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324: Strengthening Your Focusing Abilities with Adam Gazzaley

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Adam Gazzaley says: "We can only take in a very limited amount of the information around us."

Adam Gazzaley takes a deep dive into the brain, why we don’t have the ability to do everything at the same time, and the technologies that will help how your brain functions and focuses.

You’ll Learn:

  1. The strengths and limitations of the human brain
  2. Three focus levers that you can learn to control
  3. Mindfulness practices that train attention

About Adam

Adam Gazzaley, M.D., Ph.D. is Professor in Neurology, Physiology and Psychiatry at UC San Francisco and the Founder & Executive Director of Neuroscape, a translational neuroscience center engaged in technology creation and scientific research of novel brain assessment and optimization approaches. Dr. Gazzaley is co-founder and Chief Science Advisor of Akili Interactive Labs, a company developing therapeutic video games, and co-founder and Chief Scientist of JAZZ Venture Partners, a venture capital firm investing in experiential technology to improve human performance.

Additionally, he is a scientific advisor for over a dozen technology companies including Apple, GE, Magic Leap and The VOID. He has filed multiple patents, authored over 125 scientific articles, and delivered over 540 invited presentations around the world. He wrote and hosted the nationally-televised PBS special “The Distracted Mind with Dr. Adam Gazzaley”, and co-authored the 2016 MIT Press book “The Distracted Mind: Ancient Brains in a High-Tech World”, winner of the 2017 PROSE Award. Dr. Gazzaley has received many awards and honors, including the 2015 Society for Neuroscience – Science Educator Award.

 

Items Mentioned in this Show:

Adam Gazzaley Interview Transcript

Pete Mockaitis
Adam, thanks so much for joining us here on the How to Be Awesome At Your Job podcast.

Adam Gazzaley
Thanks for having me.

Pete Mockaitis
I’ve been so excited to have this conversation ever since I heard you on Brett McKay’s Art of Manliness podcast. First of all, I’ve got to know, you said in that show, “Stay tuned to 2018,” because you were working on creating the first prescription video game or digital medicine. Where does that stand today?

Adam Gazzaley
Well, we have advanced. At the very end of 2017, we, we being Akili Interactive, which is a company I spun out from my research at UCSF, we announced that we had positive outcomes on our FDA phase three trial that was targeting improvement of attention abilities in children diagnosed with ADHD.

That’s the big piece that we were waiting for to then go ahead and submit to the FDA. That process has just happened. This is a medical device pathway. It’s the first of its kind for this type of treatment. It would be the first non-drug treatment for that condition, for ADHD. We don’t know exactly how long the process takes, but we’re in it now, so hopefully not so long.

Pete Mockaitis
That’s cool. Congratulations.

Adam Gazzaley
Thank you.

Pete Mockaitis
Since I just jumped in there, maybe you can back it up a second. What is the game and how does it make an impact on brains?

Adam Gazzaley
Yeah, so maybe I’ll take even one more step back. The idea behind building a video game as a digital medicine really popped into my mind after years of research in neuroscience and as a clinician and neurologist back in 2008. It’s been ten years ago that I started on this pathway that was just sort of reaching this really major milestone now of FDA approval.

The concept is that we can engage our brains at a very high level and a targeted experience. This experience can be adaptive, what we call closed loop, meaning it’s challenging you and giving you rewards at the edge of your ability. It’s pushing you. It’s doing this based on your real-time metrics, your performance, your physiology.

We can use this type of experience as a way of optimizing the brain networks that it activates. That was the general idea that I had.

We built a video game called NeuroRacer. Back in 2008 we started the process. I designed it. Brought in friends from LucasArts to help us develop it. Then we did multiple years of research really showing that we can improve older adults’ ability, which is where a lot of my research background had been focused on, improving their ability to pay attention on very, very different tasks and to also hold information in memory.

That was published in Nature in 2013 and also with neuro-recording showing the mechanisms in the brain that led to that improvement in attention. Then that led to the birth of Akili, a patent behind the technology, and now multiple clinical trials as well as the phase three trial for ADHD treatment that I just described to you. That’s the journey.

Pete Mockaitis
That is cool. That is cool. I want to get into the journey and your book, The Distracted Mind and practical things that professionals can do to be less distracted and have more great focus.

Maybe could you start us off by sharing – you wear a number of hats all at once these days – could you share a little bit of the story and thread that ties together your professorship, Neuroscape, Akili Interactive Labs and JAZZ Venture Partners, all you’re up to?

Adam Gazzaley
Sure. It does seem and it could give the impression that I’m spread thin given that I’ve co-founded several companies, a venture fund, I’m the director of a research center, and a professor at UCSF. I’ve written books and I give a lot of talks, but the reality is I feel like I do absolutely one thing.

They’re all related to each other. They’re all built on the premise that technology can be developed in a thoughtful way with the goal of improving how our brains function.

That could be for people that are healthy and just want to improve their concentration and their memory. It could be part of what we would think of as education, young developing minds on a more positive pathway than we currently see happening. Then, of course, as a type of medicine, which we’ve already been discussing when people have deficits.

The companies that JAZZ invests in, where I’m a partner, the companies I formed like Akili, another company Sensync, a newer one, what we do at our research center in Neuroscape, all of it is built to accomplish that goal of having our technology, our non-invasive, consumer-friendly both from affordability and accessibility point of view, do more than entertain us and allow us to communicate, but actually enhance what makes us human and really improve our brain function.

Pete Mockaitis
That’s cool. So much to dig into there. When it comes to brain function, it seems that your brain is functioning pretty prolifically in terms of geez, hundreds of presentations, a hundred scientific articles, and multiple … all at once. Do you have a personal secret for how you’re pulling this off? What’s sort of the key behind this?

Adam Gazzaley
Right. One of the keys is what I said. I really do feel like I have only one thing that I do. I don’t have lots of different voices. It doesn’t matter what podcast I am on or what audience I’m speaking in front of. I have one message. I have one way of presenting it. I have one goal.

I always say to especially my lab here when we hire new people or take on new projects that I have one tree and I’m willing to have more branches, but I’m not willing to have a second tree. A lot of it is just figuring out where is that tree, what is part of the core of my mission and where I want to direct my attention. I think that’s one thing that allows me to seem very productive.

I am accomplishing a lot of things, but it’s all in the same framework. When I watch someone else do things that seem really disparate than each other, it just boggles my mind how they hold that all together. That’s one of the things.

Then I’m really passionate about it. I found something that I absolutely love. I wake up thinking about. It’s what I’ll talk about in a bar with friends. It’s just – it’s my life.

I’m always encouraging young people that I might mentor and advise that that’s the secret. That’s what they have to find. If they’re not doing it now, they have to look elsewhere because it will always come back and haunt them if they passed up or miss that opportunity to find their true passion in life.

Pete Mockaitis
Okay. Let’s dig into some of the takeaways here. You sort of unpack a number of these discoveries and practical applications for a popular audience in your book, The Distracted Mind. What’s sort of the big idea behind the book?

Adam Gazzaley
The book, The Distracted Mind, is sort of a little bit of a mash up between myself as an author and Larry Rosen as an author.

I’m a cognitive neuroscientist. I work in a laboratory where we do functional brain imaging and look at how neural networks underlie different performance metrics like attention and memory abilities, and how interference degrades those abilities. I study really the neural mechanisms of interference through distraction or multi-tasking.

While Larry is really like a field psychologist. He’s out there looking at what real world things, like Facebook and having mobile phones on your bodies might impact your relationships, and your school performance, and things of that nature.

That’s the overview that we try to show. It’s like a deep dive into what’s going on in the brain, why we don’t have the ability to do all the things we want to do all at the same time. It takes a very evolutionary perspective on that.

I sort of dug deep into optimal foraging theories and other views that I think connect our evolutionary path of what has grown in our brains that are strong and what are its limitations and how – then how technology impacts us, largely in a negative way, although the very end of the book is the prescriptive part, how can we change our behaviors to interact with technology in a healthier way.

Neither Larry or I feel that the path is to just abandon it. I always say we’re not putting that tech genie back in the bottle. It is here. How do we live with it in a better way? Then, of course, what I already had told you about, is how do we flip this story around completely. How do we think about technology as a tool to actually help how our brains function and the future of where we can go with that?

Pete Mockaitis
Okay. Then let’s talk a bit about the brain fundamentally. Where is our human brain strong versus limited and what do we do with that information?

Adam Gazzaley
I’d say one of the main strengths in many ways defines us as human, it might be the pinnacle, the most unique thing that our brains are capable of compared to other animals is the setting of very high-level goals. Goals that are very time delayed. You could set a goal a decade in the future. You can have goals, even immediate goals that are interwoven with other goals and other people’s goals.

That type of ability I think is fundamental for all of the achievements that we have as a species, our communities, and our societies, and our languages, our art, our music, our technology, really depends upon that.

These goals, they also challenge us because they lead us to believe we’re almost capable of anything and we are not. We have the flip side of it is that we have these very fundamental limitations in how our brain works.

When it comes, especially to the abilities that enable us to enact our goals, so our attention, our ability to focus it and sustain it, our working memory, holding information in mind for just very rapid periods of time, and then how we deal with having multiple goals that converge in terms of enacting them, how we either switch between them or multitask them.

When it comes to these abilities, what we call cognitive control, which sort of wraps an umbrella term around all of those concepts I just mentioned, they’re limited. In many ways when you push other animals to behave in the way that we do, to multitask and to engage in such a way, you see that we have actually really similar limitations.

[12:00]

We can focus our attention, and even there the filter is not perfect, but we also can’t distribute our attention broadly. We can only take in a very limited amount of the information around us.

When we try to hold information in mind, what we call working memory, there’s a degradation in the fidelity of that information that occurs very rapidly. When we attempt to multitask or switch between tasks, we see that there is a cost for that type of goal setting and enactment.

We do not engage in two goals that both demand our attention as well as if we have only one. That’s because the networks in the brain that are responsible for each goal, they can’t parallel process. They have to switch between each of the tasks you’re trying to engage in and with each switch, there’s a loss of some of that information resolution.

That’s the sort of the premise of the book, that there’s a disconnect between what we want to do, our goal setting, and what we’re capable of doing, our goal enactment. That’s what leads to interference and leads to what we refer to again and again as the distracted mind.

Pete Mockaitis
That really sums up kind of the whole, in many ways, human condition in terms of – I remember when I first learned economics in high school and we talked about how they call it the dismal science because we have unlimited desires but finite resources. It was like, yes, this is already my whole life. I’m very intrigued to learn more about this field.

It connected. It resonated. That applies not only to the use of time and money, but in fact just what we can put our brain toward.

Adam Gazzaley
Exactly. When it came down to writing this book it was actually a challenge for me because I had sort of moved on from the distracted mind story to my new research focus, which is how do we use our understanding of the distracted mind to build tools to help our brains, make them less distracted. It’s sort of almost like a step back into my history of my research.

But when certain ideas I was able to formulate, like the one I just described to you, other ideas around foraging for information and how it compares to how other animals forage for food, then it felt fresh to me and I was excited about writing that in the book. I think for the most part it’s all pretty logical.

Most people in many ways could sort of just introspectively appreciate these things in their own behavior. But it is – I think it’s helpful and has value to break it down, especially from the neuroscience perspective.

Pete Mockaitis
I’d love to then dig into some of this in terms of how can we have more cognitive control to achieve what we want sort of day in and day out. Where do you think is the best place to start in terms of setting some foundation? Should we talk about foraging theory or should we start elsewhere?

Adam Gazzaley
Yeah, yeah. I can give you a little bit about foraging theory. It can get pretty heady and long, so we can do it briefly. The reason I bring foraging theories – optimal foraging theories into the book in the first place and into these discussions is because I’m not – I don’t fancy myself as a self-help guru that I could just throw out things that I tried in my life and encourage other people to do them.

Adam Gazzaley
The idea was that if I was going to present prescriptive advice about how people should engage in healthier behaviors with technology, I wanted to do so from a conceptual framework and use that to guide the advice.

The framework is really based on how we as humans forage for information in a similar way to how other animals forage for food, that the primate brain has coopted a lot of these ancient reward systems, but instead of being for survival, they are for information. There’s a lot of data to support that.

If that’s true, if that premise is true, then could we use the models that describe why other animals forage in the particular way that they do? Can we use that to describe why we engage with technology in a very particular way? Then use that as a basis to say, “Oh these are the areas that we can change our behavior.”

The model that I use is known as the marginal value theorem. It describes how animals forage in patchy environments, like a squirrel in a tree eating acorns or nuts. The resources they have are in a limited space and there’s these empty areas in between those resources.

When a squirrel is in a tree, they’re making an unconscious decision about the benefits of remaining in that tree even though the nuts are getting less and less as they eat them. They’re comparing that with how close the nearest tree is full of nuts. At some point they make the decision to switch and jump from one tree to the other.

I’m creating a comparison that we’re sort of like those squirrels. Our patches are information patches like your mobile phone or a web browser or Facebook. You can stay in there or you can leave to the next one. The influences that drive us to stay and leave are related to how we’re consuming those resources in the patch we’re in now.

One of the premises I make is that we’ve shown, and there’s data to suggest, that we are now accumulating boredom and anxiety, both anxiety of fear of missing out on something else and also performance anxiety, very rapidly. We have this very rapid diminishing return of remaining in a patch, an information patch.

There’s also this force that other patches, those other trees which are links on a website or another browser tab or just having your phone in your pocket, the other information sources are so accessible, so it’s so easy to abandon the one you’re in and just move over to the next one.

That those forces of boredom and anxiety making our enjoyment and our satisfaction of being in an information source last longer as well as the accessibility to the next one, drives this tendency that we all have to just rapidly switch between them and not really engage in a sustained, continuous way in one information source.

Pete Mockaitis
Intriguing. Then first I want to talk about the squirrels if I can.

Adam Gazzaley
Sure.

Pete Mockaitis
Now when we study squirrels that are engaged in this activity, do they in fact behave in a mathematically optimal sort of a way? It’s like, “Yup, that is indeed the perfect decision to jump to that next tree, squirrel. Well done.”

Adam Gazzaley
Yeah, so the marginal value theorem, which is used by not neuroscientists, but more ecological behavioral scientists, have shown that they are able to mathematically predict the behavior of many animals, both in laboratory settings as well as in the wild. That field is really interesting.

There’s other types of behaviors like predator to prey relationship. There’s other optimal foraging theories, but this particular one, the marginal value theorem, is about animals foraging in patchy environments. It has been shown, it’s not perfect, there are factors that influence it that are not always predictable, but it is a pretty interesting field of research.

We don’t have the mathematical relationships of how the marginal value theorem applies to how humans forage for information. It’s essentially a hypothesis in the book that I thought maybe would set up research in that particular direction. But I think it does go a long way, at least intuitively, of explaining why we are so susceptible to this rapid switching behavior that we engage in, especially children.

Pete Mockaitis
Right, well because I guess accessibility has just gone through the roof in recent years as compared to where it was before. But are we also seeing trends in terms of we are more easily bored and anxious now than we used to be?

Adam Gazzaley
Yeah. The data would suggest, and this is sort of the story we put together in The Distracted Mind, that all of those forces are taking place. They’re both on different sides of the equation.

One is on the diminishing benefits we get of being in a source are not just that you’re using up the information in that source, like a squirrel using up the nuts in the tree, but these very human factors of increasing anxiety and boredom.

You could experience that yourself if you just try to do one thing, which is one of the advice that I do give for a while, you could feel anxiety of not doing something else or checking in on a post or just, “Wow, I’m bored,” accumulate pretty rapidly. This has been well described, especially children feel these forces to a very high degree.

They become very noticeable when you remove their technology away from them. It’s part of the reality of how we interact in the world now. I think it forces us to lose a lot of the control that we want to have over our technology. It is essentially is exerting control over us.

Pete Mockaitis
That’s interesting. That idea of being able to stick with something for a long time, it’s intrigued me for ages.

Once again, in high school I remember I always impressed how we did marching band camp. For two weeks, somehow 100 plus of us would endure the pretty hot summer Illinois days for eight plus hour stretches day after day after day.

I just thought, “Wow, it would be so powerful if I could just do this myself,” whatever I wanted to learn or improve or accomplish, whether it’s hunkering down to write a book or whatnot. Yet, it’s so difficult. I guess there’s a whole other element associated with accountability and looking like a slacker if you say, “No guys, I’m out,” which is a lot harder to do in a group setting than individually.

But so how can we sort of work these levers in terms of engaging things so that we are more engaged and interested in what we’re doing, we feel less anxious about what we might be missing out on or we have less accessibility to pull us in another direction. Actionably, how can we pull these levers to do more great focusing?

Adam Gazzaley
That was the reason why I went to this path of using a foraging model in the first place so that we have a framework now. We see the influences. On one side accessibility drives us to another source that’s easily obtainable. On the other side, our boredom and anxiety causes us to want to leave the source that we’re in. Those are three levers right there that you can learn how to control.

Accessibility is in some ways a little easier because it’s less abstract. You can just sit down, quit your email program if you’re writing an article, quit Twitter, put your phone on airplane mode, close your door, work in a less distracting environment and really create the type of surroundings that foster a singular focus, where it’s just not accessibility.

I know people that will put their phone in their bag when they drive home from work because if they have it in their lap, the accessibility will make them go to it even when they’re at a light.

If you feel that accessibility is really pulling on you, which I think it is for many people – I mean I feel it myself. I could be there writing an article and if my email program is open, subconsciously I just go over to it and look. Not that I need to look, not that anything pinged me. I was working just fine, but because it was so easy I just sort of reflexively took a look at it or an open Facebook page.

I do quit those programs when I’m writing on something. I think managing accessibility is a real very tangible one that people can wrap their hands around.

The other side of it, decreasing the anxiety that you feel of missing out on things or not being productive because you think productivity is doing a lot of things at the same time, as well as boredom.

To me the first step of those – of dealing with that is to just put yourself in the situation where you decrease accessibility, do one thing and actually feel those emotions, that anxiety, that stress, that boredom accumulate, and just wrap your head around what it is, become a little bit more introspective and realize that it’s not going to kill you.

It’s fine to be bored. It’s fine to be a bit hungry. It’s fine to be a bit anxious. And that these feelings are – they don’t need to necessarily be corrected immediately.  You can allow them to just sort of bake in a little bit and you might find that they go away after a while.

I always sort of make the parallel between sitting down for an hour to do one thing, like going out and running a mile let’s say. The first time you do it, it could be unbearable. You can be like, “Wow, I never want to run again,” but over time you actually get a pleasure and reward in doing that one thing. All of the negative aspects that accumulate really rapidly when you’re not used to it start going away.

I would say that these other tricks and apps and ways that you could sort of have people not text you when you’re doing something else so that decreases the anxiety. In the book we talk about lots of fancy tricks of dealing with anxiety and boredom, but the one that – the easier one to talk about that I think is a good start is to just put yourself in a scenario where you experience it and just learn how to manage it.

Even waiting on line at a supermarket – I’m in Whole Foods and I have only two minutes to wait and I still feel the allure of pulling out my phone and checking something. Just leave it away. It’s okay. Just feel a little boredom. Just maybe do some internal thinking or looking around. That’s I think a good starting point.

Pete Mockaitis
Certainly. Well, you mentioned tricks, I can’t resist. Can we hear the tricks too?

Adam Gazzaley
Yeah. There are basically ways of using technology to help as well.

One of the things that we recommend and others have as well is when dealing with the anxiety of missing out is to have people be aware, for example, when you’re driving or when you’re working so that you don’t think that there’s texts and other communications coming in when you know you should be focusing.

People do similar tricks like that at work, where they’ll put up a sign of ‘do not disturb I’m focusing,’ of that nature.

The other trick that’s less tech, but it’s really about – it’s about breaks and especially true for boredom is instead of going an entire hour, try and go ten minutes and take a minute break and then go right back to ten minutes and work through the hour in those segments. This way the boredom and even the anxiety could be relieved by that break.

But the trick – and then each day you could make – now go 15 minutes, 20 minutes. Learn how to do 20 minutes with just two breaks along the way. But one of the tricks of this approach is to not take tech breaks, especially social media or email in those short breaks because then they could just take you through these sink holes where just an hour later you’re like, “Wow, I just totally failed there.”

