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KF #3. Manages Ambiguity Archives - How to be Awesome at Your Job

1168: How to Thrive When You Don’t Know What’s Next with Simone Stolzoff

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Simone Stolzoff shows you that it’s possible to turn uncertainty into your advantage. 

You’ll Learn

  1. How to build your uncertainty tolerance
  2. What to ask when you face indecision
  3. Why curiosity is the antidote to fear

About Simone

Simone Stolzoff is an author and journalist who explores big questions about work, meaning, and identity. A former design lead at the global innovation firm IDEO, he is the author of two books: The Good Enough Job and How To Not Know. His work has been featured in The New York Times, The Atlantic, The Wall Street Journal, The Washington Post, and on the TED stage. He lives in San Francisco with his wife and son.

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Simone Stolzoff Interview Transcript

Pete Mockaitis
Simone, welcome!

Simone Stolzoff
Thank you so much for having me, Pete.

Pete Mockaitis
Well, I’m excited to learn, once and for all, how to not know, and we’re all about sharpening the universal skills here. So it sounds like not knowing is, in fact, a skill that needs to be sharpened. Explain.

Simone Stolzoff
I definitely think that we live in an age where certainty is prized. You turn on the TV or you open social media and there’s someone telling you exactly when the market is going to crash or who’s going to win the election.

But the truth is, particularly with things that haven’t happened yet, certainty is a fallacy. And so in this age where the world is becoming more uncertain and our tolerance for uncertainty is in decline, being able to tolerate what we don’t know, to be okay with not knowing, to admit what we can’t or don’t know is an increasingly vital skill.

Pete Mockaitis
Intriguing. Our tolerance for uncertainty has gotten worse. Well, Simone, I would imagine we’ve had so much more practice in recent years or decades than before, I’d imagine our uncertainty skills muscles would be enhanced, would be strengthened, but it’s worse. Tell us the data, the research, the tale behind this.

Simone Stolzoff
Yeah, so there’s two things going on. One is that the world is becoming more uncertain. So there’s this researcher from Stanford named Nicholas Bloom, who’s been tracking global uncertainty over time. And what he’s found is the five highest measurements of uncertainty since he began collecting data in the ‘80s have all occurred in the last five years.

So between the pandemic, we have these wars overseas, economic precarity, AI, etc. But the other thing that’s less often talked about that I mentioned is that our tolerance for uncertainty is in decline. Now, if you were comparing sort of apples to apples, you can’t necessarily take someone who was a hand-bloom weaver in the Industrial Revolution or someone who was living in Florence during the bubonic plague, and compare that feeling of uncertainty to our current moment.

But what we can do is look at how the internet and mobile phones, in particular, has affected our ability to sit with what we don’t know. And there’s another researcher named Nicholas Carleton out of the University of Regina who’s found that the rise of mobile phones has correlated with a rise in our intolerance for uncertainty.

I think phones do a few things. One is they create the expectation that answers should be readily available. I think this is even more pronounced when you think about chatbots or some of these AI tools that can give you a definitive answer for every single question you ask.

But the other thing is that it robs us of the practice of sitting with what we don’t know. Building a tolerance for uncertainty is built through exposure. And when we can always reach into our phone to either distract ourselves or get a pseudo answer about what might be on the horizon, we no longer have to build that tolerance or build that muscle.

Pete Mockaitis
Intriguing. Okay. So while we have more practice at being surprised by the upheaval in the world, we have less practice in the small daily things of not knowing because it’s, well, hey, I guess there’s been quite the evolution from, okay, the internet made it faster than going to the library, then the mobile phone made it faster than going to there, and then you had Google in the mix.

I remember when my teachers were excited about, “Wow, this Google thing is really handy.” It’s like, “You know what? It really is.” And now with the AI chatbots, which, occasionally, end your uncertainty but tell you the wrong answer, which is a bummer at times. So, understood. And how are we, I guess, fundamentally measuring uncertainty tolerance?

Simone Stolzoff
So there’s a few different ways to measure it. There is a diagnostic test that was devised by this psychologist named Michel Dugas that is, basically, answering 20 questions and it measures your uncertainty tolerance.

There are other ways to look at it in more of a high-level way. So, for example, one of the ways that a lot of the economics professors and researchers measure uncertainty in the world is through some proxy metrics, like looking at the mentions of uncertainty in newspapers or in earnings reports, etc.

But it’s also just a felt experience. Whereas, ten years ago, maybe, I would’ve been okay not knowing the name of a given actor. Now I feel this almost involuntary need to reach into my pocket to find out right away. And that’s a little bit of a lighter example.

But when it comes to things like what my career will look like, or how the war overseas will impact my business’ future investments, or how I think about the prospect of owning a home, these are the types of macro uncertainties that so many, particularly young people, are having to deal with right now.

Pete Mockaitis
Well, certainly, we’re feeling it. I resonate with that. And so I’d like to know, with all of your research and putting this book together, any really striking, surprising, and fascinating discoveries you’ve made with regard to us humans and the state of uncertainty?

Simone Stolzoff
Well, for one thing, we often would rather a certain bad outcome than have to deal with the ambiguity of not being sure. So there’s a few really interesting studies that have brought this to light. One was from the University of College London, where they broke research participants up into two groups.

And one group was given a 50% chance of receiving a very painful electric shock. And the other group was given a 100% chance, they were definitely going to get shocked. And, somehow, the group with the 50% chance were far more anxious and stressed than those with the 100% chance.

Another example comes from the healthcare space where there was a big study of breast cancer patients. And what they found is that women going through a breast cancer journey often found the period between getting a biopsy, getting a test, and getting the results of that test, as the most stressful part of the entire experience, more stressful than chemo or any surgeries.

And so our brains have this natural aversion to uncertainty, to ambiguity. And in some ways, this is biologically wired within us. If you think about an ancestor of ours in the jungle and there’s a rustling in the bushes and they’re not sure the source of that noise, that uncertainty could be lethal. And so our brains are trained to, when faced with an uncertain situation, try to get out of it as quickly as possible. We enter the fight, flight, or freeze response.

But the problem is that the fastest way out or the quickest or the safest way out isn’t always the best way out. And so I think about the sort of upside of building an uncertainty tolerance as being able to discover the possibilities that are sitting on the other side of our discomfort.

So maybe you have a friend who’s stuck in a job that they know isn’t quite right for them, or stuck in a relationship that they know isn’t quite right for them, but they would rather stay in this sort of low-grade suffering than have to deal with the ambiguity or the uncertainty of leaving that relationship or job and figuring out what’s on the other side.

We might know someone who is a creative, an artist or an entrepreneur. And unless they’re willing to tolerate their uncertainty of getting to the precipice of what they know and persisting, they’re likely to reach for derivative answers or things that look like other things that have been created before.

And so the argument of the book is that if we are able to develop more tolerance for uncertainty, we can more gracefully adapt to whatever the future holds and be able to create things that are beyond our imagination of what could exist today.

Pete Mockaitis
Yeah. And I’m thinking about my low uncertainty tolerance, which is funny because, you know, I’m an entrepreneur, I’ve got businesses and it’s uncertain what my income will be month to month. Wildly so. And yet, there are a couple of times, I’m thinking about, like, early COVID in terms of it’s like, okay, there’s all kinds of uncertainty.

“What I want to know is, Is this a big deal? Are we going to be locked down for a long time or a short time? I want to know.” And so I would keep going to news and it would be it, well, it’s unknowable, right?

And I would just keep going. It’s like, “Well, some doctors being interviewed, so he might know a thing, and some analyst is being interviewed, okay. And someone who’s studied pandemics historically so he might know a thing.”

Or, right now, I’m in it, in terms of like, “Okay, so are we, in this AI business, is it going to take all of our jobs? Or is this bubble going to burst? Or is it not?” And so I’ll go to these YouTube videos, like, “Okay, this is a computer science genius who’s looked at a lot of technology.” He’s, like, “Absolutely it is, you know? And it’s underhyped.”

And then someone else says, “No, these things are…they don’t know anything. They’re just statistical models. They hallucinate left and right, you know? Look at all these people who’ve embarrassed themselves when they relied on the AI.” And it’s like, “Okay, but I kind of need to know. Like, do I need to go learn plumbing? Or should I pull my money out of the stock market?” And it’s unknowable, but we want to know.

And so we can go into, I’ve done this, a dangerous loop of repeatedly seeking information that’s not going to do anything. And I recall, like, CNN and the other news organizations during COVID, or like elections, like, “Who’s going to win this thing?” Like, it really peaks because everyone’s seeking that information again and again and again.

Simone Stolzoff
Yeah, you know, it’s a survival instinct. When we think we know exactly what the future holds, it allows us to plan for that future and it makes us feel like we can survive. It’s the same reason why we like music that’s based on repeating patterns. When prediction is easy, we feel safe and secure.

The problem is, so often, we looked for certainty where there is no certainty to be found. So whether it’s, you know, “How long will this pandemic last?” or, “What will my job look like in ten years?” Or, one personal example, there was this moment in my own career where I was writing for The Atlantic, working for a magazine, I got a job offer to leave journalism to go join this design firm called IDEO. And I could not make up my mind for the life of me.

On one hand, it’s like, “Oh, woe is me,” you know, the agony of deciding between two attractive job offers. On the other hand, it didn’t feel like I was choosing between two jobs. It felt like I was choosing between two versions of me. It felt like my identity was so wrapped up in my job, which was the topic of my first book.

But, in many ways, I thought that if I just banged my head against the wall at the right angle, or if I talked to my Uber driver or yoga teacher, I would know exactly what is the perfect job for me. When, in actuality, when you’re at these career crossroads or at a moment in your life where there’s sort of path A and path B, you can’t know for certain which path will be better for you, ultimately. You have to be able to make choices in spite of the uncertainty.

And so, in many ways, this book, How to Not Know, is my own sort of existential balm for that younger version of me that couldn’t decide. And, hopefully, by helping people get more comfortable, more tolerant of uncertainty, they can be able to make decisions, live their lives in spite of not knowing exactly what is to come.

Pete Mockaitis
That’s intriguing there when you said you can’t know with certainty. And that’s true, you can’t know with certainty. And yet, on the flip side, it’s possible that there are some things that are knowable. And if you go know them, you’re like, “Oh, wow, I have to do that as an IDEO consultant? Forget it. Whoa, good thing I asked. No way.” Although that sounds like one of the coolest jobs ever for the record, so I’m a fan.

So there are some things that are knowable and it’s almost like, for me, as a pathologically curious person, it’s kind of dangerous. It’s, like, I have a false belief that, “Well, if I just ask the right questions of the right source, then I will know the right path.” And what’s so tricky is that’s often true and other times not at all true.

And other times this thing in the middle, like, “Yeah, you can learn a good chunk, but, yeah, it’s still going to be a mystery. What kind of project are you on? What’s your team like? You know, what’s the office culture like?” You you don’t know it till you’re in it.

Simone Stolzoff
Totally. Yeah, the psychologist who I mentioned, Michel Dugas, who was the first to link uncertainty intolerance with a lot of these anxiety disorders, the guy who came up with the diagnostic test, told me that when his patients are particularly intolerant of uncertainty, he tends to see one of two behaviors.

The first is they become obsessive information gatherers. So these are the people that need to, say, read three hundred reviews for a plastic water bottle before they buy something on Amazon. And the other is people become extremely impulsive. They just sort of take the first option they can because they don’t want to have to grapple or sit with that uncertainty.

And the truth is there’s a middle path between them. Yes, you’re absolutely right. There is things that you can do to gather more information about the decisions that you’re making, but, often, there are diminishing returns. And you can’t know exactly what a job will be like until you actually do the job.

And so, sort of in the idea parlance, you need to be able to run the prototype. You need to be able to treat your life a little bit more experimentally and provisionally and be able to actually take action rather than thinking that you can just work out every decision as a thought experiment and then know with a 100% certainty that you’ve made the right choice.

Pete Mockaitis
Okay. Well, walk us through some of that then. In terms of in a world full of uncertainty and a human biology that doesn’t care for it, if we’re at risk for doing things impulsively or over-researching or spending too much of our life on CNN or YouTube and feeling our energy sucked away by these worries, information-seeking, etc., what are the most impactful moves, strategies, practices that we should take on?

Simone Stolzoff
Yeah, we can talk through a few. I mean, one distinction that I like to make is between more acute uncertainty. So this is uncertainty about something that will be resolved, like, “Will I get this job?” “What will be the results of this test?” versus the more ambient uncertainty of, like, the existential threat of AI, things that we’re living underneath.

So when it comes to that first category of things that will actually be resolved, let’s use an example of a high school student who is uncertain about where they’re going to go to college. The first question I’d ask is, “Is there anything that you can do to control the outcome?”

So, say, the student hasn’t submitted their applications yet. There are things that they can do to actually control that outcome. They can try to get good grades, they can try to build good relationships with professors, they can try to write great essays and submit their application. So those are things that you can do to actually control the outcome.

If you’ve done all of those things and the answer is, “Okay, I’ve done what I can to control the outcome,” the next step on the decision tree is, “Can you prepare for multiple potential outcomes?” So often, when we are seeking certainty, we’re trying to resolve this internal dissonance that we feel. And so we fix our mind to one potential path or one potential outcome, and say, “I really want to go to UCLA. If I don’t go to UCLA, my life is ruined.”

But, in actuality, a more adaptive approach is to think about multiple potential outcomes. Think about maybe the pros and cons of these different choices rather than tying your entire identity to one particular path. And so if you can prepare for multiple contingencies is what the social scientists often say.

Then after that, once you’ve done what you can to prepare for multiple outcomes and do what you can to control the outcome, it really comes back to being able to regulate your nervous system, to be able to develop a level of acceptance for the uncertainty that you face. And so there are things that you can do, like yoga or meditation has been proven to help people get better at waiting.

Distraction. There’s a really fascinating study where they were measuring students’ stress levels as they’re waiting to receive the results of a test, and they gave the students three different types of Tetris games, and the first was very hard, the second was very easy, and the third was right at the threshold of their difficulty.

And they found that the first two groups had similar levels of stress and anxiety, whereas, the third group who were immersed in this flow state as they were playing this challenging game were able to better cope with the waiting period.

You can also look for silver linings in potential bad news. So this is what’s often called bracing for the worst or emotionally preparing for potential negative outcomes. But, at the end of the day, it comes to accepting the uncertainty of any sort of decision, like where to go to college.

And so you can apply this to applying for jobs or other sort of questions that you may be facing in your life. And I’ll stop there because I’ve been talking for a while, but we can also talk about some strategies that might be helpful with the more sort of ambient uncertainty that many of us are living underneath today.

Pete Mockaitis
Yeah, that’s good. Well, it’s so funny, even as you were describing the situation with the, you know, picking a college, I thought my brain immediately went to information sources, “Oh, well, there’s websites such as Unibuddy and ZeeMee which allow you to speak with a student on the campus to get an inside perspective of blah blah blah.”

And so, it’s funny how hardwired and instinctual that is. And, certainly, I think that, and maybe this is where I’m in a bit stuck, in a bit of a loop. It’s like there’s, often getting more information is a great move.

And often there is some creativity to be exercised, it’s like, “Oh, I didn’t know those websites existed where I could talk to a real student and get the low down, the real dirt, you know, on the campus.” And then there comes a point in which it’s like, you know, paralysis analysis, spinning your wheels, just amplifying your uncertainty.

Do you have any good pro tips in terms of, like, “This is where to draw the line.” Like, “Okay, we’ve done enough information gathering and now we’re moving on”?

Simone Stolzoff
Totally. Yeah, I mean there’s no hard and fast rules. One thing I think about is, if you’re having conversations and not learning anything new, that might be a sign that you’ve sort of exhausted your information gathering.

Jeff Bezos and other people have made arguments that you should transact when you’re 70% ready, for example, because if you wait until you’re a 100% ready, you might miss the opportunity or it might never come.

There’s a great passage from the book The Bell Jar by Sylvia Plath that I really love, where she’s describing this young girl who’s sitting underneath a fig tree. And each fig, in her mind, represents a different potential life path for herself.

She could marry this person or marry that person, or she could, you know, become an Olympic swimmer, or she could move to Paris, etc. And she’s going through this thought experiment of all these different potential figs that she could pick off the tree. And as she sits there, the figs are slowly ripening, and then over-ripening, and then rotting, and then falling off the tree.

And it’s this beautiful image because, you know, so often, if we’re in that information-gathering space, we might do it as an excuse or its own sort of form of comfort because we think, “Oh, we’re gathering information. We don’t need to make a choice yet.” When, in actuality, not making a choice is a choice in and of itself. And some of these opportunities that we think might be there forever are more time-bound that we think.

So, for the book, I talked to this professional poker player and former decision scientist, and her name is Annie Duke, and she gave me a few kind of nice proxies for when you can go fast versus go slow. Often, with these decisions, it’s not about sort of whether or not you can be certain about making the right choice. It’s about whether you can move quickly in making the decision or whether they require a more deliberative, slowed-down analytical thought process.

One of them that she taught me that I really like is called the only option test. And so imagine if you have two choices: go on a vacation to Paris or go on a vacation to Rome. You might think that the choice is really high stakes because it’s a costly vacation. You might not be able to take very many trips like that in your lifetime. And so you spend all of this time gathering information and creating spreadsheets and having pro and con lists.

But she asks a question that I think cuts through the noise, which is, “Imagine your only option was to go to Rome. Would you be happy? And then imagine your only option was to go to Paris. Would you be happy? And if the answer is yes to both of those questions, you can probably make the decision more quickly than you think.”

That’s not to say that things can’t go wrong, but the likelihood that you get swindled by an Italian cab driver or a Parisian cab driver or get food poisoning from undercooked escargot or, you know, undercooked pasta carbonara, or whatever, are probably equally likely. And because the answer is yes to both of the situations, you can imagine, “Okay, if it were my only option, I’d be happy with it. So maybe the decision matters a little bit less than I think.”

So there’s certain sort of like proxy rules or tricks that might be helpful in those sorts of situations of whether gathering more information is actually in service of making a better decision, or it’s just something that you’re doing because there’s a certain comfort in being able to feel like you’re making progress where you have control over an outcome, even if the outcome isn’t necessarily in your control.

Pete Mockaitis
Yeah, I like that a lot as a shortcut. And I’m thinking about, so, you know, I have a company, Cashflow Podcasting, we launch podcasts for people. And sometimes, and I’ve been through it myself, agonizing over the microphone choice because it feels so consequential, and yet it’s really not.

People have their preferences, you know, about what they like to wear. And that is also, you know, not all that consequential. But people will speak intensely on reviews of microphones about how one is better than the other or whatever. And it’s like, “Yeah, that one’s fine, too. That one’s also fine. That one was also fine.” And so I love that.

Simone Stolzoff
Totally. Yeah, one thing I like to think about is, like, the difference between one-way door and two-way door decisions as well. So one-way door decisions are decisions that are hard to reverse, things like, “Who should I marry?” “Should I buy this house?”

But the majority of decisions that we make in our day-to-day life are two-way door decisions. They’re decisions that, even if you buy the microphone that is not ideal, it’s probably a lower-stakes decision than you think. You could return it, you can get another microphone, you could eat the $150 or whatever the microphone costs.

And the problem is so many of us take the analytical frameworks of one-way door decisions and apply them to these reversible decisions, these two-way door decisions that we make every single day.

Pete Mockaitis
Yes, that’s good. That’s good. More of these, please. Give us the tricks.

Simone Stolzoff
Yeah, I mean, there’s this ethicist I spoke to, who I really liked a lot, named Ira Bedzow. And so he’s an ethicist, he works for Emory University, so he both works as the ethicist in the hospital and he consults with college students as they’re about to embark on their careers.

And whenever someone comes to him with a predicament or, you know, a question where they’re trying to decide between multiple paths, he always asks them the same three questions. The first is, “What do you want?” And the idea here is to try to get out of your head and into sort of an embodied felt experience out of your brain and into your body.

And the second question is, “Do you want to want that?” which is a little bit heady, but it taps into what philosophers often call our second-order desires. So, “Do I want a cigarette? Sure. Do I want to want a cigarette? Maybe not.”

And then the third question is the one that I think is the most important, which is, “What does that choice say about who you are as a person?” And the reason why I like that third question is because it ties our decisions to our values and our identity.

Because when you’re at a point of indecision, often you can’t know at that moment how that decision or how that choice will actually work out. But if you make a choice that’s in alignment in with the person that you want to be or your value systems, what you believe in, hopefully, you can stand by that choice even if you don’t get the outcome that you desire.

And so I like those sort of three questions as a framework to help someone work through a moment of indecision, “What do you want? Do you want to want that thing? And what does that choice say about who you are?”

