And it’s funny, as I think about some digital marketing type stuff, and people really stress the algorithm, it’s like, “Ooh, how can I get to the top spot of Google or the recommended videos in YouTube?” And so, they think about all these things, “Well, there’s my keyword density, and there’s my thumbnail, and there’s my, compelling clickbait-y title,” whatever.

But often, it actually could get pretty simple. It’s like, “Well, what Google wants people to do is keep Googling. So, if you want to be in the top spot, ideally, you will just phenomenally address the question that people are Googling. Or, what YouTube wants people to do is keep sticking around YouTube and being served ads.”

So, ideally, if you could be so engaging and captivating that they watch your whole video and then want to watch more of your videos, then you’re doing just what YouTube wants and they’ll automatically get the memo and try and shove you in places. And so, I find that this approach of just thinking from the higher-level principles, the participants and their incentives, can cut through a lot of noise to get you after. What do we really got to focus in on here?

Judd Kessler
Yeah, and a lot of times, I mean, I think we’re trained to do this, to think that kind of we have to outsmart the system, that, “Oh, we have to kind of play a strategy that’s too clever by a half.” And it’s like, “No, sometimes you don’t want to do that. Sometimes you want to just deliver high-quality content because that’s what’s going to be the best possible outcome.”

But you’re exactly right, that thinking about the incentives of the people that you’re participating in the market with, whether it is people competing against you or people on the other side of the market who you’re interacting with, is the ball game. I talked about your time and attention, I used to want to be a good professor and I want to be responsive to my students. That’s the intention of the policy.

When students would email me, I would try to respond as quickly as possible. And I realized a lot of the questions they were asking me about were stuff that they could easily find out if they read the syllabus or kind of did the old meme of like, “Let me Google that for you,” where you, speaking about Googling, just like kind of saying, “Hey, this is something you can find out on your own. You don’t have to ask me.”

It made me realize, like, I have to stop responding to these emails because I’m creating more work for them. They have to email me and wait when, really, I should be teaching them to kind of gather the information, get the information on their own. And I’m creating a ton more work for myself because I’m responding to all these emails I don’t need to.

So, if I just kind of lay off and say, “Hey, if you have a question, look at the syllabus. If you ask it to me, you know, I’ll get back to you, but it might take a couple of days.” Like, that has dramatically shut down the number of, kind of unnecessary communication, kind of waste of everybody’s time, and particularly mine, that I’m doing, again, because of this change in the incentives that I set up for people on the other side of the market.

Pete Mockaitis
All right. Thank you. Well, now could you share for us a favorite quote, something you find inspiring?

Judd Kessler
So there’s a quote by Seneca, the Roman philosopher. It’s attributed to him, these old quotes, you never know. “Luck is when preparation meets opportunity.”

The other one is one that I worked really hard to make sure was in the book. It’s in a footnote. One of the market rules that I talk about is first come, first serve waiting lists, where you put your name in, you kind of wait. So, I got in this quote from The Simpsons, where Homer comes back from the video store, and Marge, his wife, asked him if he got the movie, and he says, “Well, they put us on the waiting-to-exhale waiting list, but they said, don’t hold your breath.”

I was like, “I’m going to get that in. I’m going to, really. I’m going to do it.” Editor back and forth, but it’s in there. It’s in there, it made it in.

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Judd Kessler
Yeah, so there’s a great one that I talk about in the Choose Me Markets chapter. It’s a dating study, and it kind of dovetails really nicely with the labor market studies. A lot of the economics that is happening is the same across those two. But it’s a South Korean dating market, and folks have to pick 10 people that they want to match with and maybe kind of meet in real life.

And the researchers vary whether they have eight or two signals, special kind of, they call them roses that they can send along with their proposals to meet with somebody on the other side of the market. And it’s a really great study that looks at kind of, “What is the effect of these signals? And are people using them correctly?”

And they, typically, do not. Everybody sends their roses to the kind of most attractive people on the other side of the market. But the optimal strategy there is to send them to people who might be surprised to learn that you are interested in them, that you are kind of, they might have thought you were out of their league, and here you are kind of saying, “No, I’m actually really interested in you.” That’s when these roses, that’s when these signals are super effective. I really liked that study.

Pete Mockaitis
All right. And a favorite book?

Judd Kessler
So, I have to say the kind of book that comes before this one, in terms of a pop economics book about market design, is Al Roth’s book, Who Gets What — and Why, which kind of sets the stage for a lot of what I talk about in my book.

Pete Mockaitis
Okay. And a favorite tool?

Judd Kessler
So, I really like the snooze feature in Google, in Gmail. I used to use Boomerang, a kind of third-party add-on, but this has really helped in me achieving some of my goals. Like, for example, not responding to student emails right away, so I can just snooze it for three days, and then respond. So, I won’t forget to respond if they do need help, but it trains me not to just kind of react to the fact that somebody sent me 12 follow-ups.

Pete Mockaitis

Okay. And a favorite habit?

Judd Kessler
So, I have gotten in the habit of making sure that I get some time for myself, maybe not every day, but a couple of times a week. So often that’s working out, but sometimes it’s just going for a walk. And in the book, I talk about how important it is to give some of your scarce resources, like your time and attention, to yourself, but I’m trying to live that better. But actually, I find it makes me more productive and more attentive and engaged when I am devoting time to other projects or people.

Pete Mockaitis

All right. And if folks want to learn more or get in touch, where would you point them?

Judd Kessler

So, I would point them to JuddBKessler.com, B is my middle initial for Benjamin, and that’s my website. They can also go to GetLuckyByDesign.com. It takes them directly to the book page. And they can find me on LinkedIn.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Judd Kessler
I think they should think about the hidden markets that they control, and whether their rules that they have set up for those markets are actually achieving the things that they want them to achieve, or whether they’re kind of, they’re doing what they’ve always been doing and kind of the inertia is holding them back. And I think if they look at these markets with fresh eyes, they might be much happier with the outcomes that get generated.

Pete Mockaitis
All right. Judd, thank you.

Judd Kessler
Thanks so much for having me.

1084: How to Navigate Change and Encourage Innovation with Jeff DeGraff

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Jeff DeGraff shows you how to go from managing change to mastering it.

You’ll Learn

  1. Why facts don’t actually change minds—and what does
  2. Why you should seek out constructive conflict
  3. What to do when you’re overwhelmed with choice

About Jeff

Jeff DeGraff is a top academic speaker, professor at the University of Michigan’s Ross School of Business, and founder of the Innovatrium Institute of Innovation. Known as the “Dean of Innovation,” he has worked with Fortune 500 leaders like Google, GE, and Apple and advised key military and government leaders globally.

Resources Mentioned

Thank you, Sponsors!

Jeff DeGraff Transcript

Pete Mockaitis
Jeff, welcome back!

Jeff DeGraff
Thanks, Pete. Thanks for having me on.

Pete Mockaitis
Well, I’m excited to chat. And I’d love to hear, since we last chatted eight years ago, what’s one of the most fascinating things you’ve discovered about us humans and change in that time?

Jeff DeGraff
One, that we’re hypocrites, starting with me. We know how things work, but it’s sort of like knowing you need to lose a little weight, but we don’t want to do that. And then sort of really using that to our advantage, kind of working through our own resistance to help not only ourselves change, but other people.

Pete Mockaitis
Intriguing. So, we’re hypocrites in the world of change. What’s one of the top ways that we are hypocritical?

Jeff DeGraff
Well, all of us know, because we’re on social media, that facts don’t change minds. And yet, whenever we’re trying to change, what’s the first thing we do? We use facts. So, it’s a paradox. It’s one of the first paradoxes in the book. And the challenge is, even though we know it, we still do it because it’s habitual.

Pete Mockaitis
That’s intriguing. Well, we’re going to go in all kinds of fun directions. But while we’re here, okay, Jeff, lay it on us. If facts don’t change minds, what does?

Jeff DeGraff
Experiences. You know, one of the things I worked on during COVID, I worked on the acquisition process for the COVID vaccine. So, I got a letter of marque from Congress, and one of the few people that was called in to try and work on this. And what was really interesting to me was, when we started looking at the data, and this is not a political comment, this is just a comment about how powerful beliefs are.

It depends on whether you look at the Johns Hopkins data or the Brown University data, the first million people who died, somewhere between 25 and 40% of the people who died had a vaccine available to them. Meaning, people would rather die than change their mind. That’s how powerful that is. I’m not trying to be a provocateur, and I’m not trying to make a political statement. I’m trying to say that’s what belief systems do.

And the whole challenge of that is that the only thing that really changes minds is experiences. Experiences change minds. So, you’ve had something happen, you learned from it, now you have a different point of view. Learning and innovation and change are all sort of inextricably interrelated. So that becomes the big thing, “How do we help people get those experiences?”

What I mean by that is ask your listeners to think about a bell curve. At one end of the bell curve, there’s a crisis, and at the other end of the bell curve there’s exceptional, “Are you doing really well?” Think about when people really change. They lose their job, they lose their health, they get a divorce. And the reason they change at the edge of the bell curve is the risk of trying something radical, and the reward of staying where you’re at is reversed at the edge of a bell curve. The same is true when you’re on a roll.

When everything’s working, you got promoted, you graduated, you’re in love, whatever it is. So, the thing that people get wrong is it’s not the 80-20 rule. That’s a terrible rule for change. It’s the opposite of what change is. It’s the 20-80 rule. And what that means is it’s easier to change 20% of your life 80% than it is to change 80% of your life 20%. Let me repeat that. It’s easier to change 20% of your life 80% than it is to change 80% of your life 20%.

What you have to understand is that change is almost always going to happen when there’s an inflection point, a crisis, or exceptional. And part of the reason that I think people changed during COVID was that 20-80 rule. There was a crisis. They had to, right? When it ended, that everybody went back to their own finger pointing and yelling at each other. But during it, that’s the galvanizing piece, the inflection event.

Pete Mockaitis
Well, and I think that’s interesting when you talk about the crisis is on one side and on a roll is on the other, I’m thinking about how it could also happen in a good way and it’s still an experience. And this is so mundane, but I’ll say it. So, I am all about cold plunging now.

And it used to be when I saw this expensive cold plunge device, like tubs, and all like the hip, sexy Instagram influencers, you know, plugging it, I was like, “Oh, brother, it’s really like, this is something. If it works, maybe, I don’t know. A second, it’s like ancient and we’ve found a way to make this really expensive and monetize it.”

So, I had all kinds of skepticism, but I saw a scientific paper, which sounded very compelling in terms of like dopamine release, whatever. And I did, I had the experience, like, “Well, let’s just put some ice in a bathtub. It doesn’t cost much. See what happens.” And I was like, “Oh, wow, this is amazing.”

Jeff DeGraff
You’ve hit the nail on the head here, Pete, about something really important. The main reason people don’t change is they’re stuck in the planning cycle. The meeting about the meeting, the report about the report. They’re gathering, gathering, gathering, gathering data. They’re getting no real feedback from the world.

So, what you do is you hedge. All you got to do is pay attention to kind of how the COVID vaccine got developed, or anything else. Meaning you give things very little money and very little time and you spread them out and you make them radical. So, you did a radical experiment.

You said, “Let’s go down and get some ice, put it in the bathtub.” It cost you very little money. If it didn’t work, you would have gotten out of the bathtub. It would have been the end of it. And you probably had three or four other experiments after that. You probably tried different kinds of devices, or you talked to people who are athletes and what they did with cold plunge. And you talked to the Finns and how they did it from sauna, right?

So, you probably had some pieces in there before you decided that this was really the thing for you. And that’s how most of us actually do it. The people who say, “Go big or go home,” what I’m delighted about is most of them go home. They’re obnoxious. It doesn’t work that way. And if it did, you got lucky.

Pete Mockaitis
Okay, so you’re saying, sprinkling a little bit of resource in a lot of places and see where something radical happens. Can you give us a work example of that?

Jeff DeGraff
Yeah. So, let’s say that I was trying to, I’m a nurse and I really want to start a bakery, right? So, what I’m going to do, rather than I’m going to plan for five years and then I’m going to quit being a nurse and try and buy a bakery and then I’m going to fail, you hear these all the time, what I’m going to do is, instead, I’m going to try my Italian grandmother’s, you know, her tiramisu. And I’m going to go to three different kinds of restaurants.

I’m going to go to an Italian restaurant, a Mexican restaurant, and a German restaurant. And I’m going to see if they’ll sell a little bit of this tiramisu. So, I’m going to take the risk of maybe making some of this up.

What I’m going to find out is that the Italian restaurant doesn’t want it. The German restaurant has a different name for it, but they actually like it. And the Mexican restaurant actually really likes it, but they’d like some differences to it. So, in the next round, you get rid of the Italian restaurant. Now you’re trying the other two restaurants, and you stumble onto something that makes your tiramisu radically different.