The types of things I that I think help especially with anxiety and boredom when you’re taking those breaks are like some meditation and mindfulness to get better at that type of internal focus, exposure to nature, even light physical exercise in your office, wherever you are. Those are things that can help fill those breaks. Then you just bounce right back into your singular focus.

Pete Mockaitis
That’s excellent. I’m thinking here just in my experience like if I’m on vacation, I feel so much better having the out of office email reply up and going than not going just because it’s sort of like, “Oh, that’s handled. They know.”

Adam Gazzaley
Yeah, exactly, exactly.

Pete Mockaitis
They’re not expecting anything from me. They even have other resources they can turn to to get whatever they’re asking about in that.

Adam Gazzaley
Exactly. That’s a perfect example of using technology to reduce that anxiety. That anxiety is really strong when you’re on vacation. There used to – there was a time in the past when vacation meant that you were actually completely inaccessible and not actually working. That’s gone.

Many people are still communicating with their work every single day and they feel that anxiety that even a short period away is going to be incredibly disruptive. But as you described, there’s a way of structuring your time when you leave your work environment or study environment that is set up to give you success and actually disengaging from it.

Pete Mockaitis
Yeah, I also just like the little bit about the boredom lever here because sometimes I just marveled at how I could hunker down and play my favorite computer game from 1993, Master of Orion, for like six hours straight, but then I’ve got sort of an email inbox backlog and I have never successfully been able to crank at it for six hours in one day. I think my max is like three and a half. It just – the boredom is I guess overwhelmed me.

One tool you mentioned, just practice, train it. Get better like you would in training for a marathon. Is there anything else we can do to somehow find excitement and engagement in the things that are currently seem boring to us?

Adam Gazzaley
It could be really challenging. I’m not going to claim that you could turn email into the most fun activity in the world.

Video games are a hard thing to compete with. They are designed by very clever people to have reward cycles at multiple different time scales that really keep you engaged. They’re doing exactly what email doesn’t do frequently, which is mix it up and challenge you at a high level and give you constant feedback on how you’re doing.

This is one of the core challenges. It’s really hard to compete with a lot of modern day media that is designed to appeal to people because of these rapid reward cycles.

Sure, you can do things to try to gamify doing email and compete and things of that nature, but personally, I don’t really feel like they work that well.

I would – how I’ve done it myself, it’s always easier for me to describe what I do myself, is really just to learn and to retrain that ability to sustain attention and not be totally derailed every time you try to do it.

Like anything else, like going to the gym, running, it takes practice. It doesn’t necessarily come the first time. You have to work through it and just get better at it. Don’t try to bite off too much and then just be completely disillusioned.

The boredom goes away when you engage in something. Then you might find that, “Wow, I actually am liking doing this.”

Maybe it’s not email, but certainly having a conversation with your significant other as opposed to interrupting it every three minutes to check your phone or writing an article that you’re really excited about or reading a book that you do find engaging. You can get more enjoyment out of it if you just train yourself to sustain your focus for a longer period of time.

Pete Mockaitis
All right. We talk about training, you mention mindfulness and meditation. Are there some other – what would be sort of your top recommended practices in terms of – I’m thinking about learning about some Buddhist practitioners who stare at a wall for months and you’re like, “Wow, that’s really impressive.”

Are there particular mindfulness practices or can we play some of your video games or what are some of the other kind of activities we can engage in to strengthen our capacity here?

Adam Gazzaley
Yeah. The basic practice of concentrated meditation doesn’t require a lot of fancy tools. It’s where you learn over time to focus usually on your breath. It could be words. It could be a visual image in your mind. Hold the focus. Be aware when your mind wanders and without judgment just bring it back and hold it again.

That’s like one of the most ancient practices. It appears in many, many different forms of meditation and has a long history of success in helping with attention but also stress and mood. It’s quite valuable. Essentially at its core it’s an attention training exercise.

Some people have difficulty with it. They might be pushed to do too much and feel like they don’t get it, they can’t find their breath.

We actually designed a video game. That’s what we do. We take principles from other practices that have benefits in the real world, like meditation, like rhythm and music, physical fitness, then we build algorithms that can allow you to baby step into it so that it’s adaptive to how good you are at it. You’re getting feedback on how you’re doing and you can extend and improve your performance gradually over time.

We did that with meditation. We have a game called Meditrain that we’re writing up our first paper on our results right now showing that we have been able to improve sustained attention abilities in Millennials, in 20-year-olds engaging in this app for six weeks.

We’re super excited about it. It’s not publically available yet. We’re very conservative with how we release things into the market. We want to know that it actually does what we say it’s going to do. We’ve been working on this for many years now. The data is quite convincing. These are some of the things that you can do right now and that will be coming out soon.

Pete Mockaitis
That’s great. Now are any of your games available for the public to do now and how can we get there or they’re all not yet there?

Adam Gazzaley
They’re all not yet there. This is sort of one of the more frustrating points. The one that’s closest is the ADHD treatment, which I hope arrives in 2019. Maybe by the end of this year. We’ll see. The process is unclear because it’s a new treatment, a new device. But that will be the first to arrive.

That is clearly, as I described, the medical route. It will be a prescribable treatment by doctors to children that have ADHD. The only thing right now that’s – the only thing that will be FDA approved that’s not a pharmaceutical or drug, so very exciting.

It doesn’t mean that all of our technologies are going to go down that medical pathway. For example, the meditation training game I’m now looking at other companies that build more consumer facing meditation and mindfulness apps as partners so that’s happening now. Hopefully next year you’ll start seeing things that we’ve been working on for a decade start appearing in the world.

Pete Mockaitis
That’s cool. Can we also touch on exercise for a bit? There’s many forms of exercise: yoga, high intensity intervals, steady state cardio, strength training. Are there any particular exercise interventions that seem to go farther in molding the brain to make it able to focus for longer periods?

Adam Gazzaley
Well, most of the data on how exercise improves attention and cognitive abilities more broadly, focus on aerobic exercise, sometimes high intensity interval training, sometimes just long endurance aerobics training. The data is quite convincing, especially in aging, in older adults and even in children as well.

There’s lots of great data, many meta-analysis that have put together results from many different papers to reach that conclusion, but there’s also data about strength training as well that’s often frequently ignored. I would say both strength and aerobic training.

I’m not as familiar with the literature on yoga, but more and more researchers are exploring these practices, as I said, that have been around for a long time and are training to put them in more randomized control trials.

I would even just add one thing that with older adults even the act of just getting out and walking has been shown to be beneficial as well.

Pete Mockaitis
Cool. Adam, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Adam Gazzaley
I think that is it. I guess I always like to sort of conclude this part of the discussion by saying there’s a lot of things you can do as far as lifestyle changes that are shown to be good for your brain. I put it into five pillars.

Physical exercise, we just talked about that. Cognitive challenge, we’ve been talking about that, some of the things we’re creating. But just the types and way of engaging in the world around you that push you out of your comfort zone. Travel, learning music, even complex social interactions, which also has the benefit of reducing isolation and loneliness, which is also not good for your brain.

Physical challenge, cognitive challenge, nutrition, sleep management, and stress management. By stress management I don’t mean the elimination of all stress. Our brains and our bodies actually like some stress. The challenge is what it responds to, pushes it into a more dynamic phase, but it’s that helpless, chronic stress that really induces damage in the brain that should be avoided.

While you do those things in your daily lives, we’re working on technological implementations that aren’t meant to replace them, but just act as tools to help optimize abilities that might not be potentially optimized otherwise.

Pete Mockaitis
Well, Adam, now to open up a whole rat’s nest. You said nutrition. Could you give us the one minute do’s and don’ts on nutrition for the brain?

Adam Gazzaley
Sure. Nutrition is as complicated as it gets when it comes to research because the types of randomized control trials that are easy, not necessarily easy, but very doable with pharmaceutical drugs, more challenging to do with video game treatments, but doable – we’ve shown that now – are even more difficult to do with nutrition.

Those randomized double blind placebo controlled trials are hard to pull off. There’s not a lot of data. We’ve constantly seen as professionals, health professionals, change our recommendations, which I think a lot is due to this challenge that I just described.

But the data, at least on the aging perspective of living long, not just long, but long well with a healthy brain, I would say the data is strongest for the Mediterranean diet, so nuts, legumes, fruits, vegetables, olive oil, even red wine finds itself on that list.

Trying to maintain that more whole food diet, which I think probably a lot of your readers already locked into this type of advice. I would say that’s where the strongest data lives.

Pete Mockaitis
All right. Now can you share with us a favorite quote, something you find inspiring?

Adam Gazzaley
I have a quote that I actually came up with that some of my friends like to share back to me at certain times, especially when I might not be following it is as much as I should. I once said, “All of life is a celebration of life.”

I do think it’s a good reminder because many times we’re always sort of seeking this like peak experience that is like the culmination of what you’ve been working for. You tend to sort of just drive right by all the little wins and all the little joys that happen.

I experience that as well. But I do try to pull myself out of that pattern and really just celebrate it all, all of life. That’s one that I try to keep dear and close to my heart.

Pete Mockaitis
From all your research, do you have a study that is a favorite or something that comes up again and again, either your own or from someone else?

Adam Gazzaley
Probably our most – definitely our most cited paper is our Nature paper in 2013 where we showed that our video game improves cognitive control in older adults.

I would say the other paper that I am really proud of that helped influence my career a lot, including The Distracted Mind, was a study I guess like 15 years ago now showing that when older adults have senior moments, what they feel like are memory challenges, they’re really attentional in nature. They’re more attention driven than memory per se specifically.

Even there the attention is not that they’re not focusing on what’s relevant to them, but they’re not ignoring or filtering the irrelevant information.

That attending and ignoring are not just two sides of the same coin. If you focus more, you’re not necessarily ignoring more. You can be focusing – and we found that six-year-olds focus like 20-year-olds, but where they fail is the filtering of irrelevant information.

When that gets in through the fortress gates, it creates interference with what they’re trying to remember and creates this degradation that’s experienced as these sort of memory losses.

I quite like that work. That study set off a whole series of studies showing more and more detail what was going on neutrally when these suppression deficits occur.

Pete Mockaitis
How about a favorite book?

Adam Gazzaley
I mean I really was incredibly influenced by books that were written in the ‘50s by Isaac Asimov called The Foundation series. It’s sort of in my mind the birth of science fiction.

I read a little bit of science fiction every day pretty much around the year because I – it pushes me to think about the future and outside of the box of what we’re experiencing right now. I feel like I go back to The Foundation every several years, read it again because it just sort of set the pace for how you look into the future in a way that’s not just about technology, but really about humanity.

Pete Mockaitis
How about a favorite tool, something you use that helps you be awesome at your job?

Adam Gazzaley

I have to say I use tablets a lot. I think I use them more than most people do. I use them in the gym. I use them on flights. I find it less burdensome a lot of times than laptops and more accessible than my phone. That’s something that I use for notes, for my calendar reminders. Yeah, I think that I probably engage in tablet use more than most people.

Pete Mockaitis
All right. How about a favorite habit?

Adam Gazzaley
I mean the habit that I’ve been doing since I’ve been 17 years old is going to the gym pretty much every day. I do a bit of aerobic exercise and a bit of weight training. I’m completely addicted to it.

When I don’t do it, if I’m just travelling and can’t and I even do it on the road, I don’t feel just the physical effects of it, but the entire full stack, like from the concentration to my mood and so I would say that habit, which has its burden – I’m a little bit of a slave to it – has much more benefits. I would say that would be the one.

Pete Mockaitis
Adam, if folks want to learn more or get in touch, where would you point them?

Adam Gazzaley
That’s a fun one for me to answer because I have lots of entities as you just – as we talked about. But around just a couple days ago I finished putting together with my wife’s assistance – she’s an amazing web programmer – a website Gazzaley.com, so just my last name dot com.

There I sort of aggregate all the different things in my life from nature photography and wine making to all the things that we already talked about. That’s my new home base online.

Pete Mockaitis
Cool. Do you have a final challenge or call to action you’d issue to folks seeking to be awesome at their jobs?

Adam Gazzaley
I think that the challenge is really to get to know yourself better. It sounds trite maybe, but it’s a process. It doesn’t come for free. It takes time and patience and honesty. But it goes a long way.

It’s not the full distance that you could go with just insight. You do have to have a plan and a strategy and work to break habits, but it is something that I have found really valuable to get in the practice of understanding how your brain is working and why you do certain things.

Pete Mockaitis
Perfect. Well, Adam, this has been such a treat. Thank you so much for taking this time and the great stuff you’re doing in the world. I’m looking forward to playing your games when they’re available. Just wish you all the best of luck.

Adam Gazzaley
Thank you so much. It was nice talking with you.

318: Supercharging Your Mental Brilliance, Energy, and Health with Megan Lyons

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Megan Lyons says: "Every day, every meal, every bite is a new opportunity. Make the most of it."

Megan Lyons, from The Lyons’ Share Wellness, cuts through the clutter of health and nutrition advice to offer simple, powerful solutions to feeling more brilliantly energized everyday.

You’ll Learn:

  1. Surprising insights that come from keeping a food journal
  2. The difference proper hydration makes – and how much water you should actually be drinking daily
  3. How to prepare energizing meals with minimal kitchen time

About Megan

Founder and owner of The Lyons’ Share Wellness, Megan Lyons is deeply passionate about inspiring others to feel their healthiest and happiest. Megan is the author of “Start Here: 7 Easy, Diet-Free Steps to Achieve Your Ultimate Health and Happiness,” a Top 10 Amazon Bestseller in Nutrition. Megan holds degrees and certifications from Harvard University, Northwestern University, and the Institute for Integrative Nutrition, and is a candidate for a Masters in Holistic Nutrition. She lectures widely at hospitals, corporations, and organizations. When she’s not health coaching, you can find her working out, teaching fitness classes, cooking, reading, traveling, and cheering on the Dallas Mavericks.

Items Mentioned in this Show:

Megan Lyons Interview Transcript

Pete Mockaitis
Megan, thanks so much for joining us here on the How To Be Awesome At Your Job podcast.

Megan Lyons

Thanks, Pete. I’m excited to be here.

Pete Mockaitis

Oh, me too. You one time placed second in a crossword puzzle competition. Tell us, how does a crossword puzzle competition work? Is it live, are they all gathered in the same space? What’s the story here?

Megan Lyons

It’s absolutely as nerdy as it sounds, in the best possible way. I embrace my nerdiness. It was a college competition held by Will Shortz, who is the editor of the New York Times crossword puzzle, a famous crossword puzzleist. And he hosted a student competition at my college. And I loved crossword puzzles, I still do. It’s a great way to kind of tune my mind off from everything else. So you just sit there in silence and he gives you a crossword puzzle, and you race to finish it in the most accurate way and as quickly as possible, and then you run down the auditorium stairs and turn in your puzzle, and that’s it. Then they grade it and you win or don’t win.

Pete Mockaitis

It seems like, when you mentioned the racing part, that you can just build a whole movie or a dramatic story out of the event. So, was it like that? Were there hundreds of people in rows and rows and rows of tables, or what was it like in the scene?

Megan Lyons

It was a college auditorium, so there were probably 200 people or so. And you have those little folding desks that come from the side of your chair and then flip over. So it’s not the most spacious atmosphere; everyone’s kind of squinched in together. I guess you could make a movie but there’s a lot of silence going on, a lot of scratching your head, so it might be a bit boring.

Pete Mockaitis

You’ve got to have maybe the montage music, and then the bits and pieces. Well, I’ve never been very good at crossword puzzles. I’m usually pretty good at trivia contests. And so, I don’t know, what’s the key? How does crossword excellence bloom?

Megan Lyons

The skill is in two things. One is repetition. So, you’ll find the same words used over and over and over, and as soon as you can get a little hook, as soon as you’re 100% sure of a word, then you can start using the letters that are there to fill in the rest. And then number two – I have a weird memory thing, where if I read, let’s say, 48 across, and I don’t know the answer, in my mind I still can see the clue. When I look down at the puzzle where 48 across should be, I can still see that clue. So I can keep it all in my brain, which makes me just a little bit quicker.

Pete Mockaitis

That’s cool, that’s cool.

Megan Lyons

It’s fun.

Pete Mockaitis

I love the game Bananagrams, in which you are competing to form your own words with others. Have you played that one?

Megan Lyons

I have played. It’s been quite a while, but you make up words. Is that true?

Pete Mockaitis

Well, I guess if you’re cheating. [laugh]

Megan Lyons

Oh, okay. I think the people I played with must have been cheating, because it was frustrating to me.

Pete Mockaitis

I don’t know why, I looked up words with the letter Q that don’t have a U in them, which has served me so well. And I don’t even know if I’m pronouncing it right – qintar.

Megan Lyons

I don’t know that one.

Pete Mockaitis

I believe it’s an Albanian currency worth half of a lek. And the plural is qindarka. But I might be pronouncing it so wrong. But everyone says, “You made that up.” It’s like, “Please, challenge me.” It is my go-to for a Q with no U, because Ts and As and Rs and Is are plentiful.

Megan Lyons

I love that. If I see it in a crossword puzzle, I will send you a picture.

Pete Mockaitis

Please, that would be so good. So anyway, that’s the crossword story. But you’re also applying your mental skills to another endeavor – your business, The Lyons’ Share Wellness. What’s it all about?

Megan Lyons
Yeah, so it’s about cutting through the junk basically – the fat diets out there, just the diet culture in general, I guess, the conflicting information out on the marketplace. The diet industry’s a $60 billion industry, because everyone’s saying something different. And I want to get to the root of what actually makes people feel better mentally, physically, emotionally. So mainly what I do is one-to-one nutrition consulting for people who want to lose weight, solve digestive issues, increase their energy, basically just clean up their diets and don’t know where to start. But my approach is rooted in several things that set me apart – science for one, positivity for two. I’m not about attacking you, I’m not about feeling bad about your decisions or beating you up for anything. And then bio-individuality is the third one.

Pete Mockaitis

There’s so much to go on right away. So, that’s what struck me about your message, because I do hear a lot of incoming requests from wellness coaches, but none of them have your deep background from data, analytical, research-based stuff, coming from McKinsey. So that was really cool and eye-catching. So first, just because maybe it’s on listeners’ minds – what does the word “bio-individuality” mean?

Megan Lyons

In my mind it means that different nutrition approaches work for different people. So there’s not any one-size-fits-all meal plan, diet, etcetera, that works for absolutely everyone. There are a few things that we can talk about as we go into it that do apply to most people, but if it were so simple that there was one magic diet, everyone would be following it and we wouldn’t have a health crisis on our hands.

Pete Mockaitis

Now, when you say “works”, I’m imagining that in two ways. One is, it works for my lifestyle and my schedule and my kitchen setup and my travel schedule, that kind of thing. It works as, I can fit it into what I’m doing with my life. But then I think there was another dimension of “works”, in terms of – which I want to hear your take on – are you saying that individual bodies, our biochemistry will react differently, and substantially so, to the same inputs? Like I may react to high protein or high fat or whatever completely differently than you would.

Megan Lyons

That’s what I’m saying.

Pete Mockaitis

Okay, alright. Well, that’s intriguing, because I think that there’s a lot of noise and a lot of conflicting views out there when it comes to nutrition. So, do you have any proof points or a study you could point to that says, “Here’s your smoking gun. This is absolutely the truth.”