Pete Mockaitis
That is a nice trio there. And what’s fun about the last question is, sometimes, the answer to the last question is, “What does it say about who I am? Like, nothing. It’s really pretty minor, actually, now that I think about it. Huh? Okay.” So I guess in such scenarios, what’s your take on just like flipping a coin or rolling a die?

Simone Stolzoff
Yeah, you know, there’s a chapter about this in the book where I profiled this guy named Max Hawkins, who basically flipped a coin for every decision in his life. He created an algorithm that would make all of his life decisions on his behalf.

So it started with tapping into the Uber API and creating an app that would call an Uber to his house and bring him to a location in the city known only to the driver to try and randomize his existence and get outside of his bubble. And then he started doing it with Facebook events where he would, you know, roll the dice and go to a random public Facebook event chosen by this algorithm.

And at its most extreme, he created an app to tell him where he should live around the world. And he quit his job and, for two years, every month or two, he would pick up and leave and go to Gortina, Slovenia, or Dubai, or Hong Kong, or Ho Chi Minh City, depending on where this app told him to live. And, you know, it’s an extreme case of randomization or rolling the dice.

But I do think that having some aspect of rolling the dice or flipping the coin can be helpful. There’s a study out of the University of Basel in Switzerland where they had people flip coins when making big decisions about their life. And what they found is, even if you don’t go with whatever the coin tells you to do, having that as a data point can be really helpful information.

You flip a coin, you say, “Oh, thank you. Finally. It gave me the answer that I actually wanted.” Or you flip a coin and it tells you to do something, you say, “Oh, no, I don’t want to do that.” It can be really revealing of what your actual true preferences are.

Pete Mockaitis
Absolutely. Yes, I’ve done that with my kids. It’s, like, flip a coin and then it’s like before we reveal, it’s like, “Well, which side do you really want it to be? Well, then how about we just do that?”

Simone Stolzoff
That’s great. Yeah.

Pete Mockaitis
“And we don’t even need to look.” And then they’re like, “No, we have to see.” “Okay, here it is.”

Simone Stolzoff
Totally. Yeah, I have a friend, Jordan, who, whenever someone comes to him with, like, life advice or whatever, he always comes out of the gate super strong, and says, “Okay, you should definitely do this.” And, by being so strong, it gives his, you know, mentee or his patient or whatever, something to react to, and often that reaction can be really telling.

Because, often, when we’re gathering information or flipping the proverbial coin in our heads, we are really good at playing our own devil’s advocate. We can sort of make the bear case to whatever we might be inclined to choose. But, often, life is about transacting. It’s about being able to make choices in spite of not knowing, in spite of uncertainty.

Pete Mockaitis
Lovely. Well, any everyday pro tips for professionals making the decisions that pop up regularly?

Simone Stolzoff
Yeah, one principle that I talk about in the book is about finding your anchors. So when we are certain about some aspects of our life, it makes it easier to hold uncertainty in others. So, professionally, maybe you are dealing with some of the anxiety or stress of not knowing whether your job will be made redundant in the next few years because of AI, or whether you’re working in the right industry, or whether the economic future of your organization is sound.

One thing that I often say is, “How can you bring some certainty to that equation?” So when you find those anchors, whether they are your commitment to live in a particular place, or to be married to a particular person, or your commitment to a set of values, those anchors become the steady sort of rocks that will remain amidst all of the changing winds around you.

The second thing that I often tell people is that you have to be willing to trust in your future self. And so I had this friend named Emily Anhalt, who is a fellow author. She wrote this book called Flex Your Feelings, and she’s a psychotherapist.

And she had this moment when she was in her early 20s. Her mom was given a potentially terminal diagnosis, and she spent week after week in the hospital by her mom’s bedside, and she was really struggling to cope. She was riding this sort of anticipatory roller coaster of fear and anxiety.

And one day, a family friend of hers named Bill came by to visit. And Bill is an oncology doctor, so he has a lot of experience with people at the end of their lives. And he said, “Emily, how are you doing?” And she said, “Honestly, I’m not doing so well. I’m really struggling to cope and I don’t know what I’ll do if my mom dies.”

And Bill said something very wise. He said, “Emily, the version of you that will handle that tragic event if or when it takes place will be born into existence in that moment. And that version of you will have more context, more information, and be better equipped to handle it than you are today. You have to be willing to trust in your future self’s ability to handle your future problems.”

And I love this idea of sort of trusting in your future self because, so often, we rush out and meet our suffering. We think, “Oh, if this thing happens, it’s going to be bad for X, Y, and Z reason.” And in Emily’s case, she’s really glad that she got this advice because her mom ended up making it out of the hospital and she didn’t needlessly have to suffer about something that never came to pass.

And then the last sort of piece of advice that I’ll just give to people in facing uncertainty is to try to choose curiosity over fear. As we talked about in the beginning of our chat, our natural tendency when faced with uncertainty is to perceive it as a threat, to see it as something that might be, you know, at odds with our survival.

But, in actuality, there are so many great things that can come from the other side of uncertainty. And curiosity has this magical power to alchemize uncertain situations from things that are just the source of fear into being able to see the possibilities or the opportunities that may emerge. So find your anchors, trust in your future self, and try to choose curiosity over fear.

Pete Mockaitis
What I like about that notion of your future self being born into being able to handle it is that if we look to our past selves, we can see, like, “Oh, I’ve been dealt some challenging circumstances, like this thing happened. Remember when we had to deal with this, this, and this all at once? Remember when this person died? Remember when I was broke?”

Like, there are elements in our past. It’s like the past self managed to deal with that more or less fine. And so, too, we may expect the future self to do likewise.

Simone Stolzoff
Yeah, we all suffer from what social psychologists often call the end of history illusion, which is this idea that when we look backwards, when we look at our past, we see all of the different ways that we’ve changed and evolved and been able to handle adversity.

But when we think about the future, we often think the person that we are today will be fixed forever. We think that, you know, we’re fully baked. And what I like about understanding this sort of cognitive bias or this, you know, illusion is that we are going to continue to change. And, in some ways, that might take some of the pressure off.

Your preferences in 10 years might be very different from your preferences today, because your preferences 10 years ago are probably different from what they are today, your desires, the person you want to be, what you need from your life.

And so rather than think that you need to know exactly what the future holds or have it all figured out, you can have a little bit more humility. You can trade some of that pride or hubris for a sense of openness and, hopefully, accept that you don’t know exactly what is to come, but in some ways, that’s what gives life its texture. That’s what brings serendipity and surprise and some of the magic.

Pete Mockaitis
Lovely. Well, now could you share a favorite quote, something you find inspiring?

Simone Stolzoff
Yeah, well, you know, related to what we were saying, there’s this quote I have in the book from this psychologist named Rollo May, and he says that, “Commitment is healthiest not in the absence of doubt, but in spite of doubt.”

And I love that because he’s basically saying that you don’t need to be a 100% sure before you commit. And, actually, committing, even if you hold a little bit of doubt, can be a great way for you to build your character.

Pete Mockaitis
And a favorite study or experiment or bit of research?

Simone Stolzoff
There’s another study that I like from the book from Northwestern University, where they had a big group of students who were all associated with the Greek life. So they were in fraternities and sororities. And they had different groups solve a murder mystery.

And some of the groups were all people from the same organization, so people that were all in the same frat or same sorority, and other groups were heterogeneous, so they had a mix of people from different groups. And what they found is when people were in groups where they were only with people from their organization, they came to a decision much faster.

They were more confident in the decision that they came to, and they were more often wrong. Whereas, when there was a mix of people from different organizations, there was more friction and they felt less good about the process of coming to a conclusion, but they were much more accurate.

And I like this because it talks about, you know, the value of diverse perspectives and decision-making, but also that, you know, part of what makes group-think so attractive is that it’s the friction-free path to certainty, when you can just sort of all agree and outsource your decision-making to maybe the loudest person in the room or the highest paid person in the room.

But, in actuality, when multiple people are able to voice their perspectives, you come to a better decision, even if it doesn’t feel as good while you’re coming to it.

Pete Mockaitis
All right. And a favorite book?

Simone Stolzoff

It’s called London Falling. It’s by this reporter from The New Yorker, and it chronicles this family in London whose son tragically committed suicide and sort of why and how.

And it’s this incredibly well-reported, deep research, page-turning read about how a family where everything seemed to be fine on paper was torn apart.

Pete Mockaitis
Okay. And a favorite tool, something you use to be awesome at job?

Simone Stolzoff
I always carry around a back-pocket notebook. And I find that, like, when I have my mole skin, it’s, you know, like, wallet, keys, cellphone, mole skin, I am more open to the ideas that the world holds.

And I like that it’s analog. I like that I don’t get distracted by it because there’s no other apps besides just the ability to write things down. And so having just a really accessible way to jot down ideas or to make observations as I have them has been an invaluable tool for me as a writer.

Pete Mockaitis
Okay. And a favorite habit?

Simone Stolzoff
I listen to the radio every morning. This is a relatively new habit. But my wife and I, as we’re cooking breakfast for our son, always turn on this radio station called KEXP that’s based in Seattle. And it’s a sort of a college radio station for adults. It’s this really eclectic music sourcing. And it’s really nice not to rely on an algorithm or to rely on my own preferences, and let these experts in music curation sort of take us into the day.

Pete Mockaitis
And is there a key nugget you share that seems to really connect and resonate, folks quote it back to you often?

Simone Stolzoff
Yeah, I mean, from my first book, The Good Enough Job, the big idea is about the value of diversifying your identity. And I think the quote that really resonates with people the most is that, “Some people do what they love for work. Others do what they have to for work so they can do what they love when they’re not working, and neither is more noble.”

And I think that’s particularly relevant to a show like this where, you know, yes, we want to be awesome at our jobs, but also that being awesome at your job or having a great job is in service of, hopefully, having a great life and to not confuse the two, I think, is very important.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Simone Stolzoff
Yeah, my website has all my socials, etc. It’s just SimoneStolzoff.com or you can go to HowToNotKnow.com, which might be a little bit easier to find. I also have a Substack called “The Article Book Club,” where I just send out one great article written by someone else every other week. And so if you’re into long-form journalism or just reading the best of what the internet has to offer, I would suggest “The ABC.”

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Simone Stolzoff
Yeah, I think, as we talked about building tolerance for uncertainty, one of the best ways to do so is through exposure, through microdosing uncertainty. So if there’s a way this week, whether it’s taking a new route to work, or striking up a conversation with a new colleague, or trying to do things a little bit differently than how you might have done things in the past, being able to expose yourself consciously to that uncertainty will do two things.

One, it might expose a better way of working or a better way of doing things. And, two, it’ll cognitively prepare you for other uncertainties that you may face in the future. So how can you shake up the routine? How can you choose to expose yourself to uncertainty so that you might be better equipped to face the uncertainty that you’ll face without choosing in the future?

Pete Mockaitis
All right. Simone, thank you.

Simone Stolzoff
Thanks for having me, Pete. Cheers.

1158: The Science Behind Why People Quit with Dr. Anthony Klotz

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Dr. Anthony Klotz discusses how to manage the big and small moments that make us question our next career moves.

You’ll Learn

  1. How the pandemic fundamentally altered our relationship with work
  2. Why doing nothing is often your best solution
  3. How to find more satisfaction in a job you’re stuck in

About Anthony

Dr. Anthony Klotz is a professor of organizational behavior at the UCL School of Management in London. Known for predicting a global labor shift and dubbing it the Great Resignation, Klotz writes for Harvard Business Review and The Wall Street Journal, and his research is regularly published in leading management journals. He has discussed the current and future state of work with media outlets, including The New York Times, BBC, and CNN, and with executive teams at Fortune 100 firms.

Resources Mentioned

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Anthony Klotz Interview Transcript

Pete Mockaitis
Anthony, welcome!

Anthony Klotz
Thanks for having me.

Pete Mockaitis
Well, I’m excited to chat with you. You are undercover famous. Is that maybe the term we can use?

Anthony Klotz

Yeah, it’s definitely undercover, low key, yeah, whatever synonym you want to use.

Pete Mockaitis

Yeah, you are the man who coined the term, “The Great Resignation,” which is kind of wild.

Anthony Klotz

Yeah, I mean, it still strikes me as wild and we’re coming up on almost exactly five years since that initial article came out and went viral, and it still strikes me as strange and surreal.

Pete Mockaitis
Well, I understand there’s really some misconceptions as to what the heck that phrase even means. So let’s hear it straight from the horse’s mouth. What do we mean by that term and what is its relevance for career folk?

Anthony Klotz
Yeah, so the Great Resignation was a prediction back in May of 2021 that there would be a spike in resignations in the US workforce, really the global workforce, but mainly centered on the US. And in the months following May, pretty quickly starting in June, we saw this wave of resignations, fairly historically high.

But it’s important, there’s a caveat there, that, really, we only started tracking resignation numbers closely in the US in 2000, so we don’t have the whole history there. But, yeah, turnover, quitting, resignations, whatever you want to call it, spiked and stayed elevated at historically high levels for almost two years into 2023.

And then it tailed back down, and it continued to tail down to where we are today, which is a rate of quitting in the economy that’s lower than it was before the pandemic, but not by too much. And so even though it feels like we’re in a pretty sluggish job market right now, it’s more active than a lot of people think.

Pete Mockaitis

Intriguing. Okay, so we’ve got 25-ish years of data here, and so we’ve seen some ups and downs. And so does that mean, now we’re kind of in a normal-ish band of resignation levels?

Anthony Klotz
We’re on the low side of normal, but we’re in that range of normal, for sure, on the lower end of it. I was going to mention, you asked about some of the misconceptions around the Great Resignation, and I think the biggest one that maybe continues to this day is that the prediction was that people would leave the workforce entirely.

And my prediction was largely that people would quit. And when people quit, the vast majority of the time it’s to find another job in the same industry or something related. We did see higher levels of people taking career breaks, of people starting entrepreneurial ventures, of people doing early retirement.

Yeah, but, in general, it’s when people leave jobs, they’re, of course, switching to another role somewhere else.

Pete Mockaitis

Okay. And you’ve done some real deep research into this phenomenon. Your book’s called Jolted: Why We Quit, When to Stay, and Why It Matters. So tell us, what’s a particularly surprising and fascinating discovery you’ve made as you dug into this stuff?

Anthony Klotz

It’s just how close all of us are to quitting our job. And that doesn’t mean we’re always thinking about it or we’re always wanting to quit or anything negative like that. But we tend to, both as academics, as leaders, as workers, tend to think that quitting is a fairly rational process that slowly accumulates over time and slowly.

Maybe your discontentment with your current role increases or the appeal of these alternatives that you have to your current job increase over time, and you make this rational decision to move on. And that’s true about half the time.

But what we found is about the other half of the time, the decision to quit can be traced back to a single event. And these events, these jolts, can be big or small, they can come from our personal lives, they can happen in our professional lives, but they move the quitting process along sometimes fairly quickly.

Sometimes they move us along to where we’d like to quit, but we can’t. And sometimes they should be nudging us to leave and we completely miss them. But going back to your question, it’s that, and I think this is part of why I predicted the Great Resignation was this understanding of how these events work.

And, of course, the pandemic was several of these jolts wrapped up into one. And that’s somewhat surprising to me when I first learned it and to a lot of individuals, just this one event, how it can change our relationship with work and shape the arc of our career.

Pete Mockaitis

Well, could you expand on that? How is this event that…? It’s funny, I think many of us would like to forget entirely, so apologies to resurface this. But how has the pandemic shifted our overall perspective on work?

Anthony Klotz

Yeah, so, like I mentioned, the pandemic had several different types of jolts wrapped up all into one, and I’ll mention a few of them. One of them was, of course, that for many people, work became different and more difficult in a short period of time.

So if you were a frontline worker or a healthcare worker, all of a sudden, your job maybe became more dangerous or completely changed. And when our job tasks change, for some of us, that comes at a point where we’re already not sure about our job and then, all of a sudden, it changes and that pushes us over into wanting to change what our job is.

For others, like healthcare workers, it also increased the level of burnout, so, “All of a sudden, this event changed my work in a way that it’s more difficult, led to higher levels of burnout.” Many of us experienced switching from working in person to working remotely, and we all reacted to it a little bit differently.

Some people, really enjoying it, some people not so much. And then, finally, there’s the pandemic being a health threat. And so for many individuals, or probably most individuals, at some point, it caused us to take a step back and think, “Is this the end of the world? Am I going to make it out of this?”

And when we think those big existential thoughts, we think about the way that we’re spending our time. And how we spend a lot of our time is at our jobs. And so these changes to how we work, these increases in burnout, this switch in the place that we were working, and then finally these big existential thoughts are different types of jolts that lead us to stop and rethink our relationship with work.

Now, hopefully, the pandemic, this is a once in a very long time event that we don’t have to go through again. But getting back to your question, there is some evidence that it has permanently changed many people’s relationship with work.

And this goes back to a question that’s asked in the United States on this general social survey every two years. And it’s been asked every two years since 1972. And the question is, “If you came into all of the money that you needed to live as comfortably as you want for the rest of your life, would you keep working?”

And this is called the lottery question. And it’s been asked every two years, and pretty consistently, about 70% of Americans say, “Yes, I would keep working,” which is somewhat impressive, and it shows that most of us see the value that work could have in our lives.

But what’s interesting is when you look at that 70% has been sort of flat as a board with a little bit of fluctuation from 1972 to 2018 before the pandemic. And so a little bit of a side note to this is this thought that nobody wants to work anymore or that less and less people want to work. The data don’t really support that, with one exception.

Coming out of the pandemic, it dropped from just over 70% to 62%. And so that equates to 10 to 20 million Americans who are, if you extrapolate that out to the country, who are answering that question differently.

And, keep in mind, they were answering this question during the Great Resignation, which was one of the best labor markets for employees, for workers that we’ll ever see. And yet, more people than ever were indicating that, “If I struck it rich, I’d be done with work.” And that number has stayed in this sort of 65% range, five points lower, you know, millions of Americans lower than the 70%.

And so what that suggests is the pandemic years and the tumultuousness that it caused in the world of work, and the thinking, and the jolts that it caused, there’s some percentage of the population now who have permanently changed the way they view work. And I think that’s going to be part of the lasting legacy of that period of time.

Pete Mockaitis
Well, I’m intrigued about that question. They would continue working if they won the lottery, but do we have the clarity on would they continue working with their current employer or role or doing…? Because, I guess, this is what researchers do. We get definitional in terms of, I imagine, I wouldn’t sit on the beach continuously, but I would probably make some changes in what I was doing. I’d keep this podcast going because it’s fun and awesome, talking to peeps like you. So do you have some detail on that?

Anthony Klotz
So that’s a fantastic follow-up question. And it’s a question that I didn’t think of at first, and then somebody suggested it to me, and it really changed the way I thought about this question. So after I had learned about this lottery question, I would ask my student audiences, executive audiences, professional audiences this question and see how many hands go in the air. And it’s always around 70%.

You’re asking Gen Z, Baby Boomers, it’s always around that 70% mark. And that’s usually an eye-opener for people. And then I was asking that question during a masterclass that I was giving once up in Idaho, at Idaho State University a few years back after the Great Resignation.

And one person gave the follow-up question that you gave, they said, “Okay, okay, that’s great. Ask it again, but ask how many people would keep working at their current job if they struck it rich, if they won the lottery.”

So I’d asked the first question and seen the 70% response rate. So I asked again, “How many of you, if you won the lottery, would keep working at your current job?” It dropped below 10%. So I haven’t collected big data on this, but every time I present this now, I ask the two questions.

And it’s a little less consistent on that second question depending on the audience, but it always drops from this like 70%-ish down to 10 to 20% of people who would keep working. And, to me, there’s this really powerful lesson there that the majority of people see the positive side of what work can do for their lives.

Like, in general, want to work and see a positive version of work out there that they would really enjoy doing. That is not the version that most people are getting in their current job. So there’s this gap there between what we think work could be for us and our wellbeing and our happiness and our sense of meaning in life, and then what we’re actually getting.

And you mentioned you would keep doing this awesome podcast. So I asked people who say they would keep working even if they won the lottery at their current job, “What are you doing? What’s your profession?”

And it’s almost always something in the entrepreneurial realm or something that they’ve clearly chosen that really is their passion. And so, you know, “I always knew I wanted to be a chef and that’s what I pursued,” or “I always wanted to be a chef, but then I went and I was an accountant for 30 years, but then I circled back and went back to being a chef.”

So it’s these really deliberate choices people have made that align with their interests or that give them a great deal of autonomy, which is like entrepreneurship, having a fantastic podcast, being able to have the kind of impact that you want on the world.

Pete Mockaitis
Well, you know, that’s heavy. It’s almost kind of sad that it’s so low. I mean, we all got bills to pay, sure, but… So, this is funny, my wife, she gave me a hat, a hat out of nowhere, and it said, “Ever since I was little, I’ve always wanted to turn unstructured data into actionable business insights.”