You put cayenne pepper or something, I don’t know, I’m not a cook. You put something radically different in it and it starts to catch on. So, what happens is think about it like a funnel, right? What you’re trying to do at the top of the funnel is not only see how wide you can go with experiments, but you’re also trying to mitigate risks. You’re trying to manage risks and you’re trying to accelerate failure. And the reason you’re doing that is you’re getting real information from the world and very quickly you’re drawing down.

You don’t have to have money or have a big thing like a COVID vaccine. You could just be trying to sell tiramisu. But you got to hedge at the beginning. You’ve got to get real information from the market before you draw down.

Pete Mockaitis
Okay, understood. Well, so in your book, The Art of Change: Transforming Paradoxes into Breakthroughs, you lay out seven paradoxes of change. I’d love to hear a quick rundown of what they are, but first tell us what makes them paradoxes?

Jeff DeGraff
Well, I think most of us in modernity are living in this world where things are either incongruous, antithetical, or, most importantly, ambiguous. And we do know, going back to the ‘40s, there was two very famous scientists, one called E. Paul Torrance, the other called Calvin Wilson, and they started studying highly creative people. And this was really kind of for the Korean War, that kind of period, the Vietnam War.

And what they noticed was very creative people had a high tolerance for ambiguity. And what that meant was that they had a highly adaptive mindset. They were able to kind of make it up as they go along. Well, one of the big challenges in modernity, I believe, Pete, is that strategy is dead. And more and more people are trying to go to futuring. Again, God bless them, but the truth of the matter is events and technology is now moving faster than strategy does.

Ask yourself this, “How many people in their 2019 plan had a pandemic?” Well, pandemics have been around since Thucydides, Herodotus, they were in the Bible, right? How many had that there’d be a Russian invasion of Europe? How many, right? Go down the list of these events and almost no one had them. So, the issue becomes planning has become obsolete.

I’ll give you a perfect example of this. During COVID, all the big tech companies were not prepared for what happened. Remember the first day of COVID, Microsoft Teams collapsed. And yet there was this small company, Zoom, that didn’t have a great strategy, but was highly agile. Does this make sense? And they won the day. So, we’re now in this era of strategic thinking as opposed to just strategic planning, right? And, yes, we have to try and predict the future, but we should all look at the future like it’s Jello.

There’s a lot of things we don’t know about the future. How fast things are moving in the magnitude is an inflection point. People love to talk about that, Pete. They love to say, “This is the greatest period of change, and I’m very skeptical.” You’re living in Europe during the Crusades. They march back through your village in France, and three quarters of your village dies. Or the infidel’s at the door. That’s the human condition.

But we are going through this sort of punctuated piece where…and it’s not, I don’t think it’s going to be AI that drives everybody crazy. I think it’s what AI allows us to do. It’s going to change power generation big time. It’s going to change biology. What’s everybody going to do now that we’ve mapped all 200 million proteins in the genome, right? We’re pretty close to figuring out how to build a person, right?

So, the notion is the whole idea of work that we’ve got to handle on this, I think we have to say we don’t. I think we have to say we’re making it up as we go along.

Pete Mockaitis
You know, I think that is so wise. And I think about that as I watch the pundits say what will happen with AI. It’s like, “You don’t know. You don’t know.” And I guess that’s what I find. Here’s my little joke, Jeff. Maybe you could appreciate it. It doesn’t get much, many laughs when I share it with my friends, but here it goes, Jeff, “Obviously, overconfidence is the most destructive force in the universe.”

Okay, thank you. Thank you. But I believe it. We don’t know, we don’t know, but we say we know and because we act with such confidence, when we ought not to, we get ourselves into some trouble.

Jeff DeGraff
We sure do, and that’s particularly true for change, change and innovation. These are what we call convex forms of value, which means they pay in the future, for which we have no data. So, the interesting thing is you got to know who actually knows, and that doesn’t mean you went to school.

If you want to know about raising children, talk to a woman who’s got five of them. You want to know about how to fix your toilet, talk to a plumber. The notion is somebody who has experience with it, somebody who has real trade, what I call trade craft. They understand how things work.

That’s why for my 36 years here Michigan, I’ve always had a very active portfolio of building companies and trying to turn things around. Because theories of practice don’t come from theories. They come from practice. They come from getting dirty. You have to. Otherwise, you don’t really understand.

Surgeons have to do surgery. Engineers have to build machines. Business school professors, my belief, should build businesses. That’s what we do. And it’s kind of vocational. I know it sounds terrible, but it is kind of vocational. It’s a how-to kind of thing.

Pete Mockaitis
Understood. Okay. Well, so let’s hear some of these paradoxes.

Jeff DeGraff
So, one of my favorite paradoxes is that we seek to change others but we can only change ourselves. And I start the book with this interesting story. I learned this as a young man. I had a girlfriend in college named Katie.

She was really pretty and really smart and I liked her. And I came to college as a wrestler. So, I’m training all the time. I wasn’t bad, but I wasn’t as good as maybe I could have been. And Katie was a chain smoker. So, every time I would see her, it always felt like my training was being undone, because she just smoked a lot of cigarettes. So, you do the three things that everybody does.

You start out with trying to inform her. So, you show her the surgeon general stuff, you show her the reports. It doesn’t work. It doesn’t work. Next thing you do, you try and be charming. You try and really get Katie to, you know, so I was doing some work in New York City and really invited her to go with me to New York with the caveat that she couldn’t in the hotel room, couldn’t smoke the whole time or I’d have to go out and smoke. She passed. She didn’t want to do that.

And, of course, the third thing you go through is what everybody does, “Well, you know, if you’re going to smoke like this, maybe this relationship isn’t what I think it is.” And you can imagine she dumped me. Right? So, I tried all the things that you try to change another person. None of it worked. Well, there’s a postscript to it. About graduation time, I was in a grocery store and I ran into her. And I noticed she wasn’t smoking. So, I had to ask, Pete, “Why aren’t you smoking?” And she said, “I met a guy.” So, I felt about two inches tall.

And then she said, “He never pressured me. He just really loved me and I started to love myself and so I decided that I would quit smoking. I decided it was really good for me to quit smoking.” Well, here’s the moral of the story. The moral of the story was this guy, who’s obviously quite a bit smarter than I was, had created a situation where he was very supportive to her. And she kind of figured things out for herself, right, because you can’t change other people.

And that’s one of the big things that people do all the time in these change books. They’re about how to use bonuses or how to use fear. Those things don’t last and they don’t really work. So, the question becomes, “How do you get to understand a person in a deep way, understand what they really want, understand how they really function, and put them in a situation where they can correct their own behavior, assuming that you want that to happen?”

And then they have a choice whether they make the change or not. And some changes are really hard to make and some are easy. If you’re talking about skill or things like showing up on time at the office, those are relatively easy. If you’re talking about how people handle stress or whatever, those are harder and those are things that you probably need some professional help for.

Pete Mockaitis
Okay. Very good. Thank you. So how about the second paradox?

Jeff DeGraff
Well, I think one of the other ones that I really like is we set goals for change, but the goals for change, change with the change. So, people get really upset. We do this big program for the United States Air Force, and one of things that we start out with is to say, “What’s your challenge statement?” It’s usually somebody who’s a commanding officer is given a challenge.

Well, we say, “That’s great. That’s what everybody thinks the problem is now. But the truth of the matter is you’re going to start turning over rocks, talking to people, you’re going start running experiments, and what you’re going to find out very quickly in two weeks, if you’re really going, if you’re really doing this, you’re going to find out that’s not the problem at all. You’re going to find out it’s a different problem.”

Anybody who’s ever worked on their house gets this. You know, there’s a leak in your house. So, you get an Allen wrench and you go up, or you go downstairs, and you turn the wrench and that leak stops and you feel good. And then the next day the leak happens in the bathroom upstairs. And it’s much more active and you’re not sure what that is. So, you try and watch a YouTube video and figure that out.

And then what happens is you figure that out and the next day the pantry is flooded and you have to call a plumber. And everybody who owns a home has had this experience. Well, the challenge is the problem wasn’t the problem. And it almost never is.

It’s the same thing when people, you know, they go to WebMD, and they go to somebody who spent, you know, they spent four years in medical school and have medical certificates, which another four years, they’ll come in and say, “This is what’s wrong with me.” And inevitably, most of the time, it’s just a symptom of something that’s more endemic.

So, the change changes with the change. So that means you have to get rid of X marks the spot. You have to start thinking of yourself like you’re a scout, like you’re constantly looking for disconfirming information, “Where is it that I’ve tried something and it’s not working?”

So, the confirming information doesn’t help. All your friends on Facebook who like you are not going to help you get to the next place. The people who are going to help you get to the next place are people who have different ideas than you do. They have constructive conflict. Constructive is the key word here. Constructive.

They love you. They care about you. They want to help you get there, but they don’t agree with you. Those are the best people in the world to have around you.

Pete Mockaitis
Okay. So, we have an overarching theme associated with, you know, be emergent and see what happens and go where the trail is leading you. Find the disconfirming information, solve the real problem and not sort of the upfront stated problem, and change and flow and roll with it. At the same time, we humans sure don’t care for this uncertainty business, Jeff.

Jeff DeGraff
I’m a total hypocrite.

Pete Mockaitis
Okay.

Jeff DeGraff
I hate change. I drive the same car I’ve driven for 15 years. My wife says, “Get a new car. People will think you’re not doing okay.” I’m like, “No, I like this car.” I sit in the same seats in the stadium I’ve sat in for 40 years. I don’t like change. I need your listeners to understand, I don’t like it either. Incidentally, some of the best innovators I know don’t like innovation either.

I don’t buy new stuff. Most the stuff that’s new I look at, and go, “Meh, it doesn’t, really, it’s not a game changer.” So, I’m not that guy. So, the first thing is, nobody likes to change. And there’s two modalities of change. I can tell you how I get through it.

If it becomes, I have to change something that I’ve got, I’m in a reactive position. I don’t like doing that. That’s when you tell somebody about your new idea, but it’s not their new idea, they’re going to tell you everything is wrong with it because you’ve left him in a reactive position. Right?

This is the problem with change. Somebody goes, “I hate your change plan.” And what people forget is the next question should be, “Okay, good point. What would you do?” Because that one question takes you from a reactive position to you now have to participate. You’re not a proactive position. You have to show your hand. So what changes, and this is what I do, is I stop thinking about the past and I start thinking about what I want.

Now, this is important about how people are going to deal with it. Now, one is, how do we do this without being uncomfortable? We don’t. We don’t. We become uncomfortable. You have to make that normative. How do you deal with it at work when there’s conflict? Well, you have to keep the conflict constructive. I want to repeat this. Anybody who’s ever worked on a great team knows everybody doesn’t agree, but you want to be safe. You want to feel safe, right? But the notion is ideas are in play.

So, if you feel safe, you feel comfortable back and forth about ideas, which is important. So, it’s the creative power of constructive conflict, not destructive. It’s hard to keep that in front of you, between the buoys. Now, what’s important about this? People who just kind of make it up as they go along seldom accomplish anything. So, you have to have a North Star.

But what you’re doing is like navigating. You’re constantly correcting to that North Star. And as the North Star maybe looks differently depending on what hemisphere you’re in, etc., you have to make those adjustments. It doesn’t mean that you’re rudderless. It doesn’t mean that you’re going just anywhere. It’s not improvisation. It means that the road to it is going to be circuitous. That’s the first piece.

Second piece. The place in which you almost always want to start your journey is a place where the current situation seems intolerable. And that doesn’t mean it’s difficult. It could be you feel stuck. It could feel in your career like, you know, “I was trained as a doctor. I’m now 50 years old. I’ve been a doctor for X amounts of years. I think I’ve done as much as I can as a doctor. I’m stuck.” So that’s a place where you’re, because risk and reward there is reversed, you’re going to try stuff. You’re going to be willing to try stuff. Remember hedging.

The third thing. Nobody makes the journey alone. I’m so tired of the self-help stuff about, “Here’s how you’re going to do it alone.” Nobody gets there alone. We all get there with other people, and if the other people who are with you all agree with you, you’re probably not going to get there because you’ve added no skill, no wayfinding, nothing that you have on your own. So, you need to find people who follow the same North Star or people really care about you and love you but are different than you. Sort of think about like your mom.

Your mom, hopefully in your life, was very supportive, maybe your dad too, hopefully he was very supportive, really liked the stuff that you did. But didn’t they also provide some real differences in views than you had about things that maybe you needed to do? It doesn’t mean that mom or dad were always right, but it means that they probably had your best interest at heart.

Pete Mockaitis
Yes. Okay. Good. Thank you. All right. So, it’s just going to be uncomfortable. Just is. And so, we have to learn to deal with that constructive conflict. Any thoughts in terms of our own internal emotional management? Any mantras or practices?

