This Podcast Will Help You Flourish At Work

Each week, I grill thought-leaders and results-getters to discover specific, actionable insights that boost work performance.

875: How to Unapologetically Ask for What You Want with Jenny Wood

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Jenny Wood discusses how to overcome self-doubt and fear to confidently chase after what you want.

You’ll Learn:

  1. How to flip negativity into positivity with one word.
  2. How always aiming to be the best harms you.
  3. Where to find the courage to take more risks.

About Jenny

Jenny Wood is an executive at Google running a large operations team that helps drive tens of billions of revenue per year. She is also the founder of Own Your Career, one of the largest career development programs in Google’s history with tens of thousands of people benefitting.

Resources Mentioned

Jenny Wood Interview Transcript

Pete Mockaitis
Jenny, welcome to How to be Awesome at Your Job.

Jenny Wood
Thanks so much. It’s great to be here, Pete.

Pete Mockaitis
Well, I’m excited to hear about some of the wisdom you’ve gathered from your time rocking and rolling on your career program at Google and your upcoming book, The Chase: Unconventional, Uninhibited, and Unapologetic Guide to Getting What You Really Want in Life. That sounds pretty handy.

Jenny Wood
Well, I hope it will be handy. I think we over-apologize in life, right? We say, “Sorry. Sorry, I’m late,” instead of, “Thanks for your patience.” I’m not saying that we should never apologize but I think that sometimes we over-apologize when we really are just trying to get what we want in life.

Pete Mockaitis
That’s true. And you’ve got a cool story about meeting your husband, unapologetically. How did this go down?

Jenny Wood
Yeah. So, let me paint the picture here that I tend to have a bit of anxious tendencies. I tend to be pretty data-driven. And when I was single and dating in New York City, I now live in Boulder, but back in 2011, I was single and dating in New York City, and I was riding the subway home from work one day, and I saw an attractive guy standing about 30 feet away from me.

So, my natural somewhat anxious data-driven tendencies would have me sit there in my seat and say, “Well, there’s nothing to do about this. I’m not going to go up and strike up a conversation with him and have all these people look at me while I’m doing that.” But then as the doors were closing, when he got off the train, something took over me, something pushed me out of my subway seat and gave me the courage and the confidence to chase after him, hence the name of the book, The Chase.

And so, I caught up with him, I tapped him on the shoulder, I said, “Excuse me. I’m sorry to bother you,” and he said, “That’s okay. You seem nice.” I gave him my business card, and we went out on a date a week later, and the rest is history. He’s now my husband, my incredible partner, the father of my eight- and five-year-old son and daughter. And that was because I decided to simply ask for what I wanted that day.

I got a little bit curious about what might happen if I was bold, and I got over those anxious tendencies that were keeping me small. And the worst thing that could’ve happened that day was he could’ve said, “Sorry, I’m married.” And then I have my answer, which was better than not knowing to me, because living in uncertainty is so hard. And it’s win-win because then he gets to go home to his wife and kids, and be like, “I still got it, honey. I got hit on the subway.”

Pete Mockaitis
That is beautiful in terms of that’s still a benefit to both of you in terms of you can feel confident and proud of who you were in that moment, and rising and being courageous, and he can feel complimented. But I’d like to zoom in when you said, “Excuse me, I’m sorry to bother you,” what was, if you can recall, as much of the verbatim exchange as possible? Could you share that with us?

Jenny Wood
Yeah, and it’s a little ironic because I started off by saying part of my platform is stop apologizing and I did say, literally, “Excuse me, I’m sorry to bother you.” So, I guess that was before I had evolved into this thought leadership train that I now get so excited about. But he literally said, “That’s okay. You seem nice.” I was carrying flowers from an acapella rehearsal because Google has all sorts of fun activities and things you can participate in, in addition to your core job.

So, I was carrying flowers that were left over from this acapella rehearsal, and I was holding these white Gerber daisies, so he thought I was trying to sell him flowers. And then I said that I was interested in going on a date with him, and then that’s how it happened.

Pete Mockaitis
Okay. Lovely. That’s really cool. All right. Well, so you have an interesting vantage point. You’ve seen a lot of people chasing stuff and interested in things, working in career development and other fields, and putting together some of these tidbits in your book, The Chase. So, can you share with us, any particularly noteworthy or surprising or counterintuitive discoveries you’ve made about us humans when we’re chasing stuff?

Jenny Wood
Well, honestly, some of it is unsurprising, which is we could all use a little bit more confidence in life. I would even take this as far as finding your swagger, or maybe even being a little less shameful, which you might flip and call shameless, which has a very…

Pete Mockaitis
Oh, there’s the show, yeah.

Jenny Wood
Yeah, there’s a connotation there, right?

Pete Mockaitis
You don’t want to be that vibe.

Jenny Wood
Well, I think what we want to do is to get rid of all the shame that comes, that gets in the way with us going after what we really want. So, for example, oftentimes, we’ll be at, let’s say, a PTO meeting or at a meeting at work, and someone says, “Well, this is a shameless plug.” Actually, my job before Google, I was sitting in this meeting, and someone said, “This is a shameless plug,” and then they began to share a spreadsheet that was going to be so useful to the other 20 people in the room, and everybody said, “Wow, this is going to save me time. This is going to make me so much efficient.”

And so, rather than this person offering, as a lead, “And this is a shameless plug,” perhaps they could’ve said, “This is something that I created that might be useful and helpful to all of you.” So, what I find to be unsurprising is that a lot of us feel impostor syndrome. There was a study out of the University of Glasgow that said 75% of employees regularly feel a lack of confidence at work.

And you think of all the hard stuff that’s going on, we’re just coming out of the pandemic, there’s economic uncertainty, we have new ways of working, there’s headwinds in a lot of industries right now. And as we face all these headwinds, it’s unsurprising that we have additional impostor syndrome or a lack of confidence.

But by finding your swagger, by building your confidence, by asking for what you want, unapologetically, or offering a room of 20 people a useful tool that will save them time and make them more efficient is a way to find your swagger, is a way to increase your confidence, and to stem your impostor syndrome. And one way I think about this, one practical tool, is to know your superpowers, which I’m happy to go into, Pete, or we can take this another direction.

Pete Mockaitis
Yeah, knowing superpowers is awesome. That’s come up a couple of times. And as I’ve heard it described, some people will call it like a spike. It’s not just people skills or problem solving, but rather it tends to be much more specific and precise and nuanced. So, can you give us, first, some examples and then share with us, how do we uncover that?

Jenny Wood
Yeah, so my three superpowers are leadership, influencing people, and building things from startup to scale. And it took me narrowing down a number of things that I feel like I’m pretty good at, and narrowing it down to three, but it also took me expanding from zero on those days where I feel like everybody is smarter than I am, everybody is more talented than I am, everybody knows more about the industry, the product, the process than I do.

And by knowing my three and having them practiced, I have them ready to roll off my tongue in any situation. That could be a meeting with a perspective mentor. It could be a conversation with my manager. It could be a coffee chat with a new friend when I moved to a new city, which I did when I moved from Manhattan to Boulder in 2018.

So, I always say this about my second superpower, which is influencing people. At the end of the day, I feel like everything is influence or sales, frankly. Now, that could be influencing my VP to adopt my new insights program, or it could be convincing my husband, John, to order sushi versus Italian on a Saturday night. Everything is influencing people. Everything is sales.

But that takes practice, Pete. I can’t just roll out of bed one morning and have that roll off my tongue. I have to narrow it down to my three, and then I have to practice, essentially, what is my elevator pitch, which works in so many areas of life – personal, professional, friendships, relationships.

Pete Mockaitis
And so, how are you defining superpower here?

Jenny Wood
So, I define it, basically, as your strengths, your passions, the things that you are particularly good at, because in all areas of life, everyone has a personal brand, whether they like it or not. It’s what people, essentially, say about you behind closed doors. We all have a personal brand. But how we want to control that narrative of the brand is ultimately up to us, should we choose to lean into that.

Pete Mockaitis
And it’s funny, when you said superpower, I was imagining super precise tidbits, such as identifying the hidden implications of a fact presented that others may overlook. So, for example, that’s a lot of words. Now, leadership feels pretty broad, what do you specifically mean by leadership?

Jenny Wood
So, leadership, first of all, is earned not granted. To me, a manager is kind of managing to spec. That’s actually something that Seth Godin says. Seth Godin and I had a conversation yesterday about his new book that just came out, great book, The Song of Significance: A New Manifesto for Teams. And leadership to me is a state of mind. It is an earned opportunity. It is having empathy for your team. It is ending each one-on-one with, “How can I support you this week?” It is the humble two, using the humble two if you’re in a group meeting.

And I refer to the humble two as these two statements, “I don’t know,” and “I was wrong.” If a leader can use those two statements in a big group of people that are reporting to them, that’s pretty powerful because, of course, we want our leaders to be right most of the time, of course, we want our leaders to have answers often, but for a leader to have the humility to say, “I don’t know and I was wrong,” and then thoughtfully follow-up, get the data that’s needed, get back to that team, that’s powerful stuff. And that, to me, is the difference that makes a leader.

Pete Mockaitis
I like that humble two notion a lot in terms of, “I was wrong.” Another variant of that that I really like is when you’re just in a group of folks chatting about potential ideas, possibilities. This is more about me than leadership as a whole, but when folks say, “I like your way better,” like they prefer what someone else said to what they, themselves, said. I just really love that because I think it speaks volumes.

I don’t know, it seems like there’s a good segment of the population. I think it feels like they need to be right and the smart one in the room. And those humble statements of “I was wrong, I like your way better” and anything in that whole family or cluster, I think, goes a long way to show, “It sure is not about my ego, but it’s about the thing that we’re trying to do here together.”

Jenny Wood
Absolutely. And the best thing you can do as a leader is to lift your people up, to lift as you climb, and to amplify their good ideas, because, as a leader, you get 100% of credit. And this could be a leader, this could be a principal of a school, this could be a leader of a union, this could be a leader in a big corporation, you get 100% credit for everything your team does.

So, that means if they fail, you fail. But if they succeed, you succeed. So, whenever I see a leader giving credit to their team, or sending the email to their manager, thanking their team and CC-ing their team below them for the great work they did, and giving credit, like that’s the leader I want to work for. That’s the leader I want to work for.

Pete Mockaitis
And when it comes to chasing things and doing the influencing, do you have any particular pro tips there?

Jenny Wood
Influence is so much about communication, and I know you’ve had a lot of guests that talk about communication. I know you have some listeners who are early to mid-career who are always looking to up-level their skills in all areas of life. So, one I like a lot is called delete the octopus. And if you’re willing to do a little roleplay here with me, I would ask you to…

Pete Mockaitis
This is where your improv experience coming to bear.

Jenny Wood
This is my improve experience.

Pete Mockaitis
I took one improv course at Second City for three days, so let’s see what I got.

Jenny Wood
Whoa, we’re now going to give you your Second City report card X number of years later. All right. So, let’s say, in this hypothetical scene we’re setting, that we are in a meeting together, and someone, and your manager says, “What are the biggest challenges on your team right now?” So, I’ll actually have you give that to me instead, and say, “Jenny, what are the biggest challenges on your team right now?” And I will offer two ways to answer this question because I think this is key to influencing effectively.

The first way will be ramble-y and not very buttoned-up, and the second way will be much tighter-structured and more buttoned-up. So, again, I’ll ask you to give me two opportunities to answer this question with you as my manager, and me as one of the people in this room of, let’s say, ten people. And the question is, “Jenny, what are the biggest challenges on your team right now?”

Pete Mockaitis
“Jenny, what are the biggest challenges on your team right now?”

Jenny Wood
“Oh, so many challenges. I mean, we started this new team that’s essentially a startup within our real estate industry here at our pretend company. And I really think that the priorities are kind of we’re just not set on our priorities yet, we’ve got a bunch of different goals, and we haven’t really figured out how we’re going to track our goals or what our metrics should be.”

“We also have so many confusing things around our tools and our technology, and things we’re doing in spreadsheets that we should maybe be outsourcing for different tools, which also reminds me that what makes this even harder is all the different regions that we have. We’ve got people in America, we’ve got people in Europe, we’ve got people in Asia. In fact, the other day, I was traveling to Asia and met with the team, but then I took some vacation days. I went scuba diving. I saw this really cool purple octopus on this night dive.”

“But I digress. Going back to the global challenges, blah, blah, blah, blah, blah.” All right. So, this tip is called delete the octopus, because I just gave a long ramble-y answer that made it really hard to influence you as my manager on what my biggest challenges are right now. So, now, I’m going to ask you to ask me that same question again, “Jenny, what are the biggest challenges on your team right now?” and I’ll answer in an upgraded way.

Pete Mockaitis
“Jenny, what are the biggest challenges on your team right now?”

Jenny Wood
“Our three biggest challenges right now are priorities, technology, and global alignment. Priorities because we’re a new team and we’re still figuring out what our goals and what our metrics are. Technology because we’re still doing things in offline spreadsheets that we should probably be using tools to solve instead. And, finally, global alignment because we have teams in America, in Europe, and in Asia, and if we were more coordinated, we could move faster and more efficiently. So, my three biggest challenges are priorities, technology, and global alignment.”

How much easier was that to understand?

Pete Mockaitis
Certainly, and especially in the context of management and influence that we’re talking about here. It’s, like, with the first, it’s sort of like, “Well, I don’t really know what to latch onto or what I might offer in terms of assistance in that world,” versus this, it’s like, “Oh, well, hey, we’re using this tool right now. It’s awesome. Does your team want access to it? Here it is.”

Jenny Wood
Exactly. Right. And this was all about influence, right? So, how do I influence you as my leader in any area of life. It could be a leader in a community center. It could be a leader in a social group. It could be a leader in any volunteer group. How do I influence you as my leader to help me with the things that I need to help me achieve my goals?

So, in this particular case, which is a professional example, my goal is to get more support from my manager on priorities, on technology, on global alignment. But if I give that long-winded ramble-y answer, there’s no way for you, as you said, to latch onto what I most need. And what is the specific tactic I used there?

The specific tactic I used was simply write down a list of seven to ten things that are problems, circle, let’s call it, two to three, and then when I start speaking, simply lead with those singular words. Just priorities, just technology, and just global alignment.

And that means that I also embrace the power of a pause, which people, early in their careers, sometimes think makes them seem less buttoned-up and not as smart or not as prepared, but it actually has a counterintuitive effect. It makes people seem smarter and more buttoned-up and more knowledgeable and prepared.

Pete Mockaitis
Absolutely. And on the receiving end of a pause, it’s funny, it just sort of galvanizes attention and builds a little bit of suspense. I remember my Uncle Topper, which was one of my first people I look to for speaking wisdom, episode 100, he would do that frequently in his speeches, and I was like, “Well, what’s he going to say next? Well, what is that?”

And so, it builds the suspense and gravity and attention all the more, which is great, which is what you want, people paying attention to you. As well as it actually saves time in terms of, “Ooh, I don’t know if I want to ‘waste’ the one minute of silence to gather it.” But, really, that one minute often will save ten minutes of ramble not gone down.

Jenny Wood
Yeah, exactly. And think of all the ways, areas in our life where you ramble – relationships, friendships. It’s also a way to show that you respect somebody else by slowing down and pausing and giving them a moment to speak, especially for those of us. Very hard for me early in my career, still hard for me on some days, I naturally speak to think. And I’ve had to retrain my brain, but it is retrainable, so that I can better think to speak, which is exactly what delete the octopus helps encourage.

Pete Mockaitis
Okay. So, when we’re chasing things, particularly in the career world, we got a clear understanding of your superpowers, and then some thoughts for how we communicate to be influential. Are there any other really top best practices/worst practices that you would highlight here?

Jenny Wood
Well, I would offer that a success mindset comes before success itself. And since I already talked impostor syndrome and all the inner gremlins we can have, let’s take a statement that we might say to ourselves that starts with “I” and has something negative after it. For example, “I don’t have my dream job yet,” “I haven’t met the partner I want to spend the rest of my life with,” “I don’t spend enough time with my daughter.”

So, I already kind of pre-leaked it in that first example by adding a very specific simple word, which is just the word yet. If you take any negative sentiment and you add the word yet to it, so let’s take the second to where I did not add it. So, the second one was, “I have not met the partner I want to spend the rest of my life with,” that’s an inner gremlin, then you add the word yet, “I have not met the partner I want to spend the rest of my life with yet.”
Or, let’s say I’m struggling with work-life balance, and I say, “I don’t spend enough time with my daughter.” Very negative, very down on myself. But if I add the word yet, “I don’t spend enough time with my daughter yet,” I have not yet figured out the right way to mix my professional and my home life in a way that serves me.

So, a success mindset comes before success itself, and adding that word yet can help with that growth mindset. Thank you, Carol Dweck and all your great work on growth mindset. It can help you overcome the negative speak, those barriers we put up in front of ourselves that prevent us from even starting something.

If I said on the subway that day, “Well, I haven’t met my partner, and it’s just all feudal,” well, that’s not the mindset you need to chase what you want. But if I sat there, saying to myself, “That guy is attractive. I am interested. I haven’t met him yet,” well, that’s the inspiration I need to get pushed out of my subway seat by some force that’s helping me chase what I want and achieve it.

Pete Mockaitis
Okay. So, inner gremlins, we add the yet. What else do you recommend?

Jenny Wood
I have a number of ways that I also like to encourage people to pump themselves up when they’re feeling like the work they produced that week is not as good as their peers, or the email they sent to their friend group was not as helpful as maybe they would want it to be, and that is this concept of “Meh.”

Not everything we do every week can be a ten out of ten, nor should it be because that’s bad prioritization. So, if you embrace the fact that some of the work you do every week, the emails you write, the texts you send to friends, the conversations you have with your partner, the slides you work on for your presentation, that some of them are going to be meh, then that helps you be a little bit more strategic with where you want to be above average and where you want to be below average because, by definition of how math works, 50% of everything you do this week will be below average.

Pete Mockaitis
Below your average.

Jenny Wood
Below your average, right. Exactly. So, if you look at the 800 or something podcasts episodes you’ve produced, 50% are below average of your average podcasts.

Pete Mockaitis
How dare you, Jenny?

Jenny Wood
How dare I? It’s radical. It’s radical. But it’s true because it’s just math, and being a data lover and an econ major in college, I can’t not share this because I think it’s so freeing. I think it is so freeing to recognize on those nights when you’re having trouble falling asleep because you feel like you didn’t nail the presentation, or those days that I didn’t pick up my daughter from school and I felt like a bad mom because I had a meeting that went too long.

On those days when we feel like we are not at our best, it’s actually quite freeing and helps us fall asleep at night to remember that you cannot be above average on every single task, every single day, every single week, every single year. And then when you do have that episode, and hopefully it’s not this one, Pete, but if it is, well, accept it because it’s just how math works. When you do have that episode that’s below average, you can simply shake it off, realize tomorrow is a new day, and say, “Not every single episode can be above average. Not every single episode can be in my top 10%.”

But some people really struggle with that and want everything to be the absolute best, the absolute superlative, but that gets in the way of trying things, taking risks, recording your next podcast episode, because if you were worried that every single podcast episode had to be the best you’d ever recorded, you probably wouldn’t do another one next week.

Pete Mockaitis
Absolutely. And that’s interesting when you talked about taking risks, this reminds me of folks who only took the easy classes they knew they would do well in, in high school or college. And, yep, that will probably get you a higher grade-point average when you’re all done. True. But it’s such a bummer in terms of the discoveries and the adventures and the expansion that could’ve been had you tried some things out that were different, uncomfortable, and probably below average.

Jenny Wood
I love that. Discoveries, adventures, expansions, that’s exactly what we want in life. And we think about taking risks, and in the book, I call this actually being a little bit reckless. I’ve got these edgy words I’m going to use to be a little bit exciting with the language and to encourage people that, sure, there are ways you don’t want to be reckless if it’s harming yourself or harming anybody else, but to be a little bit reckless and go with your gut.

Move to Australia for that semester abroad even though it seems scary and uncertain and it’s far away and you don’t know anybody. Be a little bit reckless in that kind of decision. Sure, dot the Is and cross your Ts on your mortgage forms and your tax documents, but in areas where you can take a little bit of risks, rather than doing considerable analysis paralysis, and weighing every single pro and con, go with your gut.

Be a little reckless, take a little risk because that’s when you do get the adventure, the expansion, and so many new opportunities you wouldn’t even know that you had coming had you just taken the easy class.