Anthony Klotz
Perfect hat for you.

Pete Mockaitis 

It’s a lot of words on a hat. and it’s sort of funny, like, “Ha, ha, ha, that’s the joke. No one wants that when they’re little. They want to be an astronaut or a firefighter or something.” And yet, sure enough, when I was in high school, I did want to be a strategy consultant. And then I did that, and it was fun, you know? I wanted to make some adjustments to that career path, which I did, entrepreneurially.

And it really hits home for me that I’m a bit of an anomaly here, like, to actually go after it with this kind of purpose, and then for it to work out.

Because you might think you want to be a lawyer, and be like, “Oh, shoot, this isn’t what I wanted. Oopsies!”

Anthony Klotz

That happened to me.

Pete Mockaitis 
So I guess it’s not only that you’re autonomously pursuing the thing, but the thing ends up being the match that you hoped it would be.

Anthony Klotz
Yeah, that’s exactly right. When I started out of university, I had grown up in a family business in logistics. I got my degree in logistics. I thought, “I’m made to do this. I’m good at it,” got good grades, and then went to work for General Mills in their manufacturing plants in logistics, and was terrible at it and didn’t enjoy it.

So it was like, in theory, this is what I was put on this earth to do. In practice, not so much. So I switched over into management, into operations, and that was a somewhat better fit. But, yeah, I mean, I think there is this experimentation that goes on.

And, yeah, probably for a number of people who are saying, “If I won the lottery, this is what I would do.” Some percentage of them would find, if they made that switch, it’s actually not what they want to do.

I mean, this is part of the rough thing about being humans. We’re terrible at forecasting, you know, what’s going to make us happy. And it’s not until we actually experience it, that we see if our affective forecast lines up with how we’re actually feeling when we do it.

Pete Mockaitis

Understood. Okay. Well, so you’ve painted a stark picture for us. So I would love for you to unpack a little bit of the big idea associated with Jolted. You say we don’t so much super rationally and gradually come to the conclusion that, “Ah, yes, it would, in fact, be optimal for me to exit now.” What is going on?

Anthony Klotz
Most of us in our day-to-day work lives are on a bit of autopilot where we’re trying to be successful in our jobs, have a nice life outside of work, pay the bills, enjoy time with friends and family, and so forth. And these jolts come along and disturb that.

And so jolts are these moments where we question what’s going on with our relationship with work, “Am I on the right path or am I not?” And these can be really confusing. And you’re not really sure what to make of it.

In the book, I talk about, you know, that jolts are sort of everywhere in the modern work world, and there’s six different types of jolts that we’ll experience over our career. And so the problem is these can be really useful signposts to tell us maybe we do need to make some changes to the arc of our career.

But often, when they appear and sort of snap us out of this autopilot, we’re not sure how to respond to them. We get stuck in a bit of a rumination loop. Maybe we give them too much credence and we end up moving towards the exit door too soon. We just don’t really have a system to process them when they happen.

And so what I advocate for in the book is being more deliberate about realizing that, “Hey, look, these events, we don’t know what they are, we don’t know when they’re going to strike, but they’re coming, and they’re going to make us question our relationship with work. And that can sort of lead us down a path to make a suboptimal decision about our career and our happiness.”

Or, if we’re a little bit more prepared for them and we have a bit of a system, not a super strict system, but a system for dealing with them, we can treat them sort of appropriately when they arrive and make a much clearer and better decision about what we should do with them.

You know, part of the punchline here is that a lot of these events that cause us to rethink work should really be dismissed. And if you just walk away from them for a little while, they’ll go away naturally. And I think part of the challenge of the modern work world is we are able to take action pretty quickly when we have a moment where we think, “I don’t know if I want to work here anymore.”

Well, you know what? Almost right away, you could mass apply for hundreds of jobs in that moment right then. You can go on social media and burn bridges really, really easily. This wasn’t the case, I’ll just say, 50 years ago.

When something really terrible happened on a Tuesday, you’d think, “You know what? I don’t know if I want to work here anymore. Maybe this weekend I’ll get out. I’ll get out my resume and freshen it up, or I’ll go look for a new job. But by the time the weekend gets there, you realize, “Oh, that was just a bad Tuesday. No big deal.”

Here, you know, nowadays, we’re in a position to take action right away and make career changes that we may end up regretting. And, let’s face it, the research is clear that almost the majority of career moves end in some form of regret, not complete regret, but some form of regret.

And so understanding these jolts and how to respond to them at an appropriate level, I think, is critical for staying level-headed in our day-to-day work lives and to also be really intentional about crafting a career that brings us what we want.

Pete Mockaitis
Well, I think that’s one tremendous takeaway that could really alter a life trajectory right there, Anthony, in terms of, like, “When some bull crap goes down and you’re thinking, ‘I’m out of here,’ hold on for a moment.” Duly noted.

Anthony Klotz
Well, in terms of being really powerful advice, doing nothing, it’s kind of a hard piece of advice to sell. But, again, these these jolts, these moments are fairly common, and I think the more that we have the news coming to us while we’re at work, the more that we have social media in our lives, the more we have these moments where we think, somebody else is getting a better deal, there’s better options out there, and so all the more reason why doing nothing as a first option is a good option.

Now a lot of these problems that you experience or that a jolt signifies some sort of real problem with your relationship with work, some of them don’t go away with time. And if you get to the weekend or you’ve decided, you know, for me, like about every six months at the start of the year, and then midway through the year, I sort of sit down and think through the past six months and what have I experienced at work and how am I feeling.

In that way, over the course of time, as I experience problems with work, instead of having to deal with them right away in the course of my working week, working day, I can sort of tell myself, “Come June, I’ll sit down and I’ll think through these.” And I might even write on Post-It notes and set them aside to think about then.

In that way, when it comes to that time when I’ve batched those jolts together and I can think through them, I can realize a lot of these don’t matter anymore. This was just something that mattered in the moment, but didn’t really matter.

But there’s probably a few of them that maybe I’ve written down a few times that signal, “Something is off here and I need to address it.” Now that doesn’t mean quitting. That means addressing it. And there’s a number of ways that you can address problems at work without quitting.

And so that’s sort of the next step. You experience a jolt, it reveals a problem with your relationship with work that time isn’t healing, then you have to take some more action. Doing nothing won’t cut it.

Pete Mockaitis

Well, you mentioned six types of jolts. Could you maybe give us the two-sentence-ish definition of your six types of jolts with maybe an example so we can get our arms around, precisely, “What is Anthony thinking when he says the word jolt?”

Anthony Klotz
Yeah, so six types of jolts, and I’ll give you a warning. The first five are negative, and that’s because of this positive-negative asymmetry effect we have, where, as human beings, we’re hardwired to pay much more attention to negative events than positive events.

And that’s for good reason. Negative events signal something is wrong, and we need to attend to it. Whereas, positive events are more like, “Keep going. Things are going well.”

So the first type of jolts is direct jolts, and these are negative events that happen directly to us at work. So the most common ones are, of course, failure, or experiencing mistreatment, or interpersonal strife. But these jolts can also be really subtle as well.

So we’re increasingly seeing that small acts of incivility, like being treated rudely or being ostracized, like, you find out that your office has a group chat that you’re not on. That has a pretty strong effect, a pretty strong signal that you’re not part of this group. So direct jolts, negative events that happen directly to us at work.

The next type are collateral jolts. These are events, often negative, that happen to those around us at work and reverberate and have effects on us. A simple one would be witnessing mistreatment. Even though you’re not the victim, it can have an effect on you that makes you think, “I don’t know if I want to be in a workplace like this.”

But the most common type is turnover contagion. So when we have a friend who quits, it’s sort of a triple whammy for us. Our workday becomes less bright because our friend is gone. We probably have to pick up some of their work in the interim, and we wonder where they’re going. Like, “Are they getting a better deal?” So those are collateral jolts.

Maybe my favorite kind of jolts, and they were the ones when I learned about them, I was the most surprised, are honeymoon jolts. So there’s this statistic that surprised me that the most common year for quitting across all years of your employment is year one.

And we tend to think, “Year one? That’s when people are the most committed and the most excited about their jobs.” But honeymoon jolts, you know, during the recruitment and selection process, we form this idea of what that job is going to be like.

And honeymoon jolts happen when we’re in the first year and we realize, “Wait a second, the way I thought this job was going to be in terms of the schedule or the pay or whatever it may be, is not lining up with reality. And I took this job under maybe false pretenses,” or we perceive that we do. So those are honeymoon jolts.

You know, moving outside the workplace, there’s crossover jolts, which are negative events that happen in our personal life that make us rethink, “What am I doing at work?” And anybody who’s had a health scare or a family member or friend who’s had a health scare has experienced those.

And then, finally, for negative jolts, there’s remote jolts. And we’re increasingly seeing that negative events that happen on the other side of the world that you hear about can have this sort of effect on you because they often call to mind the preciousness and the scarcity of life and make us think, again, these big existential thoughts, like the pandemic did of, “How am I spending my time?”

There’s a little bit of research that shows that this is especially likely to happen if the event on the other side of the world happened to a group of individuals who you identify with in whatever way that could be.

And then last, but not least, are happy positive jolts. So, sort of counterintuitively, the good things that happen in life can also lead to us quitting. Not as often, but this is because when positive events happen to us, they open our minds.

We tend to start to think, “I can achieve more than I thought I could. I’m on a roll here. This is great. I could take on more things.” And you have this open-minded positivity at the same time that your resume has just gotten more impressive than ever, perhaps, because you just had a promotion or some accomplishment at work. Of course, they can come from wonderful events in our personal lives as well.

So, like I said, jolts are everywhere. They’re common. We’re going to experience many of them in our careers. And the key is to be ready for them, and then manage them appropriately when they happen.

Pete Mockaitis
Okay. So what is the ideal or optimal or appropriate way to deal with a jolt beyond doing nothing?

Anthony Klotz
Yeah, well, we already talked about the first one, right? Do nothing and wait and see if it goes away on its own. Now, obviously, and it goes without saying, for egregious jolts, that might not suffice. In my dissertation research, I talked to one worker who said they had a toxic boss, but the worker themselves, they had thick skin.

And so the boss could insult them, you know, whatever, it didn’t bother the worker. They were happy to do their job. But the boss noticed this, “I’m not getting under that person’s skin.” And so one day they went one step deeper. They didn’t insult the person. They insulted the person’s daughter to really get…

Pete Mockaitis
My goodness.

Anthony Klotz
And it worked. The worker said, “I took my keys off my belt, set them on the desk, and walked out the door,” which we call impulsively quitting. So that’s an example of where this do-nothing strategy is not a good one. There are times where, if you can, perhaps impulsive quitting is the right thing to do if you’re in a really bad situation.

But most of the time, the next step is to say something, to speak up. And this sounds again pretty simple, but it’s amazing how many exit interviews that I’ve been in or that I’ve talked to leaders and they say in exit interviews, one of the most common things that happens is the person says they’re leaving because of this reason, that they really can’t stand their work schedule, or they need a little bit of pay bump.

And so they’ve gone out and got another job because they’re not getting it here, and they didn’t ask for it first, or the leader didn’t hear it when they did ask. And so it’s pretty critical… Often as workers, we don’t have the power in the work relationship. The leader has the power, or the organization has the power.

So it’s easy for us to think, “Why would they give me a raise? Why would they change my schedule in this way?” And so we don’t speak up. But if you’re going to move down the path of, “I want to solve problems, or else this may make me leave the organization,” it’s really important that you, at least, give the organization a chance to fix it.

Not only because they may surprise you, but what’s also useful is, if you do continue to move down the path and you do end up quitting, you’ll do so in the knowledge that you tried to fix this problem. You gave them a chance to do it. And that will actually lower the odds of regret down the road, “Maybe I shouldn’t have quit. Maybe they would have fixed that.” No, no, no, you know, because you asked.

I talked to one worker who was in a really bad situation, and I guess this is similar to the prior story, but they were working closely with a coworker interdependently, and the coworker was really abusive. And one day, the abuse got to a point where the worker said, “I can’t take this anymore.” And this person worked in a hospital, and they said, “This is harming my wellbeing. I’m going to quit even though I like this job because I can’t work with this person anymore.”

And they walked around the hospital, and on their walk, they found a random empty office. And they had this thought and they went to their boss and said, “I just walked by this empty office. Can I just move out of where I am near this person and move into this random empty office?”

And I think there’s a lot of bosses who would say, “No, you can’t have some special office in the corner.” But this person’s boss said, “Yeah, you know what? Sure, that’s fine.” And this person was completely surprised, moved their stuff over into this new office, and is now like, that was like three years ago, and they’re now happier than ever in their job.

And so it’s just an example of, like, even if you think it’s wild, ask, especially for medium performers and high performers, the companies do not want to lose you.

Pete Mockaitis
Absolutely. Well, I am vibing with that and I’m thinking back to, boy, I think of him often, it’s my buddy, Muhammed Mekki, back in Episode 346 in 2018, he said, “All the time, you don’t get what you don’t ask for.”

And that was his observation, is that in almost any context, you do not suffer reprisal, like it rarely hurts to ask. I’m sure there’s counter examples out there and maybe some of these toxic bosses that you’re mentioning here.

But, yes, it rarely hurts to ask. And at worst, I think you’ll get just a little bit of a, “Oh, man, this guy, huh? Can you believe it?” And then you move on and that’s over. So you may well be surprised. You get a cool office space. Any number of things can be opened up to you if you just ask.

Anthony Klotz
Yeah, and the research does show that, yeah, a lot of the time these positive outcomes can happen just by asking. There’s also some research that shows, in organizational settings, when you ask for something, you’re much more likely to get it if you frame it in a way that it doesn’t just benefit you, but it, of course, benefits other people or benefits the organization.

So, like, “I need Saturdays off,” “I need a $10,000 raise,” “I need,” “I need.” You’re better to take 10 minutes and say, “How do I frame this such that it doesn’t just benefit me, but here’s why it benefits the company, here’s why it benefits my colleagues, here’s why it benefits, it makes my boss’s life easier?” Something like that, like a little bit of sweetener that really increases the odds of the medicine going down successfully.

Pete Mockaitis
Well, I like that a lot. And I’m thinking about, I think there was a famous book about fundraising called Asking. Well, you’re going to know the answer now, it was like, “You know, the number one reason prospective donors do not give to a nonprofit organization…?” Can you guess, Anthony?

Anthony Klotz

Because they’re asking what’s in it for them?

Pete Mockaitis

Well, yeah, they weren’t asked at all. No one asked them, it’s like, “Hey, could you support this cool work we’re doing?” It’s like, “Oh, that was not on my radar. But now that you asked, that does sound pretty cool.” So you got a real crack at it.

Anthony Klotz
Yeah, that’s spot on.

Pete Mockaitis
Awesome. Okay. So ask. So maybe do nothing, maybe ask. What are some other top tips?

Anthony Klotz
Yeah, so after you ask and you find out what is, and let’s say it doesn’t go well. Let’s say that you’ve identified this problem with your relationship with work. It’s draining your well-being. It’s draining your positive energy, and you ask and try to make some changes proactively or reactively. It doesn’t work.

Then it’s time to think about, “Okay, is this a sustainable situation?” And maybe it’s sustainable and you think this is just a bad part of my job, but it’s okay because the good parts outweigh it. And so part of, I think, as you start into this process, it’s important to weigh up the positive sides of your job.

And there’s the obvious positives like, “Hey, I’ve got a nice office. I’ve got this amount of pay. I work with friendly people.” But also thinking about the goodwill that you’ve built up over the years, because that won’t carry with you if you move into a new organization.

So as we work in an organization for a while, things tend to get easier for us because we’ve built this sort of goodwill with the people around us when we can get things done. So really being honest about the positives and the negatives of your situation.

Now if you find that you’re in a situation where, “I can’t leave this job,” for whatever reason it may be, then I think that takes you down a different path than, “I can leave this job.” So for much of our working careers, most of us are in a situation where we can’t just up and leave right away.

And it could be this term is called embeddedness, like how embedded are you in your job and your community. And it could be like, “Look, this is the only engineering firm in this town that I’m in, and my family is never going to leave this town. So this is it for me, so I can’t leave,” versus, “Yeah, I’m in this metropolis with all sorts of engineering jobs and I can go remote and whatever it may be,” then you have a much lower level of embeddedness and you’ve got options.

But if you’re in this situation where you’re in huge problem with your relationship with work that can’t be fixed and you can’t quit, which I think many people are in this situation right now, then it makes sense to think about, “How do I reduce the size of work in my life in a way that doesn’t cause negative repercussions back on me?”

And so this is why the term quiet quitting, I think, went viral, right, three years ago, is thinking about, “How do I lean back a little bit from work such that I can dedicate my time and energy to pursuits outside of work?” and that could be anything from just well-being to a side gig or whatever it may be, or dedicate more time to try and find an alternative.

And I talk about, when you want to shrink the size of work in your life, when you want to lean back a little bit, it doesn’t make sense to do that in the core of your job, your core job tasks, because that’s going to lead down a negative path.

But I think most of us, if we’ve been in a job for a little while, we find this phenomenon called job creep happens, where we slowly take on more tasks, we slowly do a little bit of extra here and there. And not through anybody’s fault, our job becomes sort of bigger than we meant it to be.

And so then it’s time to do a little bit of landscaping and say, “What are the parts of my job that I’ve taken on, that I’m doing, that really don’t add much to me, to the organization, that nobody would notice if I quit doing, that I could delegate these tasks to someone else?”

And so it’s really about job crafting, about rightsizing your job to say, “How can I make this sustainable because I’m stuck in this situation for now?” So I think that’s the next move after speaking up, is maybe saying, “I need to lean back and see if maybe this job is actually fine if it’s just a nine-to-five job and not with all of this extra attached to it.”

Pete Mockaitis

And I guess I’m curious about the other side of all this in terms of we’re not jolted and we are on autopilot, and yet, we would totally stop working if we won the lottery. Do you have any prompts or questions or approaches where perhaps we need a jolt to cause us to evaluate what’s up and see if we’re, in fact, where we ought to be?

Anthony Klotz

Yeah, that’s interesting. There’s some old research where some researchers studied, “How do people and why do people become entrepreneurs?” And there’s this narrative of entrepreneurship as sort of a very proactive, positive career move that people make, that breaking free from the corporate overlords and becoming an entrepreneur.

But when they looked into it, they found that most people end up as entrepreneurs as a result of some negative event, some failure or something like that. And when they talked to the entrepreneurs, they were like, the entrepreneurs were like, “Look, I was stuck in inertia. I was stuck on autopilot, and I needed these layoffs to shake me out of it.”

And they’re, essentially, saying, “I needed these jolts in order to live the life I wanted to live.” So I think you can self-jolt perhaps in a couple of ways. And one I already mentioned, which is saying, “Every year or twice a year, I’m really going to sit down and take a hard look at my relationship with work, the trajectory of my life. Is it moving toward my version of the good life as much as I want it to?”

The other thing I would say is having some sort of partner who really challenges you, to have that meeting with them every six months. And the two of you, and who knows, it could be your romantic partner, it could be a friend, it could be a therapist, you know, sit down and say, “Let’s really question, take a critical look at my relationship with work. And do I need to make a change or not?”

And so I think you asked a great question, there are certainly times that entrepreneurship research would suggest that there are life pivots out there that we should take. And if we can self-jolt into them, for some of us that would make sense.

Pete Mockaitis
Okay. Well, Anthony, tell me, any final things you want to mention before we hear about your favorite things?

Anthony Klotz
The only final thing I would say is after this sort of leaning back or shrinking the size of work in your life, I mean, if that doesn’t work, or if you have the option to quit, then I think it is time to quit. This is why jolts do lead to a lot of quitting.

And I would just say, you know, especially for people early in your career, which was me at one point, like, nobody really teaches you how to quit or gives you advice on how to quit. More and more today, we’re seeing employees boomerang back to their former employers. And that only works if you resign in a way that’s largely positive.

And so there’s a lot of, I would say, online content showing the upsides of burning bridges as you leave organizations, and I think that’s probably quite overstated.

Pete Mockaitis
Upside?

Anthony Klotz
I think a lot of people are saying that it’s somewhat… there’s a lot of videos that make it seem like it’s really cathartic to have a marching band play as you quit your job, bake your boss a cake that says, “This is the worst job I’ve ever had.”

And these are hugely entertaining, as your laughter is suggesting, but as you might imagine, I’ve done a lot of research on how people quit their jobs, and there’s several different ways that people do quit their jobs.

And you can imagine that from a career standpoint, the positive styles of resigning make the most sense. And there are a few rare instances in which I would say it’s okay to burn bridges, but those would be very, very rare.