Megan Lyons

Oh yes. I think if we had five hours, I could fill it easily with this. But I’ll start with one of my favorite examples, which many of your listeners who are in this world, in the nutrition world, might have heard of – The Inuit Paradox. The Inuits are a group of Eskimos in Greenland and they are super healthy. Their mortality rate is very low, their incidence of chronic disease are very low, at least those of them who are still eating their traditional diet. And their traditional diet is basically all whale blubber. They don’t eat vegetables, and trust me, I am the number one preacher of vegetables, so this study kind of pains me to even admit. But they basically just eat whale blubber all of their lives. And if you look at the science, that could be almost impossible to have no incidence of cancer, etcetera, without vegetables and with so much saturated fat. But they’re remarkably healthy.
And then on the other hand, if you look at groups of people that are featured in books like The Blue Zones or incidences of high octogenarians, people who live a really long time – they are mostly eating vegetables. So I think in The Blue Zones, which studies nine, I believe, of these societies – the average meat consumption is 15 ounces per month, which is four to five really small servings of meat per month. So if you compare that to the Inuits, there’s no one right answer.
And then I’ll give you one more, since I love this stuff – a personal example. I got into it initially because of my own journey into trying to feel better, trying to have more energy. But as I progressed I was having some really serious GI issues – some bloating, just discomfort all the time. And I knew, based on knowing my body, that spinach, almonds and oranges were causing these issues for me. And I went to a bunch of GI doctors and they all said, “Are you crazy? Those foods are really healthy. No, no one can have issues caused by spinach, almonds and oranges.” And finally I found a food intolerance test, and the test showed, remarkably, that I was intolerant to spinach, oranges and almonds. And so those healthy foods for most people just were not healthy for my body at that time, and once I took them out for six months, I felt so much better after that.

Pete Mockaitis

Now that’s intriguing right there – that we could have some food intolerances that we don’t even know about, that by purging can yield dramatic results. Megan, how do I get me one of these tests?

Megan Lyons

Yeah, so I’ll caution you that there are a lot of food intolerance tests out there on, and I’ll tell you how to get it. One way is through me, through my practice. I do food intolerance testing, and so if listeners are interested in that, they could just go to my website or email me and hopefully we can put those links in the show notes. But I’ll caution you even before that, that you know your body the best, and if you’re having some kind of issues, it is easy to take a blood test and get a paper that tells you, “Yes, yes, yes, no, no, no.” But the science is still pretty new, and your experience is much more valid than that.
So I already knew oranges, spinach and almonds before I took the test. I just took the test to have some validation, to have some data behind it to justify what I already knew I needed to do for my body. So I always encourage people, try eliminating those things that you think are causing you issues first. If you don’t know, try some of the common triggers. Almost always it’s gluten, dairy, eggs, nuts, maybe even bananas and avocados would be the next. So try some of those before you spend the $500 or more to get a food intolerance test.

Pete Mockaitis

It’s interesting, because as I think about my own diet and experience of vitality, I don’t know if anything at all is leaping to mind. But I think that there could be something lurking, because some days I feel on fire, brilliant, alive, alert, awake, enthusiastic, and then other days it’s just like, “Huh, seems a little hard to do the thinking that is required of this task in front of me.” And I don’t even know what the variable is.

Megan Lyons

So, I would ask you before you do the test, have you ever kept a really detailed food journal?

Pete Mockaitis

No.

Megan Lyons

I would do that. It’s so amazing how much you can figure out just by keeping a food journal for one week. People find the most obvious things when it’s on paper. It’s like, “Oh, duh, of course. Every day after I eat a donut I feel like junk”, or something like that. Even if you’re not really eating a donut – I’m being dramatic – but you’ll notice patterns just by writing it down. It’s just that we forget. It’s not important to remember what I had as a morning snack seven days ago, so I don’t tie that to my symptoms. And with intolerances symptoms can show up up to 48 hours after. So unless you’re writing it down, it’s hard to do that. And Pete, just for you – if you do a food journal for a week, I’m more than happy to look over it and see if I can find anything for you.

Pete Mockaitis

Aw shucks, thank you. I appreciate that.

Megan Lyons

Yeah.

Pete Mockaitis

Okay, so bio-individuality is for real, and we get to the bottom of it with a food journal and / or the food intolerance test. So, could you share with us then, beyond the individuality, and if we had to generalize a bit when it comes to professionals, and I will say, in the United States? Shoutout – thank you, international listeners, but I guess we’re 80% in the U.S. and apparently U.S. has some dietary things that could be a bit different than other nations. So, what are some of the top, top things that have some great evidence behind what we should do if we want to feel more alive, energetic and brilliant every day?

Megan Lyons

Yeah, so I’m going to underwhelm you at first, but when I underwhelm you, if someone says, “Oh my gosh, you’re talking about water” – I’m going to challenge you to see if you’re actually doing what I’m saying. So, there goes the first one, is drinking more clean water. It is so, so, so important. 75% of Americans are chronically dehydrated and we don’t even get the feelings anymore, our body stops sending us signals that we’re dehydrated.
But when we are, not only is our digestion impaired, but our brain function slows down really, really quickly. We have fatigue, we need more sleep. There are so many things that happen when we’re dehydrated that I have to give that as the number one tip. So, my rule is always half your body weight in pounds + 16 for every hour of exercise you do daily. So if you weigh 200 pounds and you exercise an hour a day – that’s a 116 ounces of water that you need to be drinking. And this does not include coffee, it does not include soda. It’s really just water. So that always has to be my number one.
Number two is going to be eating more vegetables. And again, this is something that everyone knows who’s listening to this podcast. Eat more vegetables – of course, we’ve heard that all of our lives. But hold up a fist in front of your face – that’s the serving size for your individual person. A baby needs fewer vegetables than a 300-pound male. So, a fist size is a serving size. I encourage people to get 8 to 12 servings of vegetables every single day. Do you think most of your listeners do that?

Pete Mockaitis

No.

Megan Lyons

No, most people definitely do not do that. It’s hard to do in a busy world, when we’re getting information thrown at us from a dozen different angles and we have places to go and we’re not just sitting there picking vegetables out of our garden. But it’s really, really important, and will help you feel, like you said, energetic, more clear at work, just better able to function throughout the day.

Pete Mockaitis

Well, as I visualize the amount of 8 to 12 of my fist – and granted, I have large hands – but it’s substantial. And so, I’m curious, in practice how that’s done. I guess it’s a bunch of salads, is probably the most direct answer. But what’s your take – how do people pull that off? I’ve heard about these greens supplements or beverages. Is that any good, or how do you think about this?

Megan Lyons

Yeah, I always think that eating your vegetable is the best, but then there are several supplements that if we’re just not able to achieve the best case, there are several out there that I’ll talk about. Just to give you an example of how it’s done – my average day in the life, for breakfast I’ll either have probably a breakfast hash, which is sweet potatoes, zucchini, Brussel sprouts, and some turkey and some spices, maybe some good quality healthy fat in there. Or I’ll have a green smoothie, or I have a crustless quiche recipe on my website that’s pretty popular with people. So something like that, I’ll get at least two, probably three servings of vegetables in my breakfast. You’ll notice that I eat a lot of food. I’m a smallish person, but I eat a lot of food. It just happens to be a lot of vegetables.
Then for lunch – you called it – a salad is generally a great way to get in your vegetables, however most people when they start trying to be healthy, it’s like, “Oh, salad. Hold the avocado, no dressing, please.” Something like that. And I really, really encourage you to have healthy fat with your salad, otherwise it’ll never fill you up, it’ll never satiate you, and then you’ll always think of salad as a bad, boring thing. So, load up that salad with a bunch of protein or a bunch of healthy fat and really have something that you enjoy. So that’s another four servings easily with my salad at lunch.
And then I have a veggie pack every single afternoon, which is one of the simplest things I’ve ever made up, but you would be amazed how many of my clients who have paid hundreds and thousands of dollars, they come back and they’re like, “That one thing that you told me, the veggie pack – that’s what changed my life.” So, it’s a little frustrating and positive all at the same time. But a veggie pack is simply a ziplock baggie, or I use these reusable stasher bags or any container full of raw vegetables. And I make seven of them on Sundays. I encourage myself, I eat that before any other snack in the day. I just get those vegetables in, and that lowers cravings throughout the day, that really does pick up your energy, increases the fiber that you’re consuming, so your digestion’s improved, helps you prevent overeating at dinner. So, so many benefits. So, that’s another two. I think I’m at… Let’s see, how many am I at? Eight or nine right now.
And then for dinner I’m generally having some kind of salmon and vegetables, or chicken cauliflower fried rice, with cauliflower obviously. Some kind of vegetables that give me another two or three servings. So for me, I average 10 to 11 per day. I understand that for someone who’s traveling like I used to do all the time, or someone who chooses not to prepare their food for whatever reason, that’s tough. So, you called it with the greens powders. My favorite one is Organifi. I have no connection with them; I just think it’s a really great company. And that’s a powder that you dump into a water bottle and just shake it up and drink it. It doesn’t taste so bad and it gives you some great quality vegetables and fruits in there. And then capsulized for people who can’t even or don’t even want to drink the juice. Juice Plus+ is another good one – that’s a capsule.

Pete Mockaitis

That’s good, thank you. And I’ve heard a lot about that Organifi, mostly from podcast ads.

Megan Lyons

I know, I know.

Pete Mockaitis

Organifi – you think it’s cool, and I’m intrigued now because I’ve heard a lot about it. But even more so, eating the vegetables in those moments – that’s handy. So, we got the water, we got the vegetables. Any other big ones?

Megan Lyons

Yes, I want to talk about sugar, but I want to throw in a stat, since you just reminded me that you’re so specific about your requests. So, I have a really great stat, one of my favorites from a 2017 report in the Journal of Epidemiology. It said that an estimated 5.6 to 7.8 million premature deaths worldwide every year could be reversed or maybe attributable to a deficiency in fruit and vegetable intake. So, that is huge. We’re talking millions and millions of deaths every single year, just by eating a veggie pack or something simple like that. So, do it. Eat those veggies, get those veggie packs in.
But then I have to talk about sugar as well. And I wrote a book a couple of years ago called Start Here, which gives some of these basic tips, but lots more statistics behind it. And the sugar chapter was absolutely my favorite chapter to write because I got to see how much of an issue this really is. It is almost impossible to reduce or to avoid added sugar. And I work in this field. I study this day in and day out, and I know more than the average person, but I’m still consuming added sugar all the time because it is in everything. I think it’s 72% of products in the average grocery store that are in a package have added sugar, so it’s just incessant.
And I really believe it’s causing a bunch of our health issues as Americans, but really as the world. If you plot some of the chronic diseases and our sugar consumption, it’s a pretty direct correlation. So, whether it’s actual sugar-laden foods that everyone knows – ice cream, cookies, cakes, things like that, or it’s just getting really, really conscious of where sugar’s hiding – in salad dressings and tomato sauces and yogurt and juices and drinks and bread and granola bars and all this kind of stuff, working on reducing your added sugar, or your sugar intake overall, would be incredibly helpful.

Pete Mockaitis

And what is the problem with sugar?

Megan Lyons

Oh, gosh. Again, do you have five hours? So the basic problem is that when we eat sugar, sugar in our blood stream is not good. Our body doesn’t like that. Our body likes sugar in our cells. And sugar in our cells is actually helpful to some extent. It’s glucose – a lot of people hear of it as glucose – and that powers the brain. It’s easiest for your brain to operate on glucose. So in the cells it’s not a bad thing, but in order to get it from the bloodstream into the cells, we need a hormone called insulin, which a lot of people have heard of, but they don’t know what it is. And I like to think of insulin as a Pacman. Pacman with the mouth opening and closing, it grabs onto the sugar in the bloodstream and it shuttles it into a cell. So it’s actually really, really helpful.
And when we eat something like an apple, the insulin response that we get when we eat an apple – let’s say it has 20 grams of sugar – we get the appropriate amount of insulin to get all those 20 grams into our cells, and nothing’s left over. But when we eat or drink a soda or something like that, which our body doesn’t really recognize – it’s different types of sugars; it’s high-fructose corn syrup and it doesn’t have nutrients and fiber and things that help our body deal with it – we get too much insulin secreted.
So, if you drink the same 20 grams of sugar from soda, you would get a higher insulin response, and that excess insulin is what causes issues. So it causes you to store belly fat, which a lot of people don’t like, but also it turns into much more significant issues in my mind – things like insulin resistance, which then turns into type 2 diabetes, which is something that everyone wants to avoid, and even things like Alzheimer’s. Neurological conditions are highly linked to an excess of insulin over time. I’m certainly not saying that if you have one soda in your life, you’re going to get Alzheimer’s or cancer or any of these things, but over time that excess insulin response is linked to so many of these things.

Pete Mockaitis

Okay, noted. So sugar is problematic. Any other key “don’ts” when it comes to getting that high level of energy and mental brilliance?

Megan Lyons

Yes. I really like to focus on the “do’s”, but I’m going to give you a few more “don’ts”, because like I said, positivity is my thing. I think added sugar’s number one. The number two “don’t” that I would say is false health products. So never believe anything that’s on the front of the package if it says “healthy” or “diet” or anything like that. I use in my presentations when I’m using PowerPoint, which is still my consultant crutch – I have a slide with this pure protein bar and it says “Eat good, look great, high protein, low sugar, gluten-free”, all these claims on the front, but people don’t realize that you can put anything on the front of a package – it’s widely unregulated.
And then you turn it over, the first thing I want you to look at is the ingredients there. I don’t really care if it has 20 grams of protein and 0 grams of sugar and 0 calories, which isn’t possible anyway. That doesn’t matter to me if the ingredients are junky. So I want you to look at the ingredients. And I have three rules for looking at ingredients. Number one – fewer is better. So, many of these protein bars and false health foods have 40, 50 ingredients. It’s like chemical soup in there. So, too many ingredients is number one.
Number two is ingredients that you recognize. There are some “energy bars” or “protein bars” – whatever you want to call them – that the ingredients are very simple. You may have seen the RXBAR, which says “5 almonds, 6 cashews, 3 dates, 2 egg whites, and no B.S.”, or something like that on the package. The point is, you recognize all of those ingredients. On many of these bars or health products, you don’t recognize the ingredients.
And then the last one, tying back into our sugar conversation is, I don’t want sugar in any of its forms to be in the first three ingredients. So, ingredients are listed in descending order of volume and I don’t want sugar to be one of the top ingredients. The only kicker here is that there are over 63… Well, that’s kind of a funny thing to say – over 63 – I believe there are 63 FDA-approved words for sugar, so you have to be pretty careful. Look for any kind of sugar – cane sugar, maple sugar, corn sugar, anything like that; any kind of syrup – high-fructose corn syrup, maple syrup, whatever; or anything ending in “ose”.

Pete Mockaitis

Okay. 63, interesting. Can we link to that? Do you have that catalogued somewhere?

Megan Lyons

Yes, I will find it for you and get it to you.

Pete Mockaitis

Thank you, cool. Okay, so we got some big “do’s” and some “don’ts”. I want to hear your meal planning and prepping approach. It seems like you’ve put tons of thought into this and have it down. And I guess I’m just coming to terms with, time after time I’m hungry and I just don’t have a plan. And then it’s just kind of whatever. It’s like whatever I can grab and put in my mouth in the time I have before the next appointment. And I think I’m just coming to terms with, “This ain’t working so well.” And you’ve really got a process down. Can you lay it out for us? How does that work?

Megan Lyons

Sure. First, I meal plan and food prep for exactly the reason you said. It’s not that I believe everyone has to do this or else you’re not fancy or something like that. It’s not for the Instagram, believe it or not. It’s just that my lifestyle is full, it’s busy, and I like it that way. But if I’m walking in from work at 8:30 p.m. and I’m starving, I’m not about to spend an hour cooking my dinner. I would much rather go pick something up or drive through something or whatever. But if I walk in at 8:30 p.m. and my meal is already ready to go, I’m excited about it, I’ve made it a few days before and all I have to do is heat it up, then I’m much more likely to go ahead and eat that. So, it all comes from… Have you ever heard of Shawn Achor? He wrote a book called…

Pete Mockaitis

The Happiness Advantage.

Megan Lyons

Yeah, exactly. He talks about lowering the activation energy of habits that you want to encourage, and this is a long-studied theory or tactic that I believe to be true. And almost every occasion when we make things easier that we want to do, we will actually do them. As silly, as simple as that sounds, it’s so true. So meal-planning and prepping is all about just making it easier for me to eat healthily. And basically what I do – I’m going to give you the 30-second version, and then I have a webinar that is maybe 45 minutes. For anyone who’s really interested in going into the weeds, they can access that.
But basically what I do is I have this template, which is a grid of the week, and all of the meals. I block off any events where I’m going to be served food or I’m going out to eat, and then I put a box by those occasions where I need it to be all ready to go, five minutes or less, no preparation required. And then I just start plotting in meals.
So I have probably four or five breakfasts that I rotate through all the time. I don’t really get bored for breakfast; it’s just something that I want nutritious and quick and delicious, and that’s it. So I plot one of those in. Then I do the same for lunch and dinner, with probably a little bit more variety. And then I go to the grocery store. As soon as I get back from the grocery store, I chop everything right then. Don’t even spend the time to put it back in the fridge. It seems like you’re just wasting two minutes, but those two minutes every single week add up, and then you have many more excuses later. So chop it right away.
And every single week I have something in the crock pot, something on the stove, something that’s raw, and something in the oven. And so, that just makes it easy for me to be like a mad scientist in the kitchen, doing four meals at once. By the time I’m done, I have, I like to say 21 meals for the week, but I really don’t actually. I probably prepare 18 of my meals for the week, and I have it all ready to go in glass storage containers, and it just makes my life so much easier.

Pete Mockaitis

That’s so good. One in the crock pot, one on the stove, one in the oven, and one raw, you say.

Megan Lyons

Yes, that’s right.

Pete Mockaitis

So then we can have all of them going at the same time – the crock pot’s crocking, the stove is burning. Well, not burning, you know…

Megan Lyons

Yup. Hopefully not burning. Although I have set off the fire alarm at least five times in my food prep.

Pete Mockaitis

Well, you had a few things going on at once. And then you’re making them in pretty substantial quantities. So is that fair to say, the crock pot might have six meals in it?

Megan Lyons

Exactly, yes.

Pete Mockaitis

That’s great. And so, let’s talk about these glass storage containers.

Megan Lyons

Sure.

Pete Mockaitis

I guess I’ve looked a couple of times at Amazon, and once again I interrogate the Amazon options. I don’t know how many times I’ve clicked into, “No, no, show me all reviews”, and now I want to keyword-search several things within them.

Megan Lyons

I like this.

Pete Mockaitis

It’s kind of my approach. So these storage containers, I guess in my world, I’ve yet to quite find the ultimate. And I’ve looked maybe three times and sort of aborted the mission after about 20 minutes of, “I can’t quite find what I want.” And then something else takes me away. So, I guess in my dream world, the perfect food storage container would be about meal-sized, so one meal – there you go. It stacks together, so you can stash them away in the kitchen without taking up gobs of space. You would have some kind of a lid or a spill prevention, so that if you needed to put it in a briefcase or a suitcase, you can do that. And then you can microwave it. And I’ve heard – and maybe you’ve got the dirt on this – is that it’s sort of bad news to microwave plastics, because it can release phytoestrogens or something bad.

Megan Lyons

Yeah, that’s the BPA thing that we hear about. I think it’s true. I wouldn’t stress about microwaving plastic one time, but if you’re going to do it every day, I definitely do recommend staying away from plastic.

Pete Mockaitis

So lay it on us – what is the perfect solution? You said you’re using glass.

Megan Lyons

Yeah, I do. I use these snapware glass dishes, I guess, that I got from Amazon, and I have a little bit.ly link. Do you use bit.ly links ever?

Pete Mockaitis

Oh, absolutely.

Megan Lyons

They just make my life easier, yeah. So it’s bit.ly/storemyfood, all lowercase, just to give people the exact ones that I use. But I have to say I’m not as particular as you, and I’m patting myself on the back because I meet all of your requirements. They are meal-size, they’re glass, they are leak-proof, they snap together, they don’t take up too much space, they’re dishwasher and microwave-safe, all that kind of stuff. And I really like them. They’re a bit of an investment upfront – I think they’re probably $4-$5 each – but they’re worth it over time.

Pete Mockaitis

Okay. Well, I want to go there immediately and take a look. So, that’s cool. And are they heavy if they’re glass?

Megan Lyons

Yeah, they’re heavy. So, I walk to work every day, and I just transitioned to a backpack. I’m regressing in my age. But I used to have a bag that was over one shoulder – then that was too heavy because I was bringing all my food. So I then switched to a roller bag, but then the roller bag was kind of a pain and it made loud noise. So I went back to the old school backpack. And I just consider it part of my extra workout to get my food all the way into the office and back.