Jeff DeGraff
Yeah, I do. I think that the issue is you have to be able to take a higher point of view about your life. And, again, I am not an evolved being. I have the same problems your listeners are going to have with this. But think about it this way. Think about it like one of the big contemporary issues that we have is the freedom of choice paradox. We can make any, you know, I talk to people all the time. I spend a lot of my year abroad. I’m one of those guys that’s coming up on three million miles on Delta Airlines alone. So, I’m in a lot of different parts of the world.

Well, somebody made a comment to me recently in Asia, and they said, “You know, it’s really funny to me, America is one of the freest places in the world, but nobody acts like they’re free.” And I went, “Yeah, that’s true,” right? Because unlimited freedom to do whatever you think, you know, within morality and within the law is scary, right?

So, the one hand, you like that you have all that freedom, but on the other hand, you don’t want all that freedom because it’s kind of overwhelming the responsibility you have for your life, right? So that becomes kind of a paradox.

So, one of the things I think we have to do in modern life is to take a higher point of view, which would mean, “What’s best for me? What’s best for my family, my community? What’s the balance I’m looking for in here? How do I work through that we’re free? But too much freedom brings too much responsibility and that might be overwhelming to me.”

So, it’s like gauging. It’s like gauging how much sweetness do you want in your coffee? Are you a one Splenda person? Are you a three Splenda person? I don’t know. You have to figure that out.

Pete Mockaitis
Well, that’s just really an intriguing, provocative statement from your friend in Asia there. Americans are so free and yet we don’t act like it. What are some of the top ways that Americans do not take advantage of their freedoms? It’s like, “Hey, you could do this, but you never do. It’d probably be good and wonderful for you.”

Jeff DeGraff
People vote one party, typically vote that party all their life. People belong to one religion, belong to it. People who drive to work, usually take the same route to work. People like a certain type of music seldom move to a different station or to a different streaming service than they like. People have a tendency to want to feel comfortable, which is, of course, part of the human condition, right? But they have the freedom to change all of that.

And often they don’t. And I come back to you have to pay attention to when people change and why they change. And this is an important part about the book. I’m looking at this from a situational standpoint. So, this is not a Myers-Briggs test. I’m an ENTP or an INFJ. Okay, that’s great. It’s important. Isabel Briggs Myers actually is from here in Ann Arbor, right?

But here’s the issue. Think of it like it’s a bull market or a bear market. If it’s a bull market and you’re a bear trader, you’re not going to make any money. If it’s a bear market and you’re a bull trader, you’re going to lose your butt. You have to trade according to what the market is. If you like football, is it a running down, a passing down, or are we playing offensive? Pick whatever it is.

There’s a situation in which a certain skill is optimized. And this is true for all professors too. There are periods of time when being the change and innovation professor is like, “Oh, now everybody calls.” But then what will happen five years from now when everything kind of settles? No one will call. Well, that’s because it’s not – does this make sense? It’s not my situation, right? So, what people have to understand is that they have to fit within the system. Families have it, companies have it, churches have it. Understand who you are and what character you are in that movie.

Pete Mockaitis
And so then, it sounds like you’re not saying, “Hey, find what way the wind is blowing and then rock and roll with it,” so much as, “Accept that this is your time, this is not your time.”

Jeff DeGraff
And adjust to where you can adjust. I think everybody, like companies, they used to, you know, CK Prahalad, the late great CK Prahalad, of course, coined the term core competencies. I think the same is true for people. And CK would famously say, “Is it valuable, rare, difficult to imitate? And are you organized for it?” Right? What do you call the VRIO? Is it valuable, rare, difficult to imitate, and you’re organized for it? I think the same is true for people.

I think most of us have one or two things that we’re really good at. And even though the situation changes, how do we use that one or two things, because they’ll be useful? But how do we use it in that situation? And what frustrates people is they’ll say, “I used to be really great at this and then the situation changed.” I’m like, “Yeah, it does.” And again, that’s outside change. None of us like that. I don’t like it either. The inside change is, “I’ve been doing this for a long time. I want to grow.” And this is the fundamental tension, Pete, below everything.

Just like people, organizations have two states. They have a state of sustainability and they have a state of growth. In an organization, the state of sustainability is basically management. And the state of growth is change and innovation. Change and innovation, by definition, is a form of deviance. Hopefully positive deviance. It’s negative too. I mean, wars create innovation, I’m sorry to say.

But the notion is, the whole idea of being the same and growing is not just a style issue. It’s a fundamental issue about value. So, think of it this way. You have a small company. You’re trying to be really efficient. So, you keep track of everything and you’re really a hawk on top of everything. That’s great.

There’s no resources or no opportunity for somebody to explore a new market because that’s the opposite. You have to have slack resources to do that. You have to have non-accountable resources to do that. And what happens is these small companies will say, “What we’re going to do is we’re going to innovate. And we’re going to innovate under the kind of efficiencies that we normally do.”

And what they get is they get product improvements, etc., and they get left behind by the companies that basically say, “This is a different season now. Now we’re going to try and get into something new.”

Pete Mockaitis
Understood. Thank you. Okay. Well, before we hear about some of your favorite things, I’d love it if you have any final top do’s or don’ts when it comes to change.

Jeff DeGraff
Yeah, I think my big top do when it comes to change is, understand the limits of what you actually know, and understand where your blind spots are. Know who does actually know. Stop trying to figure everything out yourself.

Start calling other people. Start bringing other people in that have different ideas than you do. I know I do this all the time because the way in which I build these change teams is they’re very cognitively diverse and they’re different. They’re very diverse in the skillsets that they’ve got. And that’s really important.

Now, people will say, “But we share a common culture.” I’m not even sure that’s required. I think what’s required is you have fond regard for each other and you have a similar goal, right? So, the notion is you’re not trying to destroy anybody or whatever. You’re basically understanding that they have commensurate skills that you have.

The other thing that I think is really very important is that the paradox you’re looking for, the things that seem incongruous to you, it’s not that this is an element of change, it is the change. It is the change. So, think about what’s going on right now globally with AI. Think about this for just a minute. Think about the sustainability paradox.

Here’s the paradox. In order to get to the kind of devices we need to have a low footprint, almost low emissions, we’re going to need a lot of artificial intelligence in all different areas, right? On the other hand, in order to have artificial intelligence, it basically drinks energy. It’s a huge energy. It consumes a large amount of energy. So it’s not that we need a change. The change is in the paradox.

The change is implicit in, “How do we get to the next place without destroying the planet in the next place?” Now let’s bring this down to a listener so it’s not so highfalutin, right? Somebody’s got a company that they’re trying to run. It’s a small company. You’ve got a company that does electrical wiring. And you’ve got a bunch of high schools in your community that you wire. And you keep track of all that’s going on.

And what goes on is you’ve got contracts, but because of federal laws, all of sudden, the cost of the wire that you’re putting everywhere or the, you know, whatever we’re using these days, right? Because of the cost of doing that has gone up exponentially, you’re going to go bankrupt if you keep doing things the way you’re doing it.

So, your paradox is, “How do I keep the business and keep myself at the center of this using new technology and maintaining cost containment? So, I’ve got an innovation piece and I’ve got an efficiency piece that I have to do at the same time.” So, think about this.

So, somebody’s going to find out that there’s devices that basically can move energy in different ways or there’s different ways of routing energy in different ways. And you’ve got to go back to school and maybe hire a couple different people. Maybe you have to lay off a couple people. But it’s in the paradox itself that the success of the change exists. The paradox is not a sidebar, it’s not something along the way, it’s fundamental.

Pete Mockaitis
So, if that’s the case, then what are we doing wrong if we fail to acknowledge that?

Jeff DeGraff
So, the issue becomes, even in our own life, “How do we get to the next place before we’re required to get to the next place?”

And, again, I come back to get out of a reactive position. Once you’re in a reactive position, it’s what you’re trying to not make happen. Get into a proactive position saying, “What should it be? Is this an opportunity for career change? Is this an opportunity to write that novel you wanted? Is this an opportunity to semi-retire?”

There’s a whole bunch of freedom in the middle of this that I think people could take advantage of. And we have to get out of this either/or thinking.

Pete Mockaitis
Okay. Well, now could you share with us a favorite quote, something you find inspiring?

Jeff DeGraff

I love Bertrand Russell’s quote, which we now see everywhere, “The whole problem with the world is that fools and fanatics are so certain of themselves. And wiser people so full of doubts.” I hope your listeners are like me, I’m full of doubts. I think that’s the only way to go through life.

Pete Mockaitis
And a favorite study or experiment or bit of research?

Jeff DeGraff
Yeah, I think one my favorite experiments, is going back to sort of a classic one, which is the prison experiment at Stanford and how people, when they’re around other people, have a tendency to defer their moral judgment. And I think there’s a lot of that that goes on in the world.

Pete Mockaitis
Okay. And a favorite book?

Jeff DeGraff
I love a book by Henryk Skolimowski, as I think how you say his last name. He wrote a book called The Participatory Mind. And I love the book and it’s kind of weird. It’s almost new age-y.

But what he’s basically saying in the book, which I think is so important, is that our thinking is largely informed by the world around us and we largely inform that as well. And there’s a whole kind of philosophy behind this called emergence philosophy, if your listeners are interested in this whole idea. But it basically means that we can never really transcend our world, we have to live in it.

And we can imagine what the world is like beyond this world or whatever, whatever you believe about the world, but you’re still in the fishbowl. And so, the good news is you’re a fish and you have some agency. The bad news is you’re in a fishbowl and you can’t get out of the fishbowl.

Pete Mockaitis
Okay. And a favorite habit?

Jeff DeGraff
Yes, napping. Every day after lunch, I lock the door and turn the lights out. And I don’t have to have an alarm or anything, I nap for 20 minutes and I feel completely different.

Pete Mockaitis
All right. And is there a key nugget you share, a Jeff original that really seems to resonate and connect with folks?

Jeff DeGraff
Yeah, “Nobody cares about your innovation.” They care about you solving their problem. Nobody cares about your innovation, so stop showing it to them. Show it how it solves their problem. Everybody reads their own horoscope first.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Jeff DeGraff
Number one, I would go to LinkedIn. So, I’m one of the original LinkedIn influencers. So go to LinkedIn, look up Jeff DeGraff and connect.

The other thing is I would go to TheArtofChange.net, which has all of the stuff about the new book, and I would go to JeffDeGraff.com. That would be probably the easiest way to reach me.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Jeff DeGraff
I do. My final call of action would be what I call the democratization of innovation. And that is, I think we think about our own selves and what we’re doing. I would say apprentice somebody. If you’re an innovator out there, apprentice someone. I’m very much concerned that kind of the way I came up in America, behind these kinds of grizzled old innovators who’d been through the war and all this stuff, we learned to be great that way.

I think we’re missing some of that. We’re missing some of that human connection, somebody who’s got some trade skills, somebody’s got some trade craft about change and innovation. Find somebody who’s the next generation, who’s going to carry the torch beyond your generation, because that’s what matters. It’s what we do to keep us moving forward, all of us moving forward.

Pete Mockaitis
All right. Jeff, thank you.

Jeff DeGraff
Pete, thanks for having me on. I appreciate it. Good seeing you again.

1072: Reclaiming Your Creativity–No Matter Your Role with Tania Katan

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Tania Katan reveals tricks for turning daily drudgery into opportunities for innovation.

You’ll Learn

  1. Why creativity can be an antidote to burnout
  2. How to find inspiration in the everyday
  3. Creative hacks to make meetings more human and engaging

About Tania

Tania Katan is a global transformational speaker, award-winning author, and co-creator of the viral social impact campaign #ItWasNeverADress; a movement that has inspired over 100 million people to see, hear, and celebrate creativity and diversity. Her visionary way of formulating ideas led to her award-winning book, Creative Trespassing: How to Put the Spark and Joy Back into Your Work and Life (Penguin Random House),  as well as the award-winning memoir, My One Night Stand With Cancer (Alyson Books).

Katan is highly sought after to teach people and companies how to generate unlimited creative breakthroughs in less overtly creative industries, work cultures, and lives. Some of the organizations and major conferences impacted by her talks and workshops include: CiscoLive!, Expedia, Amazon, Talks at Google, Etsy, TED Talks, American Express, and more. 

Resources Mentioned

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Tania Katan Transcript

Pete Mockaitis
Tania, welcome!

Tania Katan
Pete, thank you.

Pete Mockaitis
Well, I’m excited. We’re pushing record right away because we noticed that there’s something unique about us, or noteworthy, I should say, about us. You and I, we talk differently and we are also super into being creative and doing creative things. Is there a thing at play here, Tania?

Tania Katan
Totally. The reality of it is we were all actually born creative period. And, unfortunately, based on systems and well-meaning or less well-meaning parents and teachers, all the creativity was sort of, like, slapped out of us on our wrist. We were taught to kind of follow the rules and not think differently and all this.