Pete Mockaitis
And that little snippet you shared about having trouble falling asleep because you had a bad presentation, I imagine you’ve worked with a lot of overachievers in your day.

Jenny Wood
I’ve worked with a few, one or two.

Pete Mockaitis
And in so doing, there is a theme that happens often in this population, that one can put their whole identity, self-worth, sense of value, into their performance, whether it’s work or family or whatever. And so, that notion, a person who does that may very well have trouble falling asleep when they made a bad presentation.

And that reframe associated with, mathematically, it’s just a fact that 50% of your work will be below your average, and to try and find peace with that meh is handy, do you have any other bits of wisdom for this population that struggles with that interior emotional challenge?

Jenny Wood
Well, this is not my wisdom but wisdom from social psychological principles. It’s called the spotlight effect. And it essentially means that, let’s say, for example, I do a lot of speaking engagements, and sometimes they’re really good, and sometimes it’s not my best day.

So, if I were losing sleep that night, thinking, “Oh, my gosh, I did this keynote for this organization, and I messed up slide seven.” And I’m, like, replaying it over and over in my head, and I’m anxious, and I’m tossing and turning, and the inner gremlins are roaring. I have to remember the spotlight effect, which is that I have a spotlight on me right now, focused on how I’d bombed slide seven, but any audience member is worried about the presentation they gave to their customer that day where they maybe messed up slide 11.

So, I’ve got a spotlight on me about slide seven in my presentation, they’ve got a spotlight on them about how they delivered slide 11 in their customer presentation, and, therefore, we could all just live happier, more fulfilled, more at peace if we recognized that people are never as worried about our mistakes, our transgressions, our slip ups as we are ourselves because of this social psychological concept called the spotlight effect.

Pete Mockaitis
All right. Good. Thank you. Well, Jenny, tell me, anything else you want to make sure to mention before we hear about some of your favorite things?

Jenny Wood
I’m so excited to talk about my favorite things. I think we covered it. It’s really all about asking for what you want unapologetically, and showing up each day in life and work and family and friendships unapologetically in a way that is about being bold.

Pete Mockaitis
Well, I guess I was just going to follow-up with…when it comes to asking unapologetically, when folks are in the heat of the moment, and they think they do want to talk to that gentleman on the subway, or to make that request, and they’re just scared, emotions, in the moment, what do you recommend they do?

Jenny Wood
Well, there’s a very practical thing you can do, which is simply breathe. Breathe in, breathe out, and to recognize, at least for me, I really struggle with uncertainty. That’s when my anxiety kicks in the most. Uncertainty about where to live, uncertainty about which house to buy, “Is it the right house to buy?” Uncertainty about, “Is this the right life partner?” Uncertainty about what to talk to my colleague about that might be a challenging conversation versus not.

To me, the anxiety lives in the uncertainty. So, if you contrast that with when you’re bold and ask for what you want unapologetically, or make a courageous move unapologetically, you tend to get an answer one way or the other. The answer might be yes. The answer might be no. But I, frankly, would rather live with a no and feel less anxious than live in the uncertainty and feel more anxious.

So, that always encourages me to get out of my subway seat and take the bold move, do the hard thing because I personally feel, and I hear this from a lot of people that I partner with as well, that uncertainty is very disconcerting to them and very stressful, and they’d rather have the answer, too, but people have a hard time taking that first step.

So, it’s almost like zooming out and seeing that long view of, “On the other side of this, I’d rather have the answer, even if the answer is no,” because, as Wayne Gretzky taught us in hockey, you miss 100% of the shots you don’t take, but if you take a couple shots, or get off the subway a couple times, you might end up with a husband, or a great career, or a great family life, or a great passion of a hobby.

Pete Mockaitis
All right. Thank you. Well, now could you share a favorite quote, something you find inspiring?

Jenny Wood
Yes, I love this quote, “Rationalization is a weapon so powerful it should require a background check.”

Pete Mockaitis
Okay.

Jenny Wood
That’s by Dan Pink. Because we rationalize not sending that email to that prospective mentor, or not having the tough conversation with a peer who’s maybe a little bit more challenging to work with. It keeps us small and it thwarts our full potential when we rationalize why we shouldn’t take a bold move, or when we rationalize why we shouldn’t take a bold action or chase something we truly want.

Pete Mockaitis
Okay. And could you share a favorite study or experiment or bit of research?

Jenny Wood
Well, I do a lot on LinkedIn, and I offered a poll that, I guess, this is first-party research here, this is my own research, but I asked a poll, “Do you have a 10-year plan? Do you have a five-year plan?” And I think there’s this misconception with people earlier to mid-career that all the leaders they worked with had some big grand 10-year plan or five-year plan, but the data actually is counterintuitive and suggests otherwise.

Eighty-one percent of people, that’s almost 2,000 people who answered, did not have a 10-year plan. I think it was about 56% of people did not even have a five-year plan. So, that’s why everything I’ve spoken about in this conversation so far has been to help you, listeners, do big small things – that’s actually the name of my newsletter, Big Small Things – to cast votes for the future person you want to be, to cast votes for the goals that you want to achieve because it’s not some big colossal 10-year plan. It’s really about the big small things you do every day to move one step closer to your goals that you’re chasing.

Pete Mockaitis
Okay. And a favorite book?

Jenny Wood
Build for Tomorrow by Jason Feiffer. He’s been a guest on the show, and he is just so wise and so smart. His four phases are panic, adaptation, new normal, and wouldn’t go back, which is a bit counterintuitive, that last one. Episode 848 on your show.

Pete Mockaitis
Oh, thank you. And a favorite tool, something you use to be awesome at your job?

Jenny Wood
I like the four Ds. When you’re looking at your to-do list, the four Ds are do, delay, drop, and delegate because that really helps you structure. If you have 20 things on your to-do list, you don’t have to do them all today, you don’t have to do them all this morning. And my favorite one is delay because sometimes when you delay, something just falls off the to-do list because either it’s decided it doesn’t need to be done, or somebody else takes care of it, and then, poof, it goes away.

So, if you just write down delay next to a couple tasks, you feel like you’re in control of your to-do list, but you don’t have that feeling of overwhelm to get through every single item. So, the four Ds are do, delay, drop, and delegate.

Pete Mockaitis
All right. And a favorite habit?

Jenny Wood
A favorite habit is using a checklist each day. So, I’m a pilot for fun, a private pilot, and the other day I was taking my kids up to fly, and my five-year-old daughter said…I was going through my checklist so I said, “Mixture reached. Avionics on. Flaps up,” as I went through the takeoff checklist. And she said, “Mommy, what are you talking about?” And I said, “I’m going through the checklist. This is to have a safe and effective flight.”

And I like to bring that concept to my day-to-day as well. So, rather than wake up in the morning, immediately check my work email, and start reactively responding, I have a checklist. Exercise for 30 minutes. Meditate for five minutes. Spend 60 minutes on the project that is most important but probably the one I’m going to procrastinate when my inbox takes over. So, by having that checklist – exercise, meditate, 60 minutes on the key project – that helps me set up my day, like a good pilot of my day, for a, I guess you could call it, safe and effective day, or productive and effective day.

Pete Mockaitis
Okay. And is there a key nugget you share that really seems to connect and resonate with folks; they quote it back to you often?

Jenny Wood
“Serendipity isn’t found; it’s made.” And I made my own serendipity on the subway that day. The New York Times wrote about this story, and the title of the article was, “Serendipity one, spreadsheet zero” because I mentioned I do everything in spreadsheets. I even had the spreadsheet of all the people I was dating, I’m super organized, and kept track of it all.

And so, on that particular day, serendipity won out, but I made the serendipity. Luck is when preparation meets opportunity, we all know. So, that day, I made my own serendipity by making the bold move to chase what I wanted unapologetically.

Pete Mockaitis
Okay. Well, now I want to know, in the spreadsheet, one of the columns is the name.

Jenny Wood
Uh-oh, here we go. Here we go.

Pete Mockaitis
What are some of the other columns in that spreadsheet?

Jenny Wood
So, it wasn’t so much an evaluative spreadsheet. It was a spreadsheet so that I was prepared walking into date. So, it would be name, and this was like a lot of early days online dating, so it was mostly about anything we’d talked about online. It was probably logistics, too, where we were going, what time, whether we’d spoken on the phone, and then kind of key nuggets about what we’ve talked about so I walked in somewhat informed when I went into that conversation.

Pete Mockaitis
Well, yeah, and if you have a lot of online dating people, you might just straight up get mixed up, like, “Whoops, sorry about that. That was the other guy.”

Jenny Wood
Yeah, I was trying to be a good partner.

Pete Mockaitis
And if folks want to learn more or get in touch, where would you point them?

Jenny Wood
I post on LinkedIn almost every day, but I mentioned my newsletter, Big Small Things, which you can sign up for. It’s a super short nugget that you get, delivered right to your inbox, lots of things like we’ve talked about that are highly actionable to help you be successful and chase your goals. And that is at ItsJennyWood.com/newsletter. So, I-T-S-J-E-N-N-Y-W-O-O-D.com/newsletter.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Jenny Wood
Well, I think it’s just asking for what you want unapologetically. So, as I mentioned, it’s easy to not do it because it’s easy to not ask for something. Rationalization is a weapon so powerful it should require a background check. It’s easy to rationalize not asking for something, not sending back the lukewarm mashed potatoes at a restaurant because you rationalize that you don’t want to bother the server, or rationalizing not saying to your colleague, “Hey, I’d really love to take the lead on our client presentation next time because I want to grow that skill,” because, “Oh, I feel bad and it’s not really my place to the lead. That’s their responsibility.”

But the people you work with are not mind readers, the server at the restaurant is not a mind reader that the mashed potatoes are lukewarm, your manager is not a mind reader that you want to challenge yourself in a new way, so you have to have the confidence, that swagger, that agency to ask for what you want so that you can get what you want.

Because in any room that you’re in, nobody cares more about your goals than you do. So, it really is up to each of us to have that agency, to have that confidence, to find that swagger to go after what we want because there’s nothing wrong with having goals and chasing them.

Pete Mockaitis
All right. Thank you. Jenny, I wish you lots of luck with all your chases.

Jenny Wood
Well, thank you so much. You, too, Pete.

874: The Five Questions that Build the Best Possible Relationships with Michael Bungay Stanier

By | Podcasts | One Comment

 

Michael Bungay Stanier reveals the simple secret to forging better relationships at work and in life.

You’ll Learn:

  1. The key factor that builds and ruins relationships
  2. The way to mend damaged relationships
  3. The simple question that helps maintain your relationships

About Michael

Michael Bungay Stanier helps people know they’re awesome and they’re doing great. He’s best known for The Coaching Habit, the best-selling coaching book of the century and already recognized as a classic. His new book, How to Work with (Almost) Anyone, does what it says on the label. Michael was a Rhodes scholar and dabbles in the ukulele. He’s Australian, and lives in Toronto, Canada.

Resources Mentioned

Michael Bungay Stanier Interview Transcript

Pete Mockaitis
Michael, welcome back to How to be Awesome at Your Job.

Michael Bungay Stanier
Hey, I’m grateful that you’ve got a short memory and you keep inviting me back. I am thrilled to be back. Thank you.

Pete Mockaitis
Oh, me, too. Well, you don’t give yourself enough credit. You just keep generating more groundbreaking intellectual insights that the world must hear.

Michael Bungay Stanier
You know, I do better when the expectations are lowered at the start of the conversation rather than raised, but I’ll do what I can to kind of rise to the challenge. But, thanks for saying that.

Pete Mockaitis
Okay. Well, let’s try again. Well, you threw together some words, half of it is probably AI but let’s see if we can muddle through this.

Michael Bungay Stanier
Thank you. That’s perfect. I can do that. I can crush that.

Pete Mockaitis
You got it. Well, so you’ve always got a lot of fun stories. I’m curious to hear the last year, two or three, any really cool coaching moments, or relationships transformed, or highlights for you?

Michael Bungay Stanier
Oh, man. Well, the biggest one for me, and that plays a role in this new book, was, and this is only going to go deep and maybe slightly really dark really quickly, but my dad died a couple of years ago. And I had flown back to Australia, I was living in the house with mom and dad, and dad had made it out of the hospital, and he had about two months living at home before he finally died.

And it was a miserable stressful time for everybody, mom and dad in particular, and they’d been a really good couple for 55 years, like they’re really tight, they loved each other, they supported each other, they were just like a role model in terms of how you wanted a married couple to be. And they were kind of a bit snippy with each other.

Dad’s stuck in a bed, he can’t do the stuff he normally does, he’s a little bit, “Hey, Rosie, get me this,” “Hey, Rosie, can I have that, please?” and mom was like, A, stressed that her life partner was dying, B, stressed a bit, going to being the servant, all of a sudden, in the household, in a household where chores had always been shared pretty equally.

And I kind of plucked up my courage and suggested that they have a conversation about how they wanted to be with each other in the remaining weeks or months of dad’s life together because I really didn’t want, mom in particular, to go, “I wasn’t the best version I could be in a stressful time in the last time I have with my husband.”

And so, we facilitated this conversation, mom was like, “This sounds like the worst thing on earth.” My dad was like, “This sounds bad but we should give it a go,” and we just had that conversation about how they wanted to be with each other in this final time. And they did so well, I was so proud of them and thrilled for them, and it just took a little bit of an edge off those last days together.

Pete Mockaitis
Wow, that really is beautiful. And did your mom talk to you about that conversation later?

Michael Bungay Stanier
Yeah, when I first suggested it, my mom was like, “Absolutely not. That sounds terrible.” And then the third time I suggested it, she’s like, “Well, maybe but do I have to be there?” And I’m like, “I think you do have to be there.” And we have talked about it since then in terms of just talking through those last days and talking about my memory of my dad, of course.

Pete Mockaitis
Oh, that really is beautiful in terms of just positioning the richness, the value, all that is really wrapped up in our relationships and the conversations we have with those people. It’s big. And it does take some courage to have a conversation about your conversations, and yet really cool things are on the other side of them.

Michael Bungay Stanier
That’s right. As I’ve been kind of teaching some of the content from this book, I often ask a group, “Think of a really miserable working relationship you’ve had, or even just one that wasn’t terrible but just was kind of diminishing in a way, and think of what was said and done, and then think of the impact on you.” And then when you see what people put in the chat, it’s like, “I felt belittled. I felt shrunk. I lost my courage. I lost my sense of self. I did poor work.”

And then when you flip it, and you go, “Think of a really great working relationship you had, you might remember that, remember that back and forth, now what was the impact on you?” It’s like, “I feel braver. I feel more courageous. I did better work. I took bigger risks. I kind of expanded into the next version of who I am so I grew and I learned about myself.” And it’s like such a determinant of your work success and happiness in terms of the health of your working relationships.

But so often, we just cross our fingers and leave it to chance and hope for the best because it is an unusual and somewhat courageous conversation to say, “Hey, Pete, before we start working on the stuff, I think you and I have a conversation about how we do this best together so that we can not screw each other up and we can bring out the best in each other at the same time.”

Pete Mockaitis
Oh, I’m a huge believer in this, and this has come up, I think, with my conversation with Mary Abbajay about how to manage your manager. She had a book about managing up, which is excellent. And she said that she surveyed folks, her audiences, and she said less than 1% of folks really have such a conversation.

And so, when I spread the gospel at different trainings and events that I’ve been at, and folks are like, “Oh, no, that seems kind of weird.” It’s like that’s how their fear gets articulated or manifests, “Oh, that just seems sort of weird. I don’t know about that,” as opposed to, “Pete, I’m terrified of engaging in those words.” They don’t say that, they’re like, “Oh, it just seems weird.”

Michael Bungay Stanier
Yeah, it is a bit weird. At least, if not weird, it’s unusual. And your statistics point to it, less than 1%. It’s a rare thing somebody says, “Let’s talk about how we work together before we talk about what we work on.” But I love the point you’re making, I hope people heard that, which is, this isn’t just for the people you manage and lead.

It’s for the working relationships, so you can do that with your best customers, and you can do that actually with your prospects, and you can do that with your colleagues you have to collaborate with, and you can do it with your boss. So, there’s all sorts of ways that you can enrich and strengthen and make safe and vital and repairable these key working relationships.

Pete Mockaitis
All right. So, the book is called How to Work with (Almost) Anyone: Five Questions for Building the Best Possible Relationships. As you were putting this together and researching it, did you have any surprising moments of discovery along the way?

Michael Bungay Stanier
Part of it was trying to figure out what the goal was in these conversations, and it felt helpful to realize that it wasn’t to create the best working relationship but the best possible working relationship. If you think of your working relationships you have, it’ll be a Bell curve. You have a few at one end where you’re like, “I love this person. I love how we work together, and it’s just thrilling.” And you have a few at the other end where you’re like, “This is sand in the gears. This is kind of a miserable experience kind of working through it.”

And it’s not always that because they’re nuts or a psycho or whatever. It’s just that sometimes you just can’t figure it out with the other person. And then there’s a bunch of people in the middle where it’s good enough, and it’s solid, and it’s great sometimes, but less than great some other times. And each one of those different categories has the potential to be better than it is now, make the bad ones trending towards good or less bad, make the ones in the middle better than just average, and make the ones at the top end sustainable so that they stay sparkly and powerful as long as possible.

Pete Mockaitis
That’s good. All right. So, then that’s the notion of a best possible relationship, I suppose, is knowing that not every relationship is going to feel magical no matter what conversation you have but there is untapped potential that we can get after with some of these questions. So, shall we jump right into the questions, or how would you frame how we start getting into such a conversation where we engage these questions?

Michael Bungay Stanier
So, I want to get into that conversation and those questions but maybe a moment just to talk about the three attributes of a best possible relationship.

Pete Mockaitis
All right.

Michael Bungay Stanier
So, I’ve mentioned them but let me say them again. It should be safe and it should be vital and should be repairable. I think one of the interesting things that I’ve learned is these aren’t A + B + C, they’re not additive. They’re actually in a dance with each other. They’re actually in tension with each other. The place to start is safe. And everybody who’s listening to this podcast will have talked about it and heard about psychological safety as a kind of key attribute for success.

Google Oxygen and Google Aristotle, all those projects alike, it’s safety that allows people to grow. Amy Edmondson, kind of the OG in this area, kind of championing and helping us understand what psychological safety means. And that is, a sense, to kind of move away from fear, and say, “I say what I need to say. I can show up as who I am without that fear.”

Pete Mockaitis
It’s kind of ironic that Amy Edmondson is researching and teaching about safety and yet she’s a gangster.

Michael Bungay Stanier
I hadn’t thought of that.

Pete Mockaitis
I know. I love the verbiage. I’m just joshing with you. We had her on the show, she’s great, and that’s fair. It’s a fair assessment. You could call her the grandfather/grandmother as well but OG hits me in my Danville, Illinois roots.

Michael Bungay Stanier
There we go. But she blurbed the book, and I said, “Amy, can I call you the OG of psychological safety?” And she’s like, “I don’t know what that means.” I’m like, “I’m not sure what that means. I think it means original gangster. I think that’s what it means.” Then she’s like, “Maybe you can call me Harvard Business professor.” And I’m like, “Sure. Okay, we’ll go with that. I totally get that.”

Pete Mockaitis
All right.

Michael Bungay Stanier
But in balance with safety is vitality. Every relationship needs to be vital. And I like the kind of play on the words there, Pete. Vital meaning essential, but vital also meaning alive. And there’s a way that you want a relationship to push, and provoke, and challenge, and take you to the edge of your competence and your confidence, and what you can, and who you are so that you can…you want it to be fun and exciting.

And I think safe and vital are often in this kind of play with each other. There’s a way that you can make a relationship so safe that, actually, it loses some of its sparkle. There’s a way that you can make it so dangerous that it becomes unsafe. So, with whoever it is you’re talking to, you’re trying to find the right balance between safe and vital for you and that other person.

And then the third element is repairable. And as part of writing the book and reading around the book, I was reading people like Esther Perel, and Terry Real, and Dan Siegel, and John Gottman, some of the really big names who’ve written about the dynamics of marriage and romantic relationships. And one of the recurring themes across all of their work is how bad we all are at repairing damaged relationships.

Mostly, “Ah, I’ll pretend it didn’t happen,” or, “I’ll be sad and sulk about it,” or hopefully the fabric will just repair itself. But actually, it’s rare that people more actively say, “How do we fix this thing that got dented or cracked or banged up in some way?” But you can bet that any working relationship is going to go off the rails at some stage. And the ability to say, “How do we get it back on the rails? How do we get back to where we were before?” is a really powerful one, and the key contribution to a best possible relationship.