Pete Mockaitis

Okay, understood. Well, thank you. At last, maybe we’ve cracked the code here. So, much appreciated.

Megan Lyons

Of course.

Pete Mockaitis

And then for the recipes – I am a fan of things you can make a bunch at once. So you mentioned the crockpot, so I think that’s great for stews or chili. What are some of the other go-to’s, like, “Hey, this is quick and easy to make a bunch of food at once that segments and stores and lasts well?”

Megan Lyons

Yeah, so in that meal-planning webinar I have, I think 20 or 30 of my favorite meal-prep recipes that people can download as well. But think of things that have some liquid in them or that you’re not just tasting one food at a time. So for people with texture issues, meal prep can be a little harder because something like a fillet of salmon doesn’t reheat as well as a chicken chili or something like that. But if you can do soups, stews, casseroles, quiches, any kind of stir fry dish, or I love cauliflower, rice and zucchini noodles, things like that, with sauces on them – all of those reheat really, really well.

Pete Mockaitis

Perfect, thank you. Well, Megan, tell me – this is so good. Anything else you really want to make sure to mention before we shift gears and hear about some of your favorite things?

Megan Lyons

Oh, there are just so many. I think the last thing that we didn’t talk about was the impact of the gut microbiome on our health. And this is just getting so much press lately. It’s one of my pet peeves when people come to me and they say, “I saw this study that says obese people have a different gut microbiome than non-obese people, and so this is just how I’m going to be the rest of my life.” Or whatever, fill in the blank with something other than obesity.
But one of my favorite studies is when they used mice, but they’re trying to right now extrapolate this to humans, and they switched the mice from a plant-rich diet to a Western diet with refined sugars, low quality fats, all this kind of stuff. And their microbiome, the gut bacteria, changed within one day. So it is true that if you are obese or you are sick or you have type 2 diabetes or something –  it is true that part of it is your gut microbiome, but it’s a bit of the chicken and the egg here. You have the power to change it.
So, I always encourage my clients – take one step in the right direction. Don’t get overwhelmed by all of this information and say, “I have to do everything or nothing”, because that’s why people do nothing. Just do one thing – make a veggie pack this week and have one every day, or try to trade your soda for water tomorrow. Just do one thing and you will feel so much better from that that you’ll get the snowball rolling and it’ll keep growing.

Pete Mockaitis

That’s excellent. So, quick question on the gut microbiome – are probiotics amazing? What’s you take?

Megan Lyons
The right quality probiotics are amazing. Unfortunately most probiotics on the market are heat-processed, and that deactivates most of the good stuff. So be sure you’re getting a good quality probiotic. The one that I usually recommend I get from Amazon or a health food store – it’s Garden of Life, The Ultimate Flora. I’ll give you a link to put that in the show notes as well. But if you’re not getting that one, just be sure that it says that it’s not been heat-processed or it’s in a dark glass container. Or even better, eat some probiotic-rich foods, like sauerkraut or kefir or kimchi or some of these things with weird names that taste a little bit bitter. If you’re getting true yogurt with actual probiotics and you tolerate dairy, that’s great too. It’s just as easy or just as possible to get your probiotic from food.

Pete Mockaitis

Perfect, alright. Well then, could you now share with us a favorite quote, something you find inspiring?

Megan Lyons

Absolutely. It’s one that many people will have heard, but I wrote it on my entrance to high school wall – we got to decorate the wall. So it’s always been my favorite. It’s Thoreau: “Go confidently in the direction of your dreams. Live the life you have imagined.”

Pete Mockaitis

Thank you. And how about a favorite study or experiment or a bit of research?

Megan Lyons

I think that one that says 5.6 to 7.8 million premature deaths could be prevented if we just eat five to eight servings of vegetables per day.

Pete Mockaitis

Okay. And how about a favorite book?

Megan Lyons

Right now my favorite book is Food: What the Heck Should I Eat by Mark Hyman.

Pete Mockaitis

And a favorite tool?

Megan Lyons

Favorite tool is FollowUpThen. It’s a free email tool that helps me keep track of my clients. It sends you a reminder when you should follow up with someone by email.

Pete Mockaitis

And how about a favorite habit?

Megan Lyons

My morning routine. I do a 10-set morning routine every morning – meditation, gratitude journal, exercise, drinking a bunch of water, things like that. And it just makes me so much more productive every day.

Pete Mockaitis

And is there a particular nugget you share with folks that really seems to connect and resonate and they say, “Wow, Megan, that’s so good!”

Megan Lyons

It’s, “Every day, every meal, every bite is a new opportunity. Make the most of it.”

Pete Mockaitis

And if folks want to learn more or get in touch, where would you point them?

Megan Lyons

My website – TheLyonsShare.org has almost everything, but they can also find me on social media at TheLyonsShare on Instagram or Facebook. Or they can email me – megan@thelyonsshare.org.

Pete Mockaitis

Yes. And I think it’s so important, so I’ll just say – Lyons Share, as in your name, as opposed to the animal. And two S’s – LyonsShare.org. So, great stuff. Thank you.

Megan Lyons

You are hired. You can be on my marketing team, because I say that so many times per day. Thank you for filling in the blanks here.

Pete Mockaitis

Well, you just shared so much important stuff, with regard to the recipes and the meal planning and the items. I think it’s so important that we don’t miss out, because that’s great.

Megan Lyons

Thank you.

Pete Mockaitis

Thank you. And do you have a final challenge or call to action you’d issue to folks seeking to be awesome at their jobs?

Megan Lyons

Well, we talked about the veggie packs enough, so I think that’s going to be the challenge. Make a veggie pack, one for every day. Start with five days during the week – raw vegetables, anything you like. Just get a fist size in there and eat that before any other snacks for one week, and let me know if you don’t feel better. I will be shocked.

Pete Mockaitis

Perfect. Megan, thank you so much for bringing some clarity and some sanity and some wisdom to this important topic. It’s been a lot of fun, and I wish you and The Lyons’ Share Wellness all the best!

Megan Lyons

Thank you, Pete. It’s been fun for me too.

314: How to Feel Less Busy With Laura Vanderkam

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Laura Vanderkam says: "Figure out where your time is actually going."

Laura Vanderkam gives her expert advice on feeling less busy, getting more done, and giving more value and meaning to your own time.

You’ll Learn:

  1. How those who feel their time is “vast” spend their day
  2. How to draw more energy by acknowledging the three selves
  3. How to stretch your experience of time

About Laura

Laura is the author of several time management and productivity books, like Off the Clock: Feel Less Busy While Getting More Done, I Know How She Does It: How Successful Women Make the Most of Their Time, What the Most Successful People Do Before Breakfast, and 168 Hours: You Have More Time Than You Think. Laura’s work has appeared in publications including The New York TimesThe Wall Street JournalUSA TodayCity Journal, Fortune, and Fast Company. She has appeared on numerous television programs, radio segments, and has spoken about time and productivity to audiences of all sizes. Her TED talk, “How to gain control of your free time,” has been viewed more than 5 million times. She is the co-host, with Sarah Hart-Unger, of the podcast Best of Both Worlds.

Items Mentioned in this Show:

Laura Vanderkam Interview Transcript

Pete Mockaitis
Laura, thanks so much for joining us here on the How to Be Awesome At Your Job podcast.

Laura Vanderkam
Thank you for having me.

Pete Mockaitis
First I want to hear about this story behind you singing at Carnegie Hall.

Laura Vanderkam
Yes, I included that as my odd thing about me. I’ve sung for many years in various choirs. I lived in New York for quite a while. One of the things that is sometimes an opportunity is that a choir might do a show in Carnegie Hall, either an orchestra needs a choir for a bit or a singer needs a backup or sometimes choirs will rent it out.

I had a couple of those different experiences where I’ve been able to sing in that amazing space.

Pete Mockaitis
Oh, multiple times. Excellent.

Laura Vanderkam
Yeah. It’s really about proximity and then also taking up these opportunities. It’s a beautiful place to sing.

Pete Mockaitis
I have to ask, it’s so corny, but did you ever ask anyone for directions to Carnegie Hall and did you get the old joke response?

Laura Vanderkam
I believe that I have in the sense of I would get into a cab and say, “Please take me to Carnegie Hall,” and then somebody guffaws.

No I’m – it’s the same – you live in New York for a while, these things that are sort of cultural touchstones elsewhere, you realize are not necessarily. I used to think like Broadway – oh Broadway is this mythical place. Then I realized it’s a street and a district is named for a street.

It’s more that certain theatres are associated with being high-end first run plays and all that and so those are considered being on Broadway but it’s not like they’re only on Broadway. They’re on various streets around there as well. Yeah, you learn these things.

Pete Mockaitis
So the cab driver didn’t say, “Well, the only way to get there is practice, practice, practice?”

Laura Vanderkam
Is to practice and also that I’ll drive you there and you pay money.

Pete Mockaitis
Okay, understood. Established. Well, tell us about your latest book. You’ve got several and this is your latest. It’s called Off the Clock. What’s the big idea here?

Laura Vanderkam
Off the Clock is about how to feel less busy while getting more done. In essence it’s about how some people who have a lot going on in their lives still have this sense of time freedom. They feel like they do have time for the things they want to do. They feel like time is expansive, that’s it’s not slipping away from them, that it feels good.

I wanted to learn these people’s secrets. What are they doing with their lives? What are they doing with their hours? What can the rest of us learn from that?

Pete Mockaitis
That’s so fascinating. You use the term a lot time perception. Can you sort of define that in terms of how you think about it, what it looks, sounds, feels like as well as how you defined it precisely in your research?

Laura Vanderkam
Time perception is just what it sounds like, how you perceive time. Time obviously keeps moving along at the same rate regardless 24 hours a day, 168 hours a week. But you think about different times of our life feel very different.

Maybe like a week of summer camp when you were 12 felt very, very long, whereas for most people as adults, this past week probably didn’t feel that big for you. You may have very few memories of the past week of what makes it stand out for you more than anything else.

But it’s also about whether you feel like you have the time for the things that you want to do, like whether you feel in control of your time, whether you feel present or distracted, whether you simultaneously feel like time is rushing by too quickly at times and that also you spend a lot of time wishing minutes away.

That’s an unfortunate aspect of time perception. Many people are sitting there in a boring meeting being like I really wish it was 11 o’clock already. Time slipping from one side of the hourglass to the other and sometimes we’re trying to shove it along even more quickly.

Time perception in my research though had a more specific definition. I recruited for Off the Clock 900 people who had full time jobs and who also had families to track their time for a day. Monday, March 27, 2017 was the day. They recorded what they were doing on that day and then answered various questions about how they felt about their time.

These were various questions like “Yesterday, I generally felt present rather than distracted,” or “Yesterday, I generally felt I had enough time for the things that I wanted to do.’ Also questions about their life in general: “Broadly I have enough time for the things I want to do,” “I spend time in ways that make me happy,” various questions like this.

People get scores. They answer on these from strongly disagree to strongly agree. Assign those a one through seven point scale. The people at the high time perception scores were the ones who strongly agreed with various statements of time abundance like that. That they felt like they had enough time for the things that they wanted to do. People with low perception scores felt the opposite.

Then I could compare the schedules of people who had high time perception scores and people who had low time perception scores and see how their lives were actually different.

Pete Mockaitis
Well, so what’s so intriguing there is it sounds like for the – more or less the amount of actual quote/unquote free time that they had was probably somewhat comparable, like they do have full time jobs and they do have children and spouses to tend to. They’re sort of in a similar band there.

Yet, I’d like to get a sense from you just how much of a spread was there between their time perception. If you’ve got a one to seven, did we get the full gamut there? We’ve got some full blow one’s and full blown sevens?

Laura Vanderkam
Pretty much yeah. People who are down in the – close to the single digits, probably not exactly in the single digits. With anything like this very few people put ones or sevens on everything. That’s one of the reasons we give so many options. In general, most people like to be in the middle.

But there’s – giving people seven allows them to have the degrees within that. People will give you a two or three answer. They will give you a five or six. Those are different. Most people won’t say a one or seven regardless.

But there were people who felt pretty bad about their time. Then there were people who felt pretty awesome about it too.

They were all sort of objectively the same amount of business. It was interesting to see what wasn’t different. Pretty much everyone in the sample worked somewhere between seven and nine hours on that March Monday, which makes sense. They all have full time jobs. That’s pretty much what a full time job means. All had various family obligations and such.

Yeah, we’re not talking a huge range in terms of what time was available. Some of the differences were really in how they spent that discretionary time.

People who felt like they had a lot of time, for instance, were more likely to do what I kind of consider higher quality leisure activities, things like actively getting together with family or friends, reading, exercise, doing various, what I call sort of memorable activities. They’d have little adventures in their evenings, more interesting than one might think for a Monday night.

Whereas the people who had low time perception scores were more likely to spend a big chuck of that time watching TV or being on social media or other such electronic ways of spending time.

Pete Mockaitis
That’s so fascinating because wow. We do have the same hours in a day, just sort of the nature of the planet and the sun and how that works and yet the perceptions are vastly different. You can find that link there between their perception and the actual activities that they were engaged in.

It sounds like it wasn’t so much that the folks were reading or getting together with friends for more leisure hours than those who were on social media or TV hours.

Laura Vanderkam
No. The times themselves were not appreciatively different because, again, yes, we all have 24 hours in a day. But it’s just what you choose to do with this time that you do have available to you.

If you think about the time before you go to bed, many adults even those who are raising children have some quantity of leisure time before they go to bed in the evening. What do you choose to do with it?

It turns out that if you spend that time on Facebook looking at photos of people you didn’t like in high school anyway, you feel like you have less time. If you spend that time actually talking with your spouse or calling a friend or reading a book, that those are all sort of activities that make you feel like I’m the kind of person who has the time to do these things. That’s where the high time perception comes from.

Pete Mockaitis
Fascinating. Can you share a little bit in terms of – it certainly sounds more pleasant to operate in a world in which you perceive that you have enough time, but could you maybe unpack that all the further in terms of what are the advantages of having a high time perception?

Laura Vanderkam
Well, in general, you’ll probably be happier because feeling rushed and harried is obviously associated with high levels of stress and that’s no fun for anyone.

But it’s also about being effective because when you feel more in control of your time, then you’re more likely to spend it in ways that are meaningful for you. The people who felt like they generally had time for the things that they want to do, this is not particularly surprising, but they were highly likely to report that they had made progress on personal or professional goals in the previous 24 hours.

When you feel like you have enough time, you feel like you can allocate it to things that matter to you. That’s what people were doing.

Whereas when you feel like time is just getting away from you, like you have no grasp on time, then you don’t feel in a powerful enough position to allocate those hours to the things that are important to you. Sort of just react to what’s coming in.

Pete Mockaitis
Well, so it’s intriguing the specific uses of time, what folks were doing and how that played an impact or a role. I guess I’m wondering how does one cross the chasm there if you have a low time perception and you’re feeling like, “Oh my gosh, I don’t have enough hours in the day to handle everything,” to becoming one of those joyous folk who think that they’ve got plenty of time.

Laura Vanderkam
Well, that’s the goal of the self-help book. Those are the strategies I try to share in this book is what were these people doing differently because it’s one thing to tell you that yeah, some people perceive time differently than others, but that’s somewhat not helpful for anyone who would like to live a fulfilling and rewarding life.

There are seven strategies that I identified that people with high time perception scores were more likely to use. Just a few of them, just if people are thinking about this like what I can I do more immediately.

One thing is figure out where your time is actually going. I know that sounds like maybe something people don’t really want to do, but keeping track of your time is one of the best ways to see well, here’s where it’s actually going and then you can ask do I like this/do I not like this.

Being able to make that decision with good data allows you to make changes in a way that’s more effective than if you’re just sort of operating from various stories like, “Oh, I have no time for anything.” Well, if you are telling yourself you have no time for anything, it’s hard to do anything about that.

But if you track your time and say, “Oh, well I see that I was watching TV for two hours in the evening and I keep telling myself I’d like to read more. Maybe I could read for an hour and then turn on the TV. Wow, that’s an interesting idea.” Then it turns out you will probably feel like you have more time if you are willing to make a change like that.

One other finding that was somewhat surprising but was definitely there was that the people with the highest time perceptions scores were highly likely to do kind of interesting and out of the ordinary things even though this was a very normal March Monday that they were recording.

One person who responded to my survey had actually gone to salsa dancing lessons. That was on her time log for the evening. Somebody else went to like a big band concert on this Monday evening. There’s even more pedestrian stuff, like going to a movie on a Monday night or meeting a friend for a drink or taking the family to the park after dinner instead of sitting around watching TV.

Choosing to do interesting things with your time makes you feel like you’re the kind of person who does interesting things with his or her time. Again, that’s a thing that makes you feel in control, it makes you feel like you’re in a good place with this and can expand your experience of time.

Pete Mockaitis
Well, I guess where I think maybe the rubber meets the road in terms of am I going to watch TV or am I going to read a book, am I going to browse social media or am I going to get together with a friend, I think in those moments – well, one I guess it’s just kind of planning ahead in terms of you have a plan and you’re going to meet somebody.

But I think the other one is often just, “Oh, it just seems like so much work. I’d be so exhausted to change and leave the house and do this because I’ve just been beat down,” or whatever. It seems like the energy factor is huge in terms of what do folks think they can even handle taking on and doing say on a Monday evening. Do you address that perspective?

Laura Vanderkam
I do. I think what you need to realize with that energy question is that the self – please stick with me. People are going to turn off the podcast here. But I think this is an interesting point. The self – various psychologists have looked at this behavioral thing, but there’s really three selves.

There’s the part of you that is thinking forward to the future, so the anticipating self; the experiencing self, which is what you are feeling in the here and now, going through life; and then the remembering self, which is the part that is thinking back to things you have done in the past.

These are all three part of us, but the issue – and I quote this philosopher saying this is that we pamper the present like a spoiled child. We pay very much attention to our experiencing self, which makes sense. It’s how we’re going through life. But it’s really only one actor in what should be three-actor play.

Our anticipating self and our remembering selves are the ones who want us to go to salsa dancing lessons on a Monday night because it sounds awesome. When we get back we’ll be really happy we did it. Nobody ever exercises and is like, “Gosh, that was a horrible idea.” It feels great once you do it. Meeting your friends at the class, hearing the great music, it’s going to be awesome.

But you have to get yourself in the car and go do it. That’s when your experiencing self throws this temper tantrum like, “No, I don’t want to.”

What you really have to do is this idea of plan it in, do it anyway. You will draw energy from meaningful things. If you are not completely and totally exhausted, like you have some energy, like you could maybe walk out to your front door or something as opposed to being just completely passed out on the couch, if you could get yourself that far, probably you could make yourself do it.

If you think about how the other versions of yourself would react to this and pay attention to them, sometimes that can nudge you to pay a little bit less attention to the experiencing self.

Pete Mockaitis
Boy, that is just a master key for life right there. Wow.

Laura Vanderkam
Yeah, paying attention to how you feel right now is not actually the best way to go through life because our physical bodies are not always happy to move, but then you’ll never do anything.

You’ll do only effortless fun, which is the TV and web surfing and you won’t do the effortful fun, which is getting together with a friend, which is going to the salsa dancing lesson, which is even just going for a walk with your family. These are things that they will be great once you’ve done them, but you have to make yourself do them.

Pete Mockaitis
It’s interesting in terms of just the anticipating part. You’re right in terms of you can draw energy from remembering, “Hey that was a cool thing that happened. Yeah, I’m glad I did that,” as well as, “There’s a cool thing that’s happening soon. I’m looking forward to that.” Then it sort of even making the present experiencing self a little bit more fueled to begin going there.

I’m sort of visualizing just a very beautiful virtuous cycle or a vicious cycle in terms of whether you start to build in some great stuff versus you are just always sort of devoid of great stuff in doing the low effort fun.

Laura Vanderkam
Yeah, because it’s the effortful fun that we really have the memories of. It’s the difference between looking at photos on Instagram of other people’s dinner parties or having your own dinner party.

They are both ways you can spend your leisure time. One obviously takes a lot more effort than the other, but one is going to be a lot more fun than the other. One will make you very, very happy, will create great memories, you can look forward to it, you can remember it afterwards, you will enjoy it a lot at the moment, but you also have to invite the people and get the food to your house.