But there is actually a study that proves that zero- to five-year-old kids are creative geniuses, which, means we’re born to think divergently, come up with infinite solutions or ideas for any problem or prompt. And then at 10 years old, that drops off to 50%. And then at 15 years old, we just can barely get out of bed and be creative. And then by the time we’re full-grown adults, all the creativity is gone unless we choose to cultivate it.

But the good news is that we were born with it so we can get it back. But I do like your enthusiasm for you and I being extraordinarily creative. Clearly, we’ve been stretching our muscles for a long time.

Pete Mockaitis
Yeah. Well, you know, but I guess, if I may, and maybe I’m grasping at straws or trying to find something that’s not there, but I think there’s really something to that, that notion of we start creative and it’s beat out of us in all kinds of little ways, and we’ll dig into it.

And so, I think, perhaps, you and I, both have just doggedly refused to allow the world to wring the weirdness from us and how we choose to express ourselves. And so, we’ve held on to a bit of a unique flavor in how we express ourselves, as well as the capacity to continue pumping out a lot of ideas.

Tania Katan
Totally. Well, the good news is, guess who caught up with us weirdos? Forbes. You know it’s over. But, in all seriousness, about a year ago, Forbes said that the most important skill that we all, and by we, I mean, the workforce needs to learn and have, is creative thinking for the next four years. So, us suckers who double down on our weirdness and awkwardness and silliness and play, we’re the ones shining right now.

And that, I mean, Pete, I would be curious about your background. Like, my background ended up being, I went to theater, I did improv, all that kind of stuff. But it was because it was my natural instinct and I couldn’t fit into any other box. Like, I tried so hard. I was like, “I want to be straight. I want to have straight hair. I want to do like everything.”

And just my nature was such that I didn’t have any other option, but it did take a long time, quite seriously, and quite honestly for the workforce to catch up with what me and my parents thought were cool attributes about being creative and coming up with cool and interesting ideas. It took a while for me to find my place and for me to convince companies that, maybe, hiring me because I don’t fit in will be valuable to your bottom line and top line. And that took a long time.

And what for you? Were you just like, “Hey, I’m cool and quirky and weird and Pete, and hug me. Hire me”?

Pete Mockaitis
Well, it’s funny how, like, oh, wow, there’s a lot I could go into, and some of it I have with therapist and others. But I did, I was into some theater in high school. It was just sort of fun, and I liked doing it. And I guess I just like performing in the stage, in general. And then when I was in high school, I thought, “I want to be a motivational speaker. That’s the job I want for myself.”

Tania Katan
You did?

Pete Mockaitis
I did. So, I was reading the book Speak and Grow Rich when I was like a 16-year-old. Like, “How does one become a professional speaker?” So, I was digging that, having fun with it. And I did an improv intensive course once just for fun. It was so funny, I was told that I’d really mellowed out. Some mentioned I’d really mellowed out a lot, and they liked that.

And it’s funny, I did not like that. I wanted to be un-mellow. But I think it’s funny how it is beaten out of us. It could be explicit or subtle. Like, there was a string of times I got dumped. I had some girlfriends, things seemed like they were going awesome, and then I just got dumped, and it wasn’t quite clear why. And it could be any number of things.

But what I managed to piece together from the little things they did say, was because some of them even said, it’s like, “Hey, no, I think we’re great one-on-one but, like, in group settings, it’s like a little off.” It’s like, “Oh, I’m too weird for you that I embarrass you.” It’s like that’s what I’m gathering, right? It’s like I am entertaining and amusing like a comedian, like, “Ha, ha, this is fun. I like this guy.” But it’s like, “Oh, but actually, I’m associated with you publicly, and that’s kind of uncomfortable.”

Pete Mockaitis
So, yeah, or then, like very subtly, I recall…well, I just recently bought a house, and it’s funny, I remember I was with a buddy, and I was helping him move, because he was also buying a house, and he said, “Hey, well, I’m going to the closing. I mean, I don’t know, you could keep boxing my stuff or you could join me at the closing.” I was like, “Hmm, joining you at the closing sounds much more fun.”

And so, I was intrigued because I’d never seen this before. I’d only seen like the episode of “The Office” where Michael Scott closes on his condo. And so, I was into it, and I was like, I had like young, childlike enthusiasm and excitement for the experience. And it’s funny, they asked, “Oh, can I get you…?” like the realtor or the closing agent or a title person, someone asked, “Oh, can I get you some coffee or anything?” And I said, “Oh, yes, please. I want the full experience.”

And, like, my buddy who I was with, he’s like, “Come on, man, don’t be weird.” And I think that’s the messaging. It’s usually fairly subtle, not like a heartbreaking dumping, but it’s like, “Hey, so like kind of just sort of be more like normal and not like you. And that would be more comfortable for all of us, please.”

Tania Katan
I love it. Pete, so, basically, what you’re saying, in essence, a couple of things. Well, one is you have been a creative trespasser your entire life, and me, too.

Pete Mockaitis
I suppose I have.

Tania Katan
So, I, basically, have been you in a parallel lesbian universe.

Pete Mockaitis
I hear it all the time, Tania.

Tania Katan
Yeah, I’m like you, only lesbian. But in all seriousness, I was the one who was like, “Buddy…” and I would say things that people wouldn’t say, and people would either laugh, crack up, or be totally embarrassed and everything in between. And at some point, they realized, “Wait a second, I want to be funny or I want to speak up, whether it’s like hanging out or in a meeting or all these spaces in between.”

And I think people started to see me as like, “Well, how do I get some of that? Like, how do I do it my own style?” And I’m like, “Ooh, what’s emerging here?” And then when I went into the workforce and, ironically, I didn’t study a book to be a motivational speaker. I was actually writing a book at 16, and a motivational speaker came to our high school, and I can’t believe that bastard.

We were in, like, a super impoverished school. We were like just a bunch of poor kids, and this guy comes in with an over, like, a cartoonishly large can that said, had printed on it, “Success comes in cans, not in can nots.”

Pete Mockaitis
I’m inspired.

Tania Katan
And then, wait, and then proceeded to talk about, like, “If you aim too high, you’re going to miss. If you aim too low, you’re going to miss. But if you aim right in the middle, that’s where success is.” And so, my message was, “Oh, so, if you aim for mediocrity…” Like, that’s what you teach poor kids, “Aim for mediocrity.”

But somehow through all of that, and through me in the same way that you couldn’t help yourself from being funny, and by funny, really, I’m guessing we pointed out obvious things or two things that seem sort of weird and stuck them together, and made new meaning. People were like, “Yeah, I want in on that, too.” By nature, again, we just get all the playfulness, all the creativity, all the fun sort of, like. beaten out of us in all these systems, and especially as adult people.

And again, this is where we are right now where everybody needs this stuff. So, at some point, I’m like, “What is this thing that I’m bringing to teams and companies? And are there other people bringing it to this level of joy that makes us want to contribute more or makes us want to bring literally our whole selves to work and we feel safe? What is it?”

And I’m like, “Oh, my gosh, it’s creative,” but we’re bringing into spaces where it’s not invited, but it’s desperately needed. And now that people have experienced it, they can’t live without it. Okay, creative and trespassing, that’s when you sneak shit in that doesn’t obviously belong. But then now it’s invited in through the front door many times. I mean, sometimes it’s not, but here’s where we are. We are basically kings and queens of the nerds. And I’m happy about this anointment.

Pete Mockaitis
Yeah, so trespassing, I really like that. So, that’s the title of the book, Creative Trespassing: How to Put the Spark and Joy Back into Your Work and Life. And so, trespassing, like, it wasn’t invited or asked for, and it kind of seems like it doesn’t belong, frankly, “But now that you’re here, okay, we’re kind of seeing that it’s nifty.”

And that’s interesting then in terms of, so our unique flavor of expression, you and I, it resembles that of a child before it’s been beaten out. And, I guess, is the connection then, because we’re more free to explore weird, wacky, unconventional things, some of them end up being very useful innovations along the way?

Tania Katan
Yeah, and also in that, though, is the practice of doing that. It’s not just like we wake up one day after having all the creativity taken away from us, or a lot of it, because of systems and people and all that jazz, and then we believe it. We believe all this sort of default crap of like, “Oh, I’m not good enough,” or, “I’m not smart enough,” or, “I’m not funny enough,” or, “I don’t belong here,” or whatever.

And then you and I, clearly, have maintained the practice of believing like, “Huh, if I double down on everything that I’ve got, which is creativity, ability to come up with weird ideas quickly, and also not to feel ashamed or threatened by others if the ideas are wrong, to take risks and generate more ideas than not in order to get to something.” That’s interesting.

And, in fact, I was just giving a talk at Santa Barbara Museum of Art, and one of the things in my book, and that I engage this audience in is, I said, “You know, why don’t you come up with, find a problem that nobody’s looking to solve, that nobody’s looking to solve in the world? It could be local, it could be small.”

And that in itself was a trigger for people to be like, “Wait, I can just look for something that I wasn’t told to look for? I can look for something that might be invisible and kind of bring it to life?” And I had people partner with people who didn’t know each other. So, it was this older woman and this young kid, they’ve faced each other and they did the, you know, what could they solve.

And then afterwards, I’m like, “Okay, so what did you do?” And they’re like, “Well, there’s a really great restaurant in Santa Barbara, but they’re really garlic-focused and a lot of people go there for dates. So, the problem is, is you don’t want to, like, make out with somebody if you got garlicky breath. So, we’ll plant a mini garden, like a little flower box of parsley right outside the restaurant, have some colorful scissors so people can cut parsley on their way out, eat them and they don’t have to worry about garlic breath.”

Now this seems sort of like simple, but it’s actually brilliant. I mean, it’s genius. It’s like a really great idea. They had three and a half minutes to come up with this solution. And they did. And there were other people who figured out how to clean oil from the beaches, how to grow wine grapes in the sea, like all of these things.

And so, I think the first part of that is to give ourselves permission, which obviously you and I have been doing for a long time, to sort of stretch our creative muscles, trust our instincts, and be prepared to take risks and be wrong a lot. Who cares, right? Like, in the pursuit of that one sort of solution, you have to have wild, weird, outlandish ideas, and see what comes out of them.

It’s not like be perfect right out the gate. That’s ridiculous. That’s not prototyping. That’s not innovation. That’s sort of the antithesis of that.

Pete Mockaitis
Yeah, and it’s interesting. Let’s talk about that emotional notion of being beat down. It’s funny, sometimes when I’m brainstorming or whatever, I have zero offense whatsoever. I provide an idea and it’s just like shot down summarily and robustly. Often, that will bother me not at all. It’s like, “Well, hey, I’ve got 20 more, so next. Let’s go.”

But other times, it hits hard, in terms of it feels personal, like a rejection of me and myself-ness. And I don’t know where the distinction is. Maybe it’s about self-expression as opposed to ideas that feel a bit removed. But, help us out, if the world is going to beat us down, and sometimes we won’t care, and sometimes we will, how do we take it and keep on trucking?

Tania Katan
Well, first of all, I’ll give you and everyone who’s listening the gift of a question, which is, “What if?” What if…? So, the minute we kind of engage this question, what if it allows for possibilities beyond this time and space? What if kind of softens the blow or lowers the stakes of, like, “I need to be responsible to come up with a solution to solve the problem of lack of women in technology.”

What if it’s, like, “What if we decided to look at something differently? Like, what if we decided to come up with the wrong answer? What if we decided to launch a campaign in outer space? Like, what if?” So, there’s something about this question that I always give to people, I’ve had it in my back pocket since I went to theater school, that lowers the pressure and the taking it personally, and making it about yourself.

It’s like a gentle punting of a question into the ether, and maybe a solution will come. Even your voice goes up an octave when you ask “What if?” as opposed to like, “Okay, here’s my solution.” And also, it decenters. It’s not about you. It’s not like, “I have an idea. I have a solution.” It’s like, “What if…?” It offers it up to everyone.

So, I think that taking it out of yourself, decentering you and our egos in our brains, and allow it to sting. It does sting. I remember coming up with the idea for, “It Was Never A Dress,” which I don’t know if you’ve seen, but I’m sure your listeners have, and they can envision in their mind’s eye, you know, the bathroom lady, the symbol? And so, she’s wearing, what is she wearing, Pete?

Pete Mockaitis
Well, now I know better. She’s wearing a cape.

Tania Katan
Oh, come on. Gosh, yes.

Pete Mockaitis
Yes, I’ll play along. Oh, she’s wearing a dress, Tania. She’s wearing a dress.

Tania Katan
Thank you for playing. We have some lovely party gifts for you, Pete. Right. So, I came up with this idea in a meeting and, literally, to your point, there were people who were like, “That is the dumbest idea ever in our team meeting.” And some were like, “That’s the best idea,” and everything in between.