My research shows that about 10% of people engage in some form of dysfunctional behavior on the way out, some form of bridge-burning. That sort of behavior is probably only warranted in like 0.1% of quitting.

Pete Mockaitis
Well, I guess, if anyone needed to hear that now, you’ve heard it from the expert on the matter. Don’t get a marching band and a dramatic exit. Maybe, like, if your career move is into a viral video creator and you’re getting a kickstart with the marching band, but almost never.

I think, yeah, I mean, that was my impression is that, yes, this video is entertaining, but it is not a optimal life approach. That’s what I think the imagination is for. Enjoy imagining doing that, but don’t actually do it.

Anthony Klotz
Yeah, go ahead and type up that email and then delete it, what you really want to say when you quit, yeah, but don’t actually say it.

Pete Mockaitis
All right. Well, now could you share a favorite quote, something you find inspiring?

Anthony Klotz
There’s a quote by George Mallory when he was trying to hike up Everest, and people wanted to know why he was doing it. And I won’t get this quote exactly right, but he essentially said, “There is no reason. We just do it for the sheer joy.”

Pete Mockaitis
All right. And can you share a favorite study, or experiment, or bit of research?

Anthony Klotz
Yeah, there’s a study, Greenberg 1990, where somehow this researcher talked a manufacturing company that was doing pay cuts into letting him manipulate the way that they deliver those pay cuts, which we wouldn’t even be allowed to do anymore for ethical purposes.

But it showed that just in very small ways, the way that leaders deliver negative messages have huge implications for whether employees steal and quit after a negative announcement, like a pay cut or a layoff.

Just doing it with compassion and care versus doing it in a very perfunctory style makes a huge difference for how negative news is received and reacted to by workers. It’s just a really powerful design.

Pete Mockaitis
All right. And a favorite book?

Anthony Klotz
I like dreaming and reading about travel. So probably The Log from the Sea of Cortez by Steinbeck, where he’s tooling around Baja Mexico, the Sea of Cortez, and making all kinds of fun discoveries with his buddies. That sounds pretty good.

Pete Mockaitis
All right. And a favorite habit?

Anthony Klotz
In the evenings, usually about an hour before I go to sleep, I put away the screens and go for a walk, usually with my partner. But being away from screens, going for a walk, definitely contributes to a good night’s sleep, which then kind of has a more positive effect, a nice little cyclical positive effect.

Pete Mockaitis
All right. Well, if folks want to learn more and get in touch, where would you point them?

Anthony Klotz

I would point them to email, for one. Anybody can reach out to me at my UCL email, which is easy to find, or I’m at AnthonyKlotz.com or LinkedIn, of course.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Anthony Klotz
If you’re looking to be awesome at your job, I would recommend challenging yourself to say, “When these jolts come, I’m going to set them to the side for the moment. I’m not going to ruminate on them, give them more energy than they need. And I’ll revisit them every three months or every six months.” So that would be the challenge.

Pete Mockaitis
All right. Anthony, thank you.

Anthony Klotz
Oh, it’s been a pleasure, Pete.

1130: Building the Confidence to Push Past Procrastination, Overthinking, and Perfectionism with Krista Stepney

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Krista Stepney shares powerful tactics for moving forward when fear has you feeling stuck.

You’ll Learn

  1. How to identify and address the root causes of inaction
  2. How to take your power back from comparisons and self-doubt
  3. Two powerful scripts for when you’re stuck

About Krista 

Krista D. Stepney is a leadership and business strategist, keynote speaker, and transformation advisor who helps leaders and everyday changemakers turn hesitation into momentum. With over 15 years of experience in operations, organizational leadership, and culture transformation, Krista blends research, faith, and lived experience to help others build a purposeful life and legacy.

As the creator of The BOLDprint Method and the W.A.N.D. Methodology, she has coached executives, entrepreneurs, and everyday dreamers on overcoming fear, resisting comparison, and designing a personalized roadmap forward, even when the next step feels unclear.

Her mission is simple: to help people get unstuck and move anyway, especially when it feels like the hardest thing to do.

Resources Mentioned

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Krista Stepney Interview Transcript

Pete Mockaitis
Krista, welcome!

Krista Stepney
Thank you so much, Pete. I’m honored to be here today.

Pete Mockaitis
Well, I’m excited to talk about your insights for overthinkers, perfectionists, and almost-starters. I’ve seen myself in those roles numerous times. Could you kick us off with a particularly surprising and fascinating discovery you’ve made while working with these folks?

Krista Stepney
I’m happy to share. So a lot of times when people think about these different categories of overthinking, perfectionism, or almost-starting, you start to identify as one of those personas. In actuality, there’s a recent study that came out last year from the University of Northern Colorado’s social research lab that says that within the workforce, 93% of respondents identify in some way of perfectionism that shows up at work.

So when we think about the fact that we spend the majority of our time usually at work, that’s usually the biggest place that we see overthinking and perfectionism showing up and impacting the way we think, act, and even perform in our everyday jobs.

Pete Mockaitis
Well, so can you help us get our arms around what is overthinking and what is just good, thorough thinking? And what is perfectionism versus just having a good high standard?

Krista Stepney
I get asked this question a lot, Pete, so let’s unpack overthinking first. Overthinking is when you are in decision paralysis, where you have recreated that presentation deck or you’ve prepared that pitch for that client over and over again, and you thought about every possible scenario before you actually do something about it. You’re questioning what might go wrong, and not in a way that helps you to prepare to launch, but to just continue to circle.

The same is true in a different way with perfectionism. It’s almost this idea of overplanning. It’s this idea of polishing until it gets to be perfect, and, in the same way, we never start. We over-critique. We wait for things to be just right, but there’s usually no such thing. And when you think about that, you’re really creating this facade or this false narrative of what it looks like to actually get started.

And so overthinking might look like coming up with different perspectives that haven’t really been addressed before, whereas, perfectionism could look like not wanting to launch something new because you’re worried that people might critique it if it’s not ready yet.

Pete Mockaitis
Yeah, perfectionism and concern for critique, boy, those things seem to have a nice relationship there because just about everything, even the most excellently wondrous, are subject to valid critique.

Krista Stepney
True, but it’s when that critique keeps us from moving forward. So, sometimes, I tell people, just start with what you have, and then you can edit and critique from there, but at least you’ve launched something. And a lot of times, Pete, perfectionism comes from this idea of comparison. We’re usually looking at somebody else’s path or how someone else has maybe done something similar, and we are comparing what we’re trying to do to what they’ve done.

And because of that, it causes us to withhold launching our brand new idea or doing something different in the workplace because we are wanting it to be as good as what we see for someone else. When, really, if you put your thing out there, it can be a different variation or iteration without it having to be perfect.

Pete Mockaitis
Okay. Well, could you share with us a fun story of someone who was finding himself doing some overthinking, some perfectionizing, some almost-starting, and then saw a nice transformation?

Krista Stepney

Sure, I’ll give you an example of a recent leader that I worked with, one of my former clients. He was concerned that a new project that he had to present to his boss was not ready for prime time. And what that meant was he was delaying the deadline of when he was supposed to give his presentation. He wanted to pull in more research articles, more statistics to really kind of add to credibility in an area that he didn’t feel as confident in.

Well, with him pushing that deadline, Pete, his boss, without communicating the reason why, his boss was concerned that he wasn’t really up for the job, that he wasn’t managing his time well. And what we had to do was actually pause and walk through some of the steps in the framework that I call bold.

The first is to block out comparison. I had to explain to my client, “I want you to block out any noise of how others have done this in the past, this presentation.” And then the O is to outline your past wins, “Where have you been successful related to this topic before? How can you draw from that energy of a win to use that as momentum now?”

And then the L is for list your next two steps. And we identified, “What are two things that you can do that readily get you closer to the finish line for this project?” And D is the most important part, is to decide to act. And so recognizing that what he had for that presentation was good enough to actually share with his boss.

What we did was reframe his thinking about how overthinking was keeping him stuck, if you would, and not being able to perform. But walking through those four steps of my framework, we were able to not only rebuild his confidence, but to help him to see where decision paralysis was showing up.

The success from that was he was able to have a strong showing in his presentation with his boss, get some valuable insight and feedback to make it better, but to add back that credibility with his boss that he was aware of the assignment and what he needed to do. And it wasn’t a time management thing, but it was a confidence and overthinking issue that he had to be transparent and open about.

So that’s just one example of where I see that show up sometimes in the workplace.

Pete Mockaitis
Okay. So let’s just go through this B-O-L-D again. So, first, we block out…

Krista Stepney
Comparison. So that shuts out all the noise of how it’s been done before so that you’re not using different paths from other people to try to create what you’re doing. The O is for outline your past wins or successes so it gives people a reminder, Pete, of how to remember that feeling of victory again, to think about some of those past wins no matter how small and to teach your brain that you’ve done it before, “Let’s pull from that same energy and momentum to do it now, to do it again.” It’s a confidence boost.

And then the L is for list your next two steps. And I intentionally encourage people to focus on two steps because sometimes we think that there are so many tasks that we have to complete before we get started. But if you focus on two, it’s more palatable. And I tell people one step is a choice, two steps, that’s chosen movement, right? And so you actually change the position of where you started in the beginning.

And the D is to decide to act. That means you actually have to do something from all the preparation and work that you’ve done in the first three steps of the framework.

Pete Mockaitis
Now what I like a lot about listing the next two steps is that, I’m thinking about David Allen, Getting Things Done. He’s been a guest on the show. It’s all about the next action, the next action, the next action. And so he’s fine with one and, yeah, that’ll get you in motion. But what’s fun about two is that they can really connect with each other and you can be a little bit choosy, what you feel like doing first versus second.

And I like what you’re having to say there in terms of like the two steps, it really is like you’re in a different place, like, literally, if I’m a human being, a bipedal two legged organism, right?

Krista Stepney
Exactly that.

Pete Mockaitis
And I take one step, I guess in basketball, they call that a pivot, right? You haven’t even moved, yeah, one step, one foot still in there, but you do two things. You really do feel like you have some momentum. And I think those two things can really be pretty tiny in terms of, “I’m going to email a guy and ask him when we can have a meeting. And then I’m going to see if there’s someone who’s done this before on YouTube and see what pro tips they got for me.” One, two, and we’re off to the races.

Krista Stepney
Exactly. And, Pete, the great thing about that is there’s neuroscience research that actually talks about how changing your position with those two steps teaches your brain that you actually can accomplish something. And imagine what type of confidence boost that has for someone who’s been stuck for a long time and trying to figure out how to get moving. And I tell people, just focus on two steps, two steps at a time.

Pete Mockaitis
Okay. Now the blocking out comparison point seems like it might be easier said than done when it comes to this emotionally fraught territory. Any pro tips here?

Krista Stepney
There’s something that I call a five-day social detox. And it’s literally disconnecting and detaching from areas where you’re consuming the things that are feeding and fueling that comparison. So, for some people, it might be detaching from social media for about five days. It might be disconnecting from that person that you always go to for advice because you are so enamored with how they’ve done it versus listening to your own voice and coming up with your own insights.

So I give people a prompt of different things they can walk through within those five days of a detox to get more in tune with their inner voice and thoughts versus looking for external opinions and insights that are fueling comparison.

The second pro tip that I would give, Pete, is one that’s tied to an activity that I call Mirror Mirror. And it’s really this activity where I encourage people to either do like a selfie style with their phone or to actually stand in front of an actual mirror and to ask questions about where they’ve actually allowed the opinions or path of others to impact how they think about themselves or the thing that they’re working on.

And it might sound goofy at first to stand in front of a mirror or to talk it to yourself in a selfie style, but you’re literally bringing those ideas that might be swirling in your head out in the open, and getting that out so that you can identify where that comparison is showing up.

And then the second part of that activity is speaking back affirmations into yourself. So identifying that you are enough, that you do have what it takes to get this done, that you are capable of the work that you want to produce. And that’s the lasting image and thought that that person has as they begin to do that work and start to block out comparisons in real time.

Pete Mockaitis
That’s cool. And the mirror stuff, there’s some wild research about the impact of looking at yourself in the mirror in different contexts. Like, we eat less food or more healthfully, I believe, study shows, if we’re looking at a mirror while we’re eating a meal, like who’d have guessed?

Krista Stepney
There’s so much. Because you can’t deny it. It’s right in front of you at that point.

Pete Mockaitis

Totally. Okay. Well, now you’ve got a concept called micro boldness. What’s that all about?

Krista Stepney
So a lot of times people misconstrue that boldness is a personality trait. But I believe, and tied to research that I’ve done, that boldness actually starts in your brain first. And boldness is a neurological skill that can be trained, developed, and evolved.

That means it’s accessible to everyone. So it doesn’t mean that only the extroverts get to be bold, right? It means that anyone that has a brain and believes that neurological skills can be trained can actually do this work.

And so instead of thinking about traditional boldness where it’s big and flashy and these giant leaps, right, that sometimes feel a little bit scary, I encourage people to prescribe to an idea around micro-boldness. And that goes back to what I shared about the two steps.

It’s the iterative, continuous, smaller steps that happen over time that retrain your brain that there’s safety even in uncertainty. And it creates muscle memory that, “Okay, if I took two steps before, I can do two more steps.”

And what it does is, over time, you’re building that neurological skill of boldness. You’re creating an atmosphere where boldness doesn’t have to be lofty or uncertain or scary, but it could be a part of your daily practice.

So micro boldness is the concept that I really try to lean into and practice and teach to help people to understand that these continuous movements and steps can show up in your everyday activities.

Pete Mockaitis
So when you say it’s a neurological skill, I’m curious, if we zoom right into the moment of, “Huh, I kind of want to do this, but I’m kind of scared,” what do you recommend we do right away? Because, tell me if I’m thinking about this right when you say neurological skill. I’m thinking almost like Pavlov’s dogs, like we got these associations and these patterns and these grooves and we just kind of roll with them.

And so if you have a neurological skill, pattern, groove, pathway, such that when you are scared and imagining uncertain spooky scenarios, you freeze up and do nothing, then that can get reinforced. So, I’m curious, with the two steps or micro boldness, what does that look like immediately in terms of, “Here I am, I’m at my desk. I’m feeling the things. What now?”

Krista Stepney
Yeah, Pete, you’re spot on. It is exactly that image you just mentioned about research. There’s associations and loops. I mean, there’s literally research that I did with a neurologist that talks about how people struggle with quitting smoking based on the associations of when they smoke and the patterns that they have, right?

Pete Mockaitis
Yeah.

Krista Stepney
And so the same can be true when you think about fear or uncertainty. So part of it is you have to first unpack why or what’s been associated with that fear. Has something happened in the past, right? Write that down. Get that out. But to your point of, like, “How do you address getting unstuck right in the moment?” there’s a psychological study that talks about the start-anyway script.

And there’s literally a psychologist that says, “If you use this script and literally talk about how you can break this cycle of the associations that you’ve had in the past, it gets your brain thinking that it’s safe to move forward.”

So, for example, the start-anyway script could say, “Even though this makes me nervous, on Tuesday, at three o’clock, when I sit down to check my emails, I’m going to write the email that I’ve been putting off for a week.” And what you’ve done is you’ve associated where you’re going to do it, when you’re going to do it, and what the action will be.

And so, literally, that type of start-anyway script gives your brain a chance to say, “Even if fear, uncertainty, or doubt are present, I am giving myself an action to push forward.” Right? And so then, you set that alarm for three o’clock, and when you sit down at the computer to check your email, you go ahead and send the other email.

Now, this does not mean that it’s a bait-and-switch and automatically it will happen that day, but you’re creating those different changes and association pathways within your brain that allow you to say it’s safe to move forward. There are so many studies tied to the start-anyway script where people have seen so much progress and being able to push past some of that decision paralysis.

Pete Mockaitis
And what’s really fun about that start-anyway script, it reminds me a little bit of the social psychology research about implementation intentions, which we think is the term. And it’s sort of, like, “I plan to work out and, therefore, I’m going to put my shoes here and my clothes there. I’m going to go to the gym at this time. If something comes up, this is my backup time.”

And so we’ve just sort of taken a little bit of time to think through some of the particulars, the specifics, the when, where, how of the matter. And then they got some good data, which suggests, “Hey, sure enough, people go to the gym more when they do that.”

What’s fun about what you’re saying here is you’re acknowledging the emotional tricky bit way early and upfront and in advance. And so it’s almost like when you get there, it’s like, “Ooh, I feel kind of scared.” It’s like, “Yes, we’ve already discussed this.” You know?

Krista Stepney
Right? Calling it right out.

Pete Mockaitis
Yeah. And it could be things like, “I don’t feel like it because this is really boring,” or, “This is tricky because I’m going to get really mad about this thing.” It’s, like, you can sort of address, I imagine, any underlying tricky emotion associated with doing the thing.

Krista Stepney
Correct. And think about it, Pete, how many times when we actually face that scary thing where we say, “Oh, that wasn’t so bad,” or, “That wasn’t as… what I thought it would be.” It’s the same thing. The start-anyway script helps us to push past that so that we can get on the other side of it and realize, “Oh, okay, I was scared and I was nervous, and I acknowledged it, but here are some other things that helped me to push past it and realize there’s still a safety on the other side.”

Your brain is really rewiring itself to know that the next time you face that same type of uncertainty, you can push forward again.

Pete Mockaitis
Yeah, I like that a lot. And so we’re talking a bit about starting. What about maintaining and persisting and finishing? Any pro tips there?

Krista Stepney
Yeah, I think the biggest piece is going back to the concept of micro boldness being a constant and consistent practice, right? There is no finish line to getting to it. Recognizing that it’s important to always go back to where you are starting to see yourself erode or maybe move a lot slower around things.

There’s a practice that I have called the wall of wins. And I talk about this in my book where I encourage people to actually use sticky notes to post on a wall somewhere all of the different triumphs or success that they’ve had in addressing that, because that’s the way that you maintain this sense of microboldness, this sense of pushing past staying stuck, because you, literally, can come back to a memorial of where you’ve done it before.

I tell people, whether it’s personal or professional, we’re going to always have a measure of fear or doubt, especially as we evolve and have new experiences, so going back to the things that you know work. Sometimes we look for something new and novel and the next flashy thing when, go back to the thing that was working and that gave you the progress before as ways to show that this can be an iterative practice that can still serve you on day 31 as it did on day one.

Pete Mockaitis
Yeah, I like that a lot, that notion of collecting the evidence and, even more so, you’re suggesting putting it front and center with the Post-it notes. I’ve done this before in a notebook, but then, you know, it’s buried and you look at it maybe four times a year when you really desperately need all the help you can get, so why let it get to that part? Go ahead and post that for you front and center. Super.

Krista Stepney
I have some teams, Pete, where they have done this collectively as a team in the workplace. And it was interesting to see so many of them with their individual wall of wins because, as you’re starting to write out certain Post-it notes, you think of more things and other things.

And, literally, it became the place where they had some of their most innovative and creative team meetings afterwards because they could come back to this place of saying, “We created things before. We’ve done hard work before.” And so to know that it wasn’t just about their individual success, but the collective success that they could all stand in front of.

And I love that that was just a way for them to honor not only their past success, but a way for them to honor that this was where they would think about creativity and innovation as a team moving forward.

Pete Mockaitis
And, Krista, we had a nice chat right at the beginning about how do we distinguish between, “Hey, I’m being thorough. I’m being high standard,” versus, “I’m overthinking. I’m being perfectionistic.”

I’m thinking about a guest and friend of the show, Kwame Christian, who said, it really stuck with me. He said, “Fear masquerades in many forms.” And that struck me because I think we can do some things and we don’t even realize that it’s fear-driven. And you highlighted it a couple at the beginning.

I’m curious, are there any other sneaky ways we might think we’re being sensible but we’re actually being run by fears you can shine a light on?

Krista Stepney
Happy to, Pete. So, each of the three personas that we talked about, overthinking, perfectionism, and almost-starting are all what I would say are iterations of fear in some form. So this idea of, “Well, I’ll just wait on this side and the familiar,” versus recognizing that if we actually launch something, that’s new territory.

And so the fear of, “What do I do with new? What if I’m not ready for new?” This idea with perfectionism is really this idea of we think we’re waiting to polish something and waiting for the perfect moment when, really, we’re just protecting ourselves from the opinions and perspectives of others once we launch and put something out there.

The same is true for almost-starting. We will lean on this idea that procrastination just means that we’re not motivated, when, really, there’s a fear of what type of time and energy and responsibility comes with actually doing something and making an effort.

And so all of those personas are just different iterations of fear. The word fear can just feel so provocative and toxic for so many people. So we love ideas of like, “Well, I’m just a perfectionist.” That’s an iteration of fear and doubt.

And so the things that I just shared with you, Pete, are how I know that these are things that I think are the tentacles of fear. And as someone who has lived through almost each of one of these personas, I recognize that fear does not stay in one place. And if you do not address it, it grows and shows up in almost every area of your life if you’re not willing to do something about it soon.