That takes effort, but effortful fun tends to be the fun we remember.

Pete Mockaitis
Well, can you tell us about some of these other practices such as lingering?

Laura Vanderkam
Lingering is about being able to stretch the present. It’s not about enjoy every minute. You can’t enjoy every minute. Plenty of minutes in life are just not actually enjoyable. But you can choose to enjoy the enjoyable ones more and to sort of linger in their happening and thus stretch the experience of time.

Part of that is about the anticipating and remembering of it. If you plan stuff in ahead of time that you know will be enjoyable, you can look forward to it and that kind of makes it bigger in your mind.

You can also attempt to be fully present during the experience itself. You can note that you’re having fun. There’s a certain mental thing. It’s not enough to have fun; you want to be aware that you’re having fun. You can tell other people that you’re enjoying yourself. You can make sure you’re remembering details.

Then after the fact, you can tell people about your fun or journal about it or whatever you want to do, look through old photos because that makes the memory come back and then you experience the pleasure a second time. All of these things can make any given unit of time seem more vast by making it more memorable.

Pete Mockaitis
It’s interesting as you sort of unpack this, it seems like maybe one easy way to get started and have your cake and eat it too could just be looking at some of your photos. You don’t even have to change out of your pajamas to do that.

Then in looking at those, it brings back a memory, like, “Oh, yeah that was really cool.” Then it also provides kind of a nudge and inspiration for, “Hey, I should do some more of this stuff.” It kind of gets the train in motion.

Laura Vanderkam
It does. People talk about dwelling in the past as being a negative thing and I don’t think that’s the case at all. This is how we create our stories of who we are. This is a big part of our identity is what our past is. We can nurture this relationship with the past as well to make it more of this living thing that helps us through the present as opposed to something that’s kind of just buried in a dusty drawer somewhere.

Pete Mockaitis
That’s really cool. I also wanted to get your take on people on a plane who are doing Facebook, how does that rub you?

Laura Vanderkam
Well, you do you. But it’s one of those – if you’re traveling, probably most of the people on the plane in the middle of the week are traveling for work. These are busy people. They’ve got a lot going on in their lives.

They’re probably the kind of people who are saying, “Oh, I never have time for X, Y, Z. I don’t have time to read. I don’t have time to think. I don’t have time to relax. I don’t have time to take a nap.” Well, the plane provides opportunities for all these things. You’re there for three hours. It’s relatively quiet or it can be if you put your headphones on.

There’s generally very few distractions if you don’t choose to then get the Wi-Fi and start checking Facebook. It’s a great time for that kind of focused work that people say they never get a chance for. Or if you’re not comfortable working on the plane for whatever reason–it’s a great time to read. You can make it through a great book in the three hours you’re in the air.

Using this time intentionally as opposed to just using it for the same thing that people use their bits of time for the rest of their lives is a great way to actually feel like you have more time.

Pete Mockaitis
Well, you have a great line. I don’t know if it’s an original or if you’re quoting a third party here. You say, “The fear of boredom is a waste of time.”

Laura Vanderkam
Yeah. The original impetus for that came from a great novel. Edith Wharton, she’s best known for The Age of Innocence or Ethan Frome. But she has a book that most people I guess haven’t read because it went out of print at some point, but it’s called Twilight Sleep.

The heroine of this book is this bustling, productive woman. This is 1920, so it’s a different sort of productivity that we think of now. She is basically terrified of having an empty hour. She will fill it with whatever she possibly can just to avoid this sense of having to think of everything.

I think that happens for us too. If you think about why you reach for your phone when you’ve got a few minutes. You can tell yourself, “Oh look at me, I’m being productive. I’m deleting email,” but there’s nothing coming in you really need to delete at this moment, especially if you looked at it ten minutes ago. It’s not – there’s nothing there. It’s just that we don’t actually want to sit there and be bored.

That’s fine, but there’s other things you can do with little bits of time that might be more meaningful or enjoyable and help you feel like you actually do have more time than when you have leisure time, you chop it up into these tiny bits through checking your phone.

Pete Mockaitis
I want to talk about the tiny bits and the phone piece because you successfully read the entire book War and Peace I understand primarily using the Kindle app on your phone. Is this true?

Laura Vanderkam
That is true.

Pete Mockaitis
That’s wild in terms of because when-

Laura Vanderkam
People are going to tell me that my eyesight’s got to be going from doing that, but it was little bits here and there.

Pete Mockaitis
Well because I guess that’s sort of – we talk about the energy piece, I think sometimes when I – just even conceiving reading War and Peace sounds huge, epic, massive, and then taking a moment to read some.

I guess my brain goes to this place and it’s probably false, so set me straight here. It’s like, “Oh boy, War and Peace, that’s pretty intense. That’s going to really require a whole lot of cognitive capability from me. Got to bring some good, smart energy.

I probably can’t do this in a three-minute bit to make tiny bites of progress to finish it because I’ve got to remember where we were before and sort of get into the scene and the characters and the picture that’s being painted and the themes and all that.”

How do you think about to what extent is it really manageable and doable to chop up something into tiny bits and to have that work out for them?

Laura Vanderkam
Well, the great thing about Tolstoy is he does it for you. People think of War and Peace as being this huge, intense, long novel, and it is very long, but the chapters are actually very short. If you look at the print book, most of the chapters are two to three pages.

In fact, it’s a book that lends itself incredibly well to reading on say the Kindle app in five minute spurts while you are waiting for a phone call to start, while you are waiting for a bus, while you’re waiting for your kid at soccer practice or whatever because these chapters are literally five-minute reading material.

There are a lot of them, but they are very, very short, which it’s one of the ways that Tolstoy keeps the story moving along, but he’s a very good writer. There’s a reason this book is still around as opposed to it being disappeared into the ash heap of history as they say.

First I would say it’s not as intimidating as it might sound. You could read it in those five-minute chunks. But if it’s not War and Peace, you could read a poem in five minutes. That’s a unit of itself. Load a book of poems on your Kindle and then read one when you’ve got five minutes. If you like it, read it again the next time you open it. If you weren’t so cool on it, move to the next one.

But using those little chunks of time for reading poetry as opposed to deleting J. Crew ads that have been emailed you just feels entirely different.

Pete Mockaitis
Yes. Tell me more about how you would articulate the distinction in terms of J. Crew deletion versus reading a poem.

Laura Vanderkam
Well, one is really doing nothing for you I guess is the best way to say it. Deleting email feels incredibly productive. I know. The reason is that what gets measured, gets done. Who knows if we made progress on our most important personal and professional goals today, but I know for sure that I got down from 150 unread messages to 75, so yay, go me.

Whereas, many other things do not lend themselves so easily to numbers, so it’s harder to necessarily feel productive doing them.

But poetry takes the brain to great places. It’s how we can see things that we wouldn’t have brought our minds to before, great emotions, ideas in history or that real people have gone through or memories. It can evoke memories if we have something similar to what it’s getting at. Just taking the brain into a completely different and higher level than making sure the inbox goes from 150 down to 75.

If you want to view it in terms of productivity, I don’t know if poetry lends itself to productivity, but I do know that giving our brains space to think about bigger things is often where we start to get good ideas.

Pete Mockaitis
Absolutely. That notion that sort of there’s a theme associated with those who have high time perception is that they’re doing things that are kind of unique and broke up the monotony. A poem, I think it’s very clever is that that’s a short way that goes about breaking up that monotony.

One thing I do – it’s kind of weird, but I don’t care I love it – is I will take a short break and sort of go to my backyard and jump on a trampoline for just a couple minutes. That is kind of like the opposite of being at a computer in terms of I’m standing, I’m bouncing, I’m outdoors. It’s very quick.

Sure enough, there’s something to that notion of doing something that is just the opposite or very much different on multiple dimensions than the baseline.

Laura Vanderkam
That’s a great idea. One of the things I talk about people should do is planning in breaks during their days in order to manage their energy.

What happens is people are like, “Oh look at me. I’m working all hard. I’m working through lunch. Look at how productive I’m being.” Then around 2:30 – 3 o’clock in the afternoon they’re reading the same email six times in a row and then falling down some sort of internet rabbit hole because their brain needs a break and they’re not taking one, so the brain forces the issues.

Whereas your trampoline break hits on all sorts of different dimensions. A) You’re outside, so getting fresh air adds to most people’s energy levels. You’re getting physical activity, another thing that adds to most people’s energy levels. This is a great way to just – whatever you were depleted from before to recharge yourself so you can get right back to work.

Pete Mockaitis
You had a nice turn of phrase about we’re often in denial about taking a break. What does that look like in practice and how can we break better?

Laura Vanderkam
Well, if you think about most of these social media breaks that people take during the day, a lot of those are kind of these fake breaks. But you think you’re still being productive because look at me, I’m still sitting at my computer. If somebody walked by, it looks like I’m still working.

But no, you are not. You’re on whatever thing. You’re reading headlines that are not remotely associated with your job. It’s just you need a break from whatever it was you were doing, so you go over and do this other thing that is sort of effortlessly pleasurable and is a break. But then you don’t consider it a break.

It’s not actually all that rejuvenating either. It doesn’t necessarily add to your energy levels to read headlines. Often it takes from it. It makes you stressed out about whatever is going on in the world.

Better to take a real break, to go jump on your trampoline if that’s what you do or go read for five minutes, read something real away from your screen or go outside or have a cup of tea or whatever it is, but go talk to a work friend whose company you really enjoy. Do something that is a true break because then you’ll be able to come back to work restored.

The fake breaks just don’t do that. Then we’re still dealing with the low energy levels afterwards.

Pete Mockaitis
Do you have a personal take on work time versus break time, the right rhythm intervals, flow ratio there.

Laura Vanderkam
I don’t know. There’s been various studies and people trot out – in the productivity world in trying to find what it is. I would assume most people couldn’t go more than 90 minutes before taking some sort of break. In many cases it’s probably less if it’s more intense type of work.

You can kind of make yourself do it to a degree by drinking a lot of water and you have to get up and refill your bottle or go to the bathroom. Those are all ways to kind of force yourself to get up and stand.

But I think it’s less time than you might thing. If you’re trying to work straight through in the afternoon, like 1 o’clock to 5 o’clock probably you’re not being as efficient as you would be if you put a break somewhere in the middle of that.

Pete Mockaitis
I want to make sure before we kind of shift gears to your favorite things that this time diaries approach, I think that it’s easy to start to do and fail if you’re trying to take an honest account and inventory of how you’re spending your time. What are your pro tips, best practices for executing this well?

Laura Vanderkam
Yeah, I’m a bit of a time management freak. I’ve actually been tracking my time for more than three years continuously now, which nobody else needs to do. I’ll put out there. But I do think it’s good to track your time for a week to see where it really goes.

I use just a spreadsheet that’s got the days of the week along the top. It’s got half hour blocks along the left going from 5 AM to 5AM, so if you think about the week, it’s 5 AM Monday to 5 AM Monday in half hour blocks.

I try to not to be perfectionist about it. I just check in three – four times a day and write down what I was doing since the last time. It’s okay to just put stuff like work, hangout with kids, eat dinner, drive to store, sleep, read.

The goal is not being so granular that you get every bathroom trip every time you went to the kitchen for whatever. It’s more that you broadly see where the time goes. Just doing that, even with those sort of fairly broad categories, it can still be enlightening.

I know in my case, I was spending a lot more time in the car than I thought I was because I usually work out of my home office when I’m not travelling for speeches or things like that, so I don’t have a daily commute, so time in the car wasn’t really registering to me as a category of my time and yet when I looked at my time logs it was a pretty big category of my time.

That’s good to know because I was just listening to the radio. I don’t even really like top 40 radio, but that was what was on, so I really needed to think about how can I spend that time better.

Pete Mockaitis
With the spreadsheet, is it just kind of in the background? Do you just click open the window from time to time on your computer or your print out and write in it, color coding, highlighters? How does it go down?

Laura Vanderkam
There’s no color coding. It’s on my computer, on my laptop. My laptop does tend to travel with me, so it’s not something where it’s ever gone very far. Because I have the home office, it’s there on the weekend too, so I can just stop in and write it down.

For different people you might want to do different things. Time tracking apps might be useful for people who don’t have a situation where a laptop is very accessible to them big chunks of the time.

You can just use a notebook too. If you want to write down during the week what you’re doing on your work computer and then on the weekend sort of write it down in a notebook and fill in the log when you come back on Monday for instance. That would be a good sort of compromise between those things.

It’s really what works for you and don’t let the perfect be the enemy of the good. I get people sending me these time logs that are in 15 minutes and they’ve color-coded everything in order to have certain categories that they want to be mutually exclusive and comprehensively exhaustive. It’s like, “Ah.” You don’t have to do that. It’s good.

Pete Mockaitis
It’s so funny. When you say MECE. I am a former strategy consultant. You’re talking about a spreadsheet.

Laura Vanderkam
Yup, I’m glad you got that.

Pete Mockaitis
So I am thinking, “Okay, once I’ve collected the data how do I go about working with it.” I would imagine … pivot table.

Laura Vanderkam
You don’t actually have to produce a pie chart. Okay, you don’t actually have to produce a pie chart, which means that your categories don’t actually have to be the MECE acronym.

It’s fine just to say, “This is the amount of time I spend in a car.” Maybe, “This is the amount of time I spent watching TV,” or “This is the amount of time I spent reading.” If there’s a big chunk of multitasked time, that’s okay. It’s just good to know that too. You don’t necessarily have to try to categorize it per se.

Pete Mockaitis
Very good. Well, Laura, tell me, anything else you really want to make sure to mention before we shift gears and hear about some of your favorite things?

Laura Vanderkam
No, I think we’ve covered a lot of it. That was great.

Pete Mockaitis
Cool, all right. Then can you share with us a favorite quote, something you find inspiring?

Laura Vanderkam
I actually put a ton of quotes in Off the Clock just at the start of every chapter. But one of my favorites was at the absolute start, the introduction. Mary Oliver, who is a poet. Most people know her line of, “What do you want to do with your one wild and precious life.” I’m misquoting that. That’s not my quote.

But she has – in one of her poems she has this line, “I look upon time as no more than an idea.” I really like that, that time is something we can maybe think about as an artist might use her materials as opposed to this kind of steady drumbeat marching toward doom. Having this sense of it as an idea you can kind of play around with is a lot more positive and implies that you can do a lot more with it.

Pete Mockaitis
Yeah, and the notion of an artist and materials is delightful. It just makes you think “Ah, what shall I create here?” It has a whole different feel. Yes, thank you.

How about a favorite study or experiment or a bit of research?

Laura Vanderkam
One that I find myself citing over and over again was done by Daniel Kahneman and Alan Krueger and a bunch of other people who are sort of known in the field of behavioral science and things like that. But they actually had people track through the day how happy they were as they were doing different things.

It was a study of like 900 Texas women as they went about a day. They would report if they were happy, if they were unhappy, what they were feeling at the time. You can see just this hierarchy of human happiness. As it turns out commuting to work is the low point of people’s day.

Pete Mockaitis
Oh, but not if they listen to the How to Be Awesome At Your Job podcast.

Laura Vanderkam
Not if you’re listening to – well, that’s why you’ve got to listen to podcasts because anything you can do to take a minute that would be in this absolutely unenjoyable category at the bottom of human happiness and move it into something that’s actually more enjoyable. That’s a huge happiness booster right there. Yes, listen to your podcast, listen to great music and you’ll feel like you have more time.

Pete Mockaitis
Perfect. Thank you. How about a favorite book?

Laura Vanderkam
I have too many to really say. I would say that the one I have reread probably the most frequently is Virginia Woolf’s To the Lighthouse. It’s a short novel. It’s very lyrical. It’s just beautifully written. I’ve enjoyed reading it over and over again. I find something new every time. It’s one of those novels that can be reread and you see new things every time.

Pete Mockaitis
All right, how about a favorite habit?

Laura Vanderkam
I am one of those crazy people who runs every single day. I’ve been doing that since December 24, 2016. I’ve run at least a mile a day. That’s a little over 500 days now.

A mile isn’t that much, so it usually doesn’t take me more than like 10 minutes. It’s pretty hard to tell myself I can’t find ten minutes to exercise somewhere in my day. But usually by the time I’ve done the first mile, I’m happy to keep going.

It’s been good in getting me to run more and thinking more strategically about when I might exercise because if you know you need to run the mile a day, the question is not am I going to exercise, it’s when am I got to exercise. Then that’s just about problem solving as opposed to motivation.

Pete Mockaitis
I’m curious what was it about that Christmas Eve that made you say today I run.

Laura Vanderkam
Today I run and I will not stop. It was nothing. It was more that I ran that day and then we were – I was off work. We weren’t travelling anywhere that particular vacation, so I wound up running I think seven days in a row. I was like, “Oh, I wonder if I just kept going. What if I continue?”

It was around New Years as well and people often have these New Year’s resolutions. I thought well, I’ll just try it for a while, see if I can run 30 days straight. Then I was like, “Well let me see if I run 60 days straight.” By the time you’ve run 60 days straight, you’ve pretty much worked it into your life.

Pete Mockaitis
Laura, is there a particular nugget or piece that you share that really seems to connect, resonate, to get retweeted when you convey it?

Laura Vanderkam
One of my favorite thoughts for people is any time you’re going to say, “I don’t have time,” substitute the language, “It’s not a priority,” because that’s probably actually more accurate.

Whatever it is, you’re saying, “I don’t have time to iron my sheets,” but if somebody offered to pay you 100,000 dollars to iron your sheets, you would do it. It would go up the priority list very quickly. It’s not about lacking time. It’s that you don’t want to do it. You may not necessarily want to tell other people that whatever it is that they’re asking you to do is just not a priority for you.

Pete Mockaitis
Your wedding is not a priority.

Laura Vanderkam
Your wedding is not a priority. But if it’s true, it’s true. Own this truth about your desires in life and how you wish to spend your time because usually this language puts us back in control of it. It’s not the universe keeping us down. We actually do have many choices.

Even if life is in many constrained circumstances, there’s often at least choices with small bits of time. Once we can start to see that, then often we can expand that sphere of influence over time.

Pete Mockaitis
Okay, Laura, if folks want to get in touch or learn more, where would you point them?

Laura Vanderkam
You can come visit my website, which is LauraVanderkam.com. I hope some of your listeners will check out some of my time management books as well. The new one Off the Clock is just out, but there are a few others. If you are looking for more time management titles, there’s a shelf full. I can hopefully help you rethink how you spend your time.

Pete Mockaitis
Do you have a final challenge or call to action for folks seeking to be awesome at their jobs?

Laura Vanderkam
I think that being intentional about how you spend your time is really the most important time management tip. Don’t show up at work without having thought through what would make this an awesome day.

That doesn’t necessarily mean you will inevitably do that thing that will make it an awesome day. Stuff does come back, but at least having an idea of why this day will be special and memorable and amazing for you can help you be awesome at your job.

Pete Mockaitis
Well, Laura, thank you so much for sharing this good stuff. It’s eye opening. It’s powerful. I wish you and Off the Clock tons of luck and success and sales and all that good stuff.

Laura Vanderkam
Thank you so much.

313: Closing the Gap between Potential and Results with Thom Singer

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Thom Singer says: "If you're not willing to... take some actions without the guarantee, then you're just going to be mediocre at your job."

Thom Singer breaks open the Paradox of Potential to highlight where potential doesn’t equal results and what to do about it.

You’ll Learn:

  1. How to identify the unique things holding you back
  2. The three things that always help achieve better results
  3. How to bring back purpose when it’s most needed

About Thom

As the host of the popular “Cool Things Entrepreneurs Do” podcast, Thom interviews business leaders, entrepreneurs, solopreneurs, and others who possess an extra dose of the entrepreneurial spirit. The information compiled from these compelling interviews is shared with his clients, as he challenges people to be more engaged and enthusiastic in all their actions. He has authored twelve books on the power of business relationships, sales, networking, presentation skills and entrepreneurship, and regularly speaks to corporate, law firm and convention audiences. He sets the tone for better engagement at industry events as the opening keynote speaker or the Master of Ceremonies. His Conference Catalyst Program has become a “meeting planners” favorite in how it transforms the conference attendee experience.