And, to me, the moment that I took that personally was when I knew it was such a good idea, I was willing to fight and push for it to be in the world. That’s when I took it personally. But before that it was like, “Well, here’s some ideas. Let’s see what happens.”

Pete Mockaitis
Yeah, I hear you. By saying “What if,” it is, it’s not about you. It’s not about your ideas, your contribution, your smarts, your worth, your value to the team, yada, yada. It’s like, “Hey, we’re just going to play a game here and we’re going to step into this world, and we’ll kind of see what happens when we play around here.

Tania Katan
Totally. You remind me of a phrase that I loved so much and nobody ever uses it, but I bet you do, Pete. Spitballing. And when I think about spitballing, I think about saliva leaving your mouth in an ungraceful way, and just like shit kind of getting messy and all over the place. And so, thinking about spitballing as a way to just kind of like, “Eh, you know, if a little spit gets somewhere, it doesn’t mean it’s not about perfection. It’s actually the minute I open my mouth. It’s about messy imperfection.” Yes.

Pete Mockaitis
That’s good. Well, so sometimes, when we’re talking about creativity on How to be Awesome at Your Job, a listener will think, “Well, you know, I’m not really in one of those creative-type jobs.” Do you have a response to that? And how can we think about creativity impacting all humans and workers?

Tania Katan
Yeah, so, really, there have been studies to prove that we are all creative. There’s one, and for those people who say that, they probably have a lot of constraints in their job. Maybe, like, “I don’t have time. I don’t have a budget. I don’t have a team.” I’ve been that person many times. And there was a seminal study by Patricia Stokes with rodents, rats. And she took two groups of rats; they each had a bar they had to push.

One could use both paws. One group could only use one paw. And the group with two paws just pushed the lever, pushed it, pushed it, pushed it, and fine. The group with one paw, they pushed the lever, they pushed the lever, and they are, like, hold up. Then they pushed it behind their back, then between their legs. They came up with hundreds of ways to push this freaking lever.

And the point was that, when we have constraints, we actually are more generative. We come up with more creative ideas. So, my challenge to those people who are like, A, “I’m not creative,” you were born that way. It’s your birthright so let’s tap back into it. And, B, constraints actually foster creativity. And creativity is, literally, just coming up with infinite ideas and solutions for any problem, challenge, obstacle. Period.

So, there’s two C’s of creativity. There’s the big C, which is like, “I’m a painter,” or, “I’m a playwright,” or, “I’m a choreographer, and that requires training and maybe some innate ability.” But the little C is we can come up with infinite solutions and ideas, and that’s within us. So, constraints, so I dare you to take these constraints.

There’s actually an exercise I give in Creative Trespassing, which is come up with like the positive opposite of this sort of problem that’s ailing you. So, I don’t know, Pete, who have you had on your show that’s like, “Ah, creative? I work at a call center”? Or, I don’t know, what do you, or what kind of person or industry are you talking about?

Pete Mockaitis
Well, I think you nailed it in terms of the constraints, in terms of if a person feels constricted as though they don’t feel they have the authority or resources or autonomy to go invent a new approach to whatever, it’s sort of like, “Well, hey, the processes have been established, and my role is to execute them.” Like, that’s kind of the vibe or context where they’re coming from.

Tania Katan
Well, I’ll tell you, I’ll give you an example from the art world, which is where everybody gets their goodies. There is an artist named Meg Duguid, and years ago she just wanted to open a gallery, right? She had met all these cool artists from around the world, and she’s like, “I live in Chicago. I want to bring all these artists in.” And then she went to look for a gallery.

And guess what? It’s very expensive, she’s not making much money, and this is her dream, and she doesn’t have investors. She’s not friends with VCs or whatever. And so, she had a choice. She’s like, “I could just let my dream go away, or I could find a creative way to deal with these constraints of no money, no space, no patrons, nothing.”

And so, she started Clutch Gallery. And it’s, literally, she has a…do you know what a clutch purse is? It’s like 10 inches by 10 inches, and hers is sort of hard shell. And she has, if you open it up, there’s rotating exhibitions in there. There’s, like, really tiny, she had a painter who had to do like, half-inch scale paintings. She had a performance artist who had to figure out a way.

So, the point is that, instead of giving up on her dream of owning a gallery, she decided to make it 10-inch by 10 inches. And if you call her, she’ll come with the gallery and meet you anywhere, like a coffee house or on the streets or whatever, and she’s showing art of people that she admires around the world.

And then they have the constraint and challenge of “How do they make their work fit within 10 inches and 10 inches?” And these are people who show in massive museums or galleries that are more typical. And I just thought that was the best way. I had some engineers come up to me after I gave a talk at Uber, and they’re like, “We want to start an innovation lab. But we don’t have money or buy-in or anything.” And I’m like, “Why don’t you get a clutch, okay?”

Pete Mockaitis
That’s where it all starts.

Tania Katan
That’s where it all starts, yeah. And we’re laughing, and whenever I share this with people at Fortune 500 companies, they laugh, and then they’re also like, “Yeah, actually, I guess I do have some less obvious resources that would be really interesting and actually fun to activate and play with.” And that’s real innovation, not bullshit like, “Oh, I’ve got a ton of money and a whole team.” I’m sure you know, anybody who’s done anything that we admire was not necessarily done with a whole team and a lot of money.

Pete Mockaitis
And what’s really interesting about, it is creative in so far as it is novel, like certainly, like that hasn’t been done before. But then interesting implications sort of unfold from that, like, there is one clutch and she has it.

And so, like, if folks who are into a unique, cool, arty experience, if you have a money problem, may very well be, it’s like, “Well, shoot, how am going to get all my art friends together? And if I want this gallery to come to our event, well, now there’s a supply constraint so there might be a substantial fee associated with it.” It’s like, “You want the clutch? Yeah, well, your fancy friends, that’s going to be $800 for me to truck it on the L over to you there.”

Tania Katan
I like how you went to scale and capitalism in, like, one beat. Man!

Pete Mockaitis
Oh, sure. Yeah, thank you.

Tania Katan
I like that. I like it a lot. Nice transition. So, yeah, but that’s just like saying, “Oh, somebody came up with a project management SaaS we can’t come up with anymore,” right? But the cool thing is when somebody comes up is first to market, whether that’s a clutch with a miniature painting show in it, or a software as a service, and it becomes a North Star for everybody else to tap into.

Like, “Okay, how am I going to use my unique voice, brand, style, tone to connect with my intended audience in a positive way. What’s my clutch? What’s my clutch? Ooh, hashtag, I see a new campaign. #WhatsMyClutch.

Pete Mockaitis
Yeah. Well, it’s really interesting. You mentioned, like a software as a service project management piece, and it’s like, “Oh, well, that’s already been done. There are multiples.” And yet I’m just thinking, I see so many variants, and they’re kind of fun. I’m thinking randomly about the CARROT Weather app.

Tania Katan
What? I don’t know that.

Pete Mockaitis
It’ll give you attitude. You could choose from several personalities and how you want it to tell you about the weather, from professional to friendly, to snarky, to homicidal and overkill. So, it brings that fun to a very mundane activity, like, “Oh, what’s the weather? There’s plenty of weather apps. Well, if you want your weather app to have some attitude, you’ve got CARROT Weather,” and it has a boatload of users. It’s really taken off.

Tania Katan
Well, because what it’s done and that, to me, is the ultimate expression of creativity. Just taking something that’s seemingly mundane, or every day, or overlooked, and actually turning it on its head or upside down or inside out so that it can really engage people in a fun, uplifting, and positive way. Really, I mean, that’s what we need in all industries in all areas.

You’re reminding me of this, my side hustle in which I don’t get paid, but I’m turning to you to understand how to commodify and scale it, sir. But which is, whenever I’m on hold with like the bank or any kind of institution, which is all the time, they always have their hold music. And so, I decided to start doing dance and performance with the whole music and just videotaping myself, and sharing it with anybody who’s had to be on hold, and it’s so much fun.

And so, it turns something that’s not only just mundane, but actually frustrating. And sometimes when I’m haven’t had a nap, just downright irritating, I become the nasty carrot, more like a gourd, I feel. And, yeah, and so it’s taken something that I have to do, that we all have to do, which is engage with customer service in a way that’s sometimes, and oftentimes, not enlivening.

And it all starts with the canned music, and turn it into a performance or dance even if it’s just for myself, especially if it’s for my friends, and we can all enjoy it a little bit more. So, I love the CARROT.

Pete Mockaitis
Now that is fun. And I want to talk about some additional examples of that because it’s your subtitle, “How to Put the Spark and Joy Back into Your Work and Life.” Let’s talk about some mundane dimensions of work life.

Let’s say answering emails and participating in, we’ll say, Zoom meetings, that you know they’re not the most interesting and maybe not the most essential, but, nonetheless, you’re expected to be there. And there’s probably a few minutes that are actually really necessary for you out of the 60. So, how might we bring a little bit more of that zest to these experiences?

Tania Katan
Well, first of all, I consider this one-inch by one-inch frame in our camera as a stage. It’s not this sort of, like, passive participant. We can engage with this as if we’re as a speaker, as a motivational speaker. I give a lot of talks on Zoom. And so, if you are conducting the meeting, then I would recommend that you start with seeing the space as an active, alive, performative one, not performative work, but more performance-based.

So, for example, Pete, if we were just entering a Zoom meeting, and I was “running it,” I would say, “Okay, Pete, our meeting today is creativity. We’re talking about creativity. So, you know what? Let’s start with something creative. We’re going to leave the frame and we’re going to count to three on our own. One, two, three. And when we get to three, enter the frame in a new way. You ready? Let’s do it.”

Pete Mockaitis
Okay.

Tania Katan
“Okay. We’re going to leave the frame. Bye.” Okay, so, look, here’s the deal. A lot of people forget thought and form, right? The thought is, “Why have we all convened? What’s the theme? Why are we here?” And if it’s about creativity or innovation, a lot of these meetings we’re having are for a reason and we forget about it. We get just perfunctory and, like, we check off the bullet points on the agenda.

0And I’m here to tell you that connect what you’re talking about to the actual form in which it takes. So, don’t start a meeting about innovation by saying, “Okay, who has the notes from the last meeting? Hey, Pete, can you hear me? Can you hear me?”

I mean, why wouldn’t you engage people with the substance that you’re trying to sell, to commodify, to champion as, like, “This is our vision and mission.” And yet, it’s the first thing to go away when we sit down at a meeting or when sometimes we engage in practices that we think are like less interesting.

Having that connection to what we do and why we do it is so important. And I don’t think it should be left out of anything. It needs to be brought into everything. And I promise you, it’ll change culture and it’ll change your mindset and change how fun Zoom meetings are.

Pete Mockaitis
Well, no, that’s fun. I’m imagining, when you talk about the little camera square as a performance space, like a stage, well, I‘m imagining from “Arrested Development,” Tobias Fünke, you know, placed aside his artist’s smock to adorn his director’s hat or whatever, you know, get props, get silly with it. And that’s kind of fun.

I want to hear your take on email. You reminded me of some things. I’ve only done this a few times. I guess I was that desperate, like, “I need to do these emails and I really, really don’t want to.” I put on a headset, which kind of helped because I was doing some dictation to speak a little bit. But more so, I was pretending to be the character Chloe from “24,” talking to Jack Bauer about some very urgent situations as I was quickly typing away on the screen, because that’s what Chloe always did.

And it was life or death, terrorism, you know, big high stakes, just to put a little bit of juice into the email processing. And that kind of worked. I’ve also tried timings, like, “Oh, it’s a race. Let’s try and get 100 by these many minutes or whatever.” So, I’d love your hot take on how do we bring some more spark and joy back to email processing.

Tania Katan
So, I love that you created a whole meal out of your persona to sit down to respond to emails but you’re not responding in their vernacular or like with their language. It’s Pete responding, but you’re giving yourself that urgency and excitement of being the character.

Pete Mockaitis
Well, yeah, but if I don’t answer these emails, the terrorists are going to win.

Tania Katan
So, you’re holding yourself hostage.

Pete Mockaitis
Yeah, well, put some duct tape on your mouth, “Hmm, hmm.”

Tania Katan
I’ll approach it from another way, which my clients, who I worked for like big tech companies, like Expedia and stuff like that, and they have to construct the most boring emails to people who have not read anything that they were supposed to read, in a way in which suggests, like, “I’m sure you read the 20-page reports. And here’s blah blah blah.”

And so, what they do that is really exciting, is they just throw in an Easter Egg, because not everybody has tapped into that. So, it’ll be all about like the new version of, you know, whatever, the new release of the technology, and they’ll throw in like a few Easter Eggs from Star Trek or whatever film or TV show, to see if they’ve read the thing they should have read.

And if they do then, they get bonus points. And the person who’s on the other end gets excited, they’re like, “Okay, I’m going to read that because I know there’s going to be some Easter Eggs in there.” I’ve never tried that, but I’m going try adapting. I feel like my persona is just so I’m always performing in relation to that. I love that. I’m going to start using that. I’ll hashtag, Pete.