Pete Mockaitis
Yeah, and that really gets me thinking. With that specific concern you mentioned, it’s like, “Oh, this is going to be a lot of time and effort and commitment to do the thing, so I don’t want to start,” I’ve absolutely been there. I think this very podcast would have launched maybe two years earlier had I addressed that concern more head on and more quickly.

In a way, there are some validity there. It’s like, “Yeah, this is substantial.” Some things really are a substantial ongoing commitment. And it’s probably good to go in eyes wide open as opposed to, like, “Sure, I’ll run that marathon. No big deal. Let’s buy the flights. Let’s buy the shoes. Let’s sign up for the race.” It’s like, “Oh, shoot, perhaps I should have counted the cost before I went here.”

But I think that’s a really strong one in terms of, “Ugh, all the activity associated with this thing just seems so big that it’s overwhelming and exhausting.”

Krista Stepney
And, Pete, when people are saying that, they’re essentially talking about the cost of the new thing, right? And so, whether it’s the cost of time, the cost of energy, the cost of new attention, I counter with, “What’s the cost of the inaction?” Right?

So if you’re counting up the cost of what it will take to do this new thing, what’s the cost of the inaction? What is it costing you not to do anything? What is that inner tension that you know you still sit with that’s costing you on this side? And then when you look at the cost of inaction versus the cost of what it would take to move forward, I tell people sometimes that decision becomes a lot clearer on moving forward versus staying stuck.

And a lot of times we’re not willing to count up the cost of inaction because we’re so focused on what it will cost us to do something new and different and to actually get started.

Pete Mockaitis
That’s a really great perspective, the cost of inaction. We might assume that because we’re living it, it’s free, but it ain’t.

Krista Stepney
Nope.

Pete Mockaitis
Could you share with us a fun story of someone you worked with in considering these things and how that resulted in some cool breakthrough insights? No pressure.

Krista Stepney
So… I love it. I love it because, actually, each of the personas that I wrote about are either a compilation of different people that I know or just everyday conversations. But Alex is actually a person that I used to work with.

And this is a person that I managed who was probably the most creative and innovative person you would meet. I mean, literally the ideas and the talent that this person had was just unmatched, but they were an almost-starter. Great ideas, but then they would falter, not really get started and move forward.

And so when we had to have the conversation of the cost of inaction, there was a direct correlation to what that meant about performance review, what that meant for the opportunity of advancement for her, but more importantly, what it meant for her being able to evolve and to just really rise to her potential beyond even the workplace.

And so there was a lot of tough conversations around building a performance improvement plan that helped her to actually figure out how to get started. We actually walked through a lot of the different strategies to put a plan in place that didn’t require her to circle the drain of overthinking or waiting for things to be polished.

And here’s the thing, talking to her, maybe a year after we went through a really tough season of her having to address why she was an almost starter, the success now means that her benefits, not the costs, were tied to not only seeing her move forward in the organization, but to actually start her own company.

That gave her the momentum to be able to see that her creativity was really just being boxed in in the organization, where now she had a greater platform within her own company to do far greater things. But now she had the discipline not to just have ideas that swirled, but to actually have tangible results, new clients, new customers, new products that she could actually bring to the market. And the biggest piece is the new joy of knowing that she was able to master and overcoming what perfectionism and procrastination had been her stalemates for so many times.

And so I give you that example, Pete, because, again, going back to that cost of inaction, she would have never even realized additional revenue or opportunities to just work in her expertise, or zone of genius, had we not gone through that tough season of actually talking through what not starting was costing her personally and professionally.

Pete Mockaitis
Lovely. Thank you. Well, Krista, tell me, anything else you want to make sure to mention before we hear about some of your favorite things?

Krista Stepney
I encourage people to think about the fact that overthinking and perfectionism and almost-starting can be big lofty personas. But the more we actually look at where we are today and see where we sit in those personas, Pete, it gives us an understanding on where we’re actually holding ourselves back within our jobs.

Like, if it’s holding you back from that stretch assignment that you know you should take on or going after that promotion even if you don’t feel qualified yet. And I share this because I have these conversations in everyday discussions, even with family and friends, and this is the piece that I feel so indebted to work through, Pete, it’s like, “How do we get unstuck?”

There’s so much waiting on the other side for us to move forward. And so I encourage people to do that self-inventory and to see where they might be sitting, and to think about how they might use some of those strategies that we’ve been talking about today to move forward and get out of their own way.

Pete Mockaitis
All right. Well, now could you share a favorite quote, something you find inspiring?

Krista Stepney
So Mark Cuban would be one person that I usually pull a lot of great quotes from. I love his sense of perspective around business, but also entrepreneurship. And he has a quote that basically says, “When you’ve got 10,000 people trying to do the same thing, why would you be number 10,001?”

So when I think about doing something different, whether it’s starting a podcast or a new business or a new idea within your company, don’t be the 10,001 person doing the same thing. Step outside the grain of how we’ve always done it and do something different.

And then the second thing I would say is any quote or paragraph in the book by Luvvie Ajayi Jones, she wrote a book called the Professional Troublemaker, one of my absolute favorite books. And she has so many great insights about how you really address doubt, fear, and uncertainty in the workplace, and how being a professional troublemaker really helps you to align with your passion and really thinking about not only the change that you want to see, but the change that we know that this world needs.

So any quote from that book would probably be one of my favorites, too.

Pete Mockaitis
Okay. And a favorite tool, something you use to be awesome at your job?

Krista Stepney
There’s something that I call a stretch space. And it’s, literally, picking a day out of the week, 30 minutes only, to do something that feels uncomfortable. So it could be like drawing with your non-dominant writing hand. It could be like singing a song in public.

And this sounds a little funny, but I use this as a way to, like, remind myself to do things that feel uncomfortable. And it’s a way for me to actually lean in when there’s not as many consequences of failure, but I use this stretch space as a reminder to say, “Krista, like, where are you pushing the needle on things that make you uncomfortable in your job? And how are you using that opportunity to be more innovative or creative in ways that you haven’t been in the past?”

So the stretch space is probably one of my favorite tools that I lean on a lot.

Pete Mockaitis
And a favorite habit?

Krista Stepney
Starting the day with affirmations. So this is something that I do with friends, with family, with my partner. We will usually share affirmations that we want to set the intention for the day and just to remind ourselves of who we are despite what might be waiting for us throughout the day.

Pete Mockaitis
Any key affirmations that are doing a lot of the good lifting there?

Krista Stepney
One of my favorites right now is, “I am enough,” and recognizing that there are so many people in circumstances right now that try to contradict that statement, but I am enough. I am enough.

Pete Mockaitis
And is there a key nugget you share that folks really love and quote back to you often?

Krista Stepney
“Move Anyway,” the title of my book. Literally, I have so many people who will say that back to me, like, “I was really scared, but I told myself, ‘I’ve just got to move anyway.’”

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Krista Stepney
So on my social media channels, with your TikTok and Instagram and YouTube, you can follow me at Krista D Stepney. And then my website is my first and last name, KristaStepney.com.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Krista Stepney
Move anyway. In the moments where it feels comfortable to be stuck, I want you to consider the cost of inaction. I want you to use two steps to map up things that you can do right now to get out of your own way and to start moving forward for the progress that you know that you’re entitled to have.

Pete Mockaitis
All right. Krista, thank you.

Krista Stepney
My pleasure. Thank you so much for the invitation, Pete. Excited to be here with you.

1117: How to Hack Your Odds to Succeed More and Fail Less with Kyle Austin Young

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Kyle Austin Young shares his techniques for de-risking goals to improve your chances of success.

You’ll Learn

  1. The thinking trap that accounts for most failures
  2. The four paths to success
  3. Why thinking negative improves your odds

About Kyle 

Kyle Austin Young is an award-winning strategy consultant for high achievers, entrepreneurs, and leaders in a wide range of fields. This work has given him the opportunity to develop and refine a powerful system for accomplishing big, meaningful goals that focuses on understanding and changing your odds of success. Kyle is a popular writer for Harvard Business Review, Fast Company, The Boston Globe, CNBC, Psychology Today, Forbes, and Business Insider. When he’s not writing, consulting, or spending time with family, you’ll usually find him fishing.

Resources Mentioned

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Kyle Austin Young Interview Transcript

Pete Mockaitis
Kyle, welcome!

Kyle Austin Young
Thank you for having me. I’m excited to be here.

Pete Mockaitis
Well, I’m excited to talk about success and numbers, two of my favorite things, Kyle.

Kyle Austin Young
Good for you. This is a good fit.

Pete Mockaitis
Yeah, right. Well, could you start by sharing with us a particularly surprising and fascinating discovery you’ve made as you are putting together this opus, Success is a Numbers Game?

Kyle Austin Young
I think one of the biggest surprises to me was I feel like I’ve been able to stumble into why we see so much failure in our world, why we have stats floating around that nine out of 10 businesses fail, that such a vast majority of people who set New Year’s resolutions, ultimately, won’t accomplish them. We hear that most mergers and acquisitions fail to create lasting value for shareholders. Why does that happen? Ultimately, I think that a lot of people are falling into a really specific thinking trap, and I’ll explain it in the context of an example.

Let’s say that you’ve set the goal of trying to run a marathon, and you hire a running coach who says, “I can get you there, but there’s three things you’re going to have to do. I need you to eat, sleep, and train exactly how I tell you to. I’m going to give you a regimen for each of those three things. And if you do all three of them, you’ll be ready on race day. If you don’t, you’re not going to be able to successfully run such a long distance.”

So, in this goal, we’ve learned that there’s three things that have to go right for us to get what we want. And I think when humans set goals, we instinctively try to get a sense of what’s going to be expected of us, what’s going to be required for us to achieve success. I think that’s something we do naturally. I think we also check in with ourselves and ask the question, “Do I think I can do each of those things?”

In this case, “Do I think I can eat, sleep, and train the way that I’m going to have to?” And we try to get a sense of that. I’m going to layer some numbers on it to illustrate where the thinking trap often occurs. Let’s just say that we think it’s 70% across the board, 70% chance I’ll eat the way I’m supposed to, 70% chance I’ll sleep the way I’m supposed to, 70% chance I’ll train the way that I’m supposed to.

This is where the trap happens. A lot of people fall into this error of averaging. We try to consider what’s going to have to go right in order to get what we want, and if we feel good about the individual prerequisites, we feel good about the goal as a whole. And, intuitively, that makes some sense.

If we feel good that we can eat the way we’re supposed to, sleep the way we’re supposed to, train the way we’re supposed to, then why would we not feel good about our ability to run a marathon if it’s the product of these three behaviors, these three disciplines?

But in reality, we can’t average, we have to multiply if we want something that’s mathematically sound. And if we multiply 0.7 times 0.7 times 0.7, we find there’s only a 34% chance that we’re going to be ready on race day. We don’t know where we’re going to slip up, but the odds are we’re going to drop the ball in at least one of these three areas.

And I think that was the most surprising discovery for me writing the book was when I took it outside of the context of my own consulting work and into the world at large. And I think it’s an explanation for why we see so much failure in our world. In this example, we only need three things to go right. And we feel pretty good about each of them individually.

Now, imagine how many things have to go right for a business to be successful, for a merger to be successful, for a public policy to be successful. We start to understand how we can quickly experience a lot of failure if we’re not doing everything that we can to optimize our odds.

Pete Mockaitis
Yeah, I like that a lot. I was literally multiplying in my head as you were speaking like 34%. And, yeah, that is an eye-opening paradigm shift that illuminates a whole lot. And I’m thinking about this applies to just buying something. Like, if you have a lot of criteria for, let’s say we’re talking about food, “Okay, I want to eat healthy. Well, okay, well, it has to be organic and it has to be gluten-free and it has to have, you know, at least a third of its calories from protein.”

And then it has, there’s like two foods. There are two foods in the universe of food that meet my criteria. And it’s like, “Well, I’m not asking for too much,” but when you’re asking for all of those things at the same time, and most things don’t have any of your individual boxes checked, when you aggregate it, yeah, you narrow the field in a hurry.

Kyle Austin Young
It’s a good parallel and it explains or illustrates how important it is to try to design really straightforward paths to the things that we want. A lot of people are trying to wing it, “Oh, I’ll figure it out as I go,” but every time we add a new prerequisite to our success, we can dramatically reduce our odds of getting what we want.

So, it’s important to do what, I call it creating a success diagram, but write down, “What’s the goal? What’s everything that has to go right in order for me to achieve it?” and that’s the beginnings of having the ability to tinker and try to make sure that we’re optimizing to make this as streamlined as possible, because if we’re adding in steps that we could make work around with a better plan, we’re ultimately hurting our odds of getting a good outcome.

Pete Mockaitis
Now, it’s interesting when you spoke with the 70-70-70, you know, I’m a former strategy consultant from Bain and my brain just goes that way. I have a feeling, though, Kyle, you and I may be in the minority in this universe. Can you maybe get us oriented to your numbery probability worldview, if that doesn’t come naturally for folks?

Kyle Austin Young
Yeah, let me give you an example that has no numbers whatsoever, okay? So, when I first graduated from college, again, here’s a no numbers example, I wasn’t super excited about the entry-level positions that I was seeing. I wanted something more engaging, something more demanding, something with more responsibility, something with better opportunities for growth and career acceleration.

So, I did something really audacious. I was 21 years old, had a bachelor’s degree from the University of Oklahoma and I applied to be the product development director at a growing health organization. And, were I to win this position, I was going to be the boss for people who were in their 50s, 60s, 70s. Again, I’m 21. Some of these people have PhDs, master’s degrees. They’re experts in their field, and I’m applying to be their boss. So, a little bit audacious, but I got the interview, and I wanted to make the most of it.

Pete Mockaitis
No kidding.

Kyle Austin Young
So, at that point, what I did is I engaged in a habit that I call thinking negative. Most of the time when we’re pursuing big goals, people encourage us, “Think positive. Don’t worry about what could go wrong. If it’s meant to happen, it’ll happen,” or, “You’ll cross that bridge when you come to it.” I think that’s really, really bad advice.

I understand it. The fear is that if we identify these risks, maybe we’ll be so discouraged that we won’t move forward. I believe we have an opportunity to use our creativity to systematically de-risk our goals. So even at this time, before I was consulting, this was when I was just trying to get my first job out of college, I tried to identify, “What are the potential bad outcomes that could happen instead of what I want?”

And the reason for that is we can understand probability similar to how we traditionally understood matter. We pretty much all heard the phrase that, “Matter can’t be created or destroyed. They can just be transferred and rearranged.” And that’s true when it comes to probability. The odds of all the different outcomes that could happen add up to 100%.

So, if we want to make a good outcome more likely, we have to make the bad outcomes less likely. And one of the most straightforward ways to do that is by thinking negative, identifying the bad outcomes, and trying to reduce the risk of those things coming to life.

So, in the context of applying for this really important position, something that had the opportunity to really accelerate my career, I identified three potential bad outcomes. The first was that maybe the hiring squad would reject me because I looked so young and they were concerned there’s just no way that someone so young could lead this team. You know, understandable.

Well, what could I do in response to that? I couldn’t change my biological age, you know, I couldn’t do the Captain America thing and take the superhero.

Pete Mockaitis
Put a white beard disguise.

Kyle Austin Young
Yeah, well, that’s literally, half of that is what I did. Half of that is literally what I did. I was 21 years old. I looked like I was even younger than that. So, in preparation for the interview, I grew a beard and it just made me look several years older. It didn’t make me look as old as the people I’d be managing, but it at least took the edge off. I didn’t walk in looking like a little bitty kid.

So that was just a creative solution to try to de-risk that potential bad outcome. In the book, I call them PBO, another PBO that I identified was they might not want to hire me because of how flimsy my resume was. I didn’t have a lot of experience. I was fresh out of college. Again, I couldn’t change that. I couldn’t go out and get years of experience in preparation for this interview. But I could try to redirect the conversation.

And so, what I did is before the interview, I typed up a plan for all of the ways that I was going to try to reinvent and optimize this department. It became so thick that I had to have it spiral-bound, it was a book, and I took it with me and gave it to everybody I interviewed with.

And when they would ask me questions about my past, about my resume, I would just redirect it to become a conversation about the future, about the plan that I had for this department. And it, ultimately, took a lot of the pressure off when it came to not having a lot to show in terms of prior work experience.

The third potential bad outcome I realized, this is the last one I’ll give an example of, was that there was concern that I might not fit in with the existing team members. They might reject me thinking, “How is somebody young going to get along with these people who are so much older than he is? These people who are his parents’ age, his grandparents’ age, how is he going to be able to manage them effectively?”

So, what I did was a little bit creative. I asked an existing team member if the department had read any books lately, and she recommended a few different titles. And so, I went out and read all of them. And what that gave me the ability to do was speak this team’s language. I knew about their goals. I knew about some of the frameworks they were using and considering. I could make inside jokes.

I ended up in a group interview at one point where it was me and several other candidates who had gray hair, much older than I was, much more experienced, probably much more qualified. And I was running circles around them because I knew exactly what the team was up to. I made a joke at one point. There was a book out called The Whuffie Factor. It was about how brands can win social capital.

And somebody on the team presented an idea and I said, “I think that could bring us a lot of whuffie.” And I remember looking around, the other candidate’s eyes are bugging out of their heads, like, “What did he just say? What is he talking about?” But the existing team members were all laughing. They knew exactly what I meant.

So, at the end of all of this, I got the job. I became the product development director for this health organization at 21 years old. It all started by identifying what was going to have to go right. In this case, it was pretty straightforward. I just needed the offer. I already had the interview. But what could go wrong? What were the potential bad outcomes that could sabotage me getting what I wanted?

I identified three. I used my creativity to try to take as much risk out of them as I could. I tilted the odds in my favor and I walked away with a good outcome. I would later be laid off from that job, laid off from my next leadership position, and that’s what inspired me to start consulting. It was the diversification that it brought. But it was certainly something that set my career on a very different track than it would have been if I’d started in one of those assistants to the marketing manager roles.

Pete Mockaitis
Well, Kyle, that is a heck of a story. And I imagine that the people hiring you must’ve been scratching their heads, like, “Who the heck is this guy? Where did he come from? Are we crazy to actually consider this? But, like, we all saw the same thing. He was saying a lot more smart stuff than the other people. Nobody else had a spiral-bound opus master plan for what to do. So, in a way, it seems crazy to hire him, but another way, it seems crazy to not hire him.”

Were they open with you about this?

Kyle Austin Young
Oh, that’s exactly what happened.

Pete Mockaitis
Like, Kyle, “Here’s where we’re coming from, man. Here’s the deal.”

Kyle Austin Young
I got a call from one person, I think, it was kind of unsanctioned, and it was just him saying, “Obviously, we can’t offer you this job, you’re 21, this makes no sense.” But then I, just listening to him talk himself out of it. And so, I just sat there and it was about 30 minutes of him trying to talk himself out of voting to hire me.

I got an email from the CEO the day after that interview where there was a group interview. I just bumped into him in the hallway and, again, I’m crazy. So, I said, you know, “Hi, I’m Kyle. Here’s one of my spiral-bound plans for turning around the product development team,” and gave it to the CEO of the organization.

The next morning, I woke up to an email from the CEO, who I wasn’t really supposed to have even seen that day, and I thought, “Oh, this can’t be good.” And he said, “In my entire career, you’re the most prepared candidate I’ve ever seen.” And so, there’s this line in sales, I’m not a salesman by trade, but there’s a line that, “Selling is overcoming objections.”

And I see probability hacking as a similar discipline. Essentially, we have something that we want to happen, reality has some objections to that because our goal comes at the opportunity cost of all these other potential outcomes, and it’s our job to kind of sell life on the future that we want, try to overcome these objections, take these risks off the table, and make it where our path is the path of least resistance.

Pete Mockaitis
Yeah. Well, boy, you know, Kyle, this is a very exciting conversation. I feel like this whole body of work, this collection of ideas, has tremendous flexibility and power and implication. What comes to mind for me is, like, the 80-20 principle. Like, that’s just, like, eye-opening, game-changing, a wide array of things. And, boy, when you get it, things can be so transformative, it almost can feel like magic.

And so, boy, there are so many implications to this, but one I’m thinking about is that you got to get pretty specific, and you got to get pretty somewhat focused on a narrow-ish set of priorities. Because, Kyle, I mean, you can’t make a spiral-bound plan and read everybody’s favorite books for 20 interesting job opportunities. You got to kind of narrow the playing field in order to go all in on that thing and create unheard of results.

Kyle Austin Young

I think that’s true. I think that, in that specific example, had I been applying for 20 jobs that I wanted as bad as I wanted that product development director job, there could have been some challenges. Now, I would, in a friendly way, counter and say that I think some emerging technologies are making that more possible than ever.