Items Mentioned in this Show:

Thom Singer Interview Transcript

Pete Mockaitis
Thom, thanks so much for joining us here again on How To Be Awesome At Your Job.

Thom Singer

God, I’m so excited to be back. It’s been like three years.

Pete Mockaitis

Oh, yeah, time really flies. And thanks so much for saying “Yes”. Back in Episode 17, before I had much of a show, I had to pick people who seemed to like me, instead of anybody.

Thom Singer

Now people don’t have to like you.

Pete Mockaitis

No. They resent me, but they grin and bear it for the publicity.

Thom Singer

Awesome.

Pete Mockaitis

So I want to hear a little bit, you did some stand-up comedy for the first time at the age of 51. What’s the story here?

Thom Singer

You’ve done your homework on me. So, I made a pledge to myself when I turned 50 almost two years ago that I was going to have the most fun ever from 50 to 75 years old. Not that I had a bad time before; I was in a fraternity in college, I had a really good time. And I’ve had a good time in between. But I just decided that I wasn’t going to talk myself out of things. And when I was younger, when I was about your age, I was in my 20s, I wanted to try my hand at just open mic night. I didn’t want to go be a full-time comic. But I always found a reason, like I wasn’t going to be good enough, or “What if I sucked?”, or “What if my friends saw me?” And so I always found a way not to do it. I had a friend who was pushing me to try it, and I just never did.
And recently I had a situation where I was going to be in New York and a professional speaker friend of mine is also a professional comic, and he said, “When you’re in New York I’ll take you to open mic night.” And I said, “Oh, how cool. I’d love to see you work on new material.” And the other friend who was with us started shaking his head going, “That’s not what he means. He’ll take you to open mic night, but he’ll make you sign up and do a five-minute set.” And I was like, “Oh, I can’t do that.” And he said, “Why?” And all of my reasons were false. And he said, “Have you ever wanted to try it?” And I said, “Yeah, I used to when I was younger, I really wanted to.”
So, he didn’t really talk me into it, but he made the offer that he would help me. And so when I was in New York City, we signed up, I got my name drawn and I did a five-minute set. And what was fascinating was, I wasn’t the best one. There were maybe 17 comics that went. But I was probably in the top seven. And so I was like, “Huh.” So I’ve now done it five more times.

Pete Mockaitis

No kidding! That’s so great. Well, so to put you on the spot, could you share one or two of your jokes that got the best response?

Thom Singer

Yeah. So you are putting me on the spot. I’m turning 52 years old really soon, and I just realized that my dad was 52 years old when I was born. I had sort of an older dad. In fact, growing up with an older dad there were a couple of things. One was that I thought things were normal, I thought you were supposed to go to restaurants for the discounted dinner at 4:30. And I thought every time you got out of a chair you were supposed to make a noise like, “Ugggghhhh”. I thought it’s just what people did when they got out of the chair. And then I was the only kid on the block who wasn’t allowed to play on his own lawn.

But seriously, my dad was 52 when I was born, and I realized I’m about to turn 52. So I went to my wife and I said, “Oh my gosh, honey, we could have another kid!” And she said, “No. No, we can’t, for so many reasons.” She said, “You can’t keep track of your car keys; how are you going to be able to keep track of a toddler?” So, that’s just a little bit of what I did.

Pete Mockaitis

That’s good. And kudos for having them to be kind of connected in that theme, because sometimes I understand the comedians, they test a lot of material, and they just push together all the stuff that works great, with little segway, and that’s sort of the way of the world. But call me – I don’t know what the word is – someone who likes themes and structure and organization. I appreciate multiple jokes within the same category.

Thom Singer

Well, I only had to do five minutes, so the whole theme of the whole thing was just stories about my dad, about him dating when he was widowed and different stuff like that. So, that was my two cents, and like I said, I wasn’t the funniest guy. Seinfeld is not worried about job security because I did stand-up. But it definitely was a great experience, and I learned that it’s probably one of the hardest things about standing up in front of an audience. It’s way harder than being a professional speaker, because the expectations of a stand-up comic, even a guy at open mic night, are way higher than some keynote speakers. So, I’ve learned a lot from doing it.

Pete Mockaitis

That’s true. Often they sort of expect the speakers to be boring, and when you just sort of provide a modicum of engagement and jokes and enthusiasm and thought provocation, it’s like, “Alright!”

Thom Singer

Exactly.

Pete Mockaitis

So speaking of keynote speaking, you’ve got a newer program

Thom Singer

The Paradox of Potential.

Pete Mockaitis

I really liked the blurb that was on your site and I think that there’s a whole lot of thoughts, concerns, questions when it comes to our potential. And How To Be Awesome At Your Job listeners are into developing potential. So what’s it all about?
Thom Singer
Yeah, I would imagine if you’re listening to a podcast called Be Awesome At Your Job, that you definitely have this interest in being awesome at your job. And yet when I talk to people, and I’ve interviewed 300 or 400 people now through a survey, and then I’ve talked to about 10% of them on the phone and done personal interviews – most of the people who I’ve interviewed say that they’re not doing everything they could do in their career. They could be achieving more in their jobs.
And when I talk to managers I say, “Even if my numbers are wrong, even if it’s not 70% to 75%, what if just half your people could be having better performance and doing more, and being more successful? Wouldn’t you want to know about that, about how to get across that gap between potential and results?” And so that’s what I talk about, is what’s holding people back, and then what are some of the ways to get farther across the gap between potential and results.
Because here’s the deal: Potential does not equal results, no matter how much we want it to, no matter how excited we get about having potential or our team having potential, or our new hire being a high potential employee. It doesn’t mean that they’re going to achieve anything, and yet everybody wants to build a bridge. They want to build a bridge for their whole team between potential and results, put everybody on one bus and drive them across.
The problem is not everybody has the same things holding them back, therefore not one solution is going to help everybody. And the bigger thing is that as you move across that gap from potential to results, what happens is that your potential is going to shift, because you’re meeting new people, you’re listening to a new podcast, you’re reading a new book, you’re having a new experience. So, if you build a bridge and your potential shifts, you drive the bus across, everyone’s going to fall into the ravine. So I tell people that you do not want to build your path across in advance and then go across; instead you want to build a scaffolding, you want to build a modular thing so that you can go across at an angle, diagonal, up, down sideways. And then when your potential shifts further out, you can just add a new module.

Pete Mockaitis

Yeah, I like that. And I even want to start at the very beginning, which was just that you did so much research in crafting a keynote. I think that’s awesome to start with. Other folks are like, “Hey, here’s an idea I think is good.” And you went deep into seeing, “What’s a real problem folks are having and what’s some insightful stuff I can bring to it?” So kudos from the get-go in developing your speaker potential by doing that.

Thom Singer

I feel I’m one year into about a five-year survey of people. My intent is to interview thousands of people, and I’m in the process of trying to see if maybe I could get a real researcher, like a PhD level researcher to help me, because I haven’t set the questions up right. I’m not a researcher, I’m not an academic. So, my information I found is still somewhat anecdotal, but there’s a lot of stuff going on here. And people get really excited.
When I go into a company and they have me come into their team, once we get through the presentation point and we get it to that interactive piece where everybody gets to start talking about what holds them back, or others on their team… Sometimes nobody wants to talk about themselves, but hypothetically, “My friend is held back because of XYZ” – people get really into sharing the fears and the mistakes they’ve made along the way, and the team gets really excited about figuring out, “How can we support each other?” So it’s kind of a fun job to be able to do working with actual teams inside a company.

Pete Mockaitis

That is fun. And so I want to dig into a number of these gaps that are popping up frequently, and some of the prescriptions for remedying them. And it’s funny – the first gap that I thought of – and you’ll tell me how prominent this is and if people fess up to it – is just, “Yeah, I could be doing better at my job, but that sounds like a lot of extra hours that I don’t want to spend there because I want to spend more time with my family or doing other cool outside-of-work things.” Is that one of the top gaps?

Thom Singer

Yeah, it’s sometimes as simple as that, that “Hey, this just isn’t my priority.” And you know what? That’s okay. Even if they don’t want to, sometimes people have a new baby, or sometimes… One lady told me after hearing my speech – she came up almost in tears and she said, “Thank you”, because she had an aunt who had no children, and she was caring for her aunt in the advanced stages of Alzheimer’s. And her boss was really supportive of it, but she felt that when she was at work she was cheating her aunt, and when she was with her aunt she was cheating work.
And the reality of what I said is, sometimes work isn’t your priority. Just be honest with yourself, it’s okay. I gave a fictitious example about caring for somebody, but it hit home with this woman. And she wanted to put more time into work, but she had another commitment. So yeah, sometimes there’s either “I just don’t want to do it” or sometimes “I can’t do it, because I have this other commitment.” And that’s a legitimate reason and people can’t beat themselves up for it. We live in a society where we talk a lot about work, work, work, work, work. It’s not always your priority, and if it’s not your priority, that’s okay. But also don’t have expectations if you’re not putting all that work in that you are going to become CEO.

Pete Mockaitis

Right, that’s well said. And boy, that angst there associated with, “When I’m at work I’m cheating my aunt and when I’m with my aunt I’m cheating my work” – I think that really connects and resonates with lots of people with their outside work obligations and concerns. And so, any pro tips on just coming to peace with that? I think in a way just the sheer anxiety is going to diminish your ability to realize your potential. So, any pro tips on how to take that breath and to become okay with that?

Thom Singer

One of the things I talk about is I think we’ve been done a disservice by all these speakers and trainers who’ve come in and tried to teach work-life balance, because I actually don’t believe you’re ever in balance. If you’re at home with your kids, you’re not at work, so work is out of balance. If you’re at work, you’re not home caring for your kids, so that’s out of balance. So we focus on wanting everything to be in perfect balance, but nothing in the universe is in perfect balance. Something’s always going on that’s throwing something out of balance. So, you just have to get okay with that fact, that just do the best you can with what you’ve got in front of you.
A friend of mine wrote a book called Good Enough Now – her name’s Jessica Pettitt. You know Jessica. One of the things she talks about is, everybody is waiting for perfection before they’re going to go do the things they have to do, but really you’re good enough now. Just go do what you have to do. And that’s sort of what I try to teach people.
But here’s the thing – no matter what you look at in this paradox of potential, it all comes down to three things that help you. There are a lot of things that are holding people back – a lot of different fears, a lot of things where people feel they don’t have the right degree or they don’t have the right training or they don’t have the support of their spouse or their boss, or their company is out-of-sync for a lot of reasons. The list is really, really long of what the problems are.
But the answers all fall into three buckets, and those buckets are your plan, your purpose, and people. So your plan is really just goal-setting. And I know you teach goal-setting in some of the seminars that you do. I’ve never understood why people go, “I don’t believe in goal-setting.” I hear this all the time because it’s part of what I teach. People say, “Oh well, I don’t believe in goal-setting.” I had one person tell me, “Setting goals just sets you up to feel bad when you don’t reach them.” And I’m like, “No, because if you strive for something and you come close, don’t feel bad about the 10% you missed. Look at the 90% of the way you came.”
I have a daughter who is a high achiever, and she always sets her goals really high. And then when she lands at something that other people just think is excellent that might have been shy of that goal, she’s thrilled that she landed at the excellent level that she is. And it’s a really good example – she’s always pushing herself and setting expectations, and I’m always worried that she’s going to be disappointed. And then she’s always thrilled because she’s still coming out in the top 90 percentile. And she said if she had just shot for the 90 percentile, she might have ended up in the 80 percentile.
So, I’ve never understood why people think, “I’m going to feel bad if I don’t hit my goal.” If my goal for sales – and I’m just making this up – is $500,000 and I sell $400,000, that’s better than selling $300,000. So if I had no goal, I have no idea where I would have landed, plus I can’t benchmark myself against my own performance if I don’t have some sort of goal. So the first thing is having that plan and knowing what success looks like, and then taking the actions to get there.
The second bucket is purpose, and that just goes back to what Simon Sinek has taught for years, of knowing your “Why”. Everybody on your team at work has different reasons that they have a job. Some people want to pay their mortgage and have a fancy house and things like that. Other people want to feel part of a team. Other people want to contribute to the greater good. Each person has to come to terms with why they do the work that they do. And in some cases it’s, “I have to pay the bills.” Well, okay, as long as you understand what that is. And it’s really coming to terms as an individual about what your purpose is.
And then the third bucket is people, and that is having the right mentors, being part of the right team, knowing who to turn to, having support at home. Being a mentor is one of the best things that you can do if you really want to grow. So it’s all interactions that you have with people. It’s your network, it’s your brand, it’s how you engage. And so those are the three ways across. No matter what’s holding you back you can always find the answer in your plans, your purpose, and your people.

Pete Mockaitis

Okay, thank you. It’s nice to have three things and to be alliterative along the way. Really cool. So then, I’d be curious when it comes to executing on each of these. What are some of, I guess the best practices versus the worst practices? I guess in some ways with a plan, just like having no plan is not optimal, as you were laying out here. But what are some other pointers there?

Thom Singer

Well, as I said earlier, potential does not equal results. You have to take action. So, I’ve seen people make plans and make lists and do all these things, but if you’re not checking things off, if you’re not actually moving towards the goal, then nothing’s going to happen. So you really have to be somebody who tries to do something, and I’m a big believer that momentum builds stuff. So a lot of people overthink; they don’t take action because they’re trying to weigh all 10 options against each other.
Yet if you look at really successful entrepreneurs, they know that they have to start their business. They’re really smart in the tech industry in Silicon Valley – the term is “pivot”. Start your business, start building, launch something, and then see where it’s working and where it’s not, and pivot. There are so many companies that started to be one thing and pivoted to something else. Twitter is a perfect example. It wasn’t started to be what it became, but they pivoted it and all of a sudden it went crazy 10 years ago.
So, you just need to be able to start doing something, because if you have momentum it’s easier to change course than to start from an absolute dead stop. And too many people don’t take action until they know that the action they take is going to be perfect. I worked for a person one time – it was in a marketing department – and we were talking about something we were going to do in marketing. And it wasn’t a big spin, I mean it wasn’t $50,000; it was like $6,000, $5,000, something like that. And she said, “What’s the guaranteed ROI?”
And I said, “From marketing, from having an event and doing sponsorship and things like that, you’re not going to have a total guarantee. Here’s what we assume will happen and here’s what we’re hoping for, but I can’t give you a perfect guarantee that we’re going to have 100 people come to our booth and we’re going to meet 10 people and we’re convert three of them. I can’t promise you that.” I go, “Sometimes you may have to throw a little spaghetti against the wall.” And she looked at me and said, “In my company we throw no spaghetti against the wall. Most spaghetti hits the floor.” And I’m like, “Well, then you can do stuff but you’re never going to be able to take the type of actions that are going to lead to the big success.”
Because when you look at people as individuals in their job or companies who have big success, there’s some risk, there’s some trial and error that goes into being awesome at your job. And if you’re not willing to take that trial and error and take some actions without the guarantee, then you’re just going to be mediocre at your job, and that’s not what your podcast is about.

Pete Mockaitis

Yeah, that’s dead on. And yeah, marketing in particular, that’s hard for anyone to guarantee. And you really don’t know until you start for sure. And so, I think that is compelling, in the sense that if folks do something, or don’t do something because they’re so terrified of the potential for a failure, then you’re pretty limited to a very narrow space of actions you might take.

Thom Singer

Yeah, and therefore you might succeed… But I’ve been doing this in my career for nine years. I throw some Hail Mary passes and sometimes they get intercepted, and that’s just the way it goes.

Pete Mockaitis

Okay, so that’s the “plan” side of things. And how about purpose?

Thom Singer

Well, we all are motivated for different reasons. And sometimes we forget why we get out of bed. What are we trying to accomplish? What is it that we want for our family? What’s our purpose of what we do? You have a new child. When you have a kid, that changes your purpose. You may have noticed some things in the past five or six months have changed in the way you look at the world, and that is because you’re now responsible for somebody else.
So I have two kids of my own, and then I mentor two young gentleman who are both in their late 20s, who call me their “fake dad”. They’ve been around about four years; I don’t think they’re ever going away. And my kids are like, “What’s the deal there?” My one daughter is like, “Are they in the will?” And I said, “No, they’re not real kids. They’re not in the will.” And she said, “Okay, then I support your friendship with them, as long as they’re not taking my inheritance.” No, she didn’t say that.
But the thing is that I tell them all the time, because they’re young and they’re both single – I tell them all the time I have a different outlook on the world because there are other humans I’m responsible for. I have a wife and I have two kids. And I said, “When you’re responsible for three other people, that changes the purpose of why you do things and the decisions that you make in your career, in your personal life, what you do on Friday night, etcetera.”
And so, I think that that’s something we have to realize, that our purpose and our plans and our people – they’re going to change from time to time, and that’s okay. But you have to understand, “Why am I doing what I’m doing?” So, one of my main motivations of why I pursue the business I pursue is, I want to be that person who’s educating people. I could go be a teacher or a professor or a newscaster. I like being in that role, where I’m sharing information with people. And because I like being in that role, part of my purpose is, I want to be the best I can at that.
Another one of my purposes is money. I’m not ashamed of it – I want to have nice things. I don’t have to make a million dollars a year. So many people focus on giant numbers, but I have to have decent numbers because there’s certain things I’ve chosen to do. Plus I have kids, who one goes to a very expensive college, one’s in high school with her eyes set on very expensive colleges. And the problem is when you have kids who are straight-A students in high school, they get accepted to those colleges, so then you have to figure out, how do we pay for them.
And the problem is that unless you’re making… If you make a million dollars a year, it doesn’t matter. And if you make a smaller amount, there’s often need-based scholarships. But if you’re in the middle, you’ve got to pay for them. And so I’m motivated to make sure that I can make those tuition payments on top of our mortgage payments and still be able to, as a family, take some trips and have clothes and things like that, eat nice meals. So that’s part of that purpose piece is, I have to know why I’m doing it, because it makes me get out of bed in the morning.

Pete Mockaitis

Very good. And so I think it’s often quite common to forget or lose sight of the purpose when you’re in the urgent stuff.

Thom Singer

Absolutely, yes.

Pete Mockaitis

And so any thoughts on how to bring it back, fresh in our mind?

Thom Singer

Well, out of sight is always out of mind, so I encourage people to write their goals down, going back to the plan. The old saying is, “A goal not written down is a wish.” So, you’ve got to write down your goals. Part of that is you’ve got to write down your purpose. And this is more than your company’s mission statement that hangs in the lobby. This is individual to the person. Everyone on the team needs to be clear about why do they work there, and what do they want to contribute.
And you’ve got to review it because otherwise, when things get busy and when things get bad, and it always gets bad… I mean none of us have a perfect career, whether there are problems with the economy, problems with bosses or co-workers, or just caught up in the moment, there’s some problem with the client, it’s just bad – it’s easy to forget why you get out of bed in the morning. So write it down and have it in front of you.

Pete Mockaitis

Beautiful, thank you. And how about on the people side?