Pete Mockaitis
Now, what are some common best and worst practices in the realms of safety, vitality, and repairability?

Michael Bungay Stanier
Good question. In some ways, that question takes me back to my roots, and it makes me think about questions, and it makes me think about not asking questions. I think that the act of remaining uncurious is one of the ways that damages safety and vitality. If you have a certainty about how right you are, how your point of view is all you need, how you should be the one who solves it, fixes it, comes up with the idea, explains a problem, sets the team going, there’s a way that that is a diminishing act for the people around you.

And I think part of one of the other things that’s diminishing or can detract from vitality is… it is an inability to see them for who they are and be curious about who they are. The question I suspect that could be most powerful for unlocking a sense of what vitality might mean is, “What do you want?” “What do you want?” is one way of coming at “Who are you? Who are you over there?”

Human beings are these messy, complicated, amazing, obscure, unpredictable people who we have to work with. And so, asking, “What’s your best? What makes you alive? Who are you? What do you want?” you’re using curiosity as a way of unlocking their humanity, the person in front of you. And when you unlock their humanity, when you see them more completely, you have a better chance of both creating safety and vitality.

Pete Mockaitis
All right. Okay. So, when it comes to a relationship being repairable, I could think it’d probably be good to say, “I apologize” from time to time when you screw up, and to maybe just acknowledge and not ignore, or hope, or pretend that things are just going to get all better. Any other pro tips in that repairable world?

Michael Bungay Stanier
The fifth question of the keystone conversation, the fifth and final question, is “How will we fix it when it goes wrong?” because it will go wrong. And there’s something really powerful about having a conversation about “How will we get around to fix this even before anything bad has happened?” And what’s interesting is less, actually, the answers to the question. What’s powerful is a recognition that, at some stage, something is going to go wrong, something is going to be dented, somebody is going to be disappointed. How will we go about fixing that?

And if you and I were having a conversation, like, “Okay, Pete, you and I are working together. We’re going to do a joint podcast. It’s going to be amazing. You’re the lead guy because you’re smart and you’re handsome and you’ve got a voice for radio. I’m the tall guy because I’m taller than you. I’ll change the lightbulbs and make the lighting work but we’re going to work together.”

And if I go, “All right. Look, how will we screw this up?” And you’ll go, “I’ve worked with people like you, here’s where it goes wrong, and here’s what I do, and here’s what you do.” And I’m like, “I get that.” And I’ll go, “Pete, when I’ve worked with people like you, prima donnas behind the mic, let me tell you how it all goes wrong.” And you’re like, “Okay, I get that.”

I’m like, “Okay. So, how do we fix that?” And I might say, “Look, for me, if you just come up and say, ‘Look, I screwed up. I’m sorry,’ that’s it. That’s all I need. I don’t need an explanation. I don’t need to work it through. I don’t need to workshop it. I just need that.” With a former boss of mine, we agreed that we’d have what we call an off-your-chest session.

So, if I came up to Dave because he’d done something annoying, I’d say, “Dave, I’ve just got I need to have it off my chest with you,” and I just get a chance to rant a bit. And we both knew that his job was to sit there and listen. He didn’t even have to apologize particularly. He didn’t have to fix it or justify. He just had to listen to it. And it’s the negotiation to say, “How will we try and tackle this?” that makes repairability more likely.

Pete Mockaitis
Okay. That’s really cool. All right. Well, so how do we kick off such a conversation in terms of I imagine we probably won’t just launch into some questions, like, “So, what’s your best”? Or, what do we do?

Michael Bungay Stanier
Well, I think it depends on who you’re talking to and what the setup is. I think you almost, in an early conversation with some people, you can kind of launch into it. And as an example, when I’m working with a vendor, somebody who’s supporting my small business in a way, in that first call, all I can say is, “Hey, I want to tell you about this project but before I tell you about the project and we get into too much detail about it, what is a good working relationship with somebody like me look like? Tell me what makes for a really good client. And then let me tell you what makes for a really good vendor.”

“And then, when we disappoint each other, and then how will you screw up this relationship? Now, let me tell you how I’ll screw up this relationship. So, how will we fix it?” So, there is a way that you can kind of plunge into it. I will you tell that when I do this with vendors, you can see their eyes widening a bit, they’re like, “What the…? What’s going on here?” But it allows me to have an interaction, a transaction, that has a chance of being the best version that it can be.

But if you’re working, say, with somebody on your team, you might choose to do this in a slightly different way. You might provide a little bit of setup. And I think it’s as simple as dropping them a note on Slack or email or something, and say, “Hey, I’d like a conversation about how we can best work together. Are you up for that?” It’s hard to say no to that invitation, because it’s like, “Yeah, I’d like to know how we can best work together as well.”

You can go deeper than that if you want. You could say, “Look, here are the five questions I think could be useful. I’m going to do some thinking about it in preparing my answer for that. If you have a chance to do that as well, so much the better.” Because it is true that everybody will have some first answers to the five questions. It’s also true that if you’ve thought about it, and you do some of the exercises that are in the book that will deepen and make more subtle and more nuance to your answers, that’s going to make for a better conversation as well.

Pete Mockaitis
Well, let us discuss these five questions. Lay it on us.

Michael Bungay Stanier
So, the first one is the amplify question, and the way it’s written in the book is, “What’s your best?” I’ve been thinking about it since the book has been written and created, I’m like, “Not sure that’s exactly the best phrasing of it.” But I’ll tell you what’s behind it, Pete. I didn’t go want to go, “What do you do best?” I didn’t want to ask, “What are your strengths?” I wanted a more general holistic sense of, “Who are you at your best? Tell me what you look like when you’re in full flow, when you’re working to your strengths, when you’re loving the work, the way you contribute best? What does that look like?”

And one of the nuances within that is, for instance, teasing apart, “What are you good at?” versus “What are you fulfilled by?” Because there’s also a way that what happens in our organizational life is we collapse thinking that just because somebody is good at it, they must enjoy doing it. And as we all know, we’ve all got something in our kit bag where we’re like, “I’m pretty confident that, man, this task sucks the life out of me. I don’t want to do that.”

But that’s a really powerful start, “Let’s just talk about what’s our best. What’s your best, Pete? What’s my best, Michael?” Now, we know the best version of each other, the strengths that we should be living with.

Pete Mockaitis
Yeah, that’s cool. And I’ve heard, I think we had Dan Cable, won some awards for a rock and scientific paper for a very simple intervention that involved just that, new employee sharing that, and then unlocked all kinds of things, like, “Wow, that’s a pretty good ROI for a little exchange of information.”

Michael Bungay Stanier
Exactly. The second question after that is about your patterns and your preferences. It’s a steady question. Because, over the time, we’ve all built up the ways we work and the ways we like to work. And that is everything from the rhythm of our days, “I’m a morning person,” “I’m an afternoon person,” “I’m not a lunch person.” It’s the technology that we tend to default to, like, “I’m not a Slack person,” “I am a Slack person.” “Don’t ever leave me a voicemail.”

It’s right down to our kind of identity stuff around, “What’s my name? What’s not my name?” Like, “My name is Michael Bungay Stanier.” It’s a real mouthful. When I got married, I took my wife’s name, and it became Bungay Stanier. It doesn’t have a hyphen in it, which only complicates it. So, people are like, “Are you Michael Stanier? Are you MBS? Does that mean that you’re running Saudi Arabia?” I was like, “That’s a different MBS?” “Are you Mike?” I’m like, “I’m never Mike. There are only four people in the world that call me Mike, and it’s my brothers and their wives. That’s it.”

So, I’m best as Michael. And, in fact, before we hit record, you’re like, “What shall I call you?”

Pete Mockaitis
Even though we’ve interviewed before.

Michael Bungay Stanier
Exactly. And I really appreciated that because there was this little moment around, “What are your practices? And what are your preferences?” It’s like we’re having that conversation now to set this up. Because, just imagine, we’re halfway through this interview, you’ve been calling me Mike the whole time, I’m like, “Dude, this is a mic.”

Pete Mockaitis
M Sizzle.

Michael Bungay Stanier
Yeah.

Pete Mockaitis
What up?

Michael Bungay Stanier
Yeah, that I can go with. If you live with that, I’d be like, “This is the best interview I’ve ever had.” It’d be perfect. So, that’s the second one, which is like, let’s exchange information about how we best work so that we can just start spotting the stuff where we’re well-synced on that, and the stuff where, “Well, we’re kind of out of sync on this. How do we want to manage this between us?”

Pete Mockaitis
Okay. So, it’s a steady question, “What are your practices and preferences, time of day, communication, technology?” All right, let’s hear the next.

Michael Bungay Stanier
So, the third and the fourth questions are kind of a matching pair – dark side and light side, and they’re called the good-day and the bad-day question. The good-day question is, “What can we learn from past successful relationships?” because here’s the thing to take away. Your past relationships are a predictor of your future relationships. Even though I know your past relationships are in a certain context with a certain person, with a certain thing going on, a lot of the patterns that play out will play out again, dollars to donuts.

So, the first thing to talk about is like, “What has been really great? What happened? What did you do? What did you say? What did you not do and not say? What did they do and say, and not do and not say? What were the things that made this flourish?” And then you answer it, and then they answer it, or vice versa, but what a gift to know that this is the context, this is the way to make this person really flourish. This is all the things that can contribute to something working really well.

And then the pairing question is the flipside of that, which is like, “What can we learn from past frustrating working relationships?” because we’ve all had those, and we’re like, “Man, that sucked.” And even though it would’ve felt personal and individual at that time, there are patterns there, there are stuff happening there that if you can explain it to the other person, they’re like, “We should avoid that. We should avoid doing as much of that as possible.”

And so, the more that you can communicate what’s happened in the past that is both amplifying the best of you and shutting you down and making your life miserable, the more you’re able to go, “Hey, why don’t we try and avoid what we don’t like, and amplify what we do like?”

Pete Mockaitis
Okay. And then the repair question?

Michael Bungay Stanier
And then the repair question, which we’ve touched on already, but it’s like, “How will we fix this when things go wrong because things will go wrong?” It’s just there’s no way of sustaining a perfectly undented amazing working relationship forever. Somebody will screw up, somebody will break a promise, something will be misunderstood, something will be missed, some damage will happen. So, when there’s a tear in the fabric, what are we going to do about that?

And the power of that, and we said it before but I want to say it again, it gives you permission to keep talking about the health of the relationship. That’s where the magic happens with all of this. It’s the answers themselves but it’s, really, we can now keep saying, “Hey, we’re trying to build the best possible relationship here. How are we doing? Is this good enough? Do we want to tweak anything? Do we want to adjust anything? Do we need to say something that hasn’t yet been said? Do we need to clear the tables, reset, get ourselves back on track? What needs to be done?”

Pete Mockaitis
Okay. And so, I’d love now, could you share with us some of the more interesting answers to each of these questions that you’ve bumped into in your travels?

Michael Bungay Stanier
Yeah, it’s everything, really. So, if the people who are listening to this think of their own answers, you can imagine people saying exactly the same as you, and exactly the opposite to you as well. So, when people say, “Michael, what’s your best? Who are you at your best?” I’m like, “You know what, I’m best when I’ve got something to create, I’ve got a way of trying to, what my friend Shannon says, to thingify stuff, to try and make     abstract ideas feel more real tangible and more real.

I’m at my best at designing experiences. I’m at my best at trying to understand what a reader or a participant is looking for, and trying to design to their real and actual needs. That’s some of the stuff that’s at my best. It’s like having ideas, I’m great at having ideas. That’s some of the best stuff for me.” But I’ll talk to my wife, who I work with for many years, and she’d say none of that.

She’d say I’m at my best when I get all my emails answered; I’m at my best where I get to have conversations with people and work with people one-to-one and kind of champion them and coach them on; I’m at my best where I get to kind of push back against authority and kind of point out that the emperor has no clothes. This is why we no longer work together because I’m the so-called emperor in this business, and I’m like, “You know what, I know you want your…you’re not necessarily for the man but I’m the man. You’ve got to be kind to me. We’re married.”

So, you get all sorts of different answers. That’s really the point, in some ways, which is it is very easy to assume you know what the answers are going to be. And when you assume you know what the answers are going to be, you’re kind of like, “I think I already know who you are,” and you actually stop that moment of engaging with them as a full human being, and you’re like, “Seeing you as I kind of I’ve boxed you in, giving you a Myers-Briggs label, and I’ve given you a this, and I’ve given you a that.”

And what this does is actually say, “Your answers are going to be different and unique. My answers are going to be different and unique. And then how we bring them together to build the best possible relationship is where things get really interesting.”

Pete Mockaitis
Okay. Cool. Well, so now we’ve had the conversation, we’re doing this stuff, can you chat with us a little bit in terms of maintenance? How do we keep that rocking over the long haul?

Michael Bungay Stanier
So, it’d be lovely if this was a one and done thing. You have the courage, you have the conversation, and you’re like, “We nailed it. Now we can just go about our business and, like, never need to bring this up again.” But, as with all living things, maintenance is required. So, there is a way to say, “How do I best stay present and active in this relationship? How do I stay open to doing what I can to keep it alive?”

And for us to name a single thing to do around this, Pete, it would be to ask the question, “Hey, how are we doing?” It’s to actually just move out of the hurly burly of all the everyday stuff that needs to get done, say, before we plunge into all of the tasks and all the to-do’s, because there’s always an endless amount of work to be done, let’s just have a conversation and check in on how we’re doing, “What’s working for you? Here’s what’s working for me. What’s not working for you? Here’s what’s not working for me. What’s one thing we can do differently to improve the way we’re working right now?”

And one of the questions, Pete, that I ask, and I think it’s particularly powerful if you happen to be the more senior person to hold more of the positional power of the conversation, the question is, “What needs to be said that hasn’t yet been said?” I started a company 20 years ago, and about four years ago, stepped aside from that for Shannon to become the CEO of that company, but I still own it so she and I are in conversation all the time and kind of, I guess, calling me a board member would make it big hat, no cattle, but kind of that type of conversation.

And there’s a power dynamic between us because I’m the owner and she’s the CEO trying to run the company as best we can. And we ask each other that question all the time, “What needs to be said that hasn’t yet been said?” because it’s that little nudge give us permission to talk about the needly stuff, or the stuff that might feel too small, or the stuff where it’s felt, “I just haven’t found the moment to mention this awkward thing.” It really clears the space, and says, “Now is a chance to mention anything that you’ve got just lingering there so that we can make sure that we clean it all up, if that’s what needs to be done.”

Pete Mockaitis
Okay. Thank you. Well, Michael, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Michael Bungay Stanier
I’d say one of the unexpected benefits of doing this work and, perhaps, creating this book is that you deepen your own knowledge of yourself. It was very much about the relationship but, actually, there are exercises in the book. For each of the five questions, there’s three different exercises to help you deepen and enrich and make more subtle and more nuanced your answers to that.

And even if you’ve never had a best possible relationship, and you never had a keystone conversation, if you do the work and you come to understand in a more nuanced, more grounded way, “This is actually who I am. This is actually how I work. This is actually how I thrive. This is actually what shuts me down,” you’re better able to control and manage your work so that you can thrive and be awesome at your job.

Pete Mockaitis
Beautiful. Thank you. Now, could you share a favorite quote, something you find inspiring?

Michael Bungay Stanier
So, Pete, I might’ve mentioned this the last time we talked, and so forgive me for coming back, but it’s a favorite quote, so it’s still my favorite quote. There’s a poem by the poet Rilke, it’s called “The Man Watching,” that’s the English translation. And it tells a story of wrestling with an angel, so it’s an allusion or a nod to kind of the Bible, and Jacob wrestling with the angel.

And it talks about being ambitious for the bigger things, the bigger things that open us up and challenge us, and bring out the very best of us. And there’s a couple of lines in that poem which I think are extraordinary. I actually keep a little printout on my desk. And the quote is this, “Winning does not tempt him. His growth is to be the deeply defeated by ever-greater things.”

And this idea of hoping, I hope this for me, and I hope it for others, but I hope I still have the courage to seek ever-greater things and be deeply defeated by that. That’s what I’m hungry for.

Pete Mockaitis
Okay. And a favorite study or experiment or bit of research?

Michael Bungay Stanier
There’s a book I’m reading at the moment by Ed Young, and it is about how animals experience the world. And so, this is a little bit kind of a sideways angle into this, but we, as human beings, tend to assume that animals mostly experience the world kind of like we do. We tend to project the way we kind of embodied in this world onto all the animals around us. And nothing could be further from the truth.

As a very kind of slightly pedestrian way of talking about it, if you think of zebras, hey, however you want to pronounce that, in their black and white stripes, when you ask most people, “Why are zebras black and white striped?” they’ll go, “Well, it’s camouflage. It helps them blend in so they can hide from the predators.” But actually, lions have eyesight that is so shortsighted that they can’t see the stripes in a zebra. They just see it as a kind of a grey donkey. And, in fact, the stripes of a zebra are there to confuse a tsetse fly so that they don’t get bitten by these flies.

And as I’ve been reading this book in bed at night, every three pages I’ll say to my wife, “Oh, my God, did you know…?” “Oh, my God, did you know…?” as I keep hearing about how animals just experience so much more of the world than we do in a way that we can barely even imagine it. And why I bring it up is because, even on a human-to-human level, the person across the table from you experiences the world in a way that you don’t fully understand. And it’s so easy for us to just kind of think, “Ah, I know who they are, and I know how they’re feeling, and I know what they think because that’s who I am and how I feel and how I think.”

And this ability to stay curious about who is that other person, and how do they see and feel the world, opens up that ability for a more human-to-human connection and relationship.

Pete Mockaitis
Got you. And a favorite book?

Michael Bungay Stanier
Nonfiction, my favorite book is Bill Bryson’s A Short History of Nearly Everything. Bill Bryson, as a writer about science, he has this ability to make the world feel miraculous because not only does he kind of make science less dusty, less boring, and kind of have the life gets sucked out of it in high school for us, but Bryson has this ability to say, “Look, this is amazing. And look what these people are discovering about our world.”

And then on a fiction level, there’s an Australian author called David Malouf. And one of his very first books is called An Imaginary Life. It tells a story of Ovid, the Roman poet, getting exiled to the shores of the Black Sea, as it is now. And it talks about him unlearning his urban ways and finding a new language and new way of being on the edge of civilization. And this integration between head, and heart, and the mind, and the senses is a really powerful journey.

Pete Mockaitis
And a favorite tool, something you use to be awesome at your job?

Michael Bungay Stanier
I love the pens from Baron Fig. I’ve got one on my desk here made out of copper, I’ve got one other one on my other desk over there where I write, and I’ve got one in the little leather sheet. And I was home recently in Australia, and my mom has basically hundreds of cheap pens shoved in jars and cups all over the house. I have three pens and I only have three pens, and I love them. But writing is such an integral part of how I interact with the world, not just writing my books but kind of checking in my journal most mornings, that having a pen that brings me joy is an essential tool for me.

Pete Mockaitis
And a favorite habit?

Michael Bungay Stanier
Making my wife coffee in the morning. And we both like coffee. I have espresso, she has an oak milk flat white but it’s the joy of the taste and the smell of really good coffee, but also the joy of being of service to my wife.

Pete Mockaitis
And is there a key nugget you share that really seems to connect and resonate with folks; they quote it back to you often, retweet it, etc.?

Michael Bungay Stanier
In The Coaching Habit book, I said, “Look, you can sum up this whole book as a haiku.” And I’m going to misquote it slightly, which is ironic, but it says something like, “Stay curious longer. Your advice is not as good as you think it is.” And “Your advice is not as good as you think it is,” is what I hear often from people.

Pete Mockaitis
Okay. And if folks want to learn more or get in touch, where would you point them?

Michael Bungay Stanier
You can find more about me, in general, at my website MBS.works. And if you’re interested in the book, BestPossibleRelationship.com.

Pete Mockaitis
And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Michael Bungay Stanier
Yeah, it can feel a little overwhelming to listen to what I’ve been talking about with you, Pete, and go, “How do I do that with all these people?” But if you can be the person who reaches out, who says, “I’ll take responsibility for starting to build the best possible relationship,” that is a great gift you and to them, and to your organization. So, don’t try and do it all, but perhaps pick one person, one key relationship that matters, pick one question of the five, and start a conversation where it says, “How do we work better together?”

Pete Mockaitis
All right. Michael, this has been a treat. I wish you much luck and great conversation.

Michael Bungay Stanier
Thanks, Pete. You are a gracious host.