Pete Mockaitis
Oh, sure. I’m on it. Thank you.

Tania Katan
I’ll TM you. I love that. That’s such a great way, is to like put on the hat of whatever character you think is sort of weird and wily and wonderful, and get all the high-pressure stakes that they have in their situation, and respond to an email about the next team meeting. I think that’s great.

Pete Mockaitis
Oh, cool. Fun. Well, is there anything you do when drudgery enters your work life? What are your personal practices for spicing it up?

Tania Katan
Well, first of all, this is really practical spice and it’s a tomato. I feel like you had a carrot. I should bring some vegetable-fruit to the table. And the Pomodoro method, I know this sounds sort of boring, but this is the best thing that I’ve given to all my clients. It’s a time management. It’s a constraint. So, basically, it’s started with like a tomato timer, but set a timer for 15 minutes, 20 minutes, and get done what you need to get done. And when the timer goes off, you take a break.

You dance, you work out, you breathe, you jump up and down, whatever the hell you want. You drink a coffee, and then you set it again. So, creativity isn’t always like, “I’m racing against time in, like, a larger sense.” Sometimes it’s all about, like, “I give myself this constraint so that I can approach what I’m doing in a way that’s, like, doesn’t beat me down, feels kind of fine. And I can move on to the next thing that’s actually more fun for me.”

So, I know that’s not sexy, but tomatoes can be sexy sometime, time management can be sexy, because it allows us to do the things that we really love to do. Thus, the gift of AI, I’ve got to say. I mean, that’s where, if you really want to be developing your creative muscles, let something else do the boring tasks. Boom!

Pete Mockaitis
Yeah, when it comes to AI, I would love to hear your pro tips, do’s and don’ts. I mean, I think we’ve seen AI really go both ways in terms of a worker has used it to be more effective and efficient, and a worker has used it to embarrass themselves royally because these citations or legal cases don’t exist, or they let it sort of do all. They actually let it do the fun parts for them. So, help us out, what are your do’s and don’ts for AI in helping us have more fun and creative goodness in our work?

Tania Katan
Okay. Here’s the deal. I did a thought experiment. So, I was an early adopter with ChatGPT, and you can’t forget the learning part of machine. It’s machine learning. So, it’s what you’re feeding it and what we’re all feeding it, whether we’re feeding it burritos or like Twyla Tharp, you know. It’s getting a lot of stuff in its pie hole, and that’s part of the process.

But for me, early on, with ChatGPT, I realized, what AI won’t do is it won’t write 50 shitty pages in order to get to that one line that you’re like, “Oh, my God, I thought my book was about this, but it’s really not about that.” It’s not process-oriented, it’s a process-er. And we are process-oriented and we are driven to have those moments where we doubt we could write the book, we doubt we could write the code. We doubt it.

And in the doubting, we dig in deeper and then we find a totally different way to do it, a way that isn’t a pattern that is less obvious. And that’s the beauty of us being human beings.

Pete Mockaitis
Well, agreed. So, then is there anything you think it’s handy for?

Tania Katan
So, I find it really effective and efficient for the stuff that slows me down as a creative, right? Making the bullet point list, organizing thoughts and ideas into a clear form that I can take to a company that I just met with. And I’m like, “Here.” I met with them, I’m like, “I can help you tell your story in all these different ways, engage your audiences.”

And then I get home and I’m exhausted. I don’t want to sit down and make a proposal that’s cogent. So, I’ve really worked with ChatGPT and helped it nail down the tone, and do the hard stuff. That’s what it’s there for, is to do the stuff that is boring to me. That’s why I love it so much. And also, and in fairness to this processor that is kind of gleaning and gathering all kinds of information, because I’ve fed it so much over the years, it can be kind of a thought partner.

I guess I think about it as like a very high achieving intern. It’s not, like, it’s shabby ideas, to your point. It can come up with creative ideas, but that’s based on years of me sort of showing how I think, how I feel, how the people I work with think and feel. And so, it can be really good, like an intern who’s like, “Hey, Tania, I have a really good idea.” And I’m like, “Yeah, yeah. I mean, it’s good. It’s super good.”

The tone isn’t there yet, but that’s my job. That’s what I delight in is the creative crafting of that, of the messages. So, I think it’s a good thought partner, first drafter, and definitely great with the tedious tasks that us humans shouldn’t be doing.

Pete Mockaitis
Well, and it’s intriguing. Tedious tasks, in some ways, to get philosophical, it’s a bit in the eye of the beholder insofar as an attorney might delight in crafting a contract that seems, oh, so thorough and risk-mitigating and comprehensive. Or, maybe they hate it, too, Tania. I’m not sure.

Tania Katan
Yeah, but, no, conversely, to your point, Pete, so if that’s your creative output is the sort of the tasks and the focusing in on the details, then you’re training it to come up with the creative ideas that you’re feeding into it.

And maybe those ideas aren’t perfect, but maybe within the realm of the people that you’re engaging with, that those are like really radical ideas that you can explore together as humans and see if they work. Test them out.

So, use them for the opposite, the person who’s expressing or sort of stretching their creative muscles all the time, desires to use it for.

Pete Mockaitis
Okay. Well, tell me, any final thoughts, tips, do’s and don’ts about creativity and joy?

Tania Katan
There are no don’ts. It’s do’s. Creativity is the new job security. Pass it on. Really, I mean, in all seriousness, back to the full circle to the Forbes quote, I mean, they’ve literally doubled down. In four issues, they’ve written about how important creative thinking is for knowledge workers, because AI will be able to do everything we can do and faster.

And if we don’t cultivate our creative thinking, if we don’t get back to our birthright of being creative individuals who can solve any problem, accept any challenge, and even turn ourselves into a character that has high-pressure stakes in order to answer emails, we’re going to be out of a job. And I don’t want us to be like that. We’re the ones who created AI. So, let’s wield the power of technology rather than it dragging us around.

Pete Mockaitis
All right. Well, now can you share a favorite quote, something you find inspiring?

Tania Katan
Maya Angelou all the way, “People will forget what you did, people will forget what you said, but people will never forget how you made them feel.”

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Tania Katan
The Patricia Stokes study on rodents and creativity and constraints.

Pete Mockaitis
And a favorite book?

Tania Katan
Yeah, Pema Chödrön, When Things Fall Apart. That’s my favorite, When Things Fall Apart, Pema Chödrön, all the way. It’s a good read anytime, especially now.

Pete Mockaitis
And a favorite tool?

Tania Katan
An espresso cup.

Pete Mockaitis
Okay. And a favorite habit?

Tania Katan
Laughing.

Pete Mockaitis
Okay. And is there a key nugget you share that people quote back to you often?

Tania Katan
God, no. What people say is, “Oh, Tania, I love what you said. Can you say it again?” And I say, “No. Whatever comes out of my pie hole is there for you to use or throw away immediately. There’s no in between.”

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Tania Katan
TaniaKatan.com, T-A-N-I-A Katan.com.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Tania Katan
Lower the stakes. Take some risks. Do it in places and with people you feel safe first, and then expand the circle, and then expand the circle even more until it’s so big that every place is a place for you to take risks and find some joy, and double down on being a creative human.

Pete Mockaitis
All right. Tania, thank you.

Tania Katan
Thanks, Pete.

1067: Better Decisions through Neuroscience with Emily Falk

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Emily Falk reveals the hidden science behind how we make decisions—and how we can harness that to make more fulfilling choices.

You’ll Learn

  1. How to make doing hard things easier
  2. The one belief that’s limiting your possibilities
  3. How to disarm resistance to change

About Emily

Emily Falk, author of the upcoming book What We Value, is a professor of communication, psychology, and marketing at the University of Pennsylvania and the vice dean of the Annenberg School for Communication, where she directs the Communication Neuroscience Lab and the Climate Communication Division of the Annenberg Public Policy Center. 

Falk is an expert in the science of behavior change. Her award-winning research uses tools from psychology, neuroscience, and communication to examine what makes messages persuasive, why and how ideas spread, and what makes people effective communicators. 

In What We Value, Falk illustrates how we can transform our relationship with the daily decisions that define our lives—opening pathways to make more purposeful, fulfilling choices; more successfully change our behavior; and influence others to see differently—by thinking like neuroscientists.

Resources Mentioned

Thank you, Sponsors!

Emily Falk Interview Transcript

Pete Mockaitis
Emily, welcome!

Emily Falk
Thanks so much for having me, Pete.

Pete Mockaitis
Oh, thank you. I’m excited to hear some of your goods. So, then, tell us, with your book, What We Value, what’s the big idea or core message here?

Emily Falk
Well, the big idea in What We Value is that our brains shape what we value, and that happens in ways that we might not realize as they’re unfolding. And my hope is that if people can understand how their brains are calculating value that that has potentially a lot of benefits.

That one possibility is that we can feel more compassion for ourselves and for other people when we make decisions that don’t necessarily make sense to us. That it might also help us make choices a little bit differently or also communicate more effectively with one another.

So, the book is in three parts right there. The first part that explains how this all unfolds in the brain, then there’s a second part that focuses on what we might do if we want to change those kinds of processes, and then the third part focuses on how we connect with other people.

Pete Mockaitis
Now, you discussed the value calculation. What is that? And, ultimately, how are we generally going about making decisions?

Emily Falk
Well, your brain has a set of regions, a system that neuroscientists call the value system, and it takes inputs from lots of other brain regions, and integrates them into a subjective assessment of how rewarding each of any different possible options might be for you. And this kind of unfolds in three phases.

So, in the first phase, your brain identifies what the things are that you’re choosing between. And then in the second part of that, it assigns a subjective value to each of those possible options, which is really weighted towards things that are psychologically close, meaning things that are immediately relevant to you, like rewarding soon.

Geographically close to you, like, stuff that’s happening here in my community, as opposed to, like, across the world in Sudan. And, also, socially close, like, people who are similar to me or people who I know really well, as opposed to people who I think are really different from me or far away.

And in the brain, you can see that these kinds of psychological distance are computed similarly. So, like, future me is similar to a different person. So, in that second phase, your brain assigns a subjective value to how kind of immediately, presently rewarding things are likely to be. And then it connects to other systems that execute the choice.

So, we choose the one that we think can be most rewarding, and then keep track of how it went afterwards, like, “Was that actually as rewarding as I thought it would be?” And if it’s better than you thought it would be, like, let’s say, that you are at work and you sign up for an assignment that you’re willing to do, but it turns out that it’s like way more fun that you thought it would be, it generates what’s called a positive prediction error, and that makes it more likely that we’ll do that thing in the future.

Rather than something that you were really excited about, turns out to be worse than you thought it would be, it generates this negative prediction error, and we learn so that, in the future, it’s going to be an input to future value calculations.

Pete Mockaitis
Okay. So, that’s what’s going on underneath the hood when we’re thinking about, “Do I do a thing?” And so then, if different people choose differently, I guess, what are the primary variables that explain it?

So, if someone says, “Hey, some guys are getting together for a fishing trip,” and then some people on the email say, “Yes, I’m in,” others say, “No, I’m not,” I’m sure there are all kinds of things that are happening externally in their life and their situations and their travel plans. But internally, what are the core things that might make the difference between folks saying, “Yes, I’m in,” versus, “No, I’m out”?

Emily Falk
Well, each of our choices that we’re making in a deliberate way like that are shaped by our past experiences, like we just talked about. Our current context, which can include a lot of different things.

Like I said, there are all these other brain systems that are feeding into our value calculations, which include what we think about ourselves, like, “Am I the kind of person who goes fishing?”

What we think other people around us might be thinking or doing, like, if many other people in the chain have already replied enthusiastically, then that signals that this is, like, maybe something that is going to be fun or beneficial. And those kinds of social influences are really powerful in shaping our value calculations.

Our current mood and our emotional states impact our decision-making, and there are lots of other things as well. So, there’s all of these different context cues that feed into our subjective value associations. And so, the difference between somebody making the choice of say yes to the fishing trip or no to the fishing trip is going to be dependent on all those different things.

But I think one of the things that’s really helpful to understand is that we can shift how we feel about it depending on what we pay attention to.

Pete Mockaitis
And when you talk about shifts, can you tell us the tale of Ernie Grunfeld’s parents and how that brings this to life?

Emily Falk
Yeah, Ernie Grunfeld, for folks who don’t know, was a star NBA player and went on to become the general manager of several major NBA teams. So, he’s had a really star-studded career in basketball. But when he first came to the US, he immigrated from Eastern Europe, and his parents and he were Holocaust survivors.

And they ended up in New York, and his parents made all kinds of sacrifices to get the family to the US. And so, when they arrived, his parents set up a store, and Ernie would help out at the store on the weekends. He enrolled in school. His parents prioritized sort of higher-rent housing situation in order to be able to get him that education.