We now have tools that can help us create proposals much more quickly than we could when I was applying for my first job out of college. We now have tools that summarize books for us and give us the opportunity to digest the key insights from a piece of content a lot faster than we would have, otherwise.

But, yes, you’re absolutely right that it starts with a goal. It starts with getting really clear on what you want, and, in that context, you then have the opportunity to optimize your odds. One of the reasons why I think that’s really important also is when it comes to asking for advice. I’ve, historically, this sounds arrogant, but I’ve historically been kind of opposed to asking for advice, and it’s not because I think I know everything, not by a long shot.

But what I found is a lot of people’s advice is unapplicable in ways that sometimes can even be confusing. And I’ll tell you a story about that. One time, I was considering taking on this new consulting client and it was going to be a huge retainer, lots and lots of money. But this was also just a notoriously difficult person. It was going to be a really stressful engagement if I chose to take it on. And I wasn’t sure what to do.

So, I decided to reach out to some peers and colleagues and ask them what they thought. And, originally, I was really frustrated because it almost split down the middle. About half of them told me, “Take the money,” and about half of them told me, “Why would you want the stress?” And at the time, I just thought, “How am I going to be able to make heads or tails out of this advice?”

And, finally, I noticed a trend. And the trend was that the people who I asked who had significantly less money than I did, almost unanimously said, “Take the job. Make the money. Why would you not?” And the people who I asked who had a lot more money than I did, almost unanimously said, “Why would you enter into such a stressful contract just in exchange for a paycheck? You don’t need that money. Go make it somewhere else.”

And what that taught me was these people weren’t really giving me advice in the context of what I wanted, in the context of my opportunities and limitations. They were giving me advice from their own context. The people who wanted money told me, “Go get the money,” and the people who wanted to avoid stress told me, “Go avoid the stress.” But that wasn’t really something that accounted for my priorities.

So, I encourage people to create a success diagram, which includes everything we’ve talked about. What’s the goal? What’s everything that has to go right for you to achieve it? For each thing that has to go right, what are the things that can go wrong?

And what’s powerful for that is it creates a context. It creates a context that allows me to ask other people for advice because now we’re on the same page. It creates a context that allows me to collaborate with other people who might be participating in the project. I can now delegate, I can brainstorm, I can say, “Here’s what we’re pursuing, here’s what has to go right, here’s what could go wrong.”

“Kevin, what can you do about this risk over here? Felicia, what can you do to help us take the risk out of this other potential bad outcome?” We now have the ability to have a shared text and, ultimately, it makes us a lot more effective when we’re pursuing big goals.

It also just gives us a way to store information. So, just as you mentioned, as the context changes, as we get new information, we have a place to put it where we’re constantly getting smarter over time and we can get that focus that you described.

Pete Mockaitis
Well, Kyle, this is such good stuff. Walk us through the whole thing in depth. So, we’re talking about the diagram. You just keep talking.

Kyle Austin Young
Well, you know, ultimately, what I teach in the book is I think that there’s been this cultural narrative that there’s two types of people who succeed. People who are really talented, connected, privileged, and people who get lucky. I don’t think that’s a very good understanding. It doesn’t take probability into account at all.

I think there’s four paths to success. I think some people succeed in spite of really bad odds because they get lucky. I tell the story in the book of Norma Jeane Dougherty. She’s working at an aviation munitions factory during the war when a photographer comes to take pictures for a military magazine. He notices how pretty she is.

He says, “Would you be interested in potentially having a career in modeling, be on some magazine covers?” She says, “Sure.” Quits her factory job, has a successful modeling career, and then, ultimately, has a really successful acting career under the stage name Marilyn Monroe.

Now, that’s a cool success story. Good for her. But if you met somebody who is an aspiring actress, would you reverse-engineer Marilyn Monroe’s story?

Pete Mockaitis

“Here’s what you got to do. Just get discovered on your job and then…”

Kyle Austin Young
“Step one, we’re going to need to get you a job at an aviation munitions factory because that’s what Marilyn Monroe did.” No, you wouldn’t. She, undeniably, achieved enormous success, but she did that, overcoming really bad odds. She got lucky, right?

So that is one of the paths through which people succeed. And it’s important to acknowledge that because it explains some of the success stories in our world that people have had such a difficult time reverse-engineering. It might not be as obvious as Marilyn Monroe, but there are stories where we’re out there, you know, “Oh, every CEO drives a blue car. Buy a blue car and you’ll be a CEO.”

No, you won’t. That’s unrelated. There’s no causation there. They just like blue cars. It has nothing to do with that. So, it’s important to understand that some people are succeeding through luck. It’s important also to understand that we have the opportunity to experience more luck in our lives when we recognize that you don’t always have to beat the odds, sometimes you can play them.

One way that you can overcome bad odds is through the power of multiple attempts. I interview entrepreneurs for the book, like Apoorva Mehta who founded Instacart. Instacart experienced enormous growth during the pandemic because people were at home, they couldn’t go to the grocery store, and grocery delivery was in exactly the right place at the right time.

I think it was, don’t quote me, I could find the number, I believe he said it was a $9 billion increase to their valuation. Just absolutely remarkable what they were able to achieve. So, you hear that, you think, “Wow, how could anybody be that lucky to be in exactly the right place at the right time?”

Then you learn that Apoorva Mehta started over 20 businesses before Instacart. And you think about these numbers in our heads that nine out of 10 businesses fail. Well, we would expect a couple of his businesses to be successful. Maybe not nine billion in ten months, but, all of sudden, these odds have changed because of the power of multiple attempts.

In the book, I also talk about Thomas Edison. Thomas Edison was in a race to develop the first practical incandescent lamp, and he’s, ultimately, competing for this really valuable patent that could change the trajectory of his career, but he’s not the only person trying to do this. All of them are struggling to find a filament that can get hot enough to glow without catching on fire or snuffing out, not being worth the effort.

What he did that was different than these other inventors, was he experimented with 6,000 different plant materials, and he ultimately finds that carbonized bamboo, which would not be my first guess, is this nearly ideal filament for what he was looking for. He gets this patent. It helps him achieve enormous success in his career. So, some people are succeeding because of the power of multiple attempts, and I give some examples of that.

Other people are succeeding because they choose to, very intentionally, pursue goals where their odds are good. And I think there’s a lot of wisdom in that, too, to recognize that we have areas of strength, and that because of those areas of strength, we have an opportunity to choose goals that are more likely to succeed. And then success tends to beget success in other areas.

I give the example in the book of people who want to play in the National Basketball Association, just to illustrate how our attributes can change our odds. If you’re shorter than six feet tall, and the average US male is 5’9″, I’m 5’11”, so I’m under six feet tall, then your odds of playing in the NBA are one in 1.2 million. So that’s terrible odds. Terrible odds.

But here’s what’s really interesting. If you’re between six feet tall and six foot three, your odds go up to one in a hundred thousand. If you’re between six four and six seven, it’s one in eight thousand. Between 6’8 and 6’11, 1 and 200. And this is what knocks people over if you happen to stand over 7 feet tall, if you’re over 7 feet tall, your odds of playing in the NBA are actually 1 in 7. One out of every seven people over seven feet tall is playing in the National Basketball Association.

Pete Mockaitis
The rule of seven.

Kyle Austin Young
At least in the United States of America, yeah, you’d line them up. And that’s pretty incredible to think about, that as we just got incrementally taller, our odds changed and changed and changed. And by the end of it, we went from one in 1.2 million to one in seven.

So, there’s real power in taking stock of, “What are the areas where we do have strength? What are the areas where we do have advantages? They might not be the goals that we’re most excited about right now, but could pursuing some of those goals lead to opportunities down the line?

You know, I’m really thankful to have this book deal. One of the things that made that possible was, first, writing for sites like Harvard Business Review and Forbes. Those were smaller accomplishments, but they brought bigger accomplishments within reach.

And then the fourth path to success is what we’ve described. It’s probability hacking. It’s taking the odds we have, thinking negative, identifying bad outcomes, and using our creativity to ultimately make those odds better.

In some ways, we can layer those onto the other three paths. We can use it to get lucky more often. We can use it to reduce the number of repeated attempts that we might need. We can use it to make more goals, things that actually look pretty good from an outlook standpoint. So that’s more or less how I think about this.

Pete Mockaitis
Okay. Well, so thinking about your second chapter, “Understanding Your Odds,” I mean, you had a delightful bit of research there about the NBA. How does one go about knowing the odds given, by definition, the future is not completely knowable? So, I mean, I could just make up some numbers in a spreadsheet, but how do I get those?

Kyle Austin Young
It’s a fair question, and I’m very transparent about the fact that this is going to be an estimate. You have to kind of choose between two different realities. You can turn to base rates, which don’t typically take your individual attributes into account. They’re normally a guess. Often, odds are dramatically misreported. Some of the things that, you know, considered understood to be absolutely true aren’t even close to that.

I bring in a couple of news headlines. Here’s three. These are real-life headlines published by actual news outlets. One of them is, “Texas man survives one in a million chance of being struck by lightning.” Another is, “One in a million chance, Salado couple’s car struck by lightning.” Another is, “The odds of getting struck by lightning are one in a million. Wednesday, it happened three times in Wichita.”

One of those stories actually features a quote from an emergency room doctor affirming the idea that your odds of being struck by lightning, actually the exact quote is, “Your chances of being struck by lightning are roughly one in a million.” But according to the National Weather Service, the actual number for the average American is one in 15,300.

It’s not one in a million, not even close to one in a million. The closest I could come to explaining that one in a million number is that’s roughly your odds in any given year, but it’s not your odds over the course of a lifetime.

Pete Mockaitis

Well, I think you’re being generous, Kyle. I think no one really thought about it. They just say, “It’s really rare, so we’ll call it one in a million.”

Kyle Austin Young
Yeah, sure, it’s a one in a million thing. We love the number one in a million. It’s one in a million. I give the example. I share a short story that’s about someone who dies in a tragic bicycle accident. It’s fictional, but the phrase one in a million comes up. And, okay, sure, dying in a bicycle accident, one in a million. Surely, right, I mean, that has to be so rare. According to the National Safety Council, one out of every 3,546 Americans will die in a bicycle accident.

So many of these numbers that are circulating in our world are just made up. They’re misreported. They don’t take our individual attributes into account. Sometimes they’re weighed down by people who made bad decisions.

When we think about the odds of a new product succeeding when it’s released to the market, there are rates for that based on research. But then you think about projects like Bic for Her, which was a line of writing pens that were marketed to have a thinner barrel to fit a woman’s hand.

Pete Mockaitis
Yeah, women need that.

Kyle Austin Young
Yeah, women need a thinner pen so that they can write effectively. And this product got laughed out of the market, pretty quickly discontinued, but there were significant investments made to release this product.

And so, when you think about that, if they were to just do even a little bit of keyword research, I give some examples in the book, they could find pretty quickly that no one was looking for pens for women. That wasn’t a desire. There were people looking for a lot of other types of pens that could’ve been potentially a better opportunity if they were to release a product in that space.

And so, base rates are also weighed down by people who made decisions that you probably wouldn’t make, right? We look at how many failed products there are. Well, we found that the number one cause of failed product releases, according to some data by CB Insights, is a lack of, they call it no market need. It’s just a lack of demand.

Pete Mockaitis
Yeah, nobody wants the thing.

Kyle Austin Young
Yeah, nobody wants the thing. So now we’re thinking about, “Well, base rates say that most of the products that get released failed.” Okay, but is that because people are releasing things that they never took the time to validate at all? If I take the time to validate demand for my product or service, my odds are very different.

So, ultimately, you ask the question, “Where do these numbers come from?” And you have to make a choice. You can turn to base rates, which have a number of flaws, or you can estimate. And what the leading forecasters in the world do is they will typically try to break big predictions about world events into smaller ones.

Instead of saying, you know, “What are the odds of this war happening?” they’ll say, “What are the odds that this country experiences an affordability crisis while this other country experiences a surge in nationalistic pride?” whatever the case may be. They try to break it down into the component parts, the ingredients that could lead to a conflict like that or to a good outcome, depending on what they’re predicting.

And when we break that down in the context of our goals, I find that we have an opportunity to make predictions that can be, in some ways, an antidote to overconfidence. If we go back to that idea of running a marathon, we need to eat, sleep, and train according to specific regimens for 90 days, what’s the base rate that says whether Kyle will stick with his diet for 90 days? I mean, I’m Kyle. Like, there’s no statistician running the numbers on that.

So, to some extent, there is an expectation in the context of these very individualized and personal goals that we’re going to have to make some estimates. But by breaking them down into the component parts, and then being informed by base rates, letting them challenge our assumptions, I think we have an opportunity to deepen our understanding of how likely we are to get what we want.

And again, beyond that, by probability hacking, by using our creativity to take the risk out of these goals, we have an opportunity to improve our odds of success. And that’s what I think can change our lives.

Pete Mockaitis
And I’m curious, do you have any rough numbers for starters that you like to hang your hat on or base level assumptions? Because, for example, when I’m considering a business initiative, it’s like, “I have no idea if this thing is going to work out.” It’s like, “But it seems like a good idea to me.” But historically, you know, the slight majority of “seems like a good idea to me” things did not work.

So, my base level assumption is like, “There’s a 30% chance that this thing will work out.” And then I like to see, “Okay, well, given that,” this is why I think you and I are simpatico. It’s like, “Well, given that, is it worth the time and money to embark upon this risky path, knowing there’s a less than one in three chance it’s going to work out?” And it’s like, “Well, heck, yes, it is because the upside is so substantial within. Well, then game on, let’s do it.”

So, I found that quite helpful, it’s just like put that in a spreadsheet and mapping it out. So, 30%, it’s a little bit arbitrary, a little bit made up, but it’s kind of based on my own experience, so there’s more than nothing in terms of the evidence supporting it. So, do you have any rules of thumb, guidelines, numbers that find their way into your estimates often?

Kyle Austin Young
Sure. I’m not a financial advisor. I can’t give investing advice, but I can say that I tend to be more risk averse than most people do. I hate losing money. I just almost can’t stand it. So, I want to be pretty confident that a goal is going to be successful.

And how do I get a sense of that? Well, I create a success diagram and I try to look for gaps in my thinking. I, then, again, have a context for asking for advice. I can go to people who know more than I do and say, “Are there bad outcomes I’m not considering or bad outcomes that I’m not taking seriously enough? Is there a more straightforward path to what I want?”

The thing that I find encouragement in. There are two things, actually. One is, you mentioned earlier that this isn’t really intended to just be a step-by-step framework, that that’s part of it, but it’s really a way of thinking and a suite of tools that we can use situationally.

Sometimes we might want to leverage the power of multiple attempts. Other times we might want to create a success diagram and try to do everything we can to minimize the risk of potential bad outcomes. We can do that in real time at every step in the process.

So even if we need to pivot, even if we think we need department manager A’s approval, it turns out we’re going to need department manager B’s approval. Great. What are the reasons that that person might reject what we’re, ultimately, offering?

So, there’s an opportunity to do this work as we go and improve our odds. And the knowledge that I have the ability to do that is one of the things that gives me confidence that even when uncertainty arises, even when unexpected speed bumps get in my way, I know how to change my odds, and that’s something that I find encouraging.

The other thing, though, is I encourage people not to think of our goals necessarily as pass/fail. Even if we don’t accomplish the original outcome, we can sometimes accumulate assets and resources that can be repurposed.

In the book, I tell the story of this group of friends who, I believe they just left jobs at PayPal when they don’t, I’m pretty sure it was PayPal. I’m not 100% positive. They decided to start this new dating website at a time when the internet was much younger or much newer, and it was difficult to upload content to the internet. It just wasn’t something that many people had the tools or the skills to do.

And one of the ways this dating site planned to differentiate itself was it was going to make it really easy for people to upload a video introducing themselves, and then put themselves in a position to meet people who might want to go on a date with them. And that was a pretty clever differentiator at that time.

The challenge was they just couldn’t get people to do it. It was a time when it was a new tool, privacy concerns were a little different back then, the idea that I was going to upload a video of myself to the internet for strangers to watch to consider whether or not they wanted to go on a date with me, that sounded crazy. Now we put content of ourselves online all the time, but that was a concern.

So, ultimately, this dating website fails. But this group of entrepreneurs didn’t give up on the idea. They instead stopped and asked the question, “What assets and resources have we accumulated through the work that we’ve already done?” And one of the biggest things was they’d use their programming skills to develop this incredible tool for uploading videos to the internet, something that was really difficult to do at the time.

So, they pivoted a little bit to a new goal, which was, “What if we started a website where anyone could upload videos about anything they wanted to?” And they call it YouTube. They end up selling it for one and a half billion dollars, and it becomes this thing that changes their lives. And so, you asked the question, “At what number is something a go for me?”

Well, I’m more risk averse than most people are, but I know I can change my odds over time. And I also don’t necessarily view failure the exact same way, because I know of a failed dating site that made over a billion dollars.

And so, I think there’s typically opportunities when we have a success diagram to be able to collect, or rather remember and process, “Here’s all of the resources that we’ve been able to get our hands on as a result of the work we’ve done.” We’re not finishing where we started, even if we’re not finishing where we wanted to.

Pete Mockaitis
So good. Well, so, Kyle, we’ve said the words success diagram a few times here. Can you tell me, literally, pen to paper, what does my success diagram look like?

Kyle Austin Young
Your success diagram starts with the goal you want to accomplish. That’ll go on the right side of the page. And then you will make a list leading up to it of the steps that are going to have to be achieved in order to accomplish it or the things that have to go right. Sometimes it’s not linear per se. Sometimes it’s just, you know, the ingredients in success, like in that training for a marathon example.

It’s not that we’re going to eat a certain way, and then we’re going to sleep a certain way, and then we’re going to train a certain way. In reality, it’s that we’re going to be doing three things simultaneously that we’ve been told can lead to success. So, there is a template.

This will get better over time, but I wanted to give people something because it’s a question I get a lot. If you go to SuccessDiagram.com, there’s a free template that you can just print. You don’t have to buy my book or anything like that. You don’t even have to give your email address. It just makes it really easy for you to fill in, “Here are some of the critical points on the path to my goal. Here are some of the things that might go wrong.” So, that’s something you could certainly take a look at. It’ll be helpful for you.

I know that podcasting, you know, it’s a little bit tricky with an audio discipline to paint a word picture for you, but I typically draw a circle for everything that has to go right. I write the thing in the center of the circle, one at a time, goals at the end of the list, and then beneath each thing that has to go right, I just make a list of the potential bad outcomes that could ultimately sabotage my success.

Pete Mockaitis
All right. Well, Kyle, tell me, anything else you want to make sure to mention before we hear about a few of your favorite things?

Kyle Austin Young
I want to talk about my favorite things.

Pete Mockaitis

All right, let’s do it. Can you start with a favorite quote?

Kyle Austin Young
You know, one of the real privileges of writing this book was I got the opportunity to interview Jack O’Callahan who played for the U.S. Men’s Olympic Hockey Team in 1980 during the “Miracle on Ice” when the United States beat the Soviet Union, this very unlikely victory.

He has this, I wouldn’t call it a quote, they used it as a quote in the movie version, but he says that he doesn’t remember exactly what was said by his coach Herb Brooks in the locker room before the game.

But he says he remembers leaving the locker room to take the ice with the impression that what his coach had said was, or tried to communicate, was, “If we played these guys 10 times, they would probably beat us nine times, but they aren’t going to beat us tonight.”

And that’s a quote that means a lot to me, because it acknowledges that we often are up against goals where our odds aren’t very good, but through the power, in my opinion, of multiple attempts, we have the opportunity to persist, achieve success, and then dramatically change our odds on subsequent pursuits.

And if we go into each one of those, recognizing that we’re going to fail maybe even more than we succeed, depending on how audacious the goals we’re pursuing are, but this mindset, “They’re not going to beat us tonight, that we’re going to do everything we can to make this the time that we ultimately find success,” I think we put ourselves in a powerful position.

Pete Mockaitis
And a favorite study or experiment or bit of research?

Kyle Austin Young
I’ve already mentioned this one, but I think that one of my favorites is just the story of Thomas Edison because what I love about his story is a lot of people have this idea of kind of decision overwhelm, that, “If there’s too many options, we’re going to be paralyzed and we won’t know what to do.” I can understand why people would feel that way.

What I think the opportunity is when we’re making decisions like that is we just need to find a standard to measure the ideas against. And in his case, it was just, “Which one of these filaments glows the longest without burning out or without catching on fire?” And that allowed him to sift through 6,000 different ideas, and it wasn’t overwhelming. He just had a stopwatch. It’s just, “Which one of these accomplishes the goal?”