873: Dr. Steven Hayes on Building a More Resilient and Flexible Mind

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Steven Hayes discusses how our instincts mentally trap us—and shares powerful tools for liberating your mind.

You’ll Learn:

  1. The benefits of psychological flexibility—and how to develop it
  2. Why you need to put your mind on a leash
  3. The key to taking the sting out of negative words

About Steven

Steven C. Hayes is a Professor of Psychology at the University of Nevada, Reno. He’s the originator of Acceptance and Commitment Therapy (ACT). He’s authored 48 books including Get Out of Your Mind and Into Your Life (which reached #20 on Amazon’s best-seller list) and A Liberated Mind, which explains why psychological flexibility helps us navigate the world. Methods he has developed are distributed worldwide by the World Health Organization and other major agencies, and he is among the most cited psychologists in the world.

Resources Mentioned

Steven Hayes Interview Transcript

Pete Mockaitis
Steve, welcome to How to be Awesome at Your Job.

Steven Hayes
I’m so happy to be here with you.

Pete Mockaitis
I’m so happy to be here with you, too. I’ve been enjoying your book and your interviews, and I think we have more that we could possibly cover in the time available, which is a great problem to have. So, I think, first of all, we got to hear about your extraordinary pushup practice. What’s the scoop here?

Steven Hayes
Well, it’s gone backwards fast, right? But I have long tried to do at least my age in pushups every day. Unfortunately, my son is getting awesome at it, said, “Dad, you’re doing cheater pushups,” so now I’m doing the perfect, absolutely to the floor, nose on the pushups, and suddenly I’m only at about 25% of what I was before, but I’m still committed I’m going to get back to my age, which will probably take me a little while but every day.

Pete Mockaitis
Well, I was listening to your book, A Liberated Mind: How to Pivot Toward What Matters and I heard you say, “Yes, I do 70 pushups a day.” So, is that 70 cheaters?

Steven Hayes
Yeah, it turns out I don’t actually get all the way down to nose-kissing, so I bought the kind of things that lifts you up so that you can safely hit a pad because I don’t want to smash my face onto the carpet, then I get tired. But it’s just one of those things where an arbitrary thing, like pushups, but it’s just a symbol of, “Can you make a commitment?” just stick to it, and just create a habit that’s values-based and worthwhile, and when you fail, you keep coming back to it. And the move to the perfect part is keep upping the ante. It’s not just the numbers that counts. It’s trying to do it in a quality way.

Pete Mockaitis
And, recently, it seems like you’ve had some very rich moments in terms of you shared with me your Mother’s Day exchange as well as some exchanges leading up to your retirement from the University of Nevada, Reno. Could you tell us a bit about these?

Steven Hayes
Well, the retirement thing kind of links over. I’ve been at this for 47 years, and I got up in front of the student group and, spontaneously, said, “Give a few words.” Of course, you don’t give a microphone to a professor, you deserve what you get, so you get a 20-minute rant. But what I found myself saying to my students as my last word, my last meeting, was that love and loss is one thing, not two.

And that when you really love your job, as I have, the way to do that full out is to know that it’s finite and will pass, and to have that be part of it. That’s why we cry at weddings, why we cry at births, because we know there’s things ahead. There’s a bittersweet quality to life but if you inhale that at the beginning, then you can play all out because you know, in the end, you’re going to be waving goodbye and people eventually will forget you. But, so what?

If you moved the ball down the road, it’ll be there maybe, and in some tiny way for your children’s-children’s children, and that’s worth playing hard. So, I think we often think of winning as some sort of permanent thing, and losing as a horrible thing and such but I think it’s kind of a mixed thing, and the love and loss part is that knowing from the beginning that you’re raising your children for them to leave you. You’re loving the people around you, knowing that they’re going to die. You’re creating a business, knowing that it’ll be passed on to somebody else.

You’re not going to have it forever. So, that’s okay. That’s called life, and it’s, to me, an empowering message. It means we can play full out just like we were when we were three, and we ran to touch that tree and gave it every little ounce of effort without asking the question of, “Oh, is this really important? Will it last forever?” One question.

Pete Mockaitis
Yeah. And I love, in your reflections there, you mentioned that all these things are loving. In the universe of professor-ing and publishing, you’d said that that is also love, publishing articles. Can you expand on that?

Steven Hayes
Yeah, I remind those students that when you do a job like that and do it well, you will love your job if you do your job lovingly. That will go together. I guess unless you’re a professional hit person, all of our jobs are about somehow contributing to the wellbeing of others. And so, could you bring that into your life’s moments so that when it’s 2:00 in the morning and you’re working on this stupid reviewer who asked you to do stupid things with your article or it’s not going to be published, can you really connect with doing even that with care?

It’s like an awesome opportunity to bring the capacity to bring love in the world, into your world and to the world of others by doing a really, really good job, absolutely the best job you can do, without paralyzing in place, that it has to be perfect or you can’t do it. Now, as I say, the love and loss is one thing. It tells us that failure is part of it. Slipping and falling is part of it. When you learned to walk, how many times did you fall down in an average day? A hundred and ten times.

Pete Mockaitis
All right.

Steven Hayes
A hundred and ten times on your diapered butt. And unless you had some sort of nerve injury or something, you eventually learn to balance and walk. So, could you approach your work with that kind of quality of doing it in a way that’s focused on the good that you do for others but not in this perfectionistic, self-critical, heavy, “Oh, my God, what if I fail?” that paralyzes us?

Pete Mockaitis
Well, I love that so much because it’s connected to psychology and insights that are research-based and somewhat modern, and yet also ancient in terms of wisdom traditions. And I’m thinking in my own background of Catholic Christian, thinking about Mother Teresa, do small things with great love, and that’s just a whole lot of goodness to be pursued in that way.

Steven Hayes
Yeah, I was raised in that same religious tradition, and I know all those rituals and stories, and all of our wisdom traditions and religious traditions, all of them, at their best, include this really wise advice, but the human mind needs guidance. Very, very easily, you can turn it into a slog or some sort of narcissistic grand thing, and you forget that it’s the small things that are going to matter, and being part of something bigger than yourself is part of what makes life worth living.

Pete Mockaitis
That’s powerful. Well, so you are known for the notion of psychological flexibility and acceptance and commitment therapy. And so, it’s funny, in this context, you’ve said in the book that you’re not God’s gift to psychological flexibility, in that that’s something, it’s an ongoing journey. And yet, in a way, your contributions have, indeed, been a gift to all of us, so I want to unpack some of them for us.

First of all, what is psychological flexibility? And how can that help people in general, and, for this show, help us be more awesome at our jobs?

Steven Hayes
Well, it’s the smallest set of things that we do, processes we call them, just from the word, meaning a parade or procession, the sequence of things you do that leads to an outcome. The smallest set of things we do that do the most good things in the most areas known to behavioral science.

And it’s very, very simple. It’s a matter of being more open, aware, and actively engaged in life. If you’re going to be more open, you have to open to the world inside and out. That means your emotions, your thoughts, your memories, your sensations. What does it mean to be open? It means to be able to feel them, to go deeper into them when it’s useful, and respectfully decline the invitation to spend a lot of time on the ones that’s not useful. Being able to sort of see it as just part of the journey.

What does it mean to be aware? It means to be here, consciously present, right here, inside and out. Here’s what’s going on and I’m noticing it. I’m consciously noticing, and I’m noticing you. We’re connected and conscious, we’re working together, we’re creating a cooperative system, or a partnership, or whatever. And then actively engaged, well, actively engaged in the values-based life, creating habits that are focused on what you want your behavior to reflect to the world and to yourself. That’s it.

So, it turns out that those three things each have two things that are part of it, but they’re all really one thing, we call it psychological flexibility, or inflexibility when it goes awry. And in the area of work, for example, if you want to avoid burnout, you want to be effective, if you scale these processes socially, you want to create work teams that have those kind of qualities, creating a psychologically flexible workplace, the environment supports it, and work team so that team reflects it, of workers so the individuals have those skills and they’re actively developing them, you are going to be far more successful as a business, as a business person, as a leader, as a manager, and just as a human being.

So, one of the things that’s really cool, because this small set goes everywhere, you can care about your family, you can care about your kids, you could care about your health, you can care about the world, and you can be massively successful at work with the same processes. You don’t have to turn into somebody else and forget your wisdom training, or your religious background, or how important your family is, and how loving your kids makes a difference to you.

You don’t have to because the processes that empower human beings in one place, empower them another place, when you break out of this normative, categoric way of thinking, that one size fits all deal, or where you are at a Bell curve, and what percentile are you, and all this kind of thing of “Oh, woe is me. I’m too low,” or “Oh, I’m great and grand. I’m so high.” No. What are the things that you do that move your life up or move your life down? Watch it, learn it, observe it, use it, do it. You’re on a journey to success everywhere you look.

Pete Mockaitis
Well, we’re going to get into a couple very specific tactics. And it’s fun, sometimes I like my advice weird, and you got a couple of them, which has a wealth of science supporting it in terms of the efficacy of these tools and approaches. But maybe before we go granular and tactical, can you give us your four-line ditty that summarizes your life’s work?

Steven Hayes
Well, I have a four-line ditty that summarizes everything that I’ve worked on in terms of the human mind and how it works, which is, “Learn it in one, derive it in two; put it in networks that change what you do.” We’re the creatures who can relay anything to anything else in any possible way. That’s what we’re doing right now with language.

We’re able to put a world together in this vast cognitive network, and it took us a long time to do that, almost for sure, it was happening even before homo sapiens.

But this is a tiger that we’re riding because, as soon as you can think about anything in almost any possible way, and create futures that had never been, you can take the same skills and say, “Yeah, I’m successful but I could’ve been so much more successful. Oh, I’m a failure because…”

You can turn good into bad, bad into good, and you can walk yourself into a mental health struggle regardless of whether you’re a billionaire or a pauper, regardless of whether or not you’re loved by many or by virtually no one. That’s a weird skill, and we better learn how to manage it. If we can’t put our mind on a leash, it’s going to put us on a leash.

Pete Mockaitis
Okay. And can you give us an example of something in our lives that we can learn in one, derive in two, and how that can take us two very different paths?

Steven Hayes
Well, okay, let’s say you’ve had a success experience, and you said, “I’m great.” Okay, that’s great.

Pete Mockaitis
So, that’s me deriving it there, “I’m great”?

Steven Hayes
You derived it, yes, or somebody said it, “Boy, you’re so smart.” Remember the first time, and a lot of the people who were successful who are listening, they had that. They had the teacher, or somebody said, “You’re so smart.” That’s fine. But then it can turn, flip it back the other way to, “Anything I do is smart,” and I’ve never met anybody who everything they do is smart. They may be ‘smart’ in the sense they’re able to learn quickly or so forth.

But once you have kind of bought that, sort of like sawing a fishhook, and it’s hooked into you, you can be that manager who, no matter what other people say, you don’t need to consider their opinions, you’re the smart one in the room, you knew that before you walked in the room.

And you kind of internalized that’s who you are, rather than just a description of what you did, that later on could be a different description. And, yeah, we’re trying to learn how to do smart things, of course, we would. But when you buy into it, “That’s me. It’s like a skin I wear,” there’s a reason why the word personality means the mask that you put on, in Greek. It’s the face that you present.

And once you’re there and you’ve forgotten it, boy, you’re dangerous. You’re going to have a lot harder time listening to other people’s ideas, being genuinely curious about them, exploring them, having a conversation where the whole team can work together, where you can be shown to be smarter as being part of a group because other people have ideas sometimes that are better than yours. That’s just one example.

Derive it in two, “I’m smart. Okay, because I did this, I’m smart. Okay, now, because I’m smart, everything I do is like that.” No, that’s not true, and you better hold that lightly. Learn that first step of learning to be open. Just be open to thoughts that are helpful and thoughts that aren’t, ideas that work, ideas that don’t, emotions that are useful here, emotions that don’t deserve a whole lot of attention right now.

So, that flexibility of taking what’s useful and leaving the rest requires a certain kind of humility and learning by experience. You kind of metaphorically have to fall down on your cognitive diapered butt multiple times before you can get through your thick skull that some thoughts are useful and some thoughts aren’t, some of your ideas are good, some aren’t, and to learn how to really be an effective manager, be a creative leader who can bring it every day, but also empower the team to do the same.

Pete Mockaitis
And so, the putting it in networks is “I’m relating this notion ‘I’m smart’ to all kinds of other things in the world.” Is that also maybe sort of a neuroscience network neuron concept as well?

Steven Hayes
It is, although we know so little about how the brain really works. It’s a huge network. So, the networks of cognition, let’s say in emotions and memories and so forth don’t go one to one. There are underlying networks that build the human brain. But we do know that the underlying neurobiology of what I’m saying is positive.

If you take something like psychological flexibility skills, when you can apply those in your world, you’re much less likely to be dumping stress-related hormones. It’s much easier to build new brain circuits. You’re not pushing the start button on these survival circuits of almost ingrained kind of automatic reactions of finding safety, or attack towards others.

So, even down to the point of being able to have slower age-related decline in your cells. You can keep your body tuned by helping your mind be attuned to creating a safe place for you to have a history that includes difficult things. We’ve all had potentially traumatizing-inducing events, if not actual trauma. Just turn on your television, look at your smartphone, and you have potentially trauma-inducing events all around you in the modern world.

How are you going to be able to sort of not go into that almost alligator brain stem freeze or flee or fight kind of system? You’re going to have to learn how to have modern minds for the modern world, the meditators, and the Christian mystics, and the Buddhist, and all of them. All the wisdom traditions all have ways of reining in this kind of alarm-based, safety-based mind.

And so, yeah, I think the networks involved, networks of habits, thoughts, emotions, etc., that all come together as one empowered person who’s able to get better and better. It doesn’t mean you’re great and grand, as you kindly mentioned. I’m no shining star of psychological flexibility. If you want proof of that, talk to my wife. But I’m working on it. I’m working on it.

Pete Mockaitis
Well, and, again, we’re going to get into some of these tools. I think, maybe, the favorite thing I’ve read from you is, “You hurt where you care, and you care where you hurt.” Can you expand on this for us?

Steven Hayes
Yeah, if you want to find out, really, what motivates you, there’s four ways that I know of – sweet, sad, stories, and heroes, and one you mentioned is the sad one. If you take the things that are hard for you and you flip it over, it tells you what you care about, otherwise, why are you upset about it? So, if you’ve been betrayed, let’s say, and that stabbed you through the heart, that a person you thought was loyal and trustworthy betrayed your love, let’s say, your mind tells you to stop being vulnerable. Avoid intimate relationships. They’re not safe.

But that’s what your heart yearns for. So, we hurt where we care, exactly why it stabbed you through the heart is that you wanted something. So, instead of doing what the mind says, “Let’s all solve that problem,” just don’t want that anymore. And so, you start having superficial relationships, or de-tuning relationships that could open your heart again. You put up defenses and so forth.

Instead, could there be another way to carry that hurt, and that it actually motivates us, “Precisely because it hurt to be betrayed, I know how important it is to me to build an intimate committed relationship. Okay, can I work on how to do that, how to open my heart again”?

But the other method as well, digging into the sweetness of life, and noticing what that suggests, or looking at your heroes, and asking yourself, “Why do I look up to them?” and you’ll find values there, and you can ask the question how do you put that into your life. So, I think a guide to success is inside our deepest failures. It tells us, at least, what we care about and what we want.

Pete Mockaitis
Beautiful. All right. Well, let’s now maybe have an overview of there are sort of six key, do we call them tools, skills, processes? Can you give us this overview?

Steven Hayes
Well, I gave you the three, and each of them have two, so that gives you six. But this experiential openness, that means accepting your emotions without clinging, open to difficult ones, don’t hang on desperately to positive ones. Allow emotions to come and go, and other experiences, too, like memories and sensations. Backing up from and noticing your mind with a little sense of distance so that you can see it as a thought without just looking at the world structured by the thought, without disappearing into the thought.

Like, if you have a thought like, “This is awful.” Have a thought this is awful. Don’t disappear into the awful world. The world is the world; you said it’s awful. That’s two different things. That’s not one. That’s two. And some of that may be just a habit that you don’t need of awfulizing about things. Coming into the present moment but consciously. In the present moment, inside now, that doesn’t mean that you don’t have thoughts about the past, or worries about the future, but it means you don’t get hooked by them and disappear from the moment almost like how you do on the freeway sometimes, and you’d become a mindless driver, and wake up you’ve gone miles down the road.

You don’t want to do that with rumination and worry because the opportunities are always in the present, that’s where we live, that you’ll miss it. But from this more conscious part of you that I think is really where we connect with others. When you were a baby and your mama looked at you, you dumped endorphins at birth, natural opiates that basically say to you, “Ahh, this is what I want.” When you saw those kind eyes, you knew you’re connected.

We yearn to be connected in consciousness with others. We’re the social primates. And so, consciousness itself comes out of that, and yet so easily we can use it for closing down or pretense persona, “Oh, I’m so awful,” or, “Oh, I’m so great,” instead of the, “Ahh,” being connected to other people. So, those are two more in the present consciously.

And the final one is “What are the qualities of being and doing that you want to put in your life that you want to be intrinsic?” I’m talking not about goals, goals are great, but values-based goals, what it’s really about. Is it really about the money? It isn’t really about the degree. It isn’t really about any concrete thing. It’s about the direction, owning that and create habits built around it, so that even when you’re not being mindful, which we’re all mindless some of the time, we can kind of trust our instincts to be doing actual things with our feet, values-based behavior that is building opportunities, extending on our lives.

So, open, aware, and actively engaged has two aspects each – acceptance and we call it defusion. So, with emotion and cognition, present-moment focused consciously and a values-based creation of habits and goals. Put all those together, boy. Now, there is one final thing you have to do, is extend it socially so that if you really want to be, for example, emotionally open, that means having compassion towards others, and being interested in what they feel.

Like, in the work setting, one of the things, when I’m called in to kind of consult with managers and things like that, I ask questions like, “Who works with you? Where do they live? Who are they married to? What are their names? And how many kids do they have and what are their names?” And you can just take things like that to the bank as to whether or not you got a manager who’s in a two-way street of communication with people who are important to the network.

You wouldn’t have friends where you didn’t know where they lived, whether or not they had kids, or what the name of their spouse was. You’ll do that to a secretary you’ve had for 10 years. Why? It’s not because you had to be their friend. It’s because you socially extend these issues of values. You want to be that kind of person who really knows others, of consciousness. You really want to be connected as a person with the people you work with.

Emotional openness. You want to know what their insights are like. So, I think those six, socially extended, and then take care of your body. That’s it. When we’ve done research, those things I just named account for about 80% to 90% of everything we know about how change happens.

Pete Mockaitis
All right. Well, let’s dig into you mentioned putting your mind on a leash, that you have a turn of a phrase for the dictator within. What’s that about?

Steven Hayes
Well, that voice within that assumes, when we become conscious, we sort of take that perspective-taking skill of being able to go behind the eyes of others, we kind of step outside and look at ourselves, and that’s fine. We even start talking to ourselves, and it’s great. But that voice, if you just let it boss you around, will become a dictator.

It’s very much like if you just give them the rope to do it, they’ll do it. They’ll get you all entangled, “What about this? What about this? And you do this, and you do that.” And sometimes it’s helpful and sometimes it’s not. Why? Because you have a lot of wisdom that you can only touch intuitively. Your verbal part is not everything. That thin cortical overlay is only quite recent. You didn’t have a felt sense of what works. Based on what? On your experience.

I’ll give you an example. If I asked you to put your body in the shape of you at your worst with dealing psychological issue, and just do it as like you did when you’re a kid when you’re playing statues or something. But you’re like a sculpture, and we’re going to take a picture, and then I say, “Okay, same issue. Don’t change the content at all. Now, show me with your body, you at your worst.” Because it’s not always one. Yeah, sometimes you’re at your best, sometimes you’re at your worst.

We’ve done this with hundreds of people around the world. No matter where in the world we do it, something like 95% of the people show you, without any training, without any conversation, just what I told you, a body that is more closed at your worst versus open, less aware at its worst versus aware, and less actively engaged. In other words, by experience, you know everything I’ve just said in this interview. You could show it with your body.

But here’s the problem, you’ve got between your ears, that little dictator within that’s constantly just treating your life as a problem to be solved, because that’s what that voice is about, “How do I solve problems? How do I break it down and figure out what’s a better way forward?” That’s fine but it’s not all of it. Sometimes you have an intuitive sense that this job is not for you, that working with that manager is not really what you want to do.