He came from this family that had a really strong core set of values related to those things. But, on the playground, it turned out that Ernie was amazing at basketball. And so, Ernie started to play on the playgrounds in New York, and then eventually, in high school, he got really, really good. But his parents were really busy working and they didn’t know that.

And so, his son, Dan, wrote a book where he describes the high school basketball coach calling up Mr. and Mrs. Grunfeld, and saying, “Your son is incredibly talented, and this is something that he could pursue as a ticket to college. Like, it’s going to be his ticket to getting scholarships. He’s going to be able to pursue this education,” in a way that really resonated with them.

And I’ll also add that Ernie’s dad, Alex, was an athlete himself. He had been a star ping-pong player, among other things. And so, the conditions were really right, where you could imagine some parents being in the situation where they’ve sacrificed so much for their kid to be able to be in this new place and pursue an education.

And if Coach Isser had focused on other things, like, for example, maybe how talented he was at basketball and what a gift it would be to the sport for him to play, like, I don’t know how that would’ve changed his parents’ calculations.

Pete Mockaitis
Well, good for basketball, that’s not our priority right now. Okay.

Emily Falk
Yeah. And so, the people who are receiving the message, his parents, have one set of things that’s really important to them, and through this conversation, Coach Isser was able to kind of highlight for them what an amazing opportunity this talent that Ernie had could afford. And so, there’s a really incredible story of them coming to the gym one night to watch him play basketball. They closed the store, which was something that they never typically did.

And they came in to the gym, and they didn’t even recognize him on the court in his uniform and playing, and so they were like, “Where’s our kid?” And then, it turned out that there he was, like, being amazing on the court. And after seeing that, I think that made it even more concrete and vivid for them, like what was possible.

And so then, they became really big supporters of him playing basketball. They released him from his duties working at the store. And he did go on to have a really incredible college career and, eventually, moved into the NBA.

Pete Mockaitis
Okay. So, you mentioned releasing duties from the store. So, whereas, before, it sounds like, was a bit more of a, “Okay, we tolerate this basketball thing because it’s a thing you like to do,” and then they got shifted over to, “Oh, wait a minute. This is the ticket to all the things that we’ve been trying to create for you, so now we’re all in on you and basketball.”

Emily Falk
Yeah, I’m not sure even how much they talked about it before Coach Isser brought it up, right? Like, this incredibly amazing story that highlights his parents not even recognizing him at the gym. I think it wasn’t on their radar that this was something he did. Like, he went to the playground, he played with his friends, he did whatever he did after school, and then the coach kind of brought that into their focus.

So, thinking about that first part of decision-making process of, like, “What possibilities are even available?” Coach Isser sort of foregrounded this as something that could be a path for their kid, where I don’t know how many conversations Ernie and his parents were having before that.

Pete Mockaitis
Okay. Well, so let’s say that we’re to utilize to use this cool brain science to see some good results in our lives, and maybe there’s any number of behaviors that we would like to change, maybe, “I wish I could focus longer, or on difficult strategic high-impact career things, or exercise, or have some challenging conversations with folks.”

If we want to make a shift in what we’re doing to doing more of the things that we think we “should” or would be good for us to do, where do we start?

Emily Falk
Yeah, let’s stick with the Ernie example for a little bit longer there because I think, although we’ve been talking about sort of his parents’ decision-making process, thinking about that long-term future for him, which is often something that his parents or as managers are trying to do, Ernie had different motivations for playing basketball.

He was playing basketball because he loved it. It was a way to make friends. It was a way to do something that felt really joyful for him in the moment. And I think that is a really instructive path towards success.

So, in particular, we often focus so much on distant outcomes, and in doing the thing that we think is going to be the best for us that we disregard or down-weight the things that, actually, is going to make the process joyful.

And so, going back to that idea that our brain has this system for calculating psychological distance, like our self-relevant system calculates what’s me and what’s not me, and it prioritizes the things that are immediately rewarding, that are socially similar to me, that are geographically close to me.

And so, when we think about how we can make those choices that you’re describing easier, I think one of the things that we can do is try to being them psychologically closer, try to bring the rewards psychologically closer.

And so, just to be concrete about what I mean, so you’re talking about, like, networking as one example. Sometimes we think about how we can take advantage of a conference or a new situation or we’re going to meet people at work as an opportunity to network and to build relationships that are going to be useful in the future.

But I think when people think about it that way, it’s kind of obvious why you would dread that, it’s like, “I’m going to kind of muddle through these maybe awkward interactions in service of some payoff that’s in the distant future.”

Whereas, if we think about, like, the chance to get to know somebody now and to actually have fun with a few people that we care about, like our peers, I think that can be a more successful strategy because it’s fun in the moment. So, it’s rewarding now but it also is building those bridges to the future.

And what I would say about that also is when we think about research on conversation, that people often underestimate how fun conversations with strangers are going to be. And so, maybe we are dreading things unnecessarily. Like, when you actually start to ask people questions that you’re curious to know the answers to, rather than just kind of the trite small talk stuff, then it actually can be really fun.

We also tend to underestimate how much other people like us. And so, people sometimes avoid having conversations because they’re worried that other people don’t want to have them but then it turns out that they do.

Pete Mockaitis
Well, I think you’re great, Emily, and I like you.

Emily Falk
I think you’re great, too, Pete. Thank you. I appreciate it.

Pete Mockaitis
Okay. So, we bring it close to us. And then I want to hear a bit about, when you say “like me” or “not like me,” my buddy, Scott, gave me a tip from somewhere about how it can actually be quite powerful to say, as we’re doing a thing that we want to do more of, it’s like, “Oh, it is so like me to wake up early and exercise.” And I was like, “Is that a real thing, Scott?” Tell us, Emily, is that a real thing?

Emily Falk
Yeah. Well, that is a good strategy in terms of thinking about the ways that the things that we want to do can be congruent with aspects of our personality or identity already. So, in the book, I talk a little bit about an experience that I had talking with my brother who is a real athlete. And when I was growing up, I didn’t really think of myself as specifically an athlete or a runner. I run to de-stress, I exercise for my mental health, but my siblings have always been much more athletic than I am.

And one day my brother came to me, and he said, “You know, if you did some targeted workouts, you could get much faster.” And initially I was like, “Why would I want to do that?”

Pete Mockaitis
“Speed? Who cares?”

Emily Falk
Yeah, right. Like, “Why do I need to run faster? Like, I have this other goal in mind.” And he was like, “Well, if you got faster, then you could hear the gossip on runs with me and Lily,” my sister. So, that was one motivation. But in terms of whether I was capable of it, he said to me, “Academics often make really good runners because they know how to plan and work hard towards a goal. And you already have all of these mental skills that you would need in order to be a really good runner.”

And so, he kind of reframed what I would think of as like a dichotomy previously of like nerd versus jock, like, “I’m really good at math and science, and I really like school.” And, instead, he said, “No, actually those things that make you really good at your job also could make you really good at this other thing.” And so, by connecting that aspect of my identity with this thing that he wanted me to do, he opened up that possibility.

And so, it’s not like, all of a sudden, I’m running marathons as quickly as he is but sometimes, I’ll add a few sprints to the end of my run now. And then there’s this kind of feed-forward cycle, where when we do do a thing that’s compatible with the longer-term goal, then that can become more a part of our identity. So, like, “I am a person who could run faster,” right? And so, then once I have that in mind, it makes it more motivating to do it in the future.

And underneath that, when we think about what’s happening in people’s brains, what we see is that self-relevance and value are really deeply intertwined. Like, there’s been research that Rob Chavez and Dylan Wagner did, where they showed that the same patterns of brain activity that can distinguish between whether somebody rates, say, a photo of a puppy as good or bad, positive or negative, that value calculation, can also distinguish whether somebody, that same person, will say that a given adjective, like boring or intelligent or messy, describes them.

And so, what that means is that, since the brain is kind of conflating self and value in these ways, that we tend to prioritize choices that immediately kind of feel like me and that sometimes we cut off or take off the table of possibilities for things in all different aspects of our life because they don’t necessarily immediately resonate as something that someone like me would do.

Pete Mockaitis
Yeah. Well, it’s funny, I’m thinking about Bob Cialdini’s work with, who’s on the show and he’s amazing, Pre-Suasion, where he asked folks, I think the study was they asked folks to check out a new energy drink or a new food or beverage of some sort. And most people are not interested, like, “Hey, I’m just trying to shop, like go away.”

But if he prefaced it with, “Would you consider yourself an adventurous person?” and most people are like, “Well, adventurous is good. And I guess kind of, yeah.” It’s like, well, that was the pre-question. And then he asked, “Well, would you like to then try this new product?” The response rates went up because I think, in so doing, he made kind of a bridge in terms of, “Oh, yeah, trying this new product is congruent with who I am. I am an adventurous person and, therefore, I try new foods and beverages. Why not?”

Emily Falk
And that’s a great example of sort of that second part of value calculation, where if you want to change the way that you’re responding to something, or the way somebody else is responding to something, that the context matters so much, right?

And so, in general, maybe you’re moving through a supermarket and you’re thinking about one set of factors, like, “Am I thirsty? Like, have I already had a cup of coffee today?” whatever, right? But, by focusing on this aspect of your identity, like, “Oh, actually, I’m an adventurous person,” that is shifting the spotlight onto a different part of, like, the choice space, right? And so, it’s making it easier for you to say yes to that thing.

Pete Mockaitis
Okay. Now, you also had some research showing that our brain activity in the value system predicts whether or not we’re going to do some stuff better than whether we, ourselves, say we’re going to do the thing, whether it’s about using sunscreen or reducing smoking or exercising more. Can you speak a bit more on this?

Emily Falk
Sure. And I would say that those sources of information complement each other. So, it’s not necessarily that the brain is better, but that sometimes it gives different information than when we ask people about things like their intentions to change their behavior or their confidence in their ability to do it or their attitudes, like about the behavior in question.

And so, just like you said, we found that when you look at what happens in people’s brains, as they’re being exposed to these messages about all different kinds of behaviors, it can help predict not only whether people are going to change their behavior, but also what kinds of messages are going to be effective in shifting people’s preferences or other kinds of things that they do.

Pete Mockaitis
And so then, under the hood, is it that we can observe, I’m talking about, brain waves or activation energy? What is the thing we’re seeing? And what does it mean in terms of “activity” in the value system?

Emily Falk
There are a lot of different neuroimaging techniques that scientists use to measure brain activity. Most of the studies in what we value focus on functional magnetic resonance imaging studies, which uses changes in oxygenated and deoxygenated blood as a proxy for brain activity. So, the way that MRI, magnetic resonance imaging technology works is that there’s a big magnet and a changing magnetic field, and all of your blood has hemoglobin, like little tiny bits of iron that are susceptible to that magnetic field.

And so, what we can do is we can follow the change in concentrations of oxygenated and deoxygenated blood that are going to fuel your brain cells. All of the cells in your body need oxygen and glucose in order to function. And so, that’s why when certain parts of your brain are firing a lot, then they’re consuming more of that energy, and so the blood flow changes in order to supply that.

And so, the fMRI tracks, over the course of seconds, how much is the blood oxygen level dependent signal shifting. And so, when we say that the activation within the value system is changing, what we mean is that certain neurons in your brain are firing in a way that is then changing how the blood is flowing and supplying them with energy, and that we can pick up on that proxy for brain activity.

Pete Mockaitis
I love that. Because I’ve read that a lot, I was like, “Oh, FMRI studies show activation,” I was like, “How exactly does that even work?” So now we know. Thank you. That’s fun.

So, then, I guess I’m curious, it sounds like, as I’m imagining a person who’s hearing about a message about exercising more, and who ends up doing it, and then someone who doesn’t, the difference is that, in their brain, the parts associated with the value system are kind of they’re working it, they’re in it, they’re fired up, they’re doing the thing. And then someone else is, I guess, less so into it.

So, I’m curious, could you maybe venture to speculate, what are the kinds of things happening inside someone’s mind? What does it sound like when their value system activity is revved up versus what is it not? What is maybe a snippet of example illustrative internal dialogue sound like?

Emily Falk
Great. So, we started to talk a little bit before about some of the things that might make people more open to changing. So, one of them is feeling like there’s a more immediate reward.

In studies that we’ve run, looking at people who were relatively sedentary, and we’re trying to coach them to be more physically active, we may give them messages about how or why they would do that.

So, stuff like, “People who are at your level of physical inactivity are at increased risk for heart disease,” or, “The best parking spots are the ones that are farthest away. So, park at the edge of the parking lot and get some extra steps as you’re walking into your office.” And for a lot of us, when we get this kind of coaching that suggests that stuff we were doing in the past might not be optimal, one of the reactions that it triggers is defensiveness.