Thom Singer

Well, I started my speaking career teaching people how to network better, how to connect with people in a gadget-crazy world. It’s something that I’ve talked about for 10 years. I started my speaking career just as the iPhone and the smartphone started showing up in everybody’s hands. And everybody thought, “It’s going to be so much easier to connect.” And yet, I ask everybody who is over 35 years old, “Do you feel now that you have more friends? And I mean friends who are going to invite you to Thanksgiving. Do you have more friends than you had a decade ago?” And I rarely – there’re sometimes people – but I rarely had a hand go up in the audience.
And then I flip it around to business and I say, “How many people feel that you have more business, like it’s so much easier for you to sell” – because I speak to a lot of sales teams – “than it was 10 years ago?” Now, if somebody is 28, they don’t remember life without a smartphone. But if they’re 38, they sure do. And rarely, again, does a hand go up. Every now and then, there’s somebody who, they do a real good job at Internet marketing and use of social and stuff like that, but in most cases, people shake their heads.
And I say, “Okay, so we can have a room up several hundred people, nobody or very few people raise their hands.” I’m like, “But let’s think back to the last 10 years. Every conference that you went to, not so much now, but certainly 3 years ago to 10 years ago, had entire tracks on social media and mobile and digital. And yet, nobody feels that they’re better connected.” And in fact, there was an article in the Harvard Business Review last fall, written by the former Surgeon General of the United States under Obama, and it was called… I don’t know what the title of the article was, but it was about the epidemic of loneliness that’s going on.
And there are a lot of articles written about how the Millennials feel very lonely, like they don’t feel they have a lot of friends. One of these guys I mentor sent me a funny – I don’t know if it’s called a meme or whatever, because I’m old – but he sent me a thing at Easter time, and it said, “The real miracle is, how did Jesus make it to his thirties and have 12 friends?” So they talk a lot about younger people not feeling like they have close friendships, but this article in Harvard Business Review said it’s not just the Millennials, it’s all the generations. People feel that they’re invisible, people feel lonely, more so than at any time in history. And yet, for the last decade, we’ve put all these connection tools into place.
So one of the things I talk about is we have to step back, we have to see people, we have to get back. The saying in India when you greet somebody is “Namaste.” And if you translate that – and there are a lot of ways I’ve heard it translated – but the simplest one is, “I see you” or, “I see your soul” or, “My soul sees your soul.” Well, that’s what we have to get back to because people are feeling like they don’t see them.
So I talk about this at conferences and I tell people it’s not just the introverts. Sometimes people think, “Oh well, this is a conference of all sales people. Everyone’s an extrovert.” That doesn’t apply. Even the extroverts who are life of the party – a lot of them feel invisible. And I’ll have people come up to me and nod their head and go, “That’s me. I’m right in the middle of the crowd. I can hold my own, but I don’t feel anybody knows who I am or knows what I care about.”
So, we’re living in this age, and for 10 years I’ve been teaching it, about how do we connect with people in this gadget-crazy digital world. And a lot of it comes down to stopping and seeing people and having real conversations. I mean how often have you been in a restaurant and you look over and there’s a whole family – a mom, a dad, and three kids – and everyone’s on their phone at the table?

Pete Mockaitis

Right, yeah.

Thom Singer

It happens all the time. Or you’re in a business meeting, sitting around the conference table, and a couple of the partners in the firm or even lower-level people in the firm are doing what I call “the iPhone prayer”. Looks like they have their head down and they’re praying. But in reality, they’re just tapping away on their screen down in their lap, or they’re looking at the screen by their hip – I call it “the one-hip sneak”. They’re thinking nobody will notice they’re looking at their phone. So, I think we have to get to where we put that stuff down from time to time. I love my phone; it’s always in my hand. It’s in my hand right now while I’m talking to you, but I’m not looking at it. I’m just still holding it. It’s on my lap.

Pete Mockaitis

It’s so soothing, like a comfort blanket. [laugh]

Thom Singer

Right. And I’m going to be 52 right around the corner, so it’s not just the Millennials who are that way. But I think the point that I’m trying to make here, and I’m going around the long way, is we have to realize that the connections to people are so important. I mean the old saying, “People do business with people they know, they like, and they trust” – that’s not a cliché, that’s true. The difference is it’s harder to get to know people, I mean to really get to know. A like, a link, a share and a follow is not a friendship. We have to go back to getting to know people.
There used to be a process to get to know them. You had to go to a few networking events, maybe you had lunch, maybe you played golf, maybe you went to a few social events with them. And then you got to know them, and then like and trust came along, or it didn’t. But nowadays, everybody thinks they know everybody.
They listen to this show – I bet there are people listening right now who are like, “Oh, I know Pete.” Well, no. They know Pete based on the one side of Pete as the podcast host. So, they don’t know how you are one-on-one, they don’t know your soul, per se. And so people think, “I’m connected to them on Twitter. I listen to their podcast. I know them.” So know, K-N-O-W, has gotten misinterpreted to “know of them” or “know about them.” And so like and trust are harder to get to.
And so I encourage people, if to go back to the old school ways of face-to-face spending time with people with no digital interaction in the moment while you’re there, you’re going to get to like and trust a lot faster, and I think it’s more important than ever. And I talk a lot about this whole idea of seeing people. When’s the last time you went into Starbucks? And if people tell me, “This morning”, I go, “Can you tell me what color eyes the barista had?”

Pete Mockaitis

That’s good.

Thom Singer

Know. Even if I’m going to have a two-second interaction with them, I try to just register, look them right in the eye, and I think “Blue eyes.” And I smile, and they smile back. They don’t know why, they just know that I just saw something about them.

Pete Mockaitis

That’s awesome, thank you. So we hit the plan, the purpose, the people. You’ve also got some perspectives when it comes to limiting beliefs and how those could be problematic for realizing potential.

Thom Singer

Well, let’s go back to where we were talking about me doing stand-up comedy. When I was 25 years old, my wife and I used to like to go to comedy clubs. We had another couple we did a lot of things with. And he and I used to drink a lot of beer together and we would talk about it. And he goes, “You’re kind of funny. You could do this.” But I had a ton of limiting beliefs. I overthought the entire process. And now that I’ve done this a few times, I’m like, “Well, that was stupid. So what if I went and I sucked? I still would have done it.”
And so this whole concept of “I’m going to make 50 to 75 the best years of my life”, is all based around the fact that I’m not going to have limiting beliefs. So I’ve done other stuff besides the stand-up. I jumped off the Stratosphere in their SkyJump in Las Vegas. I don’t know if you’re familiar with that, but the sky tower, like Seattle or whatever – they have one at the Stratosphere Hotel. And they have, I guess it’s called a ride or an attraction, where you go out on a platform and leap off the 108th floor in a harness. It’s not a bungee, it’s like a tension thing, and you land on the ground without any impact, because just before you get to the ground, the tension between the three wires gets strong enough where you just kind of go “Bling!” and you land.
But I’ll tell you, it’s really scary. If you watch the video, the guy counts you down. You go through a class, they tell you how to do it, it’s supposed to be a perfect swan dive. And the guy goes, “One, two, three, jump!” And I just stood there. And on the video it’s funny, because I’m just holding on to the rail, and I look over my shoulder and I go, “Say it again.” And he goes, “One, two, three, jump!” And instead of swan diving, I just half-jump off. I go like, “No!”
However, I agreed to do that. I mean I didn’t agree – it was my own idea, nobody talked me into it. But I decided to do that because I looked it up online – nobody’s ever died. The thing’s been there well over a decade, and I figured I’m not going to be the first. And so why overthink it? And I have friends who’ve watched the video who were like, “Nope, nope, nope, nope, nope, not going to do it.”
The other thing is I’m kind of a city guy. All my vacations throughout my whole life have been New York, and Chicago, and Paris, and Rome, San Francisco. And this last couple of years, I have a daughter who’s very outdoorsy. She wanted to hike the Grand Canyon, so we went for three days to the Grand Canyon. And we stayed in the hotel, but we went hiking around and down the Grand Canyon.
With my kids, I do a thing. You have a young child. My wife and I do a thing – I’m going to pass on to you. When the kids turn 13, they get to plan a three-night trip anywhere in the country with their mom. Now, we take care of the airfare and the hotel to make sure they don’t overspend, but they plan all the activities, and it’s anywhere that they want to go. When they’re 16, they get to do it with Dad. Because otherwise, they go on all these family vacations, but it’s mom, dad, their sibling and all this. So this is the one-on-one time for three days with a parent.
And they look forward to it. People are like, “Your 16-year-old wants to go away?” She’d spent years planning this trip, and her answer was “Yosemite.” And I said “Boston? Is that what you said?” And she said, “No, Yosemite.” And we stayed in these tent-cabin-like structures, and the bathroom was a quarter mile down the path, and we had to eat in a mess hall, but it’s what she wanted to do. And so part of my “50 to 75 is the best years of my life”, we hiked 10 miles a day every day for the three and a half days we were in Yosemite, and we had an awesome time.
I did a TEDx talk with three weeks’ notice because I think someone had cancelled and they gave me a last-minute addition. But before, I would have overthought it. I would have had limiting beliefs saying, “Oh, TED talk is a big deal. That video’s going to end up online. Three weeks isn’t enough time to prepare. It’s a topic I’ve never really spoken on before.” And instead I just said, “Yeah, I can do that.” And so it’s all of these types of things combined that in the past, my limiting beliefs would have taken over. And so the answer is, “Don’t overthink. Just do more.”

Pete Mockaitis

Alright. Awesome, thank you. Well, Thom, tell me – anything else you really want to make sure to mention before we shift gears and hear about some of your favorite things?

Thom Singer

No, but I was doing a little research on you, and you’re the only person I know who has a custom-made Superman suit. And so I just am not sure all of your listeners know that. But I watched your video, I watched your speaking video, and there’s a picture of you in a form-fitting… Thank God you’re not old enough to have gotten fat. But you’ve got a custom-made Superman suit, which you said was for Halloween, but I’m a little curious if your wife has the matching Wonder Woman outfit.

Pete Mockaitis

She does not. Thank you for asking, publicly. [laugh] It’s funny. The backstory is, since we’re going here – I remember for Halloween, I always wonder, “Oh man, what should I be?” And I thought, “You know what? I really just want to be Superman”, because that’s what I always wanted to be as a kid. So I would just like the ultimate Superman costume. Christopher Reeve style is my preference.

Thom Singer

Sure, it’s cool, absolutely.

Pete Mockaitis

And it was interesting because I got dumped numerous years ago, and I was kind of sad. And my mom had remembered the conversations we had about… I said, “You know what? I’d like to be Superman, but you can spend 300 bucks for an adult Superman costume that doesn’t even include the red boots. Isn’t that absurd?” And so she sent me, unannounced, a pair of red Superman boots.

Thom Singer

In your size?

Pete Mockaitis

Yes, exactly. And it was just like… As soon as I beheld them, I knew immediately what I had to do was to get the…

Thom Singer

$300 Superman costume.

Pete Mockaitis

It turned out I saved about half of that, because I found someone on eBay who made Superman costumes or other hero costumes to your precise dimensions. So it was not just a medium, small, or large; it was exactly my size. And it is my favorite thing to wear, and I do only wear it on Halloween.

Thom Singer

[laugh] Alright, we’ll go with that.

Pete Mockaitis

Alright. So thank you for bringing that up. [laugh] And so now people probably feel like they know me all the more, but it’s an illusion.

Thom Singer

So now people can say, “I know Pete and the Superman costume.” But you really don’t know Pete. You just know about the Superman costume.

Pete Mockaitis

That’s all you need to know. [laugh] Okay. Well then let’s hear…

Thom Singer

All the women listeners are going to look for the picture.

Pete Mockaitis

I declare. [laugh] Well, let’s hear a favorite quote from you, something you find inspiring.

Thom Singer

So I’m worried this might have been the quote I used three years ago. I meant to go listen to that episode to make sure I didn’t use the same quote. But my favorite quote actually comes from my dad. And I recently used it without giving attribution to my dad. I made it sound like it was my quote. And my 21-year-old daughter called me out on it. She saw it online where I’d said this, and it had my name next to it. And she said, “That’s not your quote. That your dad’s quote.” And I said, “Yeah, but he’s been dead for four years, and so who else did he leave the quote to? He left it to me, I’m sure.” So I told her when I was dead four years, she could take it. But it’s really a quote from my dad. And that is, “Be slow to anger and fast to forgive.”

Pete Mockaitis

Beautiful, thank you. And how about a favorite study or experiment or bit of research?

Thom Singer

I’ve got to say this stuff I’m doing with people’s potential and how they feel about their own success in their careers. And I was surprised how many people don’t think they’re living up to their potential, so I found that to be quite interesting.

Pete Mockaitis

And how about a favorite book?

Thom Singer

Always go back to The 7 Habits of Highly Effective People. It was a life-changer for me when I was 25.

Pete Mockaitis

And a favorite tool, something that helps you be awesome at your job?

Thom Singer

My iPhone.

Pete Mockaitis

And I thought you were going to say handwritten thank-you notes, which you sent one to me, and it was very nice.

Thom Singer

[laugh] Yeah, probably my iPhone, but I still send handwritten notes.

Pete Mockaitis

And how about a favorite habit?

Thom Singer

Everybody asks about, “What do you do in the mornings?” I have bad habits, I don’t have really good habits. But I will say the best thing – and this is part of the age 50 life change – is, I used to weigh 35 pounds more than I do now. And I gave up sugar and wheat for the most part; I eat limited amounts of processed sugar and wheat. And then I started running. So I think health habits are the one that I didn’t know about until two years ago, but the ones I’m most impressed with because I feel better than I’ve felt in well over a decade. And I wasn’t in bad shape, I wasn’t unhealthy. I’m six foot three, so 30 pounds, it’s not like you’d go, “Wow, fatty.” But having lost that 30 plus pounds and eating a much healthier diet really has been a great habit for me.

Pete Mockaitis

And I’d like to hear, when it comes to giving up the sugar and wheat, how would you describe the difference in your mental clarity or performance?

Thom Singer

So the first three weeks I was an ass, if I can say that on your show. I was grumpy, I was horrible, it was not good. And then the clarity sort of came in and stuff somewhere around a month or two. And I never knew I was unclear, I didn’t know I was foggy. It’s not like I was having problems, but it was like, “Wow.” There was such a huge difference. And coupling that with a guy who was never a runner – I’d never run a mile in my life – and I started training for a half marathon.
And after I completed that… After you finish a half marathon, if you’re not a runner and you’ve never been a runner, all your runner friends start saying, “Now that you’ve done a half, you’re going to want to do a whole.” They’re lying. I don’t want to run that. I don’t even want to run a half ever again. But I am still running three to five miles about three days a week. And the combination of eating a cleaner, healthier diet with the running just makes me feel younger.

Pete Mockaitis

And is there a particular nugget you share in your presentations that really seems to connect and resonate with the audiences?

Thom Singer

I should have probably prepared for that one. No, nothing I share connects with the audiences, I’m sure. No. So lately it has really been around this whole issue of seeing people. Actually, I have a slide, and it says #seepeople. And it’s just a picture up close of someone’s eye looking out into the distance. And I talk about how people don’t feel anyone sees them.
And I’m surprised and saddened maybe how many people come up and say, “I feel invisible. I feel that people don’t see me in my family, at work, in this audience.” So this whole idea of putting your phone down and taking a little bit of time to just talk to people and see them as humans. They don’t have to be your best friend, just see them. And when you’re with people, choose people – probably is the thing that resonates the most.

Pete Mockaitis

Okay. And if folks want to learn more and get in touch, where do you put them?

Thom Singer

ThomSinger.com.

Pete Mockaitis

Not “Thom”Singer.com?

Thom Singer

It’s not “Thom”, no. It is Thom. So here’s the deal. How many Thomas’s do you know? Everybody is T-H-O-M-A-S. When they shorten it to “Tom” my question is, why did they take out the H? I just get rid of the “AS”.

Pete Mockaitis

Clever.

Thom Singer

Maybe stand-up’s not my thing.

Pete Mockaitis

[laugh] And do you have a final challenge or call-to-action you’d issue to folks seeking to be awesome at their jobs?

Thom Singer

Yeah, listen to podcasts like this one. I think the podcasts, the last five years they’ve really exploded. And I do a podcast – listen to mine. But I think the real big thing is I learn so much from listening to shows like yours and so many others, that I think when you’re out for your run, when you’re on the bike, when you’re going for a walk, when you’re in the car, whatever it is you’re doing where you can put ear buds in and just have a human university just broadcast into your head – there’s no way you’re not going to be better for it.
It’s like getting a Master’s degree. If you listen to the right people, you’re going to get all these ideas, these theories, these nuggets, these concepts. Some of them are going to stick. And so I think that listen to Pete’s show, listen to my show, listen to any one of the thousands of other shows that resonate with you. You cannot lose if you’re listening to the right stuff.

Pete Mockaitis

Beautiful. Well, Thom – not “Thom” – this has been a lot of fun yet again. Please keep doing the great stuff that you’re doing, and keep on rocking out.

Thom Singer

This was great. And I don’t know why we didn’t have you on my show three years ago, but we’re going to get that scheduled before we hang up today.

Pete Mockaitis

Awesome. Thank you.

310: Managing Your Energy to Perform at Your Best with Tony Schwartz

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Tony Schwartz says: "It's the energy you expend, not the time you spend."

Tony Schwartz delves into principles of physical, emotional, mental, and spiritual energy expenditure and renewal for optimal performance.

You’ll Learn:

  1. Why and how to manage your energy for performance
  2. Actionable ways to achieve high-positive energy
  3. Why you should work in 90-minute sprints

About Tony

Tony Schwartz is the CEO and founder of The Energy Project, a consulting firm that helps individuals and organizations solve intractable problems and add more value in the world by widening their world view. His clients include Google, Whole Foods, the National Security Agency, and the Los Angeles Police Department. Tony is considered one of the world’s thought leaders around sustainable high performance and building more human workplaces. He began his career as a journalist and has been a reporter for the New York Times, a writer for Newsweek, and a contributor to publications such as New York, Esquire, Vanity Fair, and Fast Company. His book The Power of Full Engagement spent 28 weeks on the New York Times best-seller List.

Items Mentioned in this Show:

Tony Schwartz Interview Transcript

Pete Mockaitis
Tony, thanks so much for joining us here on the How to Be Awesome At Your Job podcast.

Tony Schwartz
Thank you. Really happy to be with you.

Pete Mockaitis
I’d love to hear from all of your energy management practices how’s that paying off when it comes to being a grandpa.

Tony Schwartz
Yeah, I have four grandkids and it’s all joy, no pain because as they tell you, it turns out to be true, you don’t have to actually be responsible when things start to blow up and they always do with young children. But you get all the fun time and then the moment that it isn’t fun, you hand them back over to the parents.

It’s all renewal. On that energy expenditure/energy renewal axis which we focus on, grandkids are one more way to get renewal. In fact, I’m sitting in the apartment of one of my daughters. When this over I’ll go hang out with my grandkids, two of them.

Pete Mockaitis
That’s awesome, yes. You don’t have the night shift to contend with either.

Tony Schwartz
Yeah, that’s right. I sleep at night. That’s my thing.

Pete Mockaitis
Absolutely. I want to dig into The Energy Project. Tell me what is this organization all about.

Tony Schwartz
We are a company that helps big companies or big organizations understand what I would say are the invisible human factors that stand in the way of great performance, whether that’s a lack of energy or it’s blind spots and fears or stories that people tell themselves.

There’s just an enormous amount that organizations generally do not take into account that stands in the way of getting stuff done. It’s what’s going on inside people. What’s going on inside people has a profound impact on how they show up in the world. But we haven’t been comfortable as a culture talking about those things.

What we’ve done at The Energy Project is really to create a language that allows leaders of organizations to feel comfortable and their employees as well in addressing all these things that have up till now simply lurked in the background having a big influence that no one was willing to address.

Pete Mockaitis
Oh, I’d love it if you could give me just a couple biggy examples.

Tony Schwartz
Yeah. Let’s say you have a leader who is very angry and frustrated, a person who spends a lot of time in what we would call the survival zone. That leader is easily triggered by what he perceives to be as examples of incompetence or not getting his needs met.

What we would focus on is what’s going on inside that is making you feel that way. What are you missing? What are you not seeing that’s your responsibility? What kinds of strategies could you undertake to better manage the way you show up, the way you respond under stress or under pressure?

Pete Mockaitis
Excellent.

Tony Schwartz
That would be an example. Let me give you an organizational example.

You have an organization that is incredibly collegial. This would be an example I’m taking from one of our clients. People treat each other with great care and kindness. There’s very little conflict in that organization.

On its face it looks like everything is great except decision making is completely paralyzed and people are actually extremely anxious because they don’t know beneath the surface comments that are so positive what’s actually going on because nobody has permission to actually say what’s actually going on.

In a case like that we would try to help them understand how to find a better balance between candor and compassion, between candor and care. In fact, one of the primary, what I would call set of opposites that we work with leaders on is to both be challenging and nurturing or challenging and nourishing.

To understand that if you’re too challenging, you overwhelm people and if you’re too nurturing, you are disempowering them. Understanding how to find that balance between those two qualities is the kind of thing we would do with a given leader.

Pete Mockaitis
That’s great stuff. Very useful. What really made me want to interview is long ago I read your book The Power of Full Engagement and it was just so, so helpful. I’d love it if you could orient us to a bit of the work you’re doing when it comes to energy and orienting us to the four sources of energy and just kicking us off there.