I don’t care what the money is, you know, you feel it, you sense it. If you closed yourself after that, good luck because you now are left with nothing more than a list of pros and cons and all the other things that could be helpful but you’ve got to be careful because that dictator within can sometimes give you pretty unwise advice.

Pete Mockaitis
Absolutely. And you share a number of very specific tools, which are fascinating. And in the world of defusion, you call it, for instance, if you just say out loud, so if I got this right, “I cannot walk around this room, I cannot walk around this room,” while you’re, in fact, walking around the room, directly contradicting the dictator within. Folks in studies were able to keep their hands in really hot water for 40% longer just because they demonstrated to themselves, “No, no, those thoughts are not reality, dictating what is possible.” And that’s all it takes, it’s like the tiniest little thing made a world of impact.

Steven Hayes
Yeah, you’re going in a business meeting where you know you’re in there with many people who are really, really famous, and you’re not. They have great power that you don’t have. And you know, just based on your experience, you’re going to have thoughts like, “Why am I even here? They don’t want to listen to me. Maybe my ideas aren’t good enough, dah, dah, dah, dah.”

And you can fight it back, “No, no, that’s not true. No, no.” Meanwhile, where is your attention? On the meeting, on what’s being said, or the argument inside your head? You don’t want to be arguing inside your head in that meeting. What if you do this? What if you could just practice things, like, have the thought, “I can’t lift the pen in front of me on the desk”? And really get it clear.

And when it’s really clear, while that’s still going on, pick up the pen. You can do that, right? This is your life. It’s not your dictator’s life. It’s not those words’ life. Those words are just in your life. They’re not your enemy, but they’re not your friend, and they’re not who you are. You’re a whole human being. So, what if we then go into that meeting, and when you notice the chatter, thank your mind very much for that, “Thanks for trying to help me with that, reminding me that I don’t belong here but I’ve got this covered”?

And go in there and allow those thoughts to come by just like the thought that you can’t pick up the pen. And then when the moment hits, you make that contribution, you make that comment, you make that statement, you present that pitch deck, or whatever it is that you have to do, and get out of your own freaking way. Your mind could be helpful in that, in that sense of worry to get you to prepare, etc. That’s great, “Oh, what if I’m not prepared? Okay, let’s go prepare.”

But when you’re in there, you may need those skills in defusion. Those are made-up words. For tools, there’s hundreds of them. You can make up your own that diminish the automatic hammer blow domination of literal thoughts in your head over what you do, what you feel, what you focus on, what you think about, so that you have greater freedom, you have a little space opened up where you could do things more in the way that you want to do them or the ways that your gut sense guides you.

This is the moment to make that comment. This is the moment to be quiet and allow yourself to go into a flow, the kind of places people go when they’re very successful. Look at athletes and others, how do they really get to be high performers? They don’t do it by constant chatter in the moment. And so, you need to put that mind of yours on a leash.

And the defusion methods, as I say, there’s hundreds of them, but that one of just the poke of eye in terms of the dictator, or the tug on the cape of Superman, of, “You think you can tell me what to do. Okay, tell me what to do, and I’m going to do the exact opposite. You stop me. Ha, ha, ha.”

Pete Mockaitis
That’s good. And you say there’s hundreds of tools, one of my favorites is word repetition. How does this work?

Steven Hayes
Take a thought that really pushes you around, distill it down to the smallest set of words you can get to. If you can get it to one, it’s the very, very best. Then say it out loud, at least once per second, or a little faster but at the point at which you start to lose the ability to say it clearly. Make sure you can say it clearly out loud, and do it for at least 30 seconds, even better would be 60. It’ll be the longest 60 seconds of your day but to say it over and over and over again.

Kind of give you an example, a little story, it’s in the book, probably right when I was Stanford. I gave a talk, and I was talking about how much money was spent on sleeping medications, how much we’ve made even normal things that every creature on the planet know how to do, into something that’s a big fight every night. And it’s up in the billions of dollars for sleeping meds, and I showed a graph but it didn’t have a clearly labeled graph, and I said, “And it’s now $3 trillion.”

Three trillion dollars is ridiculous but I somehow missed it and said it. Much sleep, our mind is listening because I print bold upright, it said, “$3 trillion. Are you out of your mind? They were recording it. I was going to talk at Stanford, oh my God. I’m an idiot. I’m an idiot.” And that little that I said it twice reminded me of what to do.

So, I sat on the edge of the bed, and I said the word stupid, actually is, for 60 seconds or so, and I went back to sleep. What are you going to do when your mind is hitting you with these kinds of judgments? One of the things you can do is just to allow the word to be a word. And, “Yeah, okay, lesson learned, label your graphs next time, Steve. You’ll be less likely to make a mistake in a PowerPoint presentation.” That past moment, I’ve learned the lesson, I don’t need anymore of reminding myself how stupid some people thought, if they were quick thinkers, I was in the moment. It was stupid.

Pete Mockaitis
Okay. And so, you’re saying the word again and again, “Stupid, stupid, stupid.”

Steven Hayes
“Stupid, stupid, stupid.” A little faster. A little faster.

Pete Mockaitis
Okay, “Stupid, stupid, stupid, stupid, stupid, stupid, stupid, stupid, stupid, stupid, stupid.” And in so doing…

Steven Hayes
You know, you only did about four seconds.

Pete Mockaitis
Okay, you do it in 60 seconds.

Steven Hayes
Yeah, you got it. Do it in 60 seconds. And we actually have some bunch of research on this, it was embedded by Titchener, one of the fathers of American psychology a hundred years ago. We were the first, it’s called semantic satiation. It’s what they called it. We were, I believe, the first to ever use clinically.

And what happens is immediately the distress starts coming down. After you start doing it for 30 seconds, the meaning goes away. Did you ever had a thing where you have a word and you almost…? Ted Lasso does this all the time, and he knows this method. I wonder if he came across it because the writer for Ted Lasso, because he does this, and he actually mentioned semantic satiation on one of his shows.

But when you take words that are so dominant that push you around your whole life, and within 60 seconds you can drain out the distress, and even the point that it becomes almost meaningless as just a sound. You’re going to let your life be run by that? Really? So, you get a little, you’ll go back, you’ll know what stupid means after 60 seconds or whatever it is, but you’ll also have that memory of, “Oh, yeah, it’s a word. I’m saying a word to myself right now. Okay, like that’s something I have to not do? That’s something that has to dominate my next hours and hours, or days and days, or weeks and weeks?”

But, yeah, people will let words like that dominate months and years of their life mindlessly. “I’m a loser” can make you function as a worker who’s trying to prove they’re not a loser. In so doing, so greatly restrict your ability to be a good worker, to be part of a team, whatever, that you’re not able to show what you have. So, yeah.

Pete Mockaitis
And I’d also like to think about that in a context of procrastination, like, if the thought is, “Ugh, I don’t want to…” or, “Oh, I’m just so tired. This is going to be boring.” So, likewise, we could just sort of pick whatever is most, I don’t know, activating or linked up to emotion, whether it’s maybe, “I don’t want to…” I don’t know, it might be too many words.

Steven Hayes
It might work. You could say it.

Pete Mockaitis
I don’t want to. I don’t want to. I don’t want to.

Steven Hayes
“I don’t want to. I don’t want to.” Absolutely, it’ll work there. Put some other ones. You could take that and sing it to your favorite rap song. Have your little “I don’t want to” rap, and it will lighten the whole load here. You’ll have more openness and choice, “You can’t make me” opera or whatever the thing is. And next thing you know, you’re out there just doing it.

You could have it said to you, like, “I don’t want to.” You can say it out loud in the voice of your least favorite politician, or say it in the voice of Donald Duck, “I don’t want to.” Whatever. The point isn’t to ridicule yourself. You’re not ridiculous. You’re just human. The point is to liberate yourself. You’re not just words in your head.

Look, I can put words in your head so freaking easily. Your parents did it. Commercials do it. If words in your head are what you’re going to do, how are you going to have a life that’s directed. I can give you three numbers. If you remember them, I’ll give you a million dollars an hour from now. Here are the numbers – one, two, three. Can you repeat them back?

Pete Mockaitis
One, two, three.

Steven Hayes
Awesome. That’s great. That’s a million bucks. I’ve got a little donor who’s good with me. They knew this is such an important podcast, I had to do it. So, I’ll say, “What are the numbers?” and you’ll say…

Pete Mockaitis
One, two, three.

Steven Hayes
Awesome. I lied. There’s no million bucks. A day from now, do you think you could say it?

Pete Mockaitis
Yeah.

Steven Hayes
How about a year from now?

Pete Mockaitis
I’ll probably remember Donald Duck more so than one, two, three.

Steven Hayes
But it’s even possible. I already did it twice. It’s possible, isn’t it? When I come up to you, and say, “Hey, what are the numbers?” you might say, “One, two, three,” right?

Pete Mockaitis
Yeah.

Steven Hayes
All right. Well, what if it was your mama saying, “You’ll never amount to anything”? Except she didn’t say it twice, she said it 20 times, or 200. We’ve got people listening to me right now who had that history. You may have had that history. But what are you going to do with that? It’s in your head. There’s no delete button in the nervous system that’s healthy, short of brain injury, or aging, or age-related cognitive decline. It’s not going away.

Once it’s deeply in, even two might be enough. I guarantee if we do it a little more, I can get one, two, three stuck in there for the rest of your life. How about this? I’ll think of something different. Okay, think of another set of numbers. What are the numbers?

Pete Mockaitis
Oh, I’m going to give you numbers?

Steven Hayes
Yeah, but they can’t be that because we’re going to do something new. We have a new grade of thought. What are the numbers?

Pete Mockaitis
Two, four, six.

Steven Hayes
Okay. Did you do what I asked? I told you to come up with something other than those horrible numbers we were talking about earlier, it turns out.

Pete Mockaitis
Oh, I did, and I gave you different numbers.

Steven Hayes
You gave me different numbers. How did you know you gave me different numbers?

Pete Mockaitis
Because I can recall the previous numbers and know.

Steven Hayes
Exactly. So, now you have three trials. You see the problem? You had one, two, three, one, two, three, and then was it two, four, six?

Pete Mockaitis
Yeah.

Steven Hayes
What was it?

Pete Mockaitis
That’s right.

Steven Hayes
Which is correct because it’s not…

Pete Mockaitis
One, two, three.

Steven Hayes
Yeah, there you go. Now we got four times. Do you see the problem?

Pete Mockaitis
So, in trying to do another thing, you’ve reinforced the prior thing.

Steven Hayes
Yeah, it’s not logical but it’s psychological. And if you go into the work environment, for example, and you’re trying to convince yourself that you have confidence, you end up training yourself not to have confidence because you don’t do what the words says. With faith, confides, fides in Latin means faith. You want to have faith in yourself? Okay, you got one, two, three in your head.

Mom said you’re never going to amount to anything, or that coach, or that manager. I had a department chair when I was an untenured assistant professor, who said I was a dilettante who would never amount to anything. He’s dead now. I won’t say his name. But he looked at my research career, and said, “You’re never going to be anything.” I have the evaluation sort of on my shoulder. I read it periodically.

Okay, so I can connect with that, that one, two, three, but I don’t need a two, four, six to fight it. If I, instead, would react, “Okay, I’m going to take my one, two, three and I’m writing this next paper,” or, “I’m doing this podcast.”

Pete Mockaitis
Beautiful. Well, you’ve got so many tools and suggestions. I’d love it if you can maybe share one more that, in your experience, you found that it is super transformational for folks in terms of liberating goodness, energy, aliveness, and yet it’s pretty darn easy to do.

Steven Hayes
Well, here’s one that fits a work environment, especially if you’re in a kind of managerial or kind of context, or you’re looked to for leadership and so forth. Take just a moment before that next interaction to take the perspective of the other person, and remind yourself of the values that you want to put into your interaction.

So, let’s say you’re waiting, so 30 seconds before you know the knock on the door is coming, a person is going to come in and talk to you. Just picture them, as a way of preparing, of them walking towards that door, and go outside your body, just like you did with those movies, like Harry Potter had the little light out of his head, and go behind the eyes of that person walking towards you.

What are they feeling? What are they thinking? What do they want from this meeting? What’s hard for them? What are they afraid of? Then come back, and before that door knock comes, what are the qualities that you want to put into that interaction? What do you want to reflect in your behavior? I don’t mean just the goals you’re trying to get to. I mean the deeper purpose that you want to reflect of who and how you want to be in this interaction, and the deeper purpose of this interaction.

But knowing, just for a second, what’s going on in the other person, what they’re bringing into the room. And I do that regularly when students are coming to meet me. I’m retiring now so I’ll stop doing it but I’m going to…I do that before a podcast. I try to be in the position of the persons I’m interacting with, and it grounds the interaction to something that’s bigger than just a performance or kind of just saying stuff to get through.

Pete Mockaitis
All right. Well, Steve, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Steven Hayes
I guess one thing I would just mention is that if you view your life as, in part, a task of learning how to be more fully you, this open, aware, and actively engaged mantra can give you a guide. And so, I would just like to leave the idea that science is doing a better job of digging down into what’s the essence of the wisdom traditions, the religious traditions, the best of our cultural traditions, the best of our leadership training, and so forth.

Focus on the really important ones and see how far it takes you. Essentially, viewing part of your job as a continuous never-ending process of learning and sort of peeling back the onion so you can gradually be more fully you, and bring it every day.

Pete Mockaitis
Okay. Thank you. Well, now could you share a favorite quote, something you find inspiring?

Steven Hayes
What I really like, actually, Margaret Mead, who’s a political consultant. I worked with her a long ago before I became a graduate student, a labor organizer, who taught me, which is something like, I’m paraphrasing it, something, like, “Don’t underestimate the power of a committed group to change the world. And, in fact, they’re the only thing that ever has.” So, I like it.

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Steven Hayes
Oh, God, I’m going to quote one of my own because my favorite over the last three years is one where we looked at every single study ever done in the history of the world that had a randomized trial focused on the mental health outcome that properly assessed how did change happen. It’s called the mediators of change, it’s geek statistics. We don’t need to walk through that.

It took me three years to do it, 50 people working with me, my colleague Stephen Hoffman, Joe Serochi, Germany and Australia, international team. And why is it important? Because what I’ve just talked about when I said that’s 80% or 90% of everything, learning how to be more open, aware, and actively engaged, but then socially scaling it and taking care of your body. Look, that’s 80% to 90% of everything we know about how change happens.

So, that’s such a small set. I could say that in a long sentence. Time is up. Back to that last comment where your life is a learning thing. I think this is all the studies ever done, no matter what the name, no matter what the goal, let’s learn them. We’ve got a small enough set. We can all work on learning those things.

Pete Mockaitis
All right. And a favorite book?

Steven Hayes
A book that changed my life, actually, was Walden Two, BF Skinner’s book. And I took it not to be a utopian novel. It’s written many years ago. But I took it to be this idea that you could take principles and processes and scale it up even to how we should arrange our world. And wouldn’t that be cool? And I do think we have a chance over the next hundred, 200 years, whatever, of knowing enough about, really, what lifts us up, that we can begin to design our world on purpose and evolve on purpose.

And if you look at our challenges of climate change and immigration, political division, and all the rest, we better get busy with it because we sure got a lot of challenges but we also have awesome tools and kids who are ready to do something really new.

Pete Mockaitis
And is there a key nugget you share that really seems to connect and resonate with folks; they quote it back to you often?

Steven Hayes
Love isn’t everything. It’s the only thing. It’s a rip-off of Lombardi, “Winning isn’t everything. It’s the only thing,” and kind of meant to be a poke at that win-at-all costs. If I’m going to do something at all costs, I’d say love at all costs.

Pete Mockaitis
Okay. And if folks want to learn more or get in touch, where would you point them?

Steven Hayes
If you’re interested in my work, just go to my website, it’s just www and my name, Steven, with a V, middle initial C for Charlie, my dad’s name, H-A-Y-E-S. So, StevenCHayes.com. But if you’re really interested in psychological flexibility, or the kind of things we’ve been talking about, you can Google it and find a whole bunch of stuff for free out there. Even the World Health Organization gives it away for free. So, you don’t have to spend anything to learn more about these processes that I’ve been talking about.

Pete Mockaitis
All right. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Steven Hayes
Yeah, I think the challenge is to live your deepest values. That’s the challenge for every single one of us, I think, is how do we become the kind of person where others look to us and see in that values that they would like to have manifest in their life. How do we live our deepest values? And in the area of work, I’ll just say this, if you really want to love your work, do your work lovingly because when I dig down to your deepest values, I don’t want to put words in everybody’s mouth, but whether it’s appreciation of beauty, or contributing something to others, or alleviating suffering, or really making an awesome product that other people can use, to me, those are all phases of love.

They’re about how we support each other in this journey called life. And when you have your work, be about that. Yeah, it’s not always going to be candy land. I don’t mean love your work like smiley face, Ren & Stimpy, happy, happy, joy, joy, morning to night. No, you have challenges. It’s not always going to be smiling and candy land. But love in that sense of meaningful, important, worthy, honorable. If you want to love your work, do your work lovingly.

Pete Mockaitis
All right. Steve, this has been such a treat. I wish you much love and joy in retirement.

Steven Hayes
Awesome. Thank you for the opportunity.

872: How to Get Unstuck and Break through Any Problem with Adam Alter

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Adam Alter says: "Action above all."

Adam Alter reveals the secret to breaking yourself out of any rut.

You’ll Learn:

  1. When it pays to lower your standards
  2. The question to ask for better insights
  3. The essential skill to accomplish your goals

About Adam

Adam Alter is a professor of marketing, and the Stansky Teaching Excellence Faculty Fellow at New York University’s Stern School of Business. He also holds an affiliated professorship in social psychology at NYU’s psychology department. In 2020 he was voted professor of the year by the faculty and student body at NYU’s Stern School of Business, and was among the Poets and Quants 40 Best Professors Under 40 in 2017. Alter is the New York Times bestselling author of two books: Drunk Tank Pink and Irresistible.

Resources Mentioned

Adam Alter Interview Transcript

Pete Mockaitis
Adam, welcome to How to be Awesome at Your Job.

Adam Alter
Thanks for having me, Pete. Good to be here.

Pete Mockaitis
Well, I’m excited to talk about your latest book, Anatomy of a Breakthrough: How to Get Unstuck When It Matters Most. But, first, I was really digging your TED Talk about screens, and I’m curious if, in the time that has elapsed, if you’ve discovered any other fun, interesting tactics or approaches to reduce phone time.

Adam Alter
I have been trying to acquire as many physical objects as I can that track my phone, so there are all sorts of interesting little cookie-jar type things that work for phones quite effectively. So, you put a little, that have timers, you could put a countdown on them, and say, “I don’t want to use my phone for the next hour,” and they trap your phone. I didn’t really talk about that in the TED Talk, that was a few years ago now, but I find those physical barriers very effective.

Pete Mockaitis
That’s good. So, the trap cookie jars, just leaving it elsewhere. I’m curious, so if you’re at a restaurant, where is your go-to hiding spot?

Adam Alter
So, my kids are small, they’re five and seven, so when we go to restaurants, we don’t really have any screens at all. We try to keep our phones either in the car or we try to keep them under the table in a bag somewhere, so I don’t have a great hiding spot for the phone. I certainly don’t bring the cookie jar into the restaurant. That would be a little unorthodox but we’re pretty good about keeping the phones as far away from the table as possible.

Pete Mockaitis
Okay. Well, let’s talk about your book, Anatomy of a Breakthrough. I’m curious if there are any particularly surprising or eye-popping discoveries you’ve made while putting together this book.

Adam Alter
That’s a good question. There are a few. One of the really fun things about this book was that I did a huge amount of research into how extremely successful people, A, have got stuck in the past, and, B, how they’ve managed to find breakthroughs. And some of the stories, I found very surprising. Let me just pick one of them.

There’s a fantastic story about Lionel Messi, the soccer player, who I think is the best player today, and he’s one of the greatest players of all time. And the very interesting thing about Messi is that he is known for being extremely anxious, and so much so that early in his career, some of his coaches said to him, “I don’t know if this is going to be right that you’re going to be a professional because you’re obviously struggling with emotional consequences of playing high-stakes matches.”

And what he ended up doing was he established this really, really interesting technique where he would get on the field, and for big matches, for small matches, he spends the first three, four minutes of the game not moving. Basically, he ambles around, he barely moves. All the other players, the other 23, sorry, the other 21 players are darting around, and he’s basically still.