And so, I think a lot of people who are struggling to weigh their options and make a decision that they’re proud of are doing that because they haven’t really defined what success looks like. If we know what success actually looks like, we can hold our ideas up against it, and, all of sudden, it becomes a lot easier, in my opinion, to identify the one that makes the most sense in our context.

Pete Mockaitis
All right. And a favorite book?

Kyle Austin Young
I’ll tell you book that I think pairs really well with mine. It’s a book by a friend and colleague, Dr. Ron Friedman, it’s called Decoding Greatness, and he takes the idea of reverse engineering and brings a framework to it. It’s basically, “How can you take great work, completed by other people, and use it to improve your own performance?”

And I think it’s a really nice pairing with my book because, ultimately, if you have a framework for learning how to do things that comes from studying others, and then you have a framework for improving your odds of success, then I think you’re in a pretty strong position.

Pete Mockaitis
All right. And a favorite habit?

Kyle Austin Young
A favorite habit for me is thinking negative. I’m sorry to be an Eeyore, but I think that the idea that positive thinking is an antidote to risk just doesn’t make any sense, the idea that I can somehow wish something into existence. I think there’s tremendous value in focusing on what we want.

I think there’s tremendous value in that sense of kind of manifesting what our intentions are because when we’re really clear on what the goal is, it helps us sort through the information that we experience in life. We know who to talk to at a networking event. We know which news headlines to pay attention to and which might not be relevant to us. So, I totally value and appreciate the level of focus that I think is implied there.

But for me, tell me how if I’m training for a marathon, positive thinking is going to keep it from raining on a day when I need to run, to tell me how wanting to run a marathon is going to prevent shin splints? It just doesn’t work like that. We have the opportunity to think negative, identify the things that could go wrong, and use our creativity to systematically de-risk our goals.

Pete Mockaitis
All right. And is there a key nugget you share that really seems to connect and resonate with folks, they quote back to you often?

Kyle Austin Young
Probably you don’t have to beat the odds. Well, sometimes you don’t have to beat the odds. You only have to play them. Obviously, there’s goals where that doesn’t apply. I talk about the story of someone trying to graduate from college, and some people have better odds at that than others do.

And it wouldn’t make sense for someone with bad odds to enroll in four different universities and hope that they’ll complete one of the four programs. So, there’s certainly exceptions to that. But in many goals, one of the most reliable ways to overcome bad odds of success is through the power of multiple attempts.

Can I tell one last story very quick?

Pete Mockaitis

Oh, yeah.

Kyle Austin Young
In the book, I talk about Ben and Jerry’s. Ben and Jerry’s was this upstart organization that wanted to enter into the really crowded industry of ice cream sales. And at that time, and also today, the best-selling ice cream flavor in the world is vanilla. It’s really hard to make a vanilla ice cream that’s so much better than everyone else’s that they leave their favorite ice cream brand and come over to your company, right?

So, they decided to do something different. They said, “We’re going to try to make exotic new flavors that no one’s ever heard of before. And it’ll be so provocative that people will say, ‘Well, I’ve got to try that.’ And if they like it, we’ll be the only place they can get it because no one else has these crazy flavors that we’re dreaming up.”

But that’s an unreliable strategy, at least in the context of one attempt. It’s hard to guess what bizarre ice cream flavor enough people are going to like and want to actually try. So, what they did is they entered into a model where they knew that failure was going to be a big part of it, and they resolved to celebrate those failures.

And so, if you ever go to the Ben & Jerry’s factory in Waterbury, Vermont, I’ve been personally, outside, they have what they call the flavor graveyard, and it has actual headstones with these little funny epitaphs for failed ice cream flavors that they’ve had over the years. They have over 300 discontinued flavors of ice cream.

But recognizing that that was going to be part of the game is what allowed them to, ultimately, uncover classics that made them the best-selling ice cream brand in America for many years.

Pete Mockaitis
And, Kyle, if folks want to learn more or get in touch, where would you point them?

Kyle Austin Young
If you want to grab a copy of the book, you can do that pretty much anywhere – Amazon, Barnes & Noble, Target, directly on the Penguin Random House website. If you want to learn more about me, you can go to my website, KyleAustinYoung.com.

But if you want to connect, then find me on LinkedIn. That’s been one of the fun surprises about this journey is, at first, I wasn’t asking for that specifically, but people would find me on LinkedIn after some of these interviews and reach out. And it’s been a lot of fun to have those conversations. So now I’m just trying to shorten the path to that. If you have any questions, send me a message.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Kyle Austin Young
I would encourage you to try to create one success diagram for a goal. I would encourage you to try to see what it looks like. You’re not going to have all the facts, and, in some cases, that means you won’t want to rely on predictions that would come out of it, but you’re now going to have a tool that allows you to collect information, add it over time.

And when you create diagrams for various goals that you’re considering, you can start to make decisions around which one makes the most sense in your context. In so many cases, when people are trying to prioritize a goal, they’ll sometimes ask the question, “Which one aligns most with my values?” or, “Which one sounds like the most fun?” or, “Which one do I think will bring other opportunities within reach?” All those are great questions.

But if we aren’t stopping to also consider our odds of success, then why does it matter how much alignment there is if the goal’s almost certainly going to fail? I think that we need probability to have a seat at the table. Certainly, there’s goals like curing cancer, where even when the odds are bad, we need to keep trying to do it.

But in the context of our careers, I don’t see any reason to invite that level of risk. Let’s find the goals that are most likely to have a good outcome and then ask questions like, “Where is there the most alignment?”

Pete Mockaitis
All right. Kyle, thank you.

Kyle Austin Young
Thank you.

1079: The Brain Science Behind Successful Change with Dr. Britt Andreatta

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Dr. Britt Andreatta explains the neuroscience behind why we resist change and what all levels of the organization can do to handle it better.

You’ll Learn

  1. How and why our brains resist change
  2. How to actually get people on board with change
  3. How leaders unknowingly alienate people with change

About Britt

Dr. Britt Andreatta is an internationally recognized thought leader who uses her background in leadership, neuroscience, psychology, and education to create science-based solutions for today’s workplace challenges. Britt is the CEO of Brain Aware Training and former CLO for Lynda.com (now LinkedIn Learning). She has over 10 million views worldwide of her online courses and is the author of several best-selling books on the brain science of success including Wired to Grow, Wired to Resist, Wired to Connect, and Wired to Become. She recently won the 2024 Thought Leader of the Year by the Association for Talent Development. She is frequently named a “Top 10 Influencer” and regularly consults with organizations on leadership development and learning strategy.

Resources Mentioned

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Britt Andreatta Transcript

Pete Mockaitis
Britt, welcome!

Britt Andreatta
Thanks, Pete. It’s great to be back and have a chance to connect with you.

Pete Mockaitis
Oh, yes, it’s good to be chatting. It’s been 500+ episodes, so it’s about time, I’d say.

Britt Andreatta
Yes, you’d been busy. I love all the stuff you’re doing. You seem to talk to everyone.

Pete Mockaitis
Oh, thank you. Yeah, well, it’s funny, our LinkedIn has so much overlap with folks.

Britt Andreatta
I know.

Pete Mockaitis
And you’re up to stuff, too. So, you’ve got a second edition of Wired to Resist that is fresh, and we talked about your other books but didn’t go into much detail about Wired to Resist in our previous conversation, so it seems like now is the time. So, can you tell us, what’s this one all about?

Britt Andreatta
Yeah, so Wired to Resist, the first edition is all about change and the brain science of change, and why humans are kind of biologically wired to resist it. But in this new edition, I’ve just updated a lot of the data, I’ve added a lot of new content. Change has really accelerated in the last five years since I wrote the first edition. And so, we know that people are experiencing change fatigue more than they ever have, and that’s driving burnout.

We know that technology is just flooding pretty much every part of our lives with massive upheaval. And, of course, you know, the world changes and the environment creates pressure. So, I really wanted to update it so that it was relevant for what we’re all kind of navigating on a daily basis these days.

Pete Mockaitis
Okay. Well, so change, it’s a juicy topic. Can you tell us, in your work and research here, what’s among the most surprising and fascinating discoveries you’ve made about us humans and brains and change?

Britt Andreatta
Yeah, so the research has shown that when we go through change, there’s kind of four key brain structures that can get activated. So, one is the amygdala, and we tend to respond to change as potential danger until we get more information. So, our body always is a survival mechanism, and it’s going to assume the worst unless it gets more information.

So, the amygdala can get kicked off. That can be made worse depending on how transparent the leaders are and if they leave room for the brain to fill in a story. Because when we fill in a story, we always fill in layoffs and, “Losing my job and it’s going to be awful.” So, the amygdala is one.

The basal ganglia is the second one that has to do with habits. And when we do a behavior over and over again, our basal ganglia, turns it into kind of a low-energy package where we can run that behavior without thinking about it.

An example most people might know is driving a car. You know, the first time you learned to drive a car, you had to think about it a lot and concentrate on the act of driving. But after you do it a few times, the basal ganglia is what turns it into something that you can do without thinking about the act of it anymore.

And this relates to change because most change is asking people to develop new habits of some kind, new ways of speaking or behaving, and that’s going to be awkward and uncomfortable at first until we get enough repetitions, magic number is around 40 to 50, for the basal ganglia to turn it into something that we don’t have to think about.

But even more important, change is often asking people to leave a habit that they already know, that’s well-grooved with hundreds, if not thousands of repetitions. And so, the reason why so many change initiatives fail is because people don’t actually make the shift in their behavior that has to go along with what that change is asking of them. They stay stuck in the old habits. So that’s important to pay attention to.

The third brain structure is the entorhinal cortex, and this is the part of the brain that acts as your GPS system, how you get home every day without having to plug it into a map. Your brain has built a map. And what we know is that if we do a change that requires people’s physical space, where they work, this part of the brain has to build new maps. It can and it will, but it requires some extra cognitive energy.

It also maps social space. So, the entorhinal cortex also is how we kind of pay attention to who has power, who we have affinity with. So, if you ever re-org a team or merge two departments together, you’re messing with people’s maps, mental, physical, and social maps. So, again, our brain is built to do this, but it can then contribute to the exhaustion or change fatigue that people feel.

And then the one that really blew my mind, Pete, and I kind of am always excited to share this because I was like, “No way.” We have a part of our brain, it’s called the habenula, whose job it is to prevent us from failing in the future. So, how it works is it uses chemical guardrails. And the example I usually give people is think back to our hunter-gatherer days. If I walked down a path and found food or water, my brain would reward me with serotonin and dopamine.

And if I went down another path and I didn’t find anything, the habenula would activate. And when it’s active, it cuts off, it restricts your serotonin and dopamine, meaning I don’t get the feel-good chemicals. And when I come to that fork in the road the next day, I just psychologically feel like I want to go down the first path.

What’s amazing is it can be so powerful as to suppress your motor neurons, meaning it’s hard to walk down the wrong path. So, what does that have to do with change? Well, change always has failure in it. Very rarely does change unfold on time, on budget, the way it’s supposed to. And so, leaders are accidentally coding change as failure, which is increasing people’s resistance to the next change that’s announced.

So, once we kind of understand these four brain structures, it really gives managers and leaders some real clear actions that helps them both design and announce change and support change in ways that are going to then increase adaptability and resilience of their people.

Pete Mockaitis

Well, that’s so much fascinating stuff. Thank you. So, this habenula, it’s designed to keep us from failing again, and it can sort of shut us down with less serotonin, less dopamine, and less sort of motor neuron stuff. So, then our motivation, and maybe our even ability to walk to a spot is hampered.

And I guess that’s intriguing because I think about a young Pete Mockaitis versus a current Pete Mockaitis, and I guess I had my share of disappointments, failures, rejections, traumas, bummers. And it’s interesting how I really do find, I don’t want to be a pessimistic negative Nellie, but I really am like a different person, especially entrepreneurially as opposed to opportunities.

Like, I used to think, “Oh, that’s so awesome. It’s totally going to work.” It’s like, “Well, I’ve seen enough things not work to think, ‘Hmm, it probably won’t work. Am I still interested, eyes wide open, knowing it’s more likely not to work than work?’” And so, it kind of takes a pretty huge upside. Like, “Well, it might not work, but if it does, it’ll be so huge. Yes, it’s still worth it.”

So, I’ve become, I guess, a shrewd, discerning, grumpier evaluator of opportunities of all sorts, not even business-y things, but just like a social opportunity, it’s like, “Ah, it’s probably going to be hot and crowded and loud and, aargh.” And so, I’m not just a grump. I’ve just learned some things.

Britt Andreatta
Yes. So, let me distinguish two things. One is there is such a thing as wisdom, right? Like, as we live life, our experience shapes our opinions and our beliefs, and we’re like, “Huh, you know, this hasn’t worked out the last three times. Maybe I should stop and pause and consider this.” Right? So, as we get on in life experience in years, I think there’s some natural wisdom that can sometimes also creep over into cynicism or skepticism.

But the other thing that’s in play, and I wrote a different book on this, Wired to Become, which is also about kind of our sense of finding purpose and meaningful work. During the pandemic, we all not only went into change fatigue, but we went well beyond that into diagnosable burnout. And the workforce, the global workforce is still showing really high numbers of burnout, even today.

And why I mentioned this is that burnout makes us, it kind of seeps joy away. So, things that used to make you excited, don’t make you excited anymore. It can make you apathetic and much more cautious and want to stay kind of home and in your safe space. So, then my challenge to you would be, “Are you being cautious about change? Or are you also experiencing some of the effects of burnout that many of us have not yet fully recovered from?”

Pete Mockaitis
Well, I love your pro tips here. If we find ourselves in the category of an overactive habenula, what is to be done?

Britt Andreatta
Yeah. So, from a leader perspective, let me first talk about change. The advice I give is that when we realize that, “Oh, this habenula is going to be paying attention to failure,” it really changes how we talk about change with our teams.

So, before I give this training, a lot of ways leaders approach it is if the change initiative is over budget or behind schedule, they come into the staff meeting and are like, “Oh, my gosh, you guys, we’re over budget. We’re behind schedule. What are we going to do?” And the habenula just hears failure, failure, failure.

Where, if instead that manager came into the meeting and said, “All right, you guys, high fives all around. Since our last meeting, you’ve done A, B and C,” and we acknowledge effort and progress. Now the brain gets the reward for having participated, leaned into change, done the things they were supposed to do. And then you can follow it up with, “But we’re over schedule and behind budget. What are we going to do about it?”

And so, we tend to kind of just focus on the negative and we’re accidentally making people more change-resistant by not first acknowledging effort and progress. You really want to do that, particularly around change, and then you can focus on “What do we need to fix?” So, in the work setting, I would suggest that.

In terms of burnout, really, the only recovery from burnout is two things: rest, making sure you’re getting enough rest; and playing more, because we’re like every other species. Species don’t play unless they feel safe. And we lost access to all of our forms of play for a good three years there. And many of us have not gotten back in the habit of going back and playing.

And what’s dangerous about burnout is, because it makes you so apathetic, you’ll be like, “Oh, yeah, I could go to that dinner out with friends and a movie. Eh, I don’t think I will.” Like the apathy keeps you from going, but, really, it’s playing and getting the reward of the fun with your friends and stuff that can pull you out of burnout.

So, rest and play are things that we all should dial up more in our lives. And then play gives you all kinds of other benefits. People who play frequently are much more innovative and creative. They’re generally happier. Play unlocks all kinds of good things about our sense of self.

Pete Mockaitis

Now you said we lost our access to play, and I guess I’m thinking there’s a universe of online entertainment, screen-related fun to be had from YouTube to TikTok, to video games and more, whatever your personal online entertainment poison of choice may be. When you say play does it exclude these? Or, is there optimal forms of play?

Britt Andreatta

No, it’s a great question. And my husband’s an avid gamer, so I appreciate gaming and online entertainment as definitely a legitimate form of play. However, during the pandemic, we were living in a heightened state of survival, right? We have a lot of amnesia about this, but we literally lived through a significant global trauma.

And we were so busy just trying to get through it. Many people overworked. They lost access to their normal ways of play. We couldn’t go on vacation. We couldn’t go to a water park. You couldn’t go to a movie theater. You didn’t go out to dinner with friends. And so, we all kind of pulled back and recreated lives that worked during that time. But for many folks, they haven’t re-fluffed back out to some of those activities.

So, that’s what I mean by play. Like, even though things are open now, there’s still a lot of people that don’t go do those things because they’ve just kind of gotten out of the habit of it or they’re biologically haven’t realized that they need to attend to the fact that this apathy is impacting them. But absolutely, online sources of entertainment can be great as long as you’re not doom-scrolling too much.

And if you’re using it to numb out feelings or avoid social connections, then maybe it’s not so healthy. But I think all of us kind of know when we’re using it to avoid life, versus we’re using it for enjoyment and entertainment. So, it’s something to pay attention to.

Pete Mockaitis
Okay. Well, that’s handy. Thank you. And so, onto change, you mentioned that when we have an ambiguous story, “It’s danger. It’s like guilty until proven innocent.” And so, I guess I just want to cover that in terms of change, like people say, “Oh, people don’t like change. Change is uncomfortable. Change is hard.” And I think there are there are times when, and maybe they’re rare, relatively speaking, but I want to get your hot take on when there’s a change that just feels clearly wonderful.

For example, someone says, “Hey, Britt, you know what, we realized there’s a couple key strategic roles where we are underpaying relative to the marketplace, you and others in similar roles are going to be receiving a 20% raise effective next pay period and ongoing.”

That just sounds clear and wonderful. Are our brains cool with that or do we still have a problem with that too?

Britt Andreatta
That’s a great question. I mean, that particular example is, really, you’re not changing my title, you’re not changing my job, you’re not changing who I’m reporting to, you’re just changing the amount of money that goes in my bank account at the end of the day for the work that I’ve done. So, I think most people would respond to that type of change with happiness.

We can really think about people’s motivation for change on kind of two axes. One is “Did we want the change? Yes, or no?” and “Did we choose the change? Yes, or no?” So, getting a raise without having to do more work, that’s a yes and yes. I will be running toward that and feeling good about it.

But if you also said to me, “Hey, Britt, we’ve identified that you’ve got some amazing talent. We’re going to give you a 20% raise, but you need to relocate to a different city or a different country and you got to take on 50% more work,” “Oh, I didn’t choose that. I’m not sure even I want that.” And, of course, then if it’s stuff, a no and a no, I’m going to resist and dig my heels in. So, we really have to look at people’s motivation for change.

There is some change that people love and run toward. And we also have to remember the more you move up in an organization, the more leaders tend to be entrepreneurial and tend to be more change-comfortable because they’re deciding and driving the change. But when you’re on the receiving end of change and you don’t have a lot of agency in that, that’s where you’re going to see more of the resistance.

Pete Mockaitis
Okay. Well, that’s good and clear. All right. Well, so then let’s run through it. If we want to have a change happen successfully, what are our top dos and don’ts?

Britt Andreatta
Okay. When we’re on the receiving end of change, there’s a few things that we can do that’s really about empowering ourselves. In an ideal world, the people above us would be designing great change and leading us with support and being transparent, but sometimes that’s not the case. So, part of it is like really just owning your own experience and asking questions.

We are more motivated for change if we can find a, “What’s in it for me? How can I make this valuable for me? How can I turn this into an opportunity to learn or grow or gain a new skill or work with a person that I like?” So, finding a sense of purpose in it.

If we can partner up with people that we like or care about and turn it into a team experience, so we’re not doing it alone, that can be helpful. Gamifying it, and this is why so many apps are valuable. I’m actually about to travel to Europe, so I hopped on Duolingo and I’m getting my little owl points every day as I complete my language lessons.

Pete Mockaitis
“You have to keep the streak or we will stop you, ceaselessly.”

Britt Andreatta
Right, I’m on my streak. But some of these things help us. Our brain loves a reward, but it almost doesn’t care what the reward is. So, that little “b-bing” that I hear when I complete some lessons and the little badge that I get, my brain is kind of happy with that. So, we can find ways to gamify stuff. And we can also lean into self-care.

Change is stressful, and so it’s important, when you’re going through a lot of change, to pay attention to, “Am I getting good quality sleep? Am I eating better? Am I, maybe, playing more to counterbalance the stress?” And then mindfulness, it turns out the brain is uniquely built for a mindfulness practice. It really just does amazing things. It can physically shrink the amygdala and make it less reactive in as little as a few weeks of five minutes a day. I mean, the studies on mindfulness are mind-blowing.

So, these are all the ways people who are on the receiving end of change can have agency, including saying, “No, I don’t want to go on this change. This is not something I want to be part of,” and acknowledging that you want to maybe find a different role or a different organization or whatever. So, those are kind of my hot tips for any of us who are on the receiving end of change.