Tony Schwartz
Sure. The core work of The Energy Project, which is now 16 years old, is built around energy and the notion that it’s as important to manage your energy as it is to manage your time. The notion of energy, we really introduced into the organizational well because nobody thought about it.

Energy in physics is simply the capacity to do work. If you have more energy, you have more capacity. Capacity doesn’t matter so long as demand is less than the capacity you have, but that has completely, Pete, shifted as you well know.

The intensity of demand in people’s lives, almost no one would disagree, has increased dramatically primarily by virtue of the internet and all the demands it puts on us and the fact that we are, by definition, almost never offline anymore.

What we really have worked with to understand is what is energy in the human system. What’s the fuel you need in your time to truly bring your talent and skill to life?

They talk about engagement in the workplace. It’s a very, very important variable that organizations try to measure because it’s one of those things that there’s been a clear correlation made between the level of a person’s engagement and the level of their performance. It’s a very important factor over the last 20 years – 15 years. It refers to the willingness to invest discretionary effort on the job.

What we realized is that willing no longer guarantees able. Energy is about able. You need four sources of energy in order to be firing on all cylinders at work. What are they?

You need physical energy. That’s the ground of energy. That’s the most basic form. Without that nothing else is possible. When I say physical energy, I’m really referring to four components: fitness, sleep, nutrition, and rest.

Rest meaning daytime rest. I was referring to it at the very start of our talk in terms of what provides renewal. I was referring to my grandkids, but of course sleep provides renewal, hanging out, even working out provides both mental and emotional renewal even if it’s physically energy consuming. Those are the four components of physical energy.

Then there’s emotional energy, which is really how you feel because how you feel profoundly influences how you perform. There’s only a very specific way you can feel or there’s a specific way that you do feel when you’re performing at your best. We are helping people to cultivate that way of feeling.

Mental energy really refers to the control of attention, which is of course something we’re all struggling with in the world we live in. It’s the ability to focus on one thing at a time in an absorbed way for a sustained period of time. Critical factor in being able to be effective at work.

Then the fourth one is what we call spiritual energy. If people get nervous around that word, we call it the energy of the human spirit or the energy of purpose, the sense that what you’re doing really matters, that it serves something larger than yourself. Because if you have that feeling and I have it – I’ve got to tell you – almost every minute of every day.

I do something that really gives me a sense of purpose, which is talking about the kinds of things I’m sharing with you right now. It’s an enormous energy source for me in my life and for anybody who takes advantage of it who has a connection to why they’re doing what they’re doing.

Physical, emotional, mental, and spiritual. Our core work is training people to better manage those four sources of energy and training leaders to better manage not only their own energy, but the energy of those they lead.

Pete Mockaitis
Okay, awesome. Well, I want to dig into a lot of what you said there, but first I was just so intrigued by your emotional energy comment. You said there’s one way we feel that really unlocks just great performance. What is that way of feeling and how do we get there?

Tony Schwartz
Pete, it’s how you feel when you’re performing at your best.

Pete Mockaitis
Oh, it kind of varies person by person.

Tony Schwartz
No, it’s always the same.

Pete Mockaitis
Okay.

Tony Schwartz
I’m going to ask you how do you feel when you’re performing at your best? Give me three or four adjectives.

Pete Mockaitis
Okay, sure. I feel flowing, grooving, enthusiastic. It’s kind of like “All right, let’s keep it going.” It’s kind of like I get into it in such a sense that if I am interrupted, I’ll be irritated by it. I try to ….

Tony Schwartz
Yup, so flowing, grooving, energized. Then the other kinds of words we hear all the time are excited, confident, optimistic, focused, absorbed. Those are the kinds of words that we consistently hear. We never hear somebody say, “Hey, when I’m at my best what I feel is angry,” or, “At my best I’m really anxious.”

The way we feel when we’re performing our best is what we call high positive energy. There are almost no exceptions. That’s the way people perform at their best. We’ve asked literally 200,000 people that question over the last 16 years and always we get the same dozen adjectives or so that people say.

In a way that’s not a big piece of news because if you ask someone, they’ll always tell you. But what most people don’t recognize consciously in everyday life is if I’m not feeling that way, and most people aren’t much of the time, then I’m not capable of performing at my best. That’s what we mean by the right emotions when it comes to performing well.

Pete Mockaitis
Okay. I’m intrigued then in terms of how to be there more often. I know you teach a lot in terms of strategies and practices, but what would you say are maybe just the real top, top practical actionable prescriptions that just give you a tremendous return on your investment for bringing forth more high-positive energy?

Tony Schwartz
Yeah, well I’d say it depends on which of the four dimensions because all four of them influence high-positive energy. In the end, the feeling is a consequence of how well you’re managing each of these four dimensions.

At the physical level for example, which is the simplest one to describe, the most important thing you can do is sleep at least seven to eight hours a day. 98% of people require at least seven to eight hours of sleep in order to feel fully rested. Vastly fewer than 98% get seven to eight hours a night. If you don’t, by definition, everything else is going to be undermined.

There’s no single practice you can do that more powerfully and immediately influences your overall experience, the degree to which you feel high-positive energy when you’re getting enough sleep.

Second to that, would be intermittently resting throughout the day, meaning your body’s designed to work in cycles of 90 minutes, very much like what happens at night when you move in a 90-minute cycle called the basic rest activity cycle between very light sleep and then down into deep sleep and back out through something most people know as REM sleep, rapid eye movement sleep.

It turns out that the same exact cycle exists during the day. The only difference is that you move from a high state of alertness into a state of physiological fatigue every 90 minutes if – or the degree to which you move into that trough depends on how intensely you’ve worked during those 90 minutes.

But if you build a rhythm into your life of sprint and recover, sprint and recover it’s a vastly more efficient way to get things done and it feeds a better overall feeling in you then working continuously, which of course you can’t do at 100% any more than you can sprint two miles continuously. You’d fall and collapse if you do that. That’s very much at the most basic level, Pete.

I’ve already described to you this spiritual dimension. A practice that makes sense spiritually is to really look – there’s an awareness process that goes into identifying what is it that gives me a sense of meaning, what is it that makes me feel excited to get up in the morning  and go to work, that makes me feel like I’m adding value in the world.

That’s a blend of identifying what you do best because the things that you do best tend to be the things that provide often, all other factors being equal, the greatest source of satisfaction. But they are not necessarily what give you the most immediate pleasure or satisfaction.

In other words you may be – you may love – I mean you may be incredibly good on the saxophone but if your job is to be a salesman, that saxophone is not going to be a source of satisfaction at work. If it is, you’re probably not going to work there very long.

A second component is what do I enjoy doing in the context of what my responsibilities are. A third one is what am I doing that makes me feel I’m adding value to the world or to others. What’s adding value? What do I enjoy most? What am I best at?

Creating a Venn diagram around that, in other words finding the places where all three of those are happening for you is an awareness piece that really allows you to hone in on what deserves more of your attention.

Then once you’ve identified that, we would be helping the people who go through our work to figure out in the context of the work responsibilities that they have, how can they do more of those things in which they’re getting all three of those sources of satisfaction. That’s a couple of examples.

Pete Mockaitis
That’s powerful stuff. Thank you for laying this out. I’m so curious to hear some more inside each of these further. Let’s start with sleep then. Seven to eight hours is just putting in the time. Are there any pro tips other than just sort of blocking that out and getting into the bed? …

Tony Schwartz
Yeah, yeah, there certainly are. There certainly are. I’m happy to share them because this is so critical.

Probably on average when we do our corporate work and I’ll ask the question, “How many people in the room by a raise of hands have got at least seven to eight hours of sleep for at least five of the last seven nights?” I would say the average is probably about 40%. 60% of the audiences I’m seeing are not getting enough sleep.

That doesn’t even address the quality of their sleep. Let’s just say the number of hours that their eyes are closed and they’re more or less asleep.

A couple of really critical things. Number one, you’ve got to identify a time to go to sleep that is consistent and a time to wake up that’s consistent. First of all that will drive a better quality of sleep. Second of all, it will make it less likely that you drift, particularly at night, later and later and end up getting too little sleep.

Building it as a ritual, which is very much at the heart of the way we help people make behavioral change. In other words, a ritual is a highly specific behavior that you do over and over at the same time until it becomes automatic and you don’t have to think about it anymore. Because, Pete, the longer you have to think about doing something, the less likely you are to do it. That’s number one about sleep.

The second thing is that you want to wind down rather than simply trying to go to sleep instantly when you turn out the light. From an hour before you go to sleep, 45 minutes minimum, your ritual ought to include that winding down.

Let me give you an example of what isn’t winding down. Watching reruns of 24 is not winding down. Doing your email, your work email, much less even your personal email is not winding down. Why not? Because the screen creates more alertness and makes it harder to go to sleep.

Taking a shower or one shower or much less – or even better a warm bath or having a cup of herbal tea or having a – reading a book would also be a really good way to wind down. In fact, better a boring book than a thriller because you’re going to fall asleep faster. You wouldn’t want to read John le Carré or any other thriller writer because that might keep you up. There’s a lot of common sense in this.

Then the third tip, if this is not the third or the fourth, I’m not keeping track. The third tip would be that before you go to sleep if you’re the kind of person who struggles to go to sleep because you perseverate, because you start to think of things that you’re worried about and then you repetitively rem them in your mind.

That can happen to people before they go to sleep or it can happen when they wake up in the middle of the night and they can’t get back to sleep. What we suggest and we have seen work really, really effectively is that if you are such a person, write down before you go to sleep on a pad right by the side of your bed what it is you’re worrying about, what is on your mind.

Because by writing it down, you get it off your mind. You give your mind permission not to think about it because your mind is being told by your writing that it will be there for you in the morning just as reliably as if you tried to run it over and over in your head.

There are three just very simple ways to increase the likelihood that you’ll get seven to eight hours of sleep.

Pete Mockaitis
Excellent. Thank you. Well, now I want to talk a little bit about the intermittent resting. First of all, is that 90 minutes pretty universal across all human beings? Are some 70? Are some 110? Or is 90 the number?

Tony Schwartz
I would say science doesn’t tell us an exact answer to that question, but just as it doesn’t tell us what your sleep cycle will be. It is I would say plus or minus ten minutes probably in the 90s as a percentage. That plus or minus relative to 90 minutes is how long a sleep cycle lasts and how long a what we call an ultradian rhythm.

The sleep cycle is the circadian rhythm of night and day. I’m sorry, the sleep cycle takes place in the context of the circadian rhythm of night and day because the biggest rhythm you have is awake and asleep. Then when you go down into sleep then you have these 90-minute cycles.

Then during the day it’s called an ultradian rhythm. It too, I would say, is a 90 minute rhythm for the vast majority of human beings and within ten minutes or so of that.

I very much have adapted over 16 years, or even longer than that, 20 years during which I’ve been doing this work, my body so that particularly when I’m working intensely, my body begins to scream at me around 80 minutes. I get a little internal alarm clock, which is obviously cued up with an internal rhythm that exists in my body, that’s saying to me give me a break.

Most of us – all of us get this signal somewhere between 70 and – or 80 and 100 minutes, somewhere in there, but we override it. We override it with coffee. We override it with sugar. We override it most of all with adrenaline and cortisol. We override it with our own stress hormones because our anxiety can be arise by any number of – as you well know – any number of things that happen to you over the course of a day.

We use all of these techniques. In the case of adrenaline, we don’t do it consciously. In fact, the more intensely and the more continuously that you work, the more likely it is that you will begin to generate stress hormones. They’re like an emergency source of fuel. But they’re not an ideal source of fuel. Just as coffee is not an ideal source of fuel.

Your best way to energize yourself is to rhythmically move between work and rest. At that 90-minute interval what you want to do is you want to change channels. That might mean mentally and emotionally that what you want to do is quiet the body.

But it also might mean you want to, if you’ve been sitting, you might want to elevate the body because – elevate your physiology, meaning use natural means to increase your heart rate.

Because when you increase your heart rate one of the things that happens is the left hemisphere begins to let go, the verbal part of your brain begins to let go and anybody who has done any kind of aerobics or training, physical training, knows this experience that the more intensely you’re working out the more unlikely or even impossible it is to think. If you can turn off your thinking, that’s a very powerful source of recovery.

It’s the same – not quite for the same reasons – but ultimately the same thing that happens emotionally. Most people find that if they move the body intensely, it’s a source of emotional renewal or positive emotion. It prompts a reduction in anxiety.

Now, the flip side – I call that active renewal. The flip side is passive renewal. Meditation, yoga, taking a walk in nature. All of those are positive and useful renewal activities that you can use in that period when you are disengaging from work and you are in renewal or recovery mode.

Pete Mockaitis
When it comes to these cycles, if 90 minutes is the on cycle, about how long is the off cycle?

Tony Schwartz
The off cycle is completely determined by the individual, meaning it’s when you feel refueled and renewed. You can get in an amazingly short period of time if you are skilled at it, if you ritualize it, if you practice it, you can completely clear the bloodstream of cortisol, which is the most insidious of the stress hormones in one minute by breathing in and breathing out.

The particular breathing technique that we recommend is in to a count of three, out to a count of six. In through your nose, out through your mouth. The reason that we think that works better is that it extends the recovery, meaning a long out breath is a way to recover.

You know that even just by its opposite, which is if you breathe very quickly, you know when you’re frightened, it actually uses up your energy. It’s very energy consuming and anxiety provoking.

You can get this very powerful recovery in a very short time, meaning the point is not how long you recover, it’s how effectively your recover. Just as on the flip side, it’s not how long, how many hours you work, it’s how absorbed you are, how intensely you focus during the time that you do work.

For example, I’ve now written five books. I’m in the middle of my sixth. The last three, including the one I’m writing, I wrote with a full awareness of these rhythms. My way of writing as in this very moment when I’m writing a new book, is that I’m up at 6 o’clock.

I do not do any other activity before writing. If I do, if I were to look online and start reading the internet news or if I were to check my email or if I were to do some activity in my house, the likelihood that I would get my writing done would drop dramatically because it’s hard to write.

I sit down. I turn off all my devices and I work in an absorbed way for 90 minutes. I will tell you I don’t work for 100 and I don’t work for 70. I work for 90 or 80. I don’t work for 80 and I don’t work for 100. I work for 90 minutes and then I take a break.

That first break is usually breakfast. Then I work for 90 minutes more. Then I take a run. That run is a source of mental and emotional recovery after a very intense cognitive demand that I put myself under. This is how I use my time.

Now, in the first three books that I wrote, each of them took me at least a year to write. One took me nine months, but nine months to a year. I was working 12-hour days. I wasn’t working efficiently. I wasn’t working effectively. I was often finding excuses to stop writing. But I sat at my desk for up to 11 or 12 hours a day as many writers I know do, stupid writers.

In the last three books, I write in three – actually for this book it’s only two, because I also run a company – but the two previous books I wrote in three 90-minute sprints with breaks in between and that was my total writing day, four and a half hours. In those four and a half hours, I wrote each of those books in six months. In the 12 hours I never wrote a book in less than a year.

Pete Mockaitis
That’s powerful.

Tony Schwartz
It’s the energy you expend, not the time you spend.

Pete Mockaitis
Oh, nice little rhyming turn of phrase. I’m digging it. I also want to zoom in on this one-minute practice. With the breathing in, I’m imagining one should breathe into the diaphragm or belly as opposed to the shoulders and the ….

Tony Schwartz
Absolutely. Yeah, okay. Good for you. Imagine, let’s do it together. You go in through your nose and you’re counting. And now you exhale through your mouth, presumably from your diaphragm. Six. You may want to purse your lips because you want to extend the breath so you’ve got more time out than in. In three, out six.

Pete Mockaitis
And my mental attention is upon the count or where is ….

Tony Schwartz
Yes, 100%. That’s what will keep you focused and absorbed.

Pete Mockaitis
Are we thinking eyes open/eyes closed? Sitting/standing posture?

Tony Schwartz
I would say sitting, though there is no rule about this. I would also say eyes closed preferable to eyes open. But listen, if you are able to be absorbed with your eyes open, it’s fine. What you’re trying to do is prompt a physiological shift. Whatever works for you, God bless.

Pete Mockaitis
Okay, very nice. Very nice. Well, Tony, tell me, anything else you really want to make sure to highlight before we shift gears and hear about a few of your favorite things?

Tony Schwartz
I want to reconnect you to what I started with, which was to talk about the idea that The Energy Project’s work is about the invisible human factors that are standing in the way of great performance. I have walked you through now some description of the factors related to energy: physical, emotional, mental, and spiritual. But those are not the only factors that stand in the way of great performance.

One of the big insights for us was that the same understanding we came to about this simple concept of energy expenditure by itself is not the ideal way to get things done, but rather

Energy expenditure balanced with energy renewal is a much more effective and efficient way to get work done.

Likewise, no quality, no strength by itself is a virtue. Honesty, as appealing and impressive as it is as a virtue, when it gets overused becomes cruelty. Balancing opposite to ensure that honesty doesn’t become cruelty is compassion.

A person who wants to operate with the greatest amount of flexibility and effectiveness is someone who can move gracefully between honesty and compassion just as they can move between energy expenditure and energy renewal or between confidence and humility or between courage and prudence.

A lot of our work now is focusing on helping people to recognize the ways in which they choose up sides on behalf of one quality at the relative expense of the other and that expense to their own full humanity and maximum effectiveness.

There’s a very close tie between what we understood in our energy work and what we now understand in what we would think of as our human or adult development work.

Pete Mockaitis
I like that. It feels very Aristotelian if that’s the word.

Tony Schwartz
It is Aristotelian. There is an Aristotelian notion that we have adapted.

There’s nothing new under the sun, as you know. I think our contribution in the world is not so much that we’re offering wholly original ideas because almost no one is, but rather that we’re creating a language and a framework in which people can make use of what in some cases are ideas that have been around for thousands of years.

Pete Mockaitis
Awesome. Well now can you share with us a favorite quote, something you find inspiring?

Tony Schwartz
Yeah, I’m going to give you a shortened version of my favorite quote, which comes from the Jungian psychologist James Hillman, no longer with us but a wonderful thinker. There’s some Zen practitioners who’ve created various versions of this I think, which is “We have to accept ourselves exactly as we are and never stop trying to grow and change.”

That captures that paradox that I think is so important, which is that there is no single answer. There are no absolutes at this stage in our complex world. The notion that you can accept yourself exactly as you are, frees you to invest your energy in becoming better. But neither by itself is sufficient.

Pete Mockaitis
Thank you. How about a favorite tool?

Tony Schwartz
Well, I have to say that my PowerBook is my favorite tool still to this day even more so than some of the other modern technologies because I’m a writer.

I’m a writer who actually has a notebook that I have probably several hundred of them that I keep my ongoing reflections in by hand. I still value a pen as a tool as well. But I write my books and I write my articles on a PowerBook. I’ve always used a Mac and I don’t want to advertise for Apple, but that I would say is the most important tool in my life, the most important technology tool.

Pete Mockaitis
Is there a particular nugget that you share-

Tony Schwartz
By the way, one other.

Pete Mockaitis
All right.

Tony Schwartz
An old-fashioned juice press because I’m a margarita lover and part of the key to great margaritas is fresh lime so that’s a very important tool in my life too.

Pete Mockaitis
It sounds critical.

Tony Schwartz
Yeah, critical.

Pete Mockaitis
If folks want to learn more or get in touch, where would you point them?

Tony Schwartz
Info@TheEnergyProject.com. Of course, if you just want to read more about what we do it is TheEnergyProject.com. My blogs are plentifully on our website. The book that I would recommend to people until my new one comes out next year is called The Way We’re Working Isn’t Working. That’s the one I’d send people in the direction of.

Pete Mockaitis
Perfect. Do you have a final challenge or call to action that you’d issue to folks seeking to be awesome at their jobs?

Tony Schwartz
Make waves.

Pete Mockaitis
Beautiful. Well, Tony, this has been so much fun at long last to meet the man behind one of my favorite books. Thank you and keep doing all the great work that you’re doing.

Tony Schwartz
All right, thanks very much.