And he spends these minutes doing two things. One, he calms down. He has a sort of series of mantras that calms himself down, but the other thing he’s doing is he’s developing a strategic advantage because he’s watching all the other players in a way that no other player does, and learning how they’re interacting with each other, who seems to have a hidden injury, who’s connecting particularly well with a particular teammate, and then he uses that, he deploys in the remaining 85+ minutes of the game.

And he’s never scored in minutes one and two of any match, but has scored in every minute from three on, which shows you how he’s really, essentially, not a player on the field until minute three or four. And what I found totally fascinating about that is, A, here is the, what I would consider to be the greatest soccer player of the day, who’s stuck, he really was dealing with a major sticking point, but he found a tremendous breakthrough.

And that breakthrough, what’s so interesting about it is that it’s paradoxical. Instead of doing more to get unstuck, most of us kind of flail, he does less. And I found a lot of that kind of Zen-like do more to do less, do less to do more, there were some really interesting ideas that came up as I was researching for the book, and that was one of them.

Pete Mockaitis
That is intriguing. And that practice, it’s so cool in that, well, a lot of times performance anxiety issues boil down to we’re being self-conscious, “Oh, I hope I don’t screw up. I hope I don’t mess this up,” all that kind of chatter inside the head. And when your goal is to see, “All right, what’s the deal here with all these players?” it’s really quite the forcing function of the opposite of thinking about yourself and how you’re operating there.

Adam Alter
Yeah, because I think if he spent those few minutes just thinking about his heart rate, and saying, “Well, how’s my heart beating? Am I sweating? Am I nervous?” that would be counterproductive. But what’s brilliant about that strategy, as you’ve said, is that it’s outwardly focused. It gives him a task, it gives him something to do, and so he’s not just kind of biding his time.

He’s doing something that’s very valuable for the long run, but that also, because of its nature, it’s a little bit more cerebral instead of being something where you move around, it’s something that kind of calms his body down. He’s not really getting his heart rate up the way the other players are earlier on in the game.

Pete Mockaitis
All right. Well, thank you. Well, now, let’s maybe zoom out a bit and hear about the main thesis of Anatomy of a Breakthrough. What do you mean by breakthrough? And what do you mean by unstuck? And what’s the big idea here?

Adam Alter
Yeah, so the kinds of sticking points I’m talking about are protracted ones. These are ones that last often months, years, in some cases, decades, or even entire lifetimes. So, I’m not really interested in the sort of trivial daily frustrations that we all deal with. I’m interested in the bigger sticking points that we actually also happen to deal with pretty much universally.

And I’m especially interested in the ones that are susceptible to strategic intervention. In other words, there’s something we can do about them. There are a lot of things that cause us to be stuck but we don’t have a lot of say in, we don’t have much that we can do about. During the early days of the pandemic, for example, a lot of people felt stuck, but if you were physically stuck in a particular location, and you couldn’t travel because of government regulations, that’s just how it was. There wasn’t much you could do about that, and I don’t think that’s especially psychologically interesting.

What’s interesting to me is that the vast majority of cases of this kind of protracted stuck-ness are cases where there’s something you could if you knew what to do. People sort of say to themselves, “I know there’s a way out of this. I just don’t know which direction to pour my energy.” And so, that’s what this book is. Essentially, it’s a sort of roadmap for what I call finding breakthroughs.

The breakthroughs are essentially what’s on the other side of whatever it is that’s your sticking point, getting over the hurdle, getting past the mire that’s in front of you that’s preventing you from moving forward. That’s what the breakthrough is. It’s the sort of flipside of being stuck.

Pete Mockaitis
Beautiful. All right. Well, so how is it done? Are there some core principles? You mentioned heart, head, and habit.

Adam Alter
Yes, there are. Exactly. So, you’ve just listed the three sections that talk about the interventions. I actually start the book by talking about the idea that it’s surprisingly common for us to get stuck. I say it’s universal, and often people hide how stuck they are from the world, and as a result, we see a lot of success stories that make us feel a little bit inferior.

So, I talk a lot in the beginning stages of the book about licensing ourselves to be stuck in the first place, and that then segues into the first section of interventions that focus on the emotional consequence of being stuck because humans actually are well-designed, well-engineered to get unstuck physically. If you’re stuck or trapped in a particular place, your first instinct is to kind of fight, it’s to flail. And that’s very useful if you’re physically trapped.

There are these really interesting stories every now and again of people finding hysterical strength, is the term for it, when they lift up a car and somehow free themselves. Now, unfortunately, we get confused between that kind of stuck-ness and the stuck-ness that’s emotional or mental, and we give that same kind of flailing response to these situations, and it doesn’t do much good for us.

So, the first thing, really, is to calm down and to accept where you are, and then to start thinking about what the best strategies are. So, the second section starts to deal with those strategies. That’s a section called head, and that’s really about what goes on inside your head as you’re trying to get unstuck, and I suggest a whole range of different sort of strategies that we can use to either find creative breakthroughs, or breakthroughs in financial sticking points, or business sticking points, or relationship sticking points.

And then the last section of the book, which I think is probably the most important, is habit, which is the argument that it’s great to think about emotions and it’s great to think about strategy but, ultimately, you can’t get unstuck if you don’t act. And so, that last section is about action. And, in fact, the last chapter is titled “Action Above All” because I think privileging action when you’re stuck is the most important thing to do.

And I talk about how, when it feels impossible to act, you can act despite that sense that there’s nothing that can be done. So, that’s a sort of roadmap of the roadmap itself.

Pete Mockaitis
All right. Well, could you give us some examples of success stories, interventions that could be particularly helpful for folks looking to be awesome at their jobs? I’m thinking about procrastination. I’m thinking about difficult office relationships. What are some of your faves?

Adam Alter
Yeah, one of my faves is it’s from the last chapter of the book. I was just talking about this idea that action above all is really important, that you’ve got to act. And Jeff Tweedy, the front man of the rock band Wilco, who’s also a writer, sort of all-around renaissance man, has talked a lot about the idea that it’s exhausting being someone who has to be creative and thoughtful every day for decades.

And some days you wake up and you don’t want to do the job. And it doesn’t matter whether your job is as Tweedy’s is, to write music and books, or whether it’s some other thing that requires that you bring your best self to the workplace. And so what he sort of described is if you absolutely have to be creative and you don’t want to be, one of the things you can do is you can lower your threshold as low as possible, right down to the ground.

Normally, we’re perfectionists, we want to do good work. He says the best thing to do when you first start is to say, “Anything is better than nothing.” He thinks of it as pouring out the bad ideas. And so, he says to himself, if he’s writing a particular, say, music track, he might say, “What’s the very worst musical phrase I could write right now?” And then he spends 15 minutes working on the worst musical phrases he can come up with.

Now, because he’s very good at his job, it’s very easy for him to do that. Most of us can do a bad job at the thing we’re good at or the thing that we spend a lot of time at. And even if that action is not itself useful, it’s sort of like moving sideways, it does two things. It shows you that you can move, that you’re not, by definition, stuck if you’re moving, but it also sometimes can grease the wheels for further action. It sort of shows you how to act. It shows you that you can act. It signals that you are someone who is capable of acting.

And, by contrast, if you’re coming up with bad ideas, sometimes that illuminates good ones. And so, he talks often about the fact that those first 15 minutes may be wasted but they often pave the way for many, many hours of much stronger work. He talks about it as though the crystal-clear water of creative ideas has a layer of muck on top of it. And once you pour out the muck, the good crystal-clear water is there, and the ideas pour forth.

And that’s, I think, absolutely true about general sticking points in the workplace. You just have to act, and the best way to act is to lower your expectations and standards, at least temporarily.

Pete Mockaitis
Okay. I like that a lot in terms of even if you, sure enough, produce nothing that feels good at all on that day, you’ve at least kept the habit, which I view as an asset in and of itself, alive and moving as oppose to, it’s like, well, getting momentum in the opposite direction, momentum towards nothingness.

Adam Alter
Yeah, and rumination as well, because what ends up happening is, if you’re not acting, you’re thinking. Sometimes thinking is very valuable and, actually, you should think for a long time before you act. But if you’re at the point where, more than anything, thought is not going to rescue you, you really need to do something.

And it’s funny, because people don’t have that instinct. Their instinct is, “If I don’t produce something phenomenal right now, it’s just not going to be good enough.” But very, very often, it’s even mediocre products that end up freeing us. So, when you hear stories, you hear George R.R. Martin who’s writing the Game of Thrones books, or the Song of Ice and Fire books, he’s talked about the fact that he’s sometimes stuck for a decade.

Now, you can imagine how high his standards must be. And, as a result of that, unless he cranks out these passages that rival his best work, he probably continues to feel stuck. And I think if I were going to be his personal consultant, I don’t know if he’d ever want one or if he’d ever take me seriously, the first thing I’d say is, “Write a hundred really terrible pages if you have to, because behind that will be some good stuff,” and that’s what Tweedy and others, and not just Tweedy, many other creatives have found.

Pete Mockaitis
That sounds really cool for creative work. And as I think a little bit about my own experiences there, sometimes I feel, it’s like, “Oh, you know what, young kids and get good sleep, having this or that, I’m just slightly sick,” whatever. It’s like I’m clearly not at my best, and I know it. And I also don’t want to do the thing, so there’s sort of a double whammy there.

And so, it’s very easy for me to delude myself to saying, “Well, you know, it’s probably not going to be worthwhile anyway, so maybe just skip it.” And yet I’ve found that when I really put it to the test, that I have actually had, sometimes, breakthrough excellence above and beyond average in sort of a tired funk state. And I don’t know whether that’s true, how we explain that. Maybe, in some ways, there’s benefit associated with, I don’t know, like slap-happy condition, like when things are hilarious.

It’s like different brain portions are operating, and sometimes that works out better, and sometimes it just unmasks the lie that you’ve been saying to yourself.

Adam Alter
Yeah, one of the key axioms in the book is that if you spend, say, a thousand days doing the same thing, you’re trying to find some sort of nugget of gold, maybe it’s a creative output, maybe it’s a good song, whatever it is, it doesn’t have to be creative work, but let’s say, you do your job for a thousand days. It’s actually very, very hard at the beginning of each day to predict whether it’s going to be a good one.

There’s a lot of research that suggests this. Sometimes this happens in lots of domains. It happens with athletic pursuits as well. You often think, “Oh, I had eight hours of sleep, it’s going to be a good day,” and then it turns out not to be. Other days you had three hours of sleep and you’re hung over, and you produce your best work.

And I give this talk to freshmen at NYU sometimes where I show them the four emails over the last 15 years that changed my professional life. They were these random emails that arrived, that, for example, introduced me to the world of book-writing, or to a kind of consulting that I now do. And with each one, I was convinced that this was a nothing, I was like, “Ah, I don’t have time for this nonsense. I’ve got all these other things that I’m worried about working on.”

And, ultimately, I ended up saying yes, and sending the follow-up email. But alongside those four emails that changed my life, I don’t know, 25,000 that did nothing for me, and you just don’t know when those moments will come up. So, I think you’re right about establishing the habit because you want to be in the game when those good things do happen. It’s like being in the stock market on those few days when there’s a big bump. You don’t want to be out of the game, and I think that’s true for work, in general.

Pete Mockaitis
Okay. So, we’ve talked a little bit about procrastination. I’m curious about sort of interpersonal relations that can feel stuck, like, “Oh, my boss or my colleague is a jerk, or I’m not good enough. They criticize everything I do. I just don’t want to be around them. They’re toxic,” kind of fill in the blank. When a relationship feels stuck, any cool stories or tactics there?

Adam Alter
Yeah, it’s a very different kind of situation when it’s a relationship that’s essential. That’s one of those kinds of stuck-ness, it’s where you may not have control over who your boss is. Then you have to try to figure out what you do have control over. And sometimes you have some control, sometimes you have very little control.

What you do have control over often is this question of whether, when things are really dire, this is the right either position for you at that particular company, or that particular organization, or whether perhaps you should jump ship, find something else. That’s always a question that’s worth asking, and certainly it’s worth exploring whether there are other options. If things really are that dire, that’s something worth asking.

But one of the really interesting ideas that, I think, if it’s not a truly toxic relationship, there are just people in the workplace who don’t get along. If it’s a toxic relationship, that’s problematic, and there needs to be a remedy put in place, often distancing or moving to another position, if possible. But when the relationship isn’t quite toxic, but perhaps the interactions are not all that fruitful, there’s some hopeful research that suggests that the kind of creative conflict that you have at work and in other situations is actually very good, or can be very good, as long as it’s not deeply emotionally aversive.

There’s fantastic work, for example, looking at how Pixar has come up with some of its best ideas and its best films, and its Academy Award-winning films, and a lot of them have happened where the producer, the one who’s most famous for this is Brad Bird. He will put someone, sort of a cat amongst the pigeons, he’ll bring someone in to cause creative conflict or general conflict. And you’ll have all the animators in Pixar who are famous for spending a huge amount of time getting the fur just right so it looks like fur, the water just right so it looks like water, and so on.

And these people will be brought in to, say, they’re storytelling experts, they’ll come in and say, “No one cares about the fur and the hair and the water. If the story is not compelling, you’ll lose them in five minutes. They’re not going to go away saying, ‘That story sucked but how about that fur.’ That’s not the way movies work.” And sometimes, these conflicts, if you can reframe it as a kind of challenge and you can rise through it, it could be very productive. But, again, if it’s toxic, that’s obviously not the recipe.

Pete Mockaitis
That’s good. The fur, boy, I had the exact same thought when I was getting a little too into audio editing, and seeing just what’s possible in terms of removing every errant thump or pop or hiss. And then I saw, I think it was iZotope who’s showing off their audio software, and I was like, “Wow, that is so amazing how they’re able to remove the wind in that scene.” I was like, “What movie is that?” And then I went over to IMDb, and people were just, like, trashing the movie for just being so terrible.

Adam Alter
Trashing the film, right.

Pete Mockaitis
And I was like, “Yeah, but nobody mentioned how they did an amazing job removing the wind sounds in that scene.” So, yeah, fur and wind, that’s exactly true.

Adam Alter
It’s easy to miss the point, right? It’s nice to have those black sheep, and they’re occasionally telling you, “Hey, you’re not paying attention to the right thing.”

Pete Mockaitis
Okay. Well, so I loved your example of Lionel Messi there. Anything else in the zone of people and their emotions, if it’s depression, if it’s anxiety, if it’s just they feel stuck in the sense that it is just hard to handle business with the stress and the emotions and the overload and overwhelm in their lives?

Adam Alter
Yeah, there is an excellent story, and this one is more about being a good leader, although it applies also to just working with other people in general. This is a story about the jazz pianist, the giant Herbie Hancock. And when Hancock was up and coming, he was a young pianist, he was trying out or he’s auditioning for Miles Davis’s band, and Miles Davis was terrifying to other musicians.

He would get on stage and he would shout at them, and he would tell them they weren’t doing the right thing. He was known for being a perfectionist and for knowing exactly what he was looking for. And even if you were very talented but you happened, in that moment, not to be giving him what he wanted, he would tell you, and he would do it publicly sometimes.

So, Hancock went in to an audition at Miles’ house, at Davis’s house, with some of the biggest jazz musicians of all time, I mean, the most prominent, the most impressive, the most technically gifted, and Hancock tells this story of walking into Miles Davis’s house, and all these musicians are there. He’s terrified because of the moment of the whole thing, but he’s also terrified of Davis and the fact that he’s going to shout at him. And he’s a young guy, he’s kind of concerned.

And they start the audition, and about five minutes in, Davis picks up his trumpet and he throws it on the couch, it looks like with disgust, and he goes upstairs, and they don’t see him for the next three days. And Hancock was convinced he’s blown the audition, “If Miles isn’t even there, how could this be going well?” But he starts to loosen up, he’s like, “How many chances in my life am I going to get to play with these giants of the jazz world?”

He starts experimenting, he gets a little bit expansive, played some great stuff, he’s happy with himself. At the end of the third day, Davis comes down the stairs, and he picks up his trumpet and he starts playing with the band again. And Hancock’s kind of confused, and he goes over to Davis at the end of the day, and he says, “I thought I’d lost you. You went upstairs after five minutes.” And Davis said to him, he often had this kind of Zen-like sayings, he basically just said to him, “I was on the intercom, man, and I heard everything, but I knew you wouldn’t play properly if I heard it live.”

So, he knew that. Even though he was this incredible hard ass, he knew that there were times when he has to take the pressure off, and that his musicians wouldn’t give him the best if he was there putting the screws on the whole time. And I think there’s something, obviously being a toxic leader who shouts at people on stage is bad, bad, bad, but the fact that Davis had this ability to recognize in Hancock that kind of nervous energy that could be produced or applied in the right direction under the right circumstances was, I think, something that a lot of leaders miss.

It’s really important to know when to push, and to say, “I expect a lot from you,” and it’s also really important to know when to give people space and safety to expand into their roles, especially when they’re young or when they’re early in a job. And I love that story because I think it’s a very, very powerful idea in terms of how to be a leader.

Pete Mockaitis
Okay. Well, now, thinking about some of the head stuff, are there any magical mental phrases or reframes that are handy that come up again and again?

Adam Alter
Yeah, I think so. I think one of the things we do is we are often striving for genuine radical originality. That’s true in creative work, it’s true in the workplace, it’s true in businesses. It doesn’t matter what sort of work you do, you’re always trying for something new. And I think we put a big premium on newness, on novelty.

And radical originality is a myth. It’s this idea that there are certain things out there that are really new and different from everything else, and that’s just not true. There are a lot of great examples of this kind of myth. Bob Dylan is often pointed to as the kind of radical original voice of the 20th century, but when you go back, even Dylan himself said, “That’s not true. I was borrowing from all these different traditions.” And you can find the DNA of all sorts of other work in his songs.

It’s just very, very hard in any world to find this genuine originality, and, unfortunately, when we strive for it, it’s a little bit like striving for perfection. It makes us feel stuck because we can’t quite reach that standard. So, a much better thing to do that tends to be quite useful is what is known as recombination. This is when you take two existing things that are themselves not new, and you make some new product by combining them, by bringing them together.

And there are some amazing examples of this in business, in music, in art, in filmmaking. And one of the things I’ve done over the last 15 years or so that I find very useful is, any time I see a good idea, is I’ll put it down in this document that I have that’s now hundreds of lines long, and what I’ll occasionally do, if I’m stuck, I’ll go in and say, “Let’s look at idea 37 and idea 112, and let’s see. Can they be combined in a way that is new?”

And it’s a great exercise because it kind of makes you a little bit creatively limber but, also, if you’re ever stuck, just think about two things that you like that are interesting that haven’t been combined, combine them and you’ve got something that’s new, it’s a recombination. It’s a great way forward.

Pete Mockaitis
So, in your document that’s hundreds of lines long, it’s anything you saw that you thought was cool or a good idea of any domain.

Adam Alter
Yeah, that’s one version.

Pete Mockaitis
Okay. So, can you give us a couple examples, like, you’re in the grocery store, you’re like, “Oh, that looks tasty”? Or, what are some lines?

Adam Alter
Yeah, so here are two lines. One line is I teach a case to my MBA students on a little alarm clock called the Clocky. I don’t know if you know about this clock, but when it rings, to stop you from hitting the snooze button, it’s on wheels and it runs away from you, and it runs around the room. So, you’ve probably heard of this. It’s a clever little alarm clock.

So, when I first heard about this, about maybe 15 or 20 years ago, I thought it was really clever. No, it’s probably 15 years ago. So, I put it in the diary, it’s in that document, and it sat there for a long time. And then a number of years later, I was writing about how we could stop ourselves from binge-watching too much Netflix or too much of whatever video platform is your poison.

And I was wondering, “Could you somehow marry this Clocky idea to the binge-watching that we do?” which, by the way, the way we binge-watch and why we binge-watch, it’s a brilliant piece of product engineering, that the next episode automatically plays, so I thought that was a very clever idea used a little bit nefariously.

And so, I took these two ideas, and one thing that I now do is if I don’t want to binge-watch, I don’t have Clocky because Clocky is a bit random for this purpose, but that kind of same principle of making it hard to hit the snooze button, I will set an alarm, put it in a different room of my house for, say, an hour and a half later. In that way, if I’m watching Netflix, I have two episodes in and I don’t want to watch a third, I timed the alarm to coincide with the end of the second episode. I have to get up and go turn the alarm off to continue watching.

It’s not like I cannot watch anymore, but it’s a good way to minimize the likelihood that I’m just going to sit there in a stupor, not moving and let the next episode play, and that’s been very effective for me. So, that’s just one example, a very personal one.

Pete Mockaitis
Okay. So, we have an example, Clocky, like it is necessary to move in order to shut the thing off. So, okay, nifty. So, I guess I’m wondering, in the course of just living life and capturing ideas, it’s just anything you think is clever in any domain?

Adam Alter
Pretty much. I’ve got different versions of the document. So, there’s a document that is called book ideas, and that’s like any idea that I think is interesting enough that, at some point, I might explore it for a book, to write a book about it, and see whether it’s thick enough and interesting enough to form a book. And there are a hundred of ideas in there, and that would be lifetimes of book-writing, so I won’t do many of them but it’s a useful exercise.

I’ve got one for research that I do as an academic, like the kinds of projects I want to do. And then I’ve got this sort of generally cool and interesting ideas document which sometimes comes up in consulting or speaking engagements. I’ll bring some of those in if I think they’re useful. And often they form the basis of case studies for teaching.

Pete Mockaitis
All right. In your book, you’ve got a section called 100 ways to get unstuck. Could you share one or two or three extra fantastic ways to get unstuck that are broadly applicable, highly powerful, provide a good ROI, and that we haven’t covered yet already?

Adam Alter
Yeah, absolutely. I think experimentalism. Experimentalism is a philosophy that makes adults more like children. So, the way this works is, you know, kids ask a million questions. I have a five-year-old and a seven-year-old, they don’t stop asking questions about everything, and they’re learning at an incredible rate because they don’t take anything for granted. No common wisdom is common wisdom to them. Everything has to be pushed and prodded. They’ve got questions for everything.

And we lose that somewhere between childhood and adulthood. We start to assume things are the way they are for a good reason, or at least we don’t really question it. Experimentalism is this philosophy, the sort of child-like philosophy of saying, “Is this really the best way things could be?” And what you find is many of the most successful people in all sorts of domains are chronic experimentalists. They question everything, or if there’s a particular area that matters to them, they specifically and sharply question all sorts of assumptions in that domain.

A really good example of this was an Olympic swimmer named Dave Berkoff who swam for the US in the ’88 and ’92 Olympic games. He was a backstroke swimmer but he wasn’t as tall or as broad shouldered as a lot of the backstroke swimmers. He didn’t have the same kind of natural talents as some of the other swimmers did. But what he did have was he was an experimentalist. He was incredibly curious.

He tried a whole lot of different techniques, a whole lot of tweaks, and his coach encouraged that in him. He ended up discovering a special technique that became known as the Berkoff blastoff, where he would go under water and stay under water for almost a full lap of the pool. And it turned out that that made him about 85% faster. And he broke world records that way until other swimmers caught on. He still ended up winning other medals because he was continuing to experiment.

But it’s a great illustration of how we take so much for granted, and often it’s deviating from the herd by experimenting that produces really interesting insights.

Pete Mockaitis
I dig it. Okay, experimentalism. What else?

Adam Alter
I think I also really like the idea of exploring and exploiting, as these two basic approaches to growth and change. So, exploration is this period of time, where, let’s use sort of the hunter-gatherer approach. Imagine you’re on the plains, you’re a prehistoric person, you’re trying to find food. Exploring is when you say, “I don’t know where to even begin. I’m just going to try all sorts of different areas of the pasture in front of me. I’m going to go far. I’m going to go close. I’m going to go left. I’m going to go right. I’m going to try everything.”

After you do that for a while though, you might decide to say, “Well, there’s a little patch over here that seems promising. I’m going to spend all my time on that patch now. I’m going to exploit that patch for all it’s worth.” And that’s a really good metaphor for what we can do in the workplace. So, exploration, if you think about a painter like Jackson Pollock, Pollock became very well known for a certain style of painting – drip painting.

But before he did that, he tried five or six or seven other techniques for about five years, and then he hit on this drip technique, and he was like, “This is me. This is for me. This is my thing.” After exploring those other options, he switched into exploit mode, said no to anything that wasn’t about drip painting, and became an absolute expert in this one thing that he owned.

And it’s a great lesson, and actually, it turns out that when you look at the best periods in people’s careers, they almost always follow a period of exploration, followed by a period of exploitation. So, go broad and wide, say yes to everything, be an omnivore, consume whatever you can consume, try everything. But then at a certain point, you’ve got to say, “Well, what was the best of that?” And then you go deep in that thing and say no to everything else. You are single-minded. You say no to almost everything. And that is the recipe for the best creative and really professional outcomes, in general.

Pete Mockaitis
All right. Any others?

Adam Alter
Yeah, there are plenty of others, there are hundreds. Let me try and pick which one I like best to hit off. All right, here’s a good one. I really like this one. There is an idea known as the creative cliff illusion. The creative cliff illusion is this illusion that our creative ideas are best when they first arrive. So, for example, if I say to you, “Come up with ten slogans for this particular company. Here’s a product, give me your best slogans for the product. Imagine we’re trying to sell as many as we can.”

You ask people, “Are your first five slogans going to be best or are your 15th to 20th slogan that you come up is going to be best or better?” And almost everyone has this instinct that the good stuff is easy to come by, which is the first stuff, it just kind of stumbles out. And then it gets hard, and then it’s probably kind of clunky and it’s not very good.

It turns out that that’s the illusion, that there’s a creative cliff, that our creative ideas fall off a cliff. The early stuff turns out to be trite and boring and that’s what everyone else is thinking, too. If you can push against the difficulty of that next phase when it stops being easy, that’s when you start to have divergent thinking. When you get a little bit idiosyncratic, you think about things in a way that makes you different from everyone else.

And so, the quality of ideas gets better if you can sit with that discomfort with further attempts. And so, that, I think, is a really profound idea because we often associate hardship with badness. But, in this case, it’s the hardship that signals or heralds the good things that are about to come.

Pete Mockaitis
All right. Well, Adam, tell me, anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Adam Alter
I’ll say one more thing. There’s a really interesting idea called teleoanticipation. Teleoanticipation is very important when we think about long-range goals, which is when we tend to get stuck, something that you’re doing for a long time, whether it’s a physical pursuit, like a marathon, or whether it’s something at work, like a project that takes six months or a year or five years to complete, or a long artwork that you’re working on that takes a long time to complete, or whatever it is.

Teleoanticipation is a term that basically means forecasting the end. And it’s a really important skill because it means that proportioning your energy, your creative energy, your physical energy, such that you have just enough to reach the final point. The best way to run a marathon is to collapse right after the finish line because then you’ve put everything in. Sometimes people put in too much a little bit early, and then they collapse before the finish line.

One of the best skills we can learn is to be better at teleoanticipation, to knowing how to proportion our energy so we don’t come out the starting blocks too fast either physically, when we’re doing a marathon, but also intellectually and creatively, when we’re doing creative tasks. It’s very, very important to know how to pace yourself. And it’s a skill that’s worth learning.

Pete Mockaitis
All right. Well, now could you share a favorite quote, something you find inspiring?

Adam Alter
I think, because so much of what we’ve discussed has been about creativity, I like the idea, this goes back to Henry Ford, the idea that instead of thinking about how to create a better horse and buggy. I can’t remember the quote itself, but we need to think about creating something altogether different, and that’s where the car comes in.

So, instead of trying to perfect something and make these little tweaks to it along the way, think about whether there’s a completely different alternative altogether. And that’s what the car did. It, essentially, changed the way we travelled altogether. So, even an inferior car was better than the best horse and buggy you could come up with.

And that goes a long way to that experimentalism idea that I mentioned earlier, that sometimes the very best version of what everyone else is doing is not as good as this new thing you could be doing. Even in its infancy as it’s half-formed, it could be a better way to do things. And so, I think that’s quite powerful.

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Adam Alter
One of the pieces of research that I really love is this anthropological work that Bruce Feiler, a writer, he’s done, where he went around the United States and interviewed people about change, and found that on average, every roughly five to ten years we experience what he calls a life quake.

A life quake is a massive change. It can be something we invite into our lives. It could be something that we have no control over. It can be good. It can be bad. Things like birth of a child, death of a loved one, divorce, change of job, change of career, moving to a new country, and so on. And because those are universal, we all tend to have five, six, seven, eight, nine, ten of them in our lifetimes. It suggests that we need to be very nimble in the face of these changes.

And that’s why you essentially need a roadmap for these moments when you feel stuck in the face of this kind of change, because what you were doing in the past perhaps won’t serve you quite as well in the future.

Pete Mockaitis
Okay. And a favorite book?

Adam Alter
It’s summer, and every summer I read Goodbye, Columbus by Philip Roth. It’s a book that sort of explores the idea of good times, and the transience of good times, like a summer. That’s my favorite time of the year. And the book is essentially about this period in a young guy’s life that is bounded. It ends when the summer ends, and he goes back to college.

And I think one of the really nice insights there is that it’s so important to kind of leach out the very best from these periods, and make sure that you capitalize on them to the extent possible. I think we often look back on periods of our lives, and say, “Well, that was amazing, and I really miss it.” But one of the things that I do a lot in my research, and what a lot of my research focuses on, is on, “How do you, in the moment, extract as much juice as you can from that particular situation rather than looking back in the future and saying, ‘Oh, that was really nice. I wish I could have more of it’?”

Pete Mockaitis
And a favorite tool, something you use to be awesome at your job?

Adam Alter
A favorite tool I would say is, I travel a huge amount, and I have a digital notepad. It’s called a Remarkable, and it goes everywhere with me. If I only have one thing with me when I travel, which happens sometimes, it’s my Remarkable because that’s where all those ideas go. I’m constantly hoovering up ideas and trying to make sure I don’t forget them.

I always worry about this, actually. I do a lot of my thinking when I’m running. And then when I get home, I’ve forgotten what I’ve thought about. But the Remarkable is a great tool because it goes everywhere. It seems like an endless capacity, and I use it constantly.

Pete Mockaitis
All right. And a favorite habit?

Adam Alter
A favorite habit is running, I would say, four times to five times a week for 30 or more miles a week. I’ve been doing that for long enough now that I can call it a habit.

Pete Mockaitis
Okay. And is there a key nugget you share that really seems to connect and resonate with folks; they quote it back to you often?

Adam Alter
Yeah, one of the things that I talk about a bit is the question of how we should structure the work week, which is obviously very relevant to work. And some of the first research I did that made me interested in what I do is in whether we should have a five-day eight-hour-a-day work week of 40 hours, a four-day ten-hour-a-day work week of 40 hours, or a three-day 13-hour-and-20-minute work week, which is also 40 hours.

And the research that I did suggests that three-day work week is the best one. And I think a lot of people find that a little surprising. They imagine 13 hours of work, and they’re overwhelmed by it. But, also, that gives you four days of the week when you can do other things. And that’s something that I hear talked about quite a lot.

Pete Mockaitis
Okay. And if folks want to learn more or get in touch, where would you point them?

Adam Alter
They can find me on LinkedIn, they can find me on Twitter, and they can find a lot of information at my website, AdamAlterAuthor.com.

Pete Mockaitis
Okay. And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Adam Alter
Yeah, I think action above all. I think do something ASAP, I would say today, tomorrow, whenever you can carve out a few minutes. If there’s something that’s been making you feel stuck, where you haven’t been able to make as much headway as you’d like, lower your threshold down, say, “It doesn’t matter whether I do a really bad job at this,” liberate yourself to do a poor job, but just do something in the general direction of the thing that you’re trying to achieve. And I think you’ll find that just that feedback you get from having done that is itself good medicine, and it pushes you in the right direction as you move forward.

Pete Mockaitis
All right. Adam, this has been a treat. Thank you. I wish you much luck and many fun breakthroughs.

Adam Alter
Thanks so much for having me, Pete.

871: How to Lead More Powerfully by Being Human with Minette Norman

By | Podcasts | One Comment

 

Minette Norman says: "Leaders tend to believe that they need to have all the answers and that they cannot show emotion. It’s time to set aside these limiting beliefs."

Minette Norman discusses what it takes to foster psychological safety for your team.

You’ll Learn:

  1. The secret to high-performing and high-engagement teams
  2. How to increase psychological safety in five steps
  3. What you should stop doing

About Minette

Minette Norman is an author, speaker, and consultant focused on developing transformational leaders who create inclusive working environments. Before starting her own business, Minette spent three decades in the software industry.

Minette is the co-author of The Psychological Safety Playbook: Lead More Powerfully by Being More Human. Her second book, The Boldly Inclusive Leader, will be published in August 2023.

Resources Mentioned

Minette Norman Interview Transcript

Pete Mockaitis
Minette, welcome to How to be Awesome at Your Job.

Minette Norman
Thanks for having me, Pete.

Pete Mockaitis
I’m excited to talk about your book The Psychological Safety Playbook: Lead More Powerfully by Being More Human. Could you maybe tell us, first of all, what does that term psychological safety mean?

Minette Norman
I’m happy to, and I just want to say, first of all, that it is not only my book. I co-wrote it with a wonderful co-author, Karolin Helbig, so it was a 50-50 collaboration, and I want to say that upfront.

Pete Mockaitis
Oh, certainly.

Minette Norman
Yeah. And let me explain psychological safety because it does sound like an academic geeky term, people throw it around a lot without always understanding what it means. So, I will ground it in the idea that it’s a belief or a feeling that, in a group setting, I am safe to share my idea, to ask a question if I don’t understand something, to disagree with someone else in the room, and to show up the way I want to show up, not trying to conform to the norms of the group, without fear that if I do any of those things, I’ll be rejected, I’ll be excluded, or I’ll be seen as that troublesome person.

So, it’s really this deep feeling that we have as parts of a group, whether we’re in or out, whether our ideas are welcome, or whether they’re not. And if we think about it, we probably have all experienced both having psychological safety, like being in a team where I speak up, or I can share my ideas, or I feel like myself, and times where we’ve been in groups where we sit back, and we’re very cautious, and we don’t speak up because we think we’re going to be shot down, or we’re going be embarrassed if we say something here. So, that’s basically what it means.

Pete Mockaitis
And do you have a sense for, in the United States workplace in 2023-ish, roughly what proportion of professionals generally have it and don’t?

Minette Norman
I don’t have a good metric to tell you so I’m just going to go on anecdotal evidence, which is that it’s less common than we would hope. So, I would guess that probably less than 50% of team environments would consider themselves to be really psychologically safe. And I’ll tell you, I worked 30 years in the tech industry, and I got interested in this work specifically because I would often be in meetings where even though I was pretty senior – when I left I was a VP of engineering at a large company – and I still would sit in meetings and go, “Do I dare speak? Do I not? I have something to say but I don’t think it’s welcome here.”

So, my own experience, and the experience of so many people I worked with, was that they didn’t feel comfortable speaking up, or they didn’t feel that they could be less than perfect.

Pete Mockaitis
And when you talked about being yourself, I think it’s interesting in terms of just, like, the political climate. It seems like in most mixed rooms, if you were to share a deeply held belief that was on one side or the other of the political continuum, there’s a good chance that won’t go so well for you. So, is that sort of included within the umbrella of what counts as being psychologically safe?

Minette Norman
Well, you have to also know these situations you’re in. So, if you’re in a professional setting, our book is focused on the workplace so I’m not talking about the world at large, in general, about how to have a conversation about politics with your family, but in the workplace, let’s just ground us there for now. In the workplace.

You have to know what is maybe just going to be a taboo topic in the moment and not go there. Like, you’re not going to say if someone’s a Trump supporter and someone’s a Liberal, like, that’s probably not a good discussion in a team meeting about how the project is going. This is just going to go badly and devolve.

So, I think that if we are talking about work, there’s this idea of showing up as your authentic self, so maybe let’s go back to that. Now, people bring as much of themselves as they’re comfortable bringing to the workplace, and it doesn’t mean you show up with your ugly colors if you don’t want to show those ugly colors at work.

And it means that, also, when you think about women having to prove themselves in different ways than men, or people of color having only certain aspects of their experiences that they’re willing to show in the workplace, we all have to decide for ourselves what we’re willing to share. But what I’ll say is that, in a psychologically safe environment, you may be someone who has a very different viewpoint than the rest of the room, and you’ll know that that viewpoint is welcome. And I’m not talking politics, so we’re talking work. But let’s say, and this has happened in groups that I’d been a part of.

We have all agreed that this is going to be our strategy moving forward. And then you see someone in the corner of the room who’s got some odd body language. They’re kind of sitting back in their chair, their arms are crossed, and you think you’ve all agreed. And then you, as the leader, you can say, “Hey, Alice, over there in the corner, you’re looking like you’re not quite with us. Is there something else you want to add to this conversation?”

Depending on the level of safety in that room, Alice may say, “No, no, I’m all good,” even though you can tell that she’s not, or she may say, “I’m seeing a risk that we haven’t even talked about. What if we…” and then she can share her thought, and then, suddenly, we may have a whole different discussion, “No one has brought this other thought up. It’s really important for us to consider what Alice just contributed,” but she wasn’t quite sure her idea was welcome until she was called upon and invited to offer an alternate perspective.

That, unfortunately, doesn’t happen enough. And what I see happen a lot, this is both in teams I’ve been a part of and teams I’ve worked with, is that you have a meeting, for example, and everyone ostensibly agrees in the room, “Here’s our strategy, here’s what we’re going to do, here’s how we’re going to proceed.”

Then you leave the room, whether it’s a virtual room or a physical room, and then there are the side conversations, the meeting after the meeting where people say, “You know, that’s just never going to work,” or, “I totally disagree,” but they didn’t feel comfortable speaking up in the room. There’s something about those team dynamics that are not healthy enough to invite the dissent or to invite the “Have you thought about this?”

Pete Mockaitis
That’s powerful. I guess as I’m thinking about this, it seems like the authentic-self component of the definition is, I guess, it seems to be, like, a higher bar in terms of that, or at least maybe I’m projecting my own viewpoint on things in terms of saying, “There’s a risk I don’t think we’ve considered,” seems perhaps less risky, to me, than sharing any number of, I don’t know, things about one’s self.

Like, I remember someone shared, let’s just say, any number of self-disclosure things in terms of, “I went to Burning Man,” or, “I went to an eight-day silent Jesuit prayer retreat,” or it’s like they’re sharing sort of their lived experiences associated with what they’re doing, what they’re thinking, what they’re passionate about, in bringing their authentic self. I guess, depending on the context and the group, it may seem more or less risky to reveal either a work concern or a personal bit of life.

Minette Norman
Yes, that is so true. And you only reveal, generally, someone has to go first also with revealing. And so, for example, if you’re a manager or a leader, if you reveal nothing of yourself, if you’re very guarded, and we talk about this in our book, like taking off that mask of perfection as a leader, if you come across as, “I am just this powerful leader. I know everything. I don’t have a life outside of work,” well, no one else in your organization is going to share who they are outside of work either, and it’s going to be this very stilted artificial environment where people just show sort of a mask of who they want to appear as.

But if you, in a position of any kind of leadership or authority, you show up in a more human way, and it doesn’t mean…this is where I think people get confused when we talk even about vulnerability. Like, it doesn’t mean you’re going to have to share your deepest darkest secrets, but to share something about who you are as a human being, or even that you’ve had failures in your life, you’ve had setbacks, you’ve had hardships, you have emotions, then you are more likely to invite others to do the same.

And that usually does have to start with someone who is either seen as a leader or as a dominant person in the group, that if they can let down their guard a little bit, then others will start to feel more comfortable doing the same. But if you feel marginalized, whether you feel you’re from an underrepresented group, and you just don’t feel like you’re a part of the in crowd, you are not going to be the first one to probably share who you are fully.

Pete Mockaitis
Okay. Well, so psychological safety, we’ve defined it, we got a vibe for what that looks, sounds, feels like in practice, and it sure seems pleasant. I’d like to be in rooms where there’s psychological safety for folks. Can you unpack a little bit, associated with the performance, team effectiveness correlates to having versus not having psychological safety? Just how much of a difference does it make?

Minette Norman
Yeah, and there is a lot of research on it. I just want to unpack one word you said, which was it sounds pleasant. And I want to just say that it isn’t always, like, “Kumbaya, we all love each other all the time, and there’s never disagreement.” In a psychologically safe environment, you can have debate and dissent and it’s safe to do so. So, you may not always feel like it’s pleasant. It can be challenging, but it’s challenging in a constructive way. So, I just want to pick apart that word a little bit before I went further.

Pete Mockaitis
I hear you. So, it might feel uncomfortable but it’s not, like, terrifying, like, “I’m unsafe. I’m an outcast. I should polish up my resume now based on how that conversation went down.”

Minette Norman
Exactly. It can be, like, sometimes when you have a debate, it can be very energizing because you feel, like, “Pete, I’m not attacking you, personally. I disagree with your idea but let’s make this better together.” That’s actually really energizing as opposed to, like, “That was the stupidest thing I’ve ever heard, and you should be looking for a new job.” So, those are different ways to engage in dissent and disagreements.

So, yeah, it definitely enables you to have those hard conversations that may not always be comfortable but they’re more comfortable than they would be if we didn’t feel safe with one another. So, coming back to the question now of performance, there’s lots of research, and certainly Amy Edmondson, who has done decades of research on the topic, has uncovered that performance is directly correlated to having a higher degree of psychological safety.

And why that is is because, first of all, people openly discuss risk and failure so that they can learn from mistakes more rapidly rather than being doomed to repeat the same thing over and over. If there’s this stigma that we never talk about failure and we don’t talk about risk, what happens is that we go dark on that and we hide from one another when things have gone badly, and then we’ll probably just repeat those mistakes and failures over and over.

And her original research, which I don’t know if you’ve read her book, The Fearless Organization, but in her book, she shares that in her research in the medical field, that teams that had a higher degree of psychological safety had better patient outcomes because those medical teams were actually willing to talk about mistakes.

And, for example, in a medical setting, someone at a lower hierarchical level than, let’s say, the surgeon, could actually question, “I think that we’re risking something here. Like, is this the right medication? Is this the right dosage?” and they could question the surgeon or the doctor even if they were not at the same level. Whereas, in teams where there was sort this huge hierarchical difference between doctor and nurse, the nurse would never challenge, and, therefore, there would actually be worse patient outcomes.

In the world of other kinds of business, what we see with a higher level of psychological safety is we see more innovation. And why that is is because, in an environment where you’re trying to innovate and come up with new ideas, that will only happen if people are willing to share maybe a crazy idea, maybe an idea that seems like completely impossible. And that happens when people feel that, “My idea is welcome here. All ideas are welcome.”

And then we can refine them together, we can debate them, we can take the best nuggets from everyone’s thinking, and we can shape that into something that’s really greater than the sum of the parts. And that’s the way I see a psychologically safe team, is that if you can really tap into that genius that is there, because everyone has their own way of thinking and their own experiences, then you can get something that is bigger and better than the individuals in the room could do, but only if everyone’s ideas can come forth, and everyone’s voice is welcome, and everyone is really valued in a group.

Pete Mockaitis
Okay. Cool. Well, now could you perhaps share a story of a team that really upgraded their psychological safety and the cool things that came about from it?

Minette Norman
Yes. So, I want to talk about a team that had a high degree of psychological safety that I worked with early in my career before I knew that term, and then I want to talk about how I actually tried to do that in a team that I led. Is that okay?

Pete Mockaitis
Oh, sure.

Minette Norman
Okay. So, early in my career, I was in the software industry in Silicon Valley, and I was in a company, and we were a cross-functional team, there were about eight or ten of us on the team. We all had a different function, and we just somehow, without ever talking about these terms or anything, we listened to one another in a really important way, and that everyone’s voice was equally weighted.

And we took turns doing things like administrative work. Like, in a team meeting, we would take turns who took the notes, because when you take the notes, you don’t participate as much. We got to know each other. So, to your point about your authentic self, over time, because we worked together and we met daily, working on our project, we got to know our little quirks, we got to know who did what, and who was strong at this, and who was weak at this.

We even got to the point where we could joke with one another about our little quirks because we knew each other enough that it was okay. Like, humor can be very dangerous when you don’t trust someone, but it can be very bonding when you do. So, we were this amazing team, we put out the best product that division had ever put out ahead of schedule, customers loved it.

That was early in my career, and I didn’t know that that was, like, a particularly psychologically safe team until I’ve discovered the research on it much later. But then I was leading teams, and what I found in my group was that people all stayed in their lane. I had a bunch of leaders who reported to me, and they all had their area of responsibility, and they were kind of guarded with one another. And it took us actually bringing someone in, an outside facilitator, to start getting us to talk about what was it we could do together, how we were stronger together, how we could help each other.

And it really wasn’t until we shared more about ourselves, like our whole career journey, or what was important to us in our lives when we got to know each other, then we started to care about each other as individuals, and not just as, like, “Okay, this is the head of engineering, this is the head of agile practice, and this is the head of training.” Instead of our functions, we got to know each other as individuals and we knew, like, “Okay, so-and-so grew up here, and this is what he loved to do, and this is what’s important to him and his wife.” And somehow then we could have the more difficult conversations.

We could actually disagree with one another instead of this sort of false harmony, and we became a much stronger team together, but we had to consciously get to know each other as individuals instead of just, like, “Okay, we’re showing up at work, we’re our perfect selves at work, and we’re going to be a gelled team together.” It didn’t work until we actually invested the time to get to know each other on a different level.

Pete Mockaitis
Okay. Thank you. Well, within your playbook here, you mentioned five essential tools. Could you walk us through each one and tell us some best practices for using those effectively?

Minette Norman
Sure. So, yeah, we wanted our book to be, first of all, as short as possible because we know that business leaders are busy people, and, if you’re like me, you have lots of business books on your shelf that you haven’t finished. So, we wrote this book as short as possible, and we have these five plays, and underneath them are five moves, and they can each be used individually so you don’t have to read the book sequentially.

But the way we started our first play is called communicate courageously. And for a leader, like, the very first thing that we advise you to do as a leader, if you want to be a more courageous communicator, is to embrace the idea that you don’t know everything, and to invite other people to help you with your thinking.

So, if you get up, for example, and you give a presentation, a powerful question you can ask is, “What am I missing?” because when you do that, what you’re doing is you’re inviting others to add on, or even to dissent with something you’ve said, but you’re saying, “I am a human being like everybody else. I can’t possibly think of everything there is to think of. And I am inviting you to contribute.”

And then, of course, it’s really important that then you welcome other perspectives if someone does say, “Well, Minette, did you think about this? Like, this seems to contradict your thinking,” that you welcome the other viewpoints and that you get comfortable with, “I am imperfect. I don’t know everything.” So, that’s a starting point. And, of course, that was just one of five moves under communicate courageously, but I thought I would just start with that one. So, that’s the first.

Pete Mockaitis
Oh, I like that, yeah.

Minette Norman
“What am I missing?” “What have I not thought of?” That’s another way of saying that. You can find your own language, but I think what’s really interesting is I said that to a leader once, and they said, “Okay, I’m going to ask if that was clear.” And I said, “No, no, because if you say, ‘Was that clear?’ what happens is everyone says, ‘Hmm-mm, yeah that was very clear,” because you’re the leader in the room.”

It’s not so inviting as saying, “What am I missing?” Then you’re asking someone to contribute something back as opposed to a yes-no. It’s really hard to say to your leader, “No, you were completely unclear just now. I didn’t understand you.” So, that’s our first play.

Our second one is about listening because we really believe that listening is something that we think we all know how to do well as human beings. Just forget about even being a leader, or a manager, or anyone in the workplace. We think, as human beings, we all know how to listen, that it’s an innate skill. But what happens is there are so many things that get in the way of us listening to one another well, and it’s a critical skill for everyone because, first of all, as human beings, we need to be heard. We want to be heard. We want to be valued.

And if you are sitting in front of me and, first of all, you’re distracted by something else, I know you’re not listening. But what also happens, and this is so hard to overcome, is that we, instead of listening, we are preparing our response. So, as soon as you start talking, Pete, I’ve heard the first thing you said, and I’m already reflecting on what I’m going to say next. But instead, the powerful thing to do is to truly stay with the person and just, like, listen, maybe ask a clarifying question to make sure you really understood them, and then only when you’ve fully heard them, then you can say, “Okay, maybe I’ll share my perspective now,” instead of this need to just come up with our response right away.

And then this leads into the third play, which is managing our reaction. So, let’s say we’re listening, and you challenged me, you may say something to me that feels like you just disagreed with me, or you dissed me, or you made me feel stupid for something, and I get defensive. And that is, again, this is human biology, every human being will get defensive because this is our brain’s way of keeping us alive and safe, and we don’t differentiate between a physical threat, like I’m about to get hit by a bicycle on the road, and I jump back, and my boss just criticized me in public.

So, to our brains, what just happened then is a threat, and what happens then is that our amygdala fires and kicks in with the fight, flight, or freeze reaction to keep us safe. This doesn’t serve us well in a work setting because, when we get defensive, what do we usually do? We lash out at the other person, or we freeze because we just don’t know what to say, and we can actually practice. And we talk about this in book, we can practice. We can’t stop ourselves from getting defensive, but we can practice how we respond.

And one of the most powerful things we can do is to just pause. So, if someone says to you, “You know, that is just a ridiculous idea. That’s never going to work,” you’re about to get angry with them, and then, instead, you go, “Oh, okay. Let me take a moment, let me come back, and let me say, ‘Can you say more about that? I really want to understand what you just said.’” It wasn’t very long. Like, I just took a little breath, I took a little pause, in that moment, I calmed my brain, and I was able to continue in a more constructive way.

So, that, listening, not letting the defensiveness take over, and responding productively, I will tell you, this was something I had to work on so much in a professional setting, and I’ll probably be working on this the rest of my life, it’s a hard skill to learn, to remember to pause, but it can change your relationships at work in such a positive way because, instead of it being this battle of who’s right and who’s wrong, it becomes a collaborative conversation and a real dialogue.

So, that’s our third one, is managing our reactions, and becoming more self-aware that we all have emotions, we all have reactions, and in order to handle ourselves better in a business setting, no matter what level we are in the organization, we can benefit from greater self-awareness and greater regulation of our response. So, that’s the third play.

The fourth play in the book is about embracing risk and failure. And it’s one of the things that turns out to be so critical in psychological safety that we can openly discuss the failures. And I mentioned in the medical setting, but it’s really in any setting. And that one of the best ways you can do it is just to openly share your failures as a regular practice, like what went well. Of course, we want to learn from what went well, and we want to replicate as much as possible; what didn’t go well, what can we learn from that.

And to make that a regular thing, and thinking a little bit more like scientists. Scientists experiment and go in the lab, and they know they’re going to have a lot of failures before they’re going to have success. And if we can think more like a scientist in any setting, and realize that failure is going to help us get to the big breakthrough, and if we’re not having any failures, we’re probably not pushing the envelope enough, we’re probably not reaching as far as we could go with new ideas and innovation.

And so, de-stigmatizing the topic of failure, and not making it like a finger-pointing blame game of “Who did that?” and “Why was that wrong?” but instead, “What can we learn from this? What did we do that we want to do differently moving forward?” So, that’s a really big topic. And one of the things we share in the playbook is that it’s something that came out of the software industry, that teams that I worked with use, and it can be used in any setting, and it’s called the blameless postmortem.

And the idea is that, like after you’ve had a failure, like in the software industry it’s often an outage. Let’s say you’re on Zoom, and Zoom has a big worldwide outage. The Zoom team would go back, and they would have a blameless postmortem to say, “What led up to that? What happened? What can we do differently to prevent that going forward?”

That can be applied in any setting. And it’s a great way for team members to not point any fingers but instead say, “What are we collectively going to learn from this? And how are we going to be better going forward?” So, talking about failure is not something, honestly, that I was used to in the workplace, and it’s something that you have to get accustomed to doing and practicing. So, that’s our fourth play in the book.

And then the last one is actually a really big topic, and it’s the topic I focus most of my work on, it’s about inclusivity. So, we call the play using inclusive rituals. And what we’re talking about there is creating an inclusive culture, and psychological safety is truly the foundation for inclusion. So, if you think about there’s so much talk, of course, about diversity, equity, and inclusion in the world today and in the workplace. And it’s often focused on hiring a diverse workforce.

And if it stops at that, you will not actually, as an organization, benefit from the diversity that you have on your teams because, without a safe culture, and without an inclusive culture, people who feel different will just conform to the group norms, and they won’t even show up with any differences. They won’t share their opinions. They won’t share their experiences.

So, we introduced the idea of inclusive rituals, and we start with how you run your meetings because meetings is how…we spend so much of our time in meetings, and meetings are often a very much sort of an expression of organizational culture. Like, how we show up in meetings, often what you see is that in a meeting of eight or ten people, there are two people who do most of the talking, and the other six or eight people who sit back and are fairly quiet.

And if you want to truly create an inclusive environment, you have to find a way to bring in those other quiet voices, and there are different techniques for doing it. So, we share some examples of taking turns, like doing actually a very deliberate turn-taking rule, pointing someone as a facilitator, and taking turns playing that role so that you make sure you hear and invite all the voices. And then, very deliberately, inviting dissenting viewpoints as opposed to quickly converging on agreements which don’t usually lead to great outcomes or thinking things through all the way.

So, that’s the fifth, and each one of these five plays with their five moves could be as complex as you want it to be, or as simple as you want it to be, and we try to make it very simple in that we give you ideas of what to put into practice right away. And then we offer, for the reading material, if you want to go deeper on any of these topics, because they’re all quite big topics, but we want to make it accessible and actionable.

Like, if I want to run a more inclusive meeting tomorrow, I’m going to use this rule “No one speaks twice until everyone speaks once.” Try that out. See how it works. And if that works, then maybe the next thing is you ask someone to play devil’s advocate in the room, and then that brings dissent into the room.

So, just trying out things, experimenting with them, see what sticks, see what doesn’t, see how you want to refine things, and that’s how we really want people to think about this material, is that this is a toolkit for you to use one bit of it, some bits of it, and find what works for you but then keep consistently trying other things, and trying to go deeper on this work because it can transform how people feel about being at work every day, and how they contribute, and how much they feel they can do their best work.

Pete Mockaitis
Beautiful. Thank you. Okay, so we heard about the five plays. I guess I’m curious to hear the opposite in terms of common mistakes, things that many professionals do that are harmful to psychological safety. They might not even know they’re doing it, but it can have a really damaging impact. Are there a few don’ts you would also highlight for us?

Minette Norman
Yeah, that’s probably a very long list so I’ll come up with a few don’ts. So, let me just start with meetings since we were just on meetings, and then I’ll work my way backward. Don’t in meetings. You know one of the ones that can really destroy psychological safety is someone is speaking, and you interrupt them, and you don’t let them finish.

I’ve read research about this, I felt this myself as a woman in a very male-dominated field. Women are interrupted three times more frequently than men in business settings, and actually in all settings. So, when you interrupt people, they start to feel that their voice isn’t welcome, and then they go quieter because it’s not worth the effort.

So, pay attention to interruptions, and it may be a very, very inadvertent and accidental interruption. So, I just talked over you, Pete, and someone, either I or someone else can say, “Oh, I’m really sorry I interrupted you. Please finish your thought and then I’ll come back to my thought.” And just that really the small correction can make all the difference because then I’ve just said to you, “I do care what you say,” as opposed to just talking over you and continuing, and then we never come back to your thought, and you feel minimized, and you feel excluded, and you feel like you don’t count. So, that’s one.

I will say a really important one, and that is when someone asks you a challenging question, and especially if you’re anywhere in a management or leadership position, it is so important that you not shoot them down, and that’s when we get defensive. But I mentioned it before, it’s one of the worst most destructive things I’ve seen happen in a business context is that someone asked a question, and maybe it wasn’t even meant to be a challenging question.

They’re brave enough to ask a question, and the person at the front of the room who’s holding a Q&A session, for example, makes them feel stupid in the moment, like, “I’m not going to answer that question,” or, “That’s a ridiculous question.” I’ve heard an executive say that, “That’s a ridiculous question.”

So, this is what happens. First of all, the person feels humiliated in front of their peers. But, second of all, everyone else who witnessed that interaction suddenly feels like, “Oh, it’s not okay to ask this person questions. They’re not going to respond well.” So, you basically just shut down the people in the room. So, be really careful with your responses that may embarrass people, or that make people feel less than.

And if you get a question that you can’t answer, just say, “Oh, I’m not prepared to answer that question. Can you give me a minute? Or, I’d like to come back to you on that. And thank you for the question.” So, there are ways to handle it that are going to increase the psychological safety, and there are ways to handle it like, “That’s a ridiculous question. I’m not even going to answer it.” That’s going to be pretty destructive. So, that’s one.

Pete Mockaitis
Anything else you want to make sure to mention before we shift gears and hear about some of your favorite things?

Minette Norman
Well, if anyone wants to learn more about the book, I will just say that we have a website, you can get some sample content, it’s just ThePsychologicalSafetyPlaybook.com. And what we’re finding is that there are so much interest in the book in all different industries. And that was maybe what was really surprising to us and fun to find out.

We’ve been finding out about people in the automotive industry, in law, in HR, in insurance, in tech, and the food industry, and they’re all finding value in this book. So, what I want to say is that psychological safety is important no matter where you are, no matter what you do. It’s any time you’re dealing with teams of people, it matters.

Pete Mockaitis
All right. Well, now could you share a favorite quote, something you find inspiring?

Minette Norman
Yes, and it’s hard to pick because I have my selection of quotes around my office, but I’m going to pick one. And this is from Madeleine Albright, and it was something that I kind of heard later in my career, and it feels right to me today, and it is, “It took me quite a long time to develop a voice. And now that I have it, I am not going to be silent.”

Pete Mockaitis
All right. And a favorite study or experiment or bit of research?

Minette Norman
Yes. So, this one comes out of UCLA, and I discovered it when I read a book called Social by Matthew Lieberman. It’s about the brain, and it has to do with our brains recognizing pain. So, they did these functional MRI studies on people, and they discovered that what they call, so the researchers from UCLA, call social pain.

When you are excluded, when you are left out, and when you feel hurt, you’re not part of this group, our brains register pain in exactly the same way they register physical pain. So, why is this so important? Because when we are feeling excluded at work, when we feel that our voice is not welcome, our brains are experiencing pain.

And so, I always say, like, we need to minimize the pain we are going through at work. People are suffering. And so, that’s why I think it’s so important to create a culture of psychological safety and inclusion so we can minimize that pain that human beings are going through every day in the workplace.

Pete Mockaitis
All right. And a favorite book?

Minette Norman
My favorite recent book, as I read constantly, but my favorite recent book is actually a novel that I think applies to the workplace as well, and it’s the novel called Lessons in Chemistry by Bonnie Garmus. Have you read it, Pete?

Pete Mockaitis
No.

Minette Norman
Okay. It’s a great book. It came out in the last year, and it’s about a woman who’s a chemist in the late ‘50s, 1960s, and how she just plows through this male-dominated industry, and does things on her own terms and with her integrity. And I think it’s about speaking up and staying true to yourself. I think it really applies to the workplace everywhere today in 2023, and it’s a great read.

Pete Mockaitis
All right. And a favorite tool, something you use to be awesome at your job?

Minette Norman
Lots of software, a simple software, but I will say the one thing I probably couldn’t live without, what tool I couldn’t live without is Evernote, or any note taking tool, because I’m constantly reading and collecting ideas, and things I want to come back to, so I put everything in Evernote so I don’t lose it, because if I write it in my physical notebook, I can’t read my handwriting afterwards.

Pete Mockaitis
All right. And a favorite habit, something you do that helps you be awesome at your job?

Minette Norman
I’m a big walker. I’d love to exercise, in general, but I think walking is the best way that I clear my head, and I often get my best ideas and my clearest thinking when I’m just out for a walk.

Pete Mockaitis
And is there a key nugget you share that really seems to connect and resonate with folks; they quote it back to you often?

Minette Norman
There’s a quote from the book that comes back a lot, that we’ve seen people quoting, so I’ll just share it. It was, “Leaders tend to believe that they need to have all the answers and that they cannot show emotion. It’s time to set aside these limiting beliefs.”

Pete Mockaitis
Okay. And if folks want to learn more or get in touch, where would you point them?

Minette Norman
If they want to get in touch with me, they can find me on LinkedIn or my website MinetteNorman.com, and I already mentioned the book site, ThePsychologicalSafetyPlaybook.com.

Pete Mockaitis
And do you have a final challenge or call to action for folks looking to be awesome at their jobs?

Minette Norman
I would say that small actions and small behavior changes can make a hugely positive impact. So, my call to action is just commit to trying one new behavior in your next interaction with a human being, in your next meeting, and it could be just commit to listening fully, or taking a pause before responding. And you may be amazed by the changes you’ll see in your relationships in the workplace and your relationships in real life. So, just try one small thing.

Pete Mockaitis
All right. Minette, this has been a treat. I wish you much fun and psychological safety.

Minette Norman
Thank you. You, too, Pete.