Pete Mockaitis
Well, that’s good. Thank you. And let’s talk about mindfulness. I tell you what, I have gone back and forth with mindfulness in terms of I’ll read a journal article about, oh, people used Headspace for 10 weeks or 10 days, I think, it was, and they saw an increase in their heart rate variability. It’s like, “Oh, I can measure my heart rate variability. I can get Headspace. Game on. Let’s do it.”

And so, then I do it and I don’t think, I’m not sure if I am getting the results or benefits or not, and then I’m not sure if something is wrong with me, or if I didn’t do it right, or what’s the deal. So, do you have any pro tips for folks who think, “You know, I’ve tried this mindfulness stuff, Britt, and I don’t know if it’s for me”?

Britt Andreatta
Yeah, absolutely. So, let’s define mindfulness. Mindfulness is any practice that allows you to stay present in the moment and not go in the past and worry about what happened yesterday, or what Bob said, or what Marie is doing, and keeps you from going into the future and worrying about what’s going to happen tomorrow, and what Bob might say, and what Maria might do, right? So, mindfulness is really the act of being present in the now.

And mindfulness can be meditation, but it can also be doing the dishes. It can be an adult coloring book. It can be fly fishing. It can be gardening. It’s something that kind of puts you in that relaxed state, that flow state, where you’re not really worried about time. and you’re just really present.

However, when most of us try mindfulness, we are, like, sitting down and we’re using an app or we’re listening to a guided meditation. And what’s going to happen is I start and I concentrate on my breathing, and then, “Oh, my gosh, I got to hit the grocery store, and I got to pick up that thing, and I’ve got to remember to call my dad.”

All mindfulness is, is going, “Oh, wait, I’m supposed to be present right now.” And then going back to focus on my breathing. And that might last 10 seconds before I go, “But I really need to call my dad and I got to get to the grocery store. Oh, wait, I’m supposed to be meditating.” So, really, mindfulness is knowing that your brain is going to spin off, and noticing that it has and bringing it back.

And the more you practice that, two magical things happen. One is the periods of being able to stay present get longer. But the most important part is you start to just observe yourself, “Oh, wait, I’ve started having thoughts again.”

And that ability to kind of take a third-person perspective becomes the magic sauce that allows, and this is why people who are long-time practitioners of mindfulness, they have just a calmer state, and when something comes and disrupts them, their reaction is lower than non-meditators or non-mindfulness people, and then they come back to stasis pretty fast.

And it’s because you can go, “Oh, instead of I’m freaking out right now,” you kind of watch yourself freaking out. So, it allows you to distance yourself from your emotional reactions to the world and that is truly the secret sauce of mindfulness.

However, you could meditate 10 minutes a day, and if the rest of the day you are doom-scrolling and putting your amygdala into high-alert mode, you’re not going to see as many benefits as someone who maybe isn’t doing that to themselves. So, it’s all in context. And I would say if you’re not seeing the benefits, play with different forms.

Some people love doing yoga. Some people love doing some kind of hands-on crafting. Some people love doing something really physical. Find your jam.

Pete Mockaitis
Well, yeah, that’s handy I guess it’s just not as, if we think of mindfulness as a practice, an exercise that strengthens a capability, it’s just a little fuzzier as compared to, say, strength training in the gym, in which I say, “Ah, I was unable to lift this 205-pound weight four times last time, but this time I did it six times. Incontrovertible evidence, strength has increased. Rejoice. Celebrate. It feels good.”

As opposed to, with the mindfulness stuff, it’s like, “I guess I’m kind of noticing me doing my thing more often, and that’s kind of handy. So, I guess it worked?” Question mark.

Britt Andreatta
Yeah, you know, it is a little more amorphous, particularly if you’re not measuring it in some kind of tangible way.

Pete Mockaitis

Ooh, can I measure it in a tangible way?

Britt Andreatta
Yes, you can measure it.

Pete Mockaitis
Tell me.

Britt Andreatta
Well, I mean, just kind of like you would pay attention to your weights and your reps, you could pay attention to how long you’re staying in that totally present zone. How many seconds was that? And how many times did you come back to it? Like, if you decided to note it down, you could pay attention to it and then measure your progress.

But oftentimes, with mindfulness, we don’t really track it. So, then the other way is to kind of take a little bit of a temperature of yourself, and then four weeks from now after you’ve significantly worked on this practice, see how you feel four weeks. But the day to day, it’s not going to always be noticeable, right? So, I do think it can be a little amorphous.

The other thing I think there’s been a disservice to is how we portray mindfulness and meditation in the media. I think a lot of people feel like, “Oh, I’ve got to sit cross-legged and burn some incense. And if I do this thing, I’m going to have some kind of spiritual awakening that will be mind-blowing.” That’s not what it looks like.

It’s just about, “Oh, I noticed that I’m having thoughts again. Come back to the moment. I noticed I’m having thoughts again. Come back to the moment.” And that’s all it is. And so, that really demystified it for me and made it feel a lot more accessible. And then I wasn’t holding myself to some standard, like, “Wow, nothing spiritual happened to me. I guess I failed,” right?

Pete Mockaitis
Okay. Good. Thank you. All right. So, that’s at the individual contributor, perhaps, level. Let’s hear about it at the management and executive levels.

Britt Andreatta

Yeah, let me start with executives. Executives are always living in the future, right? Their job is to look down the road five, 10 years and think about what we need to do to keep this organization thriving and surviving into the future. And so, they spend time looking at the data and they work hard on coming up with decisions.

And I think one of the things that’s hard about being an executive is once you announce change, you kind of expect everyone to stand up and cheer, but that’s not what happens. Humans first go into this very grumbly state where we first worry about all the things that could go wrong and what we might not like. And there’s all these predictable kinds of grumbly emotions that happen. And many executives are really surprised by that.

And so, one of the things when I’m working with an executive team is I remind them that, “Hey, even if you’re a perfect change leader, the best you can do is kind of shorten the duration of the grumbly period and maybe lessen the amount of drama, but it’s never going to be zero because humans are going through a biological process. They’re not being difficult. They’re being human. And this is how humans deal with change.”

We first worry, assume the worst, kind of freak out. And then we work our way through those emotions. And then we can start to kind of come over this tipping point where we can look to the future, maybe what could be good about it, what I might gain from it. And so, part of being a good leader is planning for that.

And I think a lot of executives make the mistake of really focusing on the change, “It’s structural, it’s factual. We got a plan. We’re going to execute it.” But the people have to go through the change. And so, you’ve got to plan for this emotional upheaval, the amount of time it takes to form new habits, how you articulate this message. There are things you can do to make it easier, but on some level, you just have to go through this period of transition.

And I have found, when organizations spend more time focusing on the people side of it, “How are we going to get people through? How are we going to support them? Let’s be ready for the grumbling. How are we going to handle that?” then change goes much better.

The second thing that I talk to executives about is that, as an organization grows, it’s going to start to have more functions and heads of those functions, so facilities is doing its thing to maximize the business, and marketing is doing its thing, and HR is doing its thing, and IT. And pretty soon, all these really great changes are getting launched, but nobody is playing air traffic controller.

And so, there needs to be a position where someone’s looking at, “Okay, all of these are great, but what’s launching when?” Because oftentimes, change fails because a team just got inundated by six fantastic changes all in the same month, and they couldn’t participate. They couldn’t get on board with all of them.

And then they do the handoff to the managers. So, let’s talk about the managers. They’re responsible for taking their direct reports through change, but they very rarely get to decide the change or design the change, and so they’re kind of handed something and told, “Make it work.” And they may not have that skillset.

So, part of it is train your managers. Leading change is a skill. It can be learned and improved like any other skill. But also, you want to arm them with what they need to be successful. They need to know the why. They need to know what the milestones are. They need to know what to do if it goes off the rails. So, you need to make sure your managers are armed with the actual tools they need to make this change happen.

And, oftentimes, managers, they don’t know the why. They don’t know what is going to happen. And so, when they get questions from their employees, they don’t have the answers. They can’t participate in supporting the employees moving through the change. But that’s easily fixed.

So, with some good information and tools, the whole ecosystem is now working together. And, boy, it sure makes a difference in terms of changes going successfully, but also the workforce getting much more comfortable and capable and resilient with change.

Pete Mockaitis
Okay, I like that. Thank you. Well, now I’m thinking about, I remember something that just really annoyed me, so maybe you could, geez, this was 20-ish years ago. But an organization I volunteered with, it was near and dear to my heart, we conducted youth leadership seminars for folks who were high school sophomores. And it was a lot of fun and kind of where I kind of grew up in the people development-y world, which has shaped much of my career sense.

And then there was a change, and it was a change that was more economically driven. They were short on their dough, and their fundraising wasn’t going as well. And so, they shifted the experience. Whereas, before it was free for the individual attendees in their schools. Then it shifted into a fee-for-service model, and basically everyone had to then pay.

Usually, the schools paid, or if you’re volunteer team on the ground, they had like dozens of affiliates. It was really sharp. They could get that fundraise to offset stuff. So, it was a big change and it really affected, really, the kind of core vibe of the organization, and large swaths of volunteers who’d poured their heart and soul into things for many years just quit, including some folks that I really admired.

And so, I was kind of torn. I didn’t like it, but I still thought, “Well, you know, it’s still, even at this fee, I think the school should pony it up because they’ll be enriched from their leader returning. And they might not see it that way, and it might change the composition, and it’s not as good. I don’t like it as much, but I’ll stick with it.” And so, I did.

But what really got me angry was, like, the leadership, whenever we raised these concerns and they were, like, the pitchforks were out with the volunteers saying, “Ah, this is terrible. This is not the spirit of this thing, dah, dah, dah.” I felt, I don’t know if the words gaslighting or patronizing, but I felt like the message for the executive was, “Hey, well, you know, we all know that change can be difficult.”

And I was like, “We’re not saying we’re annoyed that you’re changing the software program and we have to relearn a new thing with its quirks after years of knowing the old software program. We’re saying that, fundamentally, the heart of the thing is now different in a way that’s objectively worse.” So, that response, I found disgusting. I hate to be so judgmental. But I did. That’s how I felt at the time.

Britt Andreatta

But you’ve been thinking about this for 20 years, Pete. I can tell, yeah.

Pete Mockaitis
And it just seemed like, I don’t know what the optimal response is from the leadership of this volunteer organization, but it’s not that, “Hey, change is hard.” So, help us out, change expert. What should they have done?

Britt Andreatta
Right. Well, so first of all, what I’m hearing in this story is that they, and who knows, we weren’t in those rooms, right? It may have been that this organization would have had to shut their doors unless they went to this pay-to-play model, right?

Pete Mockaitis
Quite possible.

Britt Andreatta
But so, what I’m hearing is that they had a problem and they solved it kind of in closed doors. They didn’t involve some of the stakeholders and say, “Hey, what do you like most about this place? What should become the sacred piece that we don’t touch? What do you not care about?” They would have gotten better data if they had done that.

It sounds like they didn’t message this really well. So, they didn’t really take you guys through the why of it. And my guess is you would have felt differently if they had said, “Hey, we care about the spirit of this place, too. And this is the only option to even keep this spirit alive. Otherwise, we’re going to have to close the doors. Like, that’s where we’re at.”

So, there’s transparency and how you message things. But sometimes leaders do make those hard choices and they don’t really care if you get on board or not, take it or leave it, be on board or not. I think sometimes leaders, though, make a mistake and they don’t realize how bad that’s going to be. I think we’re kind of watching that with Southwest right now. The CEO made a big change in one of their core values, and the whole reasons why people chose that airline.

Pete Mockaitis
Is it the refunds or bags fly free?

Britt Andreatta
Bags fly free. Yeah, it was like a big thing that a lot of people were like, “Hey, this is the only reason I fly Southwest is because of these financial benefits,” right? And not only that, the policy was announced, none of the staff were giving any messaging. So, now they’re dealing with angry customers upset and they don’t have any messaging around it.

And then it went viral, so then the president, or the CEO made a video, but in his video, he only talked about the financial gains for the company and the shareholders. He didn’t talk about the travel experience. He didn’t talk about the values, the “What’s in it for me?” for the staff, for the travelers. And it was a real missed opportunity, but essentially the company violated a core value that was part of its value proposition. And they’ve lost lots of customers.

Target has done the same thing around the DEI initiatives, that by choosing to shutter that, there’s been several month-long boycotts of Target right now, and they’re just losing money, hand over fist, where Costco leaned into their DEI and they’ve gained a lot of those Target customers. So, part of it is, when you’re making change, you have to be savvy to the fact, “Is this change related to a core tenet of our identity or what people believe in about us?” Because if you’re bringing change there, you better tread very thoughtfully and very carefully.

And if you’re just going to push it through anyway, then expect to lose a lot of people. And only your analyses can let you know if you can survive that or not, right, and get to the other side of it.

Pete Mockaitis
Yeah. Well, actually, you’re highlighting something for me in terms of, like, my complicated feelings about the private equity industry as a whole. Because, theoretically, you know, I’m a finance major. I worked at Bain & Company, not Bain Capital, but I’m into efficiencies.

And, theoretically, I think it makes sense. Oh, yeah, someone buys a company and they’ve got some great ideas and networks, economies of scale, smart ideas, winning systems and approaches, “And away we go. Make it better, better, better.”

And yet other times, it’s like there’s nothing innovative at all happening here. It’s just like, “I found a clever, legal, financial way to shift money from you to me, and I’m going to do that. And, oh, oopsie. Oh, you’re bankrupt now? Well, that’s too bad. I’ve already exited. So, on to the next.”

And so, I think that’s, and, hey, every firm is different. Every human is different. But I think that, if you’re hyper-focused on a narrow goal of, “Let’s get a huge financial return within a few years from the acquisition of this organization,” then the deck is a little stacked against you in terms of your probability of having a misstep and overlooking an important dimension of the heart, soul, vibe, values of what makes a place special, you might overlook that. You’re at high risk of doing so.

Britt Andreatta
Yeah, and I actually dedicate an entire chapter to one of the four drivers of change is human consciousness. And what I think some people are missing, but there’s massive evidence around us, is that human consciousness has been continuing to increase. We used to be very feudal and tribal and fighting against each other. And then we went to really strict hierarchies and stuff.

But where we are in this kind of evolution of human consciousness is really understanding the interconnectedness of everything, that you have to treat your employees well. You have to treat the planet well. That there’s a commitment to not just making money for money’s sake, but doing so in a way that keeps everyone whole.

And what’s really interesting is the younger generations are very committed to this. Millennials, Gen Z, Gen X, to some extent, even the youngest littles these days are really committed to people and planet. And they vote with their dollars, they vote with their voices, they are not willing to kind of listen to corporate BS.

So, there really is a call to action that leaders, particularly executives, need to find a way to build purpose-driven workplaces, that just focusing on profit for profit’s sake is not going to land well anymore. You won’t be able to attract and retain those employees. You won’t be able to attract and retain those customers.

So, there’s a shift happening and it got accelerated by the pandemic. People were already starting to think this way, but when we’re faced with our mortality and we lose people, it really clarifies your values, which is why we saw so many people change careers and really think about where they wanted to be.

So, I think we’re in a very messy state of human evolution right now, but I think it’s a really awesome one because we’re being called to develop practices and ways of doing things that are much more aligned with being connected, taking care of everyone.

That’s not to say you can’t make a pretty penny in there somewhere, but when you are sacrificing people’s wellbeing for the pretty penny without thinking about it, that way of leadership is not going to last long anymore.

And we’re seeing the last kind of breaths of that gasp around the world, but nothing goes off into the sweet good night without a little bit of a tussle. So, we’re seeing some tussling happening.

Pete Mockaitis
Okay. Thank you. Well, Britt, tell me, anything else you want to make sure to mention before we hear about some of your favorite things?

Britt Andreatta
The one thing I would say is change fatigue is real and to be mindful of how you’re feeling at, you know, if you feel overwhelmed with change, like it’s something to pay attention to. One study by Gartner found that, today, the average employee is experiencing 13 or more enterprise-wide changes per year compared to two in 2016.

Like, that’s how much it’s gone up is that, is that because every part of the business is driving change and now because of new technologies like AI, all of them are having to keep up with that. We literally just have change launching around us all the time.

And so, if you’re feeling like, “Oh, my God, it’s just so much change,” you’re normal. It is an appropriate perception that you’re having. There is a lot more change than there used to be. And if you have not yet recovered from the intensity of the pandemic and really kind of healed your burnout, you’re going to have less capacity.

And this is, honestly, the number one thing I’m working with executives right now. They’re trying to drive big change in their organizations and employees are just responding very slowly or with a lot of resistance, as are their customers. And so, this mismatch is causing a lot of difficulty in workplaces right now, but we will get to the other side of it. We just have to pay attention to it.

Pete Mockaitis
All right. Now could you share a favorite quote, something you find inspiring?

Britt Andreatta
You know, I always love that Margaret Mead quote that I’m going to butcher it a little bit, but it basically says, “Never underestimate the power of a few people to make change. In fact, it’s the only thing that ever has.”

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Britt Andreatta
You know, I talked about the habenula, that one blew my mind. The other one that really blew my mind, and I talk about this in my book on teams, Wired to Connect, is that the human brain experiences exclusion, is the same as physical pain. That excluding someone is registered in the body the same as hitting someone.

And to the point where the researchers were kind of blown away, so they did a whole bunch of other studies, like, “What happens if you are excluded by people you don’t like?” It didn’t matter. “What if we pay you to be excluded?” It didn’t matter. It just kept activating the pain centers. And so, then they thought, “Huh, I wonder if pain pills will make a difference?” And it did.

Taking a pain pill makes the feeling of exclusion go away, just like it makes the feeling of pain go away. And I think this is what’s contributed to the opioid epidemic is that people will go on pain pills for legitimate injuries, and they are getting a break from their social pain, but we’re not talking about it. So, when it’s time to come off that medicine, folks are now faced with a whole lot of feelings coming up and they’re not necessarily supported in that transition.

Pete Mockaitis
Okay. And a favorite tool?

Britt Andreatta
You know, I am a PowerPoint junkie, and I use PowerPoint for everything. I use PowerPoint to mood-board when I’m decorating a room. I use PowerPoint to, literally, that’s how I write a book is I PowerPoint it first, and then I write the chapters from the PowerPoint. It just gives me these tiles that I can move around and duplicate and organize in different ways. So, it’s my favorite way to organize my thinking and it has become, all of my books started as PowerPoints.

Pete Mockaitis
Okay. And a favorite habit?

Britt Andreatta
This came from some research, too, around kind of the neuroscience of insight and innovation. And it really comes from the synapses of the brain being able to connect in unexpected ways. And we cannot do that when we’re focused and thinking about something. It happens when we take the break. So, I have now learned that when I feel like, “Ugh, I can’t make progress anymore,” I used to feel bad taking a break, like, “Oh, I’m stepping away. I need to keep working at this.”

But now I know that break equals breakthrough. And so, when I step away from it, I fully enjoy the break and I know my brain is still working on it in the background. And now I’ve had enough experiences of that happening that I’m really confident that I can step away from something and it’ll have the breakthrough it’s supposed to have at some point.

Pete Mockaitis
Okay. And is there a key nugget you share that really seems to connect and resonate with folks, they quote it back to you often?

Britt Andreatta
We are wired for three things. We’re first wired to survive. So, big parts of our biology are dedicated to helping us live another day. And that’s food, water, shelter, the thing we think of.

But when things are fine, it really shows up in the workplace because it’s our paycheck that allows us to buy food, water, shelter. So, we can accidentally really activate survival stuff for people in the workplace if we’re not mindful.

Second thing is we’re wired to belong. Big parts of our biology are dedicated to helping us cooperate and read emotions in other people and be connected to folks and feel authentic.  And then perhaps our deepest hunger or need is we’re wired to become our best selves. We really hunger to live up to our potential. And that should change. As you achieve your potential for where you are now, then there’s a new potential for you to reach for.

But we really do want to learn and grow and become better. And so, if you remember nothing else about humans – survive, belong, become.

Pete Mockaitis
All right. And if folks want to learn more or get in touch, where would you point them?

Britt Andreatta
Fantastic. You know, I’m on LinkedIn. So, it’s my name, Britt Andreatta. That’s also my website, BrittAndreatta.com. I have a podcast out now called The Brain Aware Podcast. My company is Brain Aware Training, and it also has its own website. So, any of those ways are good places for people to find me and see what I’m up to. And, yeah, I love connecting with people, so please reach out.

Pete Mockaitis
Oh, thank you. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Britt Andreatta
You know, as we talk about change, treat change like a skill. It’s a skill like anything else. Like using software, like time management, you can become really great at change. And I think it’s a skill that we all need to have because, as much as humans are resistant to change, change is the constant that we have to navigate over and over again. So, by becoming better at it, you’ll make your life so much easier for the rest of your life in all kinds of settings.

Pete Mockaitis
All right. Britt, thank you.

Britt Andreatta
Thank you.