And that goes back to the idea that we conflate self and value, so stuff that I did in the past, we tend to be biased to think like, “Well, that was me, and so, ideally, that was a good decision.” And so, messages or coaching or feedback that suggests that what we were doing in the past isn’t optimal can be threatening to that sense of self.

And so, people, their internal dialogue might be something like, “Yeah. Well, okay, some people who are sedentary are at increased risk of heart disease. But I eat a pretty good diet and I try to keep my salt down, so it’s probably not that big of a deal for me.”

Pete Mockaitis
Okay. So, this is what low-value system activity kind of sounds like.

Emily Falk
Yeah. So, if it’s like coming up with reasons why this doesn’t really apply to me, or that this information, or advice isn’t particularly valuable, then we’d expect to see less activation within the value system. And so, in the study that I’m describing here, one of the ways that we tried to help people be more open to that information was a process called values affirmation.

Where before they got any of the coaching, half of the people are randomized to get these values affirmations where they choose a value that’s really important to them. And then we have them think about scenarios where that value is going to come into play. So, like, what’s a value that’s really important to you, Pete? Friends and family, creativity, spirituality?

Pete Mockaitis
Let’s say learning.

Emily Falk
Okay, great. So, learning is a value that’s really important to you. So, we’d have you maybe vividly imagine situations where, like, what’s a time that you have learned something that was really amazing that helped you do your job better? Or what’s a time when you have learned something that changed the way that you interacted with other people? Or what’s a time in the future where learning is going to open new doors for you?

And so, we might have you reflect on these different kinds of scenarios and imagine them vividly. And that would be the values affirmation. People in the control group would do a similar kind of thing but we would give them a value that’s not important to them.

And what we saw was that then going into those coaching messages, which are literally the same for everybody in the study. The only thing that’s different is whether they’ve gotten to reflect on that value that means a lot to them or not beforehand.

The people who got to do that work of kind of zooming out and thinking about what actually matters to them, I think, could then see that, like, whether or not they parked in the farthest parking spot from their work, or actually we’re moving around as much as the federal guidelines recommend, that that doesn’t actually determine whether you’re a good person or not. It’s not the thing that determines your self-worth.

And so, that’s one possibility for why we would see more activation in the value system, more activation in the self-relevant system when they’re exposed to those coaching messages after getting that chance to zoom out.

And then the last piece of the puzzle was the more people showed increased activation in the value or self-relevant system as they were getting those coaching messages, the more they went on to actually change their behavior.

So, for the month afterwards, we sent them text message reminders that were kind of little boosters and measured their physical activity with accelerometers, like imagine a Fitbit that doesn’t give you feedback.

And so, it seemed like the intervention that we did, made people’s brains more receptive to the information. And then the more they were receptive to that information or the more they showed activation in these brain regions, the more likely they were to change their behavior afterwards.

Pete Mockaitis
Well, that’s really cool and actionable. Thank you. I guess I’m curious, if there’s many, many different values, it seems like some of them would seem to map better to exercise more than others. But just doing it, value affirming any one of your values, makes you more down to exercise kind of whatever the value, regardless of the value?

Emily Falk
Well, there’s two different pathways that I think you’re pointing at. So, one is, in values affirmation, in that literature, mostly people focus on values that don’t have to do with the behavior that you’re trying to change, because the idea is you’re trying to get somebody to kind of zoom out and reduce the threat of the thing that you’re asking them to change.

Pete Mockaitis
Okay, so defensive reduction happens regardless.

Emily Falk
Exactly. So, you’re trying to reduce their defensiveness by anchoring them in something that kind of is bigger than themself, right, something that connects them to other people, ideally, like something that is self-transcendent.

And so, when they reflect on those kinds of things, then the logic is that it can help them see that, like, like I said, whether you exercise or not this week doesn’t make you a good or bad person, right? And that there could be useful information in this coaching, even if it means changing something about what you were doing in the past. So, that’s like one pathway.

You’re also kind of highlighting, though, with your question that, like when my brother tried to connect my identity as an academic with the possibility of running, that’s sort of a different way of tapping into a connection between something that we value and our identity, and tailoring a message in that way can also make it more effective. So, there are tons of studies that have shown that when messages are tailored to people’s values and to their lifestyle and to their demographics that it can make the messages more effective.

So, for example, in a study that Hannah Chua led at Michigan, looking at smokers, when smokers received messages that were tailored to their personal motivations, let’s say, it’s like they’re motivated to quit because smoking is really expensive, or they’re motivated to quit because they have kids and they’re really worried about the effects of secondhand smoke, that those messages both increased activation within parts of medial prefrontal cortex, which is core to several of the kinds of key systems that we’ve been talking about. And that those tailored messages are more effective in changing their behavior.

Pete Mockaitis
Well, now that you got me thinking about those tailored messages, do we tend to get better results stoking our fears or by amplifying a beautiful positive vision, or the combo?

Emily Falk
There have been meta-analyses that show that fear appeals can work. So, you can get people to change their behavior by highlighting the negative consequences of things that’ll come.

There’s also a set of research on what’s called mental contrasting with implementation intentions, where the idea is that it’s not enough to just fantasize about a future that you want, like the good things that would come. You have to identify what the gap is between where you are now and that future state. So, that’s the mental contrasting part.

And then once you’ve figured out, like, what are the things that are potentially in the way of you moving from where you are right now to where you want to be in the future, then you can use the second part of that MCII, mental contrasting with implementation intentions, the implementation intentions part, which is those if-then plans where you say, “If I’m in this situation, then I will do this.”

So, for example, this has been applied to voting, like making detailed plan of like, “When it’s Tuesday morning and if it’s raining out, I’m going to get my partner, get an umbrella, and go to our polling station anyway,” or, “I’m going to get a ride from my mom,” or whatever the thing is that’s going to help you overcome the obstacle that you’re perceiving.

Pete Mockaitis
Okay. Well, Emily, in our final minutes here, can you share what are your top-top do’s and don’ts you recommend if we are looking to make a change? Do more of something or do less of something, we want to, if we could, as close as possible, flip the switch, wave the magic wand so that we’re now behaving the way we’d like to be?

Emily Falk

One is, I would say, do think about how you can make the process joyful now. Like, don’t just save all the rewards for later. So, if you’re trying to get more exercise and you really hate running, like, go dancing or choose something, which is gonna be…

Pete Mockaitis
Pickleball.

Emily Falk
Yeah, Pickleball. If you love pickleball, play pickleball, right? Do the thing that’s going to be fun now and also compatible with the longer-term goal. Or if you’re trying to eat healthier, like, choose things that are both tasty for you now and healthy. Like, surely there are things that are at the intersection of those rather than just, like, stomaching something that you are not going to want to do over and over again for the long term. So that’s one thing.

Another thing I would say is thinking about that defensiveness and making sure that when you go into a conversation or situation where you’re going to get feedback, that you don’t throw out helpful advice because it’s potentially threatening to your sense of self, right?

So, knowing that our brain’s default is to kind of conflate self and value, we can be aware and on guard for that kind of feeling. And instead, think about, like, “What are the things that we can learn from the feedback that we’re getting? What are the pieces of feedback that can help us grow and change and do what we want to do?”

And then the last thing that I would say, that we haven’t delved as deeply into, is that social rewards are incredibly powerful. And so, for all of these things, as we’re trying to think about, “How can we make something more rewarding now that the long-term payoff is far in the future?” We can do it with other people who also care about it.

In my lab, we often work together on tasks that are the least fun tasks, work on that thing you don’t want to work on. An acronym for that, that my grad school pal, Elliot Berkman, coined is wotty’d wot wot. And when you do it with other people who also value the goal and the work, then it’s more fun.

And, likewise, you can think about, like in this moment, looking around and trying to think about like, “What can I do to improve the situation that we’re all in?” like, that can feel vague and distant and in the future. But if you think about like, the most important thing is just to do something, right? Like, think about what you want to change, and then do it visibly with other people. That can also be a really powerful reward. So, those are a few for me.

Pete Mockaitis
Well, beautiful. Thank you, Emily. Well, now could you share a favorite study or experiment or bit of research?

Emily Falk
Yeah. One of my favorites right now is the study that I talked about where they showed that the same brain patterns that can classify whether something is good or bad can also classify whether something is me or not me.

Because I find, personally, that that’s so useful to keep in mind, that those things are getting intertwined in our brains in ways that we may not necessarily be paying attention to, and then can have all of these knock-on effects in terms of making us feel defensive or on the other side, restricting the possibilities that we see for ourselves and others.

And that same research team has gone on to do a bunch of other interesting research about, like, how we represent our sense of self and relate to other people. So, that’s one of my favorites right now.

Pete Mockaitis
Okay. And a favorite book?

Emily Falk
One that I used as a foundation for the last chapter in the book is Maria Ressa’s autobiography, How to Stand Up to a Dictator. And one of the things that I really love about that story is that it highlights how the person that we become, and when we do big hard things like she did, that it’s really a series of these tiny little decisions.

And so, as we think about the choices that we’re making on a day-to-day basis, Maria Ressa went on to get a Nobel Peace Prize for her work in journalism, making all of these extraordinary and brave choices. But when she describes the process of growing up and the things that shaped her values and the things that shaped her daily decisions, it feels accessible and ordinary. So, that’s a book that I really loved recently.

Pete Mockaitis
And a favorite tool?

Emily Falk

One of my favorite tools in the lab is what we call fast friends. And fast friends is a protocol where you can randomly assign people to have a friend in the lab. And sometimes you want that because the real history of people’s friendships comes with all kinds of baggage and different people have different kinds of friendships and so on.

So, psychologists develop this tool called fast friends, which starts out with surface-level questions, like, “If you could have dinner with anyone in the world, who would it be?” or, “What constitutes a perfect day for you?” And then the questions get increasingly intimate, building to things like, “If you were to die tonight, what’s one thing that you haven’t told anyone? And why not?” And asking your partner for advice.

And so, over the course of like an hour, you actually become friends with someone. So, that’s a favorite psychological tool for me.

Pete Mockaitis
Now, is this the same questions to fall in love with anyone?

Emily Falk
Yeah. So, the media has often characterized this as, like, 36 questions to fall in love. And, yeah, great, use it for that. But also, I’ve done it with my grandmother. I’ve done it with my father-in-law. I’ve done it with my kids.

I’ve done it with, recently, I went to an experience potluck, which was super fun. People brought different experiences with them and then offered them to each other, kind of like a food potluck, and I brought fast friends, and I got to do it with a stranger who’s now my friend.

Pete Mockaitis
Cool. And a favorite habit?

Emily Falk
Making time to actually focus on quality time with my partner. So, a habit involves something where there’s a cue and then a thing that you repeat and then kind of a reward that you get at the end. And so, after our kids fall asleep, that’s the cue, and then there’s like half an hour to an hour where we hang out in the kitchen and try to actually focus on the present.

And the reward is getting to feel close to a person that I care about. I don’t always do that perfectly. So, I don’t know if it fully counts as a habit because the definition of a habit involves essentially doing it fully on automatic pilot, and that’s kind of the opposite.

Pete Mockaitis
Okay. And is there a key nugget you share that really seems to connect and resonate with folks, you’re being quoted back to yourself often?

Emily Falk
That we’re not ever really making decisions alone.

So, we imagine that we’re making decisions independent of lots of other factors, but the data really bear out the idea that our brains value systems are deeply influenced by what other people are thinking and feeling and doing in so many different areas, ranging from what foods we like to who we think is attractive, to the art that we hang on our walls, to whether we vote.

And so, that idea that we’re not deciding alone and that it’s not just that we’re performing some kind of conformity, but that our value calculations are actually deeply shaped by the people around us. And so, I think that really kind of, like, complicates the idea of authenticity, right? That, like, often, sometimes people think that, when they’re conforming or when they’re following along with other people’s preferences, that that’s somehow inauthentic.

And actually, I think, the people that we choose to spend our time with are really deeply shaping who we are in so many important ways. And so, we want to be aware of that, both in terms of who we’re choosing as role models, and who we’re choosing to spend our time and energy with, and how we’re showing up for our kids and our friends and our colleagues because we’re shaping them also, right? So, the kind of future and the way that the world is going to unfold is starting also in our own minds.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Emily Falk
Well, my lab’s website, FalkLab.org, has all of our research papers for free. I also share research, both from our team and others on LinkedIn. And then our lab has a bunch of other social media channels that you can find on the website.

Pete Mockaitis

Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Emily Falk
Just like we know that other people influence us, we’re influencing other people. And so, when we look around and we see big challenges or hard things that we want to have be different in the world, then it’s not that we have to have a perfect plan, but that if we choose something and start to move towards it in a way that prioritizes doing it in a way that feels fun and joyful, and then we can bring other people in and show them what we’re doing, that I do think we have the capacity in aggregate to make big changes.

Pete Mockaitis
Emily, thank you.

Emily Falk
Thank you, Pete. So great to talk